PROJECT REPORT

Computer Application in Business

Guddu Lal Seth

Roll Number :- 111171130010029

REGN NO :- 111171130032
COLLEGE NAME :- Michael Madhusudan Collage
SESSION :- 2017- 2018

PROGRAMME: B.COM Part (p)

AKNOWLEDGMENT

14/CP/108/284
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I
Am sincerely grateful to all the teachers of Durgapur GOVT.COLLEGE,

Durgapur, for his kind and helpful guidance, intellectual stimulation & valuable

advice rendered to me throughout the course of the project.

I gratefully acknowledge the co-operation & assistance provided by

my friends and well wishers.

______________________
Signature of the Student

Date:
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INDEX

 ASSIGNMENT - I :- MS- WORD

 ASSIGNMENT – II :- MS-EXCEL

 ASSIGNMENT – III :- MS-ACCESS

 ASSIGNMENT – IV :- TALLY-ERP 9
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MICHAEL MADHUSUDAN MEMORIAL COLLEGE

Department of Commerce
B.Com III Year (program)

ASSIGNMENT I: MS-WORD

Give some brief description on MS-WORD.

1. Write your complete resume or bio-data using MS-WORD.
2. Show how hyperlink and bookmark technique is implemented in MS-WORD.
3. Design your own college identity card or admit card using MS-WORD application.
4. Create a document that contains your resume and send it to different company with
a job application using mail merging.

ASSIGNMENT I:
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INTRODUCTION TO MS-WORD

MS-WORD:

1. INTRODUCTION :

Let us consider an office scene. Many letters are typed in the office. The officer dictates a letter.
The typist first types a draft copy of the letter. The officer goes through it to check mistakes
regarding spelling errors, missing words, etc. and suggests corrections. The typist changes the
letter as suggested by the officer. This is a simple example of word processing.

There are many software packages to do the job of word processing. Some of them work
in DOS environment. Examples are WordStar, Word Perfect and Professional Write. But in these
days working in WINDOWS is becoming more and more popular. So let us consider software
for word processing which works in WINDOWS. Our choice is MS-WORD because it is the
most popular software in these days.

MS-WORD is a part of the bigger package called MS OFFICE, which can do much more
than word processing. In fact when you open up MS OFFICE you will find four main
components in it. They are MS-WORD (for word processing), MS EXCEL (for spreadsheet),
MS ACCESS (for database management) and MS POWERPOINT (for presentation purposes).
However, we will limit ourselves to MS-WORD only in this lesson.
2. WHAT IS WORD-PROCESSING?
Word Processor is a Software package that enables you to create, edit, print and save documents
for future retrieval and reference. Creating a document involves typing by using a keyboard and
saving it. Editing a document involves correcting the spelling mistakes, if any, deleting or
moving words sentences or paragraphs.

(a) Advantages of Word Processing

One of the main advantages of a word processor over a conventional typewriter is that a word
processor enables you to make changes to a document without retyping the entire document.
(b) Features of Word Processing

Most Word Processor available today allows more than just creating and editing documents.
They have wide range of other tools and functions, which are used in formatting the documents.
The following are the main features of a Word Processor
i) Text is typing into the computer, which allows alterations to be made easily.
ii) Words and sentences can be inserted, amended or deleted.
iii) Paragraphs or text can be copied /moved throughout the document.
iv) Margins and page length can be adjusted as desired.
v) Spelling can be checked and modified through the spell check facility.
vi) Multiple document/files can be merged.
vii) Multiple copies of letters can be generated with different addresses through
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the mail-merge facility.

(c) Some Common Word Processing Packages
The followings are examples of some popular word processor available
 Soft word
 WordStar
 Word perfect
 Microsoft word

3. IMPORTANT FEATURES OF MS-WORD

Ms-Word not only supports word processing features but also DTP features. Some of the
important features of Ms-Word are listed below:

i) Using word you can create the document and edit them later, as and when required, by
adding more text, modifying the existing text, deleting/moving some part of it.
ii) Changing the size of the margins can reformat complete document or part of text.
iii) Font size and type of fonts can also be changed. Page numbers and Header and Footer
can be included.
iv) Spelling can be checked and correction can be made automatically in the entire
document. Word count and other statistics can be generated.
v) Text can be formatted in columnar style as we see in the newspaper. Text boxes can be
made.
vi) Tables can be made and included in the text.
vii) Word also allows the user to mix the graphical pictures with the text. Graphical pictures
can either be created in word itself or can be imported from outside like from Clip Art
Gallery.
viii) Word also provides the mail-merge facility.
ix) Word also has the facility of macros. Macros can be either attached to some
function/special keys or to a tool bar or to a menu.
x) It also provides online help of any option.

BOOKMARK:

Bookmark (bookmark: A location or selection of text in a file that you name for reference
purposes. Bookmarks identify a location within your file that you can later refer or link to.) by an
ASK or SET field, you must insert a bookmark field in the main document where you want
Microsoft Word to print the information.
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Add a bookmark :
Add a bookmark A bookmark identifies a location or selection of text that you name and identify
for future reference. For example, you might use a bookmark to identify text that you want to
revise at a later time. Instead of scrolling through the document to locate the text, you can go to it
by using the Bookmark dialog box.

