Conditionally Formatting Data: Examples and Guidelin

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Worksheet Rule Type

Products1 Cell value
Products2 Cell value (with formula)
Top/bottom values
Book tour Above/below average
Grades Top/bottom values
Customers1 Unique/duplicate
Quarters Icon set
Bike rating Icon set
FY months Icon set
Regional sales Icon set
Mountains Data bars
Category sales 3 color scale
Banded rows Formula-based
Compare to totals Formula-based
Products3 Formula-based
Customers2 Formula-based
Formatting Data: Examples and Guidelines
et you want to see, click the worksheet name button in the Worksheet column.
heet, click the Home button Home in the top left cell of any other worksheet.

Description
Find specific numbers, dates, and text in a list of products
See a dynamically changed number or text value in a list of products
Identify top, bottom, and above average values in a recent
book tour report
Determine who are the top two students in the class
Find duplicate rows in a list of customers
Quickly see revenue status and trends from one quarter to the next
Compare different product criteria by using a rating scale
Examine profit trends from month to month
Identify regional sales below $900,000
Compare heights of the tallest mountains
Examine overall sales distributions in key product categories
Shade alternate rows in a range
Compare data in a cell outside the conditionally formatted range of cells
Shade an entire row where several criteria must be true
Shade an entire row if the row is a unique value
 DATA176.XLS

Home How to create this rule

Date Product Region Amount
04/09/2020 Dairy Denmark $1,148.00
05/26/2020 Produce Denmark $1,530.00
12/07/2019 Produce Denmark $1,423.50
Denmark Total $4,101.50
11/05/2019 Dairy Finland $192.10
07/12/2020 Dairy Finland $351.00
06/02/2020 Grain Finland $560.40
Finland Total $1,103.50
08/30/2020 Dairy Germany $470.00
07/26/2020 Dairy Germany $17.40
09/24/2020 Grain Germany $1,405.00
10/30/2020 Grain Germany $470.00
08/26/2020 Grain Germany $17.40
07/07/2020 Grain Germany $747.00
06/26/2020 Produce Germany $17.40
07/07/2020 Produce Germany $747.00
Germany Total $3,891.20
01/18/2020 Dairy Italy $3,194.20
02/13/2020 Dairy Italy $438.43
12/18/2019 Produce Italy $3,194.20
03/13/2020 Produce Italy $438.43
Italy Total $7,265.26

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Home How to create this rule

Date Product Region Amount Change Product: Grain
04/09/2020 Dairy Denmark $1,148.00
05/26/2020 Produce Denmark $1,530.00
12/07/2019 Produce Denmark $1,423.50 Change Amount: $200
Denmark Total $4,101.50
11/05/2019 Dairy Finland $192.10
07/12/2020 Dairy Finland $351.00
06/02/2020 Grain Finland $560.40
Finland Total $1,103.50
08/30/2020 Dairy Germany $470.00
07/26/2020 Dairy Germany $17.40
09/24/2020 Grain Germany $1,405.00
10/30/2020 Grain Germany $470.00
08/26/2020 Grain Germany $17.40
07/07/2020 Grain Germany $747.00
06/26/2020 Produce Germany $17.40
07/07/2020 Produce Germany $747.00
Germany Total $3,891.20
01/18/2020 Dairy Italy $3,194.20
02/13/2020 Dairy Italy $438.43
12/18/2019 Produce Italy $3,194.20
03/13/2020 Produce Italy $438.43
Italy Total $7,265.26

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(Top 20%) (Above Average) (Bottom 10)
City Date Fee Attendance Books Sold
Anchorage 03/15/20 $1,038 179 98
Atlanta 02/08/20 $1,880 149 95
Boston 01/25/20 $821 385 146
Charleston 01/29/20 $1,822 328 124
Cleveland 02/10/20 $1,073 128 32
Detroit 02/14/20 $1,881 376 58
Flagstaff 03/25/20 $1,222 37 5
Los Angeles 03/05/20 $945 265 47
Memphis 02/06/20 $910 93 45
New Orleans 03/31/20 $1,233 415 59
New York 01/23/20 $1,180 205 147
Philadelphia 01/31/20 $1,965 145 31
Phoenix 03/23/20 $955 37 8
Portland 03/09/20 $781 85 33
Providence 02/02/20 $1,964 111 73
Salt Lake City 03/21/20 $1,190 275 37
San Francisco 03/07/20 $904 171 145
Seattle 03/11/20 $936 279 109
St. Louis 02/18/20 $926 354 19
Topeka 02/20/20 $1,775 66 12
Vancouver, B.C. 03/13/20 $1,740 69 59
Washington, D.C. 01/27/20 $1,724 499 151

