Exercise 1 Move Around The Worksheet The Down Arrow Key: Go To Cells Quickly
Exercise 1 Move Around The Worksheet The Down Arrow Key: Go To Cells Quickly
EXERCISE 1
Press the down arrow key several times. Note that the cursor moves downward one cell at a
time.
Press the up arrow key several times. Note that the cursor moves upward one cell at a time.
Hold down the Shift key and then press Tab. Note that the cursor moves to the left one cell
at a time.
1. Press the right arrow key several times. Note that the cursor moves to the right.
2. Press the left arrow key several times. Note that the cursor moves to the left.
1. Press the Page Down key. Note that the cursor moves down one page.
2. Press the Page Up key. Note that the cursor moves up one page.
Go To Cells Quickly
The following are shortcuts for moving quickly from one cell in a worksheet to a cell in a different
part of the worksheet.
EXERCISE 2
Go to -- F5
The F5 function key is the "Go To" key. If you press the F5 key, you are prompted for the cell to
which you wish to go. Enter the cell address, and the cursor jumps to that cell.
1. Press F5. The Go To dialog box opens.
2. Type J3 in the Reference field.
3. Press Enter. Excel moves to cell J3.
Go to -- Ctrl+G
1. Hold down the Ctrl key while you press "g" (Ctrl+g). The Go To dialog box opens.
2. Type C4 in the Reference field.
3. Press Enter. Excel moves to cell C4.
You can also use the Name box to go to a specific cell. Just type the cell you want to go to in the
Name box and then press Enter.
Select Cells
If you wish to perform a function on a group of cells, you must first select those cells by
highlighting them. The exercises that follow teach you how to select.
EXERCISE 3
Select Cells
1. Go to cell A1.
2. Press the F8 key. This anchors the cursor.
3. Note that "Extend Selection" appears on the Status bar in the lower-left corner of the
window. You are in the Extend mode.
4. Click in cell E7. Excel highlights cells A1 to E7.
5. Press Esc and click anywhere on the worksheet to clear the highlighting.
You can also select an area by holding down the left mouse button and dragging the mouse over the
area. In addition, you can select noncontiguous areas of the worksheet by doing the following:
1. Go to cell A1.
2. Hold down the Ctrl key. You won't release it until step 9. Holding down the Ctrl key enables
you to select noncontiguous areas of the worksheet.
3. Press the left mouse button.
4. While holding down the left mouse button, use the mouse to move from cell A1 to C5.
5. Continue to hold down the Ctrl key, but release the left mouse button.
6. Using the mouse, place the cursor in cell D7.
7. Press the left mouse button.
8. While holding down the left mouse button, move to cell F10. Release the left mouse button.
9. Release the Ctrl key. Cells A1 to C5 and cells D7 to F10 are selected.
10. Press Esc and click anywhere on the worksheet to remove the highlighting.
Exercise 4
-Hide Formula
Enter Data
In this section, you will learn how to enter data into your worksheet. First, place the cursor in the
cell in which you want to start entering data. Type some data, and then press Enter. If you need to
delete, press the Backspace key to delete one character at a time.
EXERCISE 6
Enter Data
Delete Data
Edit a Cell
After you enter data into a cell, you can edit the data by pressing F2 while you are in the cell you
wish to edit.
EXERCISE 5
Edit a Cell
You can also edit the cell by using the Formula bar. You change "Jones" to "Joker" in the following
exercise.
Typing in a cell replaces the old cell entry with the new information you type.
Wrap Text
When you type text that is too long to fit in the cell, the text overlaps the next cell. If you do not
want it to overlap the next cell, you can wrap the text.
EXERCISE 6
Wrap Text
1. Move to cell A2.
2. Type Text too long to fit.
3. Press Enter.
To delete an entry in a cell or a group of cells, you place the cursor in the cell or select the group of
cells and press Delete.
EXERCISE 7
Part II
EXERCISE 1
Addition
Note: Clicking the check mark on the Formula bar is similar to pressing Enter. Excel records your
entry but does not move to the next cell.
Subtraction
1. Press F5. The Go To dialog box appears.
2. Type B1 in the Reference field.
3. Press Enter. Excel moves to cell B1.
4. Type Subtract.
5. Press Enter. Excel moves down one cell.
6. Type 6 in cell B2.
7. Press Enter. Excel moves down one cell.
8. Type 3 in cell B3.
9. Press Enter. Excel moves down one cell.
10. Type =B2-B3 in cell B4.
11. Click the check mark on the Formula bar. Excel subtracts cell B3 from cell B2 and the result
displays in cell B4. The formula displays on the Formula bar.