1. Select an item to which you want to assign a bookmark, or click where you want
to insert a bookmark.
2. On the Insert menu, click Bookmark.
3. Under Bookmark name, type or select a name. Bookmark names must begin with a
letter and can contain numbers. You can't include spaces in a bookmark name.
However, you can use the underscore character to separate words— for example,
"First _heading."
4. Click Add.

HYPERLINK:

Hyperlink is a Colored and underlined text or a graphic that you click to go to a file, a location
in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also
go to newsgroups and to Gopher, Telnet, and FTP sites. to a toolbar button or menu command,
the hyperlink replaces the command currently assigned to that button or menu command. You
cannot assign a hyperlink to a button that displays a list or menu when clicked.

Steps To Create a hyperlink

To create the hyperlink Steps of Ms word

1. From the Tools menu, choose Hyperlink. The Hyperlink Properties dialog box opens.

2. Press Ctrl-V. to paste the URL into the Document.

3. If the citation is to a specific page in the document, append a string to the URL to identify
the page:
For example: https://ecf.ca1.uscourts.gov

4. Click the OK button.

In the word processing application, the hyperlink text is now underlined and blue
(or the color hat you specified for hyperlinks), indicating a hyperlink has been
created.

5. Save the word processing document.

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Creation of Bio-data:-
BIO-DATA
OBJECTIVE: I want to pursue a carrier that helps me to consolidate An interdisciplinary
perspective in the field of management. I am looking forward to secure challenging assignments
that provide a scope for Continuous improvement and learning, constituting to
the goals of The organization.

PERSONAL DETAILS:
NAME : Guddu Lal Seth

FATHER’S NAME : Rinku Lal Seth

MOTHER’S NAME : Babita Seth

MOBILE NO : 9002990272
CURRENT ADDRESS : 3C/1,RISHI ARABINDA NAGAR,AMRAI,D.G.P:-3

PERMANENT ADDRESS : 3C/1,RISHI ARABINDA NAGAR,AMRAI,D.G.P:-3

GENDER : MALE

DATE OF BIRTH : 01/06/1999

NATIONALITY : INDIAN

LANGUAGES KNOWN : English,Hindi And Bengali

ACADEMIC DETAILS:
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Examination School Board Year of Perentage

passing
Xth B.B.H.H.S WB 2015 38%
XIIth A-ZONE MP WB 2017 64%
BCOM (P) MICHAEL K.N.U Persuing
COLLEGE

WORK EXPERIENCE : NA

EXTRA CO-CURRICULAR ACTIVITIES : NA

CO –CURRICULAR ACTIVITIES : NA

HOBBIES LISTENING TO SONGS,DANCING,READING

STORY BOOKS,CHATTING WITH FRIENDS

All the information provided by my knowledge is truth.

PLACE: DURGAPUR
DATE:
------------------------------------
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Mail merge
WHAT IS MAIL MERGE?
In any working environment, there are situations when a similar type of letter or document is to
be sent to many persons who reside at different locations. The letters may contain the address of
each recipient, in addition to the standard information contained in the letter. One way of doing
this is to print the letters by changing the address each time in the document after printing such
letter. But this would mean lot of effort and time and also results in bad organization.
Such problems are taken care of by the Mail Merge facility. In word processing, Mail Merge is
the process of transferring selected information from one document to another document.

Mail Merge Step by Step Instructions for the PC

1. Open Microsoft Word 2003.

2. Go to Tools > Letters and Mailings > Mail Merge... If the task pane was closed, it will open
the Mail Merge task pane.

Step 1: Write a Job Application

1. Under Select document type, choose Letters.

2. Click on Next: Starting document at the bottom of the task pane

Step 2: Starting document

1. Selecting Use the current document will allow you to start from the current document shown
on the screen.
2. Click Next: Select recipients. Note that you can always go between steps by clicking on the
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Next and Previous links at the bottom of the task pane.

Step 3:
1. Type the Recipients Name and Address or

2. If have an already existing file, click Browse... and navigate your way to the file.

3. If your data source is an Excel worksheet that has data on multiple tabs, you need to select the
tab containing the data you want. Click OK.

4. All the entries in the data source will now appear in the Mail Merge Recipients window,
where you can edit the list of recipients...

5. Click OK to return to the Mail Merge Wizard.

6. To change the file click Select a different list...

7. To edit the list click on Edit recipient list... (Data source)

Insert merge fields where you want to merge names, addresses, and other data from the data
source (i.e. recipient list) by clicking anywhere you want in the main document to insert the
field. Then click on More Items and insert individual field

8. Click <<ABC>> button for view merge data for display the mail merge.

9. If print then go to File menu and Print button and ok.

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Give some brief description about MS-EXCEL.