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Student Quiz1 Exam1 Quiz2 Exam2 Grade
Nancy 96 97 90 82 90
Andrew 59 55 71 94 72
Janet 69 71 98 98 84
Margaret 99 90 59 79 83
Steven 56 86 65 74 75
Michael 57 61 84 67 66
Robert 55 86 59 86 79
Laura 89 91 91 81 87
Anne 55 77 91 86 79
 Home How to create this rule
Contact Name Address City Postal Code Country
Ana Trujillo Avda. de la Constitución 2222 México D.F. 5021 Mexico
Antonio Moreno Mataderos 2312 México D.F. 5023 Mexico
Christina Berglund Berguvsvägen 8 Luleå S-958 22 Sweden
Frédérique Citeaux 24, place Kléber Strasbourg 67000 France
Thomas Hardy 120 Hanover Sq. London WA1 1DP UK
Georg Pipps Geislweg 14 Salzburg 5020 Austria
Guillermo Fernández Calle Dr. Jorge Cash 321 México D.F. 5033 Mexico
Hanna Moos Forsterstr. 57 Mannheim 68306 Germany
Henriette Pfalzheim Mehrheimerstr. 369 Köln 50739 Germany
Henriette Pfalzheim Mehrheimerstr. 369 Köln 50739 Germany
Horst Kloss Taucherstraße 10 Cunewalde 1307 Germany
Isabel de Castro Estrada da saúde n. 58 Lisboa 1756 Portugal
Maria Anders Obere Str. 57 Berlin 12209 Germany
Marie Bertrand 265, boulevard Charonne Paris 75012 France
Hanna Moos Forsterstr. 57 Mannheim 68306 Germany
Sergio Gutiérrez Av. del Libertador 900 Buenos Aires 1010 Argentina
Thomas Hardy 120 Hanover Sq. London WA1 1DP UK
Maria Anders Obere Str. 57 Berlin 12209 Germany
Thomas Hardy 120 Hanover Sq. London WA1 1DP UK
How to create this rule
Phone
(5) 555-4729
(5) 555-3932
0921-12 34 65
88.60.15.31
(171) 555-7788
6562-9722
(5) 552-3745
0621-08460
0221-0644327
0221-0644327
0372-035188
(1) 356-5634
030-0074321
(1) 42.34.22.66
0621-08460
(1) 123-5555
(171) 555-7788
030-0074321
(171) 555-7788
 468859850.xlsx

Home
2019 2020 Gross Profits (in Millions)
Area Q4 Q1 Status Trend Q2 Status Trend Q3 Status
Europe $32 $33 $81 $72
S. America $26 $29 $30 $42
Far East $49 $62 $70 $43
Australia $22 $64 $78 $38
N. America $11 $67 $77 $35

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How to create this rule

Millions)
Trend Q4 Status Trend
$56
$69
$63
$45
$76

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Excellent Very Good Good Fair Poor

Product Shifting Brakes Handle Seat Frequency Overall

Bars of Repair Score
Mountain Bike
Comfort Rider
Hybrid
Road Bike
Recumbant
Unicycle
 Home How to create this rule
FY 2020 Profits Trend
July $5,000
August $7,000 $2,000
September $10,000 $3,000
October $2,500 -$7,500
November $4,000 $1,500
December $9,800 $5,800
January $5,400 -$4,400
February $6,700 $1,300
March $4,300 -$2,400
April $11,000 $6,700
May $12,500 $1,500
June $9,800 -$2,700
 Home How to create this rule
< $900,000
Region Sales
NorthWest $1,781,345
West $534,389
SouthWest $1,009,268
South $899,999
Central $2,345,184
NorthEast $900,000
East $1,567,090
Territories $34,678
Total $9,071,953
 468859850.xlsx