Multiplication
1. Hold down the Ctrl key while you press "g" (Ctrl+g). The Go To dialog box appears.
2. Type C1 in the Reference field.
3. Press Enter. Excel moves to cell C1
4. Type Multiply.
5. Press Enter. Excel moves down one cell.
6. Type 2 in cell C2.
7. Press Enter. Excel moves down one cell.
8. Type 3 in cell C3.
9. Press Enter. Excel moves down one cell.
10. Type =C2*C3 in cell C4.
11. Click the check mark on the Formula bar. Excel multiplies C1 by cell C2 and displays the
result in cell C3. The formula displays on the Formula bar.
Division
1. Press F5.
2. Type D1 in the Reference field.
3. Press Enter. Excel moves to cell D1.
4. Type Divide.
5. Press Enter. Excel moves down one cell.
6. Type 6 in cell D2.
7. Press Enter. Excel moves down one cell.
8. Type 3 in cell D3.
9. Press Enter. Excel moves down one cell.
10. Type =D2/D3 in cell D4.
11. Click the check mark on the Formula bar. Excel divides cell D2 by cell D3 and displays the
result in cell D4. The formula displays on the Formula bar.
When creating formulas, you can reference cells and include numbers. All of the following
formulas are valid:
=A2/B2
=A1+12-B3
=A2*B2+12
=24+53
AutoSum
You can use the AutoSum button on the Home tab to automatically add a column or row of
numbers. When you press the AutoSum button , Excel selects the numbers it thinks you want to
add. If you then click the check mark on the Formula bar or press the Enter key, Excel adds the
numbers. If Excel's guess as to which numbers you want to add is wrong, you can select the cells
you want.
EXERCISE 2
AutoSum
10. Press Enter. Excel adds cells F1 through F3 and displays the result in cell F4.
By default, Microsoft Excel recalculates the worksheet as you change cell entries. This makes it
easy for you to correct mistakes and analyze a variety of scenarios.
EXERCISE 3
Automatic Calculation
Make the changes described below and note how Microsoft Excel automatically recalculates.
When you type text into a cell, by default your entry aligns with the left side of the cell. When you
type numbers into a cell, by default your entry aligns with the right side of the cell. You can change
the cell alignment. You can center, left-align, or right-align any cell entry. Look at cells A1 to D1.
Note that they are aligned with the left side of the cell.
EXERCISE 4
Center
Left-Align
Right-Align
Note: You can also change the alignment of cells with numbers in them by using the alignment
buttons.
When you perform mathematical calculations in Excel, be careful of precedence. Calculations are
performed from left to right, with multiplication and division performed before addition and
subtraction.
EXERCISE 5
Advanced Calculations
Note: Microsoft Excel divides 12 by 2, multiplies the answer by 4, adds 3, and then adds another 3.
The answer, 30, displays in cell A7.
To change the order of calculation, use parentheses. Microsoft Excel calculates the information in
parentheses first.
In Excel, you can copy data from one area of a worksheet and place the data you copied anywhere
in the same or another worksheet. In other words, after you type information into a worksheet, if
you want to place the same information somewhere else, you do not have to retype the information.
You simple copy it and then paste it in the new location.
You can use Excel's Cut feature to remove information from a worksheet. Then you can use the
Paste feature to place the information you cut anywhere in the same or another worksheet. In other
words, you can move information from one place in a worksheet to another place in the same or
different worksheet by using the Cut and Paste features.
Microsoft Excel records cell addresses in formulas in three different ways, called absolute,
relative, and mixed. The way a formula is recorded is important when you copy it. With
relative cell addressing, when you copy a formula from one area of the worksheet to another,
Excel records the position of the cell relative to the cell that originally contained the formula.
With absolute cell addressing, when you copy a formula from one area of the worksheet to
another, Excel references the same cells, no matter where you copy the formula. You can use
mixed cell addressing to keep the row constant while the column changes, or vice versa. The
following exercises demonstrate.
EXERCISE 6
EXERCISE 15
You can also change the column width with the cursor.
1. Place the mouse pointer on the line between the B and C column headings. The mouse
pointer should look like the one displayed here , with two arrows.
2. Move your mouse to the right while holding down the left mouse button. The width
indicator appears on the screen.
3. Release the left mouse button when the width indicator shows approximately 20. Excel
increases the column width to 20.
Format Numbers
You can format the numbers you enter into Microsoft Excel. For example, you can add commas to
separate thousands, specify the number of decimal places, place a dollar sign in front of a number,
or display a number as a percent.
EXERCISE 16
Format Numbers
7. Click the Comma Style button . Excel separates thousands with a comma.
8. Click the Accounting Number Format button . Excel adds a dollar sign to your number.
9. Click twice on the Increase Decimal button to change the number format to four decimal
places.
10. Click the Decrease Decimal button if you wish to decrease the number of decimal
places.