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Receiving of Goods in M3

1) The document describes the process for receiving purchase orders (POs) in M3, including POs from Manila, PPC, and local suppliers. 2) POs with a status of 15 are ready for receiving. POs can be filtered by order type like RM1 for PPC POs. 3) In PPS300, the warehouse, transaction date, and PO number are entered. Date depends on the month of the transaction. 4) Items are checked against the actual order and received by entering the received quantity in PPS300/E.

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bernie romero
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159 views9 pages

Receiving of Goods in M3

1) The document describes the process for receiving purchase orders (POs) in M3, including POs from Manila, PPC, and local suppliers. 2) POs with a status of 15 are ready for receiving. POs can be filtered by order type like RM1 for PPC POs. 3) In PPS300, the warehouse, transaction date, and PO number are entered. Date depends on the month of the transaction. 4) Items are checked against the actual order and received by entering the received quantity in PPS300/E.

Uploaded by

bernie romero
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Receiving of Goods in M3

Receiving of PO’ from Manila, PPC and Local

-Open PPS200, at the search field or at the navigator.

-the PPS200/B1 contains PO’s from manila, PPC and Local. The “Inquiry Type” is PO number, If other fields are blank, all
PO’s are displayed according to PO number.
-PO’s with lowest status 15 (Lst = 15) are ready for receiving, the status fields can be filled if you want to filter the
contents or PO’s by it’s status. (see status of items/PO’s in M3 is in different word file)
-the contents of PPS200 can be filtered by order types, (RM1, RH1, RH7 and etc.)
RM1 = PO’s from PPC
RH1 = PO’s from Manila or PO’s
RH7 = Consignment PO’s
-Open PPS300, the window displayed is PPS300/A

-the window contains important fields, warehouse, trans date and PO number
-in warehouse field, it’s either W10 or W11, W10 for main warehouse receipts, while W11 is only for receiving
consignment PO’s.
-after these fields are filled, click next or press enter.
-in PPS300, the field “Trans Date” is the receiving date of the PO and the item on that PO. This date depends on what month
these PO’s are taransacted.
-the field “Inquiry Type” should be “1-Open Lines”, to view lines/items that are for receipts. If the field is in”2-Closed lines”, the
window displays the lines/items that were already received (PPS300/B1).

-if the items in the PO is correct against the actual receipt or order, you may receive the item.
-these items can be check against the actual PO, or Packing list or Bill of Lading. If the item in the PO in M3 is different
from that of actual, in item number or quantity or unit of measure, advice the person who created the PO for further
adjustments or revision.
-to receive the item, right click, then “change”. These will display PPS300/E
-the field “Received qty” these field already suggest a qty to be received, if this is not the quantity of the item to be
received, then change it to correct quantity. “Location” is set to “INSP-A”, if not then change to “INSP-A”, “Dely note no” is the
Bill of Lading or Packing List, or any reference of the item to be received, “Remark” is optional field, these field can be used for
any other docs or reference that corresponds to the item. After these fields are filled up, click next or enter. The window will be
back to PPS300/B1. If the item is already received, or all of their quantities were already served, this item/s will not be visible in
the window (PPS300/B1), this item will only be visible if the Inquiry Type is “1-Closed lines”.
-In the window PPS300/B1, if you want to receive another PO with the same warehouse
-you can just change the PO number, and then click apply button or enter.
-Or you can click the back button beside the next button to return to PPS300/A.
-CONSIGNMENT ITEMS
-Creating PO lines
-Receiving of Consignment PO’s

-To create PO lines, Open PPS200,

-to view only the consignment PO’s, type in the field “Otp” (RH7), the window PPS200/B1will only display the
consignment PO’s.
-these PO’s are created by Purchasing (IDD), these PO’s are blank that their status should be “00 – 99”,
-the WIC is the source for creating a line for consignment PO’s
-in creating a line for this PO, right click the PO, Related Options then Lines.
-Fields to be filled up:
Whs = W11 (for consignment warehouse)
Item number = item number of the item in the WIC
Order qty = Quantity of item in the WIC
Req del dt = Date of receiving the item.
-after these fields are filled, click Apply button or enter.
-the program will automatically assign a line number for the items that is created.

-if the program return a statement:


“item number ********does not exist” -the item entered is either wrong or not yet created.
“item number does not exist in the warehouse -the item entered exist but not in the warehouse 11.
-for the errors above, responsible for these is PCM or the person in-charge in creating an item for M3.
-If the statement returned is:
“item ****** is not included in this agreement -item entered is not in the agreement used in the PO.
-responsible for this is IDD or the one who created the PO of consignment.

Receiving of Consignment PO’s


-Open PPS300, the window displayed is PPS300/A
-after the important fields are filled, click next or enter.
-Trans date should be adjusted to a specific date, the date or month where the PO is included or the actual issuance
date in the WIC.
-Location must be same of that in the supplier, if there are items with no default location, these items cannot be
received hence are subject for verification by the item master. If the location is different, it can be change to correct location.
-after all of this were checked, proceed to the next step.

-There are two ways of receiving the


PO lines,
-First is click “Action” button then Confirm Update, all the lines will be received only if all of these have a location.
-another way is by highlighting the
lines you want to received then right
click then “change”,

-if the Location and Received


Qty is correct, then click next or enter,
do this for the preceding items.
-Dely Note can be left blank
-If in PPS300/B1 this is the window
that appears, there’s a problem in the items
receiving method. Even if you put a location in
these items, still the system won’t accept it.
-This problem can be solve by the
person in-charge in creating the items in M3.
These items should be in “D1P”, in their
receiving method. If these items were in D1P,
their default location would be either CIVIC,
MONARK or MAXIMA.
-Location of the items should
correspond to the Supplier.
-If this problem is already addressed,
then you can now proceed to receiving this PO
lines.

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