Home How to create this rule

Height Default Percen- Two column
Mountain Location Percent Bar only
(m) Value tile bar chart
Aconcagua Argentina 6,960 6,960 6,960 6,960 6,960
Annapurna I Nepal 8,078 8,078 8,078 8,078 8,078
Ararat Turkey 5,122 5,122 5,122 5,122 5,122
Citlaltepetl Mexico 5,700 5,700 5,700 5,700 5,700
Cook New Zealan 3,764 3,764 3,764 3,764 3,764
Everest Nepal-Chin 8,848 8,848 8,848 8,848 8,848
Grand Teton Wyoming, U 4,196 4,196 4,196 4,196 4,196
Huascaran Peru 6,768 6,768 6,768 6,768 6,768
Jaja New Guine 5,029 5,029 5,029 5,029 5,029
Jebel ToubkalMorocco 4,164 4,164 4,164 4,164 4,164
K2 Kashmir 8,611 8,611 8,611 8,611 8,611
KanchenjungaIndia-Nepal 8,598 8,598 8,598 8,598 8,598
Kilimanjaro Tanzania 5,895 5,895 5,895 5,895 5,895
Kinabalu Malaysia 4,101 4,101 4,101 4,101 4,101
Logan Yukon, Can 6,050 6,050 6,050 6,050 6,050
McKinley Alaska, U.S 6,194 6,194 6,194 6,194 6,194
Mont Blanc France-Italy 4,807 4,807 4,807 4,807 4,807
Monte Rosa Italy-Switze 4,634 4,634 4,634 4,634 4,634
Ojos del Sala Argentina-C 6,880 6,880 6,880 6,880 6,880
Ras Dashan Ethiopia 4,260 4,260 4,260 4,260 4,260
Sajama Bolivia 6,520 6,520 6,520 6,520 6,520
Vinson MassifAntarctica 5,140 5,140 5,140 5,140 5,140

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Country Region Dairy Produce Grain Beverage Total Sales
Finland North $32,726 $38,483 $33,016 $19,474 $123,699
Finland South $34,733 $37,971 $32,236 $16,734 $121,674
Spain North $31,062 $73,611 $61,085 $45,120 $210,878
Spain South $45,389 $22,189 $22,040 $60,116 $149,734
France East $63,539 $50,602 $25,347 $21,991 $161,479
France West $49,382 $39,100 $55,406 $31,810 $175,698
Norway North $21,842 $62,310 $42,256 $19,191 $145,599
Norway South $15,566 $28,321 $21,355 $47,141 $112,383
Denmark East $63,332 $70,239 $61,149 $56,706 $251,426
Denmark West $21,386 $29,939 $63,308 $47,036 $161,669
Italy Mid $10,471 $15,781 $44,755 $64,064 $135,071
Italy South $40,282 $36,045 $35,135 $32,748 $144,210
Germany East $60,161 $32,055 $24,207 $26,952 $143,375
Germany West $70,606 $58,763 $65,356 $15,132 $209,857
UK North $13,522 $36,363 $24,925 $56,741 $131,551
UK South $50,055 $28,828 $28,333 $49,805 $157,021
Belgium North $57,008 $65,101 $73,444 $29,043 $224,596
Belgium Mid $52,202 $60,639 $38,777 $52,787 $204,405
Sweden Mid $65,925 $10,865 $41,532 $10,731 $129,053
Sweden South $61,525 $22,930 $10,785 $60,148 $155,388
 Home
Widgets Whatnots
Account # Actuals Budget Variance Actuals Budget
VF-56 $828,923 $525,102 58% $553,082 $440,237
NA-16 $17,911 $263,640 -93% $796,045 $475,995
YI-31 $45,016 $129,498 -65% $578,806 $680,391
CF-33 $437,361 $84,668 417% $178,970 $490,475
AT-38 $619,932 $704,848 -12% $893,278 $821,136
IR-59 $262,543 $616,172 -57% $203,017 $531,739
SP-95 $506,004 $118,953 325% $855,252 $358,632
GT-96 $317,381 $336,700 -6% $626,232 $797,406
AQ-18 $417,676 $549,676 -24% $104,696 $803,328
LX-84 $478,518 $427,397 12% $385,078 $154,539
BG-53 $402,440 $450,463 -11% $299,815 $366,979
DF-84 $511,325 $149,980 241% $486,677 $702,406
MM-33 $287,030 $772,719 -63% $31,254 $827,509
VZ-105 $449,917 $444,492 1% $609,250 $303,316
YS-39 $459,117 $668,364 -31% $133,932 $504,651
TO-55 $722,245 $850,786 -15% $554,527 $21,385
WF-69 $266,636 $178,433 49% $537,783 $38,483
VA-41 $270,480 $794,357 -66% $837,665 $808,048
OL-94 $464,252 $205,673 126% $366,163 $186,063
TL-14 $477,958 $461,381 4% $240,605 $474,793
XZ-75 $784,017 $666,658 18% $653,507 $794,167
BC-92 $327,856 $412,337 -20% $437,507 $26,499
 How to create this rule

Whatnots Whoseits
Variance Actuals Budget Variance
26% $389,859 $373,537 4%
67% $764,213 $67,530 1032%
-15% $551,418 $141,283 290%
-64% $183,076 $473,213 -61%
9% $504,880 $138,708 264%
-62% $699,009 $161,153 334%
138% $365,882 $606,000 -40%
-21% $770,559 $789,980 -2%
-87% $642,605 $153,226 319%
149% $743,726 $602,881 23%
-18% $468,461 $172,335 172%
-31% $602,059 $703,775 -14%
-96% $882,879 $70,813 1147%
101% $667,870 $394,949 69%
-73% $58,487 $656,804 -91%
2493% $505,097 $350,394 44%
1297% $57,354 $863,778 -93%
4% $748,117 $563,125 33%
97% $890,613 $16,835 5190%
-49% $815,550 $249,015 228%
-18% $591,929 $298,557 98%
1551% $295,408 $512,575 -42%
 Home How to create this rule
Q1 Q2 Q3 Q4 Totals
Division A
North $55 $40 $55 $70 $220
East $59 $98 $76 $90 $323
South $60 $46 $86 $78 $270
West $90 $65 $82 $45 $282
Division B
North $47 $81 $54 $61 $243
East $89 $63 $71 $58 $281
South $61 $49 $88 $86 $284
West $54 $64 $91 $73 $282
Division C
North $76 $45 $78 $92 $291
East $81 $62 $47 $59 $249
South $85 $62 $82 $83 $312
West $56 $72 $72 $89 $289
 Q1 Q2 Q3 Q4 Totals
Division A
North $52 $88 $52 $70 $262
East $59 $89 $76 $90
South $60 $46 $86 $78
West $90 $65 $82 $45
Division B
North $53 $66 $54 $61
East $89 $63 $71 $58
South $61 $49 $88 $88
West $54 $64 $91 $73
Division C
North $76 $45 $78 $92
East $81 $62 $47 $59
South $85 $64 $82 $83
West $56 $72 $72 $89
 DATA176.XLS

Home How to create this rule

Date Product Region Amount
04/09/2020 Dairy Denmark $1,148.00
05/26/2020 Produce Denmark $1,530.00
12/07/2019 Produce Denmark $1,423.50
Denmark Total $4,101.50
11/05/2019 Dairy Finland $192.10
07/12/2020 Dairy Finland $351.00
06/02/2020 Grain Finland $490.50
Finland Total $1,033.60
08/30/2020 Dairy Germany $470.00
07/26/2020 Dairy Germany $17.40
09/24/2020 Grain Germany $1,405.00
10/30/2020 Grain Germany $470.00
08/26/2020 Grain Germany $17.40
07/07/2020 Grain Germany $447.00
06/26/2020 Produce Germany $17.40
07/07/2020 Produce Germany $747.00
Germany Total $3,591.20
01/18/2020 Dairy Italy $3,194.20
02/13/2020 Dairy Italy $438.43
12/18/2019 Produce Italy $3,194.20
03/13/2020 Produce Italy $438.43
Italy Total $7,265.26

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 Home
Contact Name Address City Postal Code Country
Christina Berglund Berguvsvägen 8 Luleå S-958 22 Sweden
Hanna Moos Forsterstr. 57 Mannheim 68306 Germany
Henriette Pfalzheim Mehrheimerstr. 369 Köln 50739 Germany
Maria Anders Obere Str. 57 Berlin 12209 Germany
Sergio Gutiérrez Av. del Libertador 900 Buenos Aires 1010 Argentina
Thomas Hardy 120 Hanover Sq. London WA1 1DP UK
Marie Bertrand 265, blvd. Charonne Paris 75012 France
Thomas Hardy 120 Hanover Sq. London WA1 1DP UK
Antonio Moreno Mataderos 2312 México D.F. 5023 Mexico
Maria Anders Obere Str. 57 Berlin 12209 Germany
Isabel de Castro Estrada da saúde n. 58 Lisboa 1756 Portugal
Guillermo Fernández Calle Dr. Jorge Cash 321 México D.F. 5033 Mexico
Frédérique Citeaux 24, place Kléber Strasbourg 67000 France
Thomas Hardy 120 Hanover Sq. London WA1 1DP UK
Horst Kloss Taucherstraße 10 Cunewalde 1307 Germany
Georg Pipps Geislweg 14 Salzburg 5020 Austria
Hanna Moos Forsterstr. 57 Mannheim 68306 Germany
Henriette Pfalzheim Mehrheimerstr. 369 Köln 50739 Germany
 How to create this rule
Phone # T/F
0921-12 34 65 1 0
0621-08460 2 0
0221-0644327 2 0
030-0074321 2 0
(1) 123-5555 1 0
(171) 555-7788 3 0
(1) 42.34.22.66 1 0
(171) 555-7788 3 0
(5) 555-3932 1 0
030-0074321 2 0
(1) 356-5634 1 0
(5) 552-3745 1 0
88.60.15.31 1 0
(171) 555-7788 3 0
0372-035188 1 0
6562-9722 1 0
0621-08460 2 0
0221-0644327 2 0