1. Create a new work sheet to calculate the salary of an institution faculty. The
worksheet contains the following columns.
SL. NO, NAME, DESIGNATION, BASIC PAY, DA, HRA, TAX,
PF, GROSS PAY, NET PAY, FACULTY GRADE.

Insert at least 10 entries depending upon the following condition

Designation:-
o Associate Professor,
o Asst. Professor,
o Professor.
Basic pay:
 Assistant Professor: 15600
 Associate Professor: 37600
 Professor: 37600
Grade Pay
o Assistant Professor: 6000
o Associate Professor: 8000
o Professor: 9000
Experience –
 Assistant Professor – 5 yrs;
 Associate Professor – 5 yrs;
 Professor – 10 yrs
DA Calculation: 50% of (basic pay + grade pay)
HRA Calculation : - 20% of (basic pay + grade pay + D.A)
TAX calculation:-
 gross pay<200000 no tax
 200000<gross pay<500000,10% above 200000
 500000<gross pay<1000000,10% above 200000, 20% above 500000
 Gross pay≥1000000, 10% above 200000, 20% above 500000, 30% above
1000000.
Gross pay: - basic pay + DA + HRA
Net pay: - gross pay - (TAX + PF).
Now you calculate the above using different spread sheet formulas.

a. Calculate the Gross pay and Net pay.

b. Calculate the faculty grade, if net salary≥800000, A grade;
500000≤net salary<800000 grade B; Otherwise grade C.
c. Represent the above using COLUMN chart and PIE chart.
d. Calculate the department wise min salary, max salary, no of faculties and represent
it by PIVOTE table and PIVOTE chart.
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What is Excel?

M
icrosoft Excel is an electronic spreadsheet program. We might have heard the terms "spreadsheet" and
"worksheet". People generally use them interchangeably. To remain consistent with Microsoft and
other publishers the term worksheet refers to the row-and-column matrix sheet on which you work

upon and the term spreadsheet refers to this type of computer application. In addition, the term workbook will
refer to the book of pages that is the standard Excel document. The workbook can contain
worksheets, chart sheets, or macro modules. .

year ATTENDANCE
2017 63
2018 75
2019 89

Draft List of Top 10 Car Companies

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Car Companies 2019 2018 2017 2016 2015

Alto 263 2694 1803 1726 1455
Wagner 2054 2084 3084 2034 2003
I 10 3025 2254 5230 1320 4452
Honda City 2154 3247 1564 2136 1125
Cretia 11030 15003 22514 22354 9523
Celereo 22145 22658 9965 3265 9985
I 20 1125 3256 5521 6589 8895
Alto 800 7859 6523 9965 2365 5523
Maruti 800 5523 5563 4452 5596 2365
Verna 5523 6985 2236 5587 8895
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Give some brief description about MS-ACCESS

1. Create the database consisting the following schemas and insert at least 10 entries in
employee, 5 entries in dept and 7 entries in project table.

EMPLOYEE :- ( ECODE NUMERIC (4), ENAME TEXT (20), AGE NUMERIC (2),
DATE_OF _JOIN DATE, SAL NUMERIC (6), DNO NUMERIC (3)
EMGRCODE NUMERIC (4)).
ECODE is the primary key and DNO is the foreign key.

DEPARTMENT :- (DCODE NUMERIC (4), DNAME TEXT (10), DLOC TEXT (20),
DMGRCODE NUMERIC (4)).
DCODE is the primary key, DMGRCODE is the foreign key.
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PROJECT: - (PCODE TEXT (2), PLOC TEXT (10), DNUMBER NUMERIC (4),
EMPCODE NUMERIC (4), HOURS MUNERIC (3))
PCODE is the primary key, DNUMBER and EMP CODE foreign key

MS-ACCESS

Access is a database management system (DBMS), software that helps you manage
information:
Create data
Analyze
Find information quickly
Organize information
Modify data
Display in various formats
Data Integrity features

Solution: - Create the database consisting the following schemas and insert at least 10 entries in
employee, 5 entries in dept and 7 entries in project table.

EMPLOYEE: - (ECODE NUMERIC (4), ENAME TEXT (20), AGE NUMERIC (2),
DATE_OF _JOIN DATE, SAL NUMERIC (6), DNO NUMERIC (3)
EMGRCODE NUMERIC (4)).
ECODE is the primary key and DNO is the foreign key.

DEPARTMENT: - (DCODE NUMERIC (4), DNAME TEXT (10), DLOC TEXT (20),
DMGRCODE NUMERIC (4)).
DCODE is the primary key, DMGRCODE is the foreign key.

PROJECT: - (PCODE TEXT (2), PLOC TEXT (10), DNUMBER NUMERIC (4),
EMPCODE NUMERIC (4), HOURS MUNERIC (3))
PCODE is the primary key, DNUMBER and EMP CODE foreign key
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All you ever need to run your business As your business grows and transcends state and
international borders, you need a business accounting software that keeps pace with your
complex business demands and simplifies growth. The software you choose must offer you
greater speed, power and reliability, besides having the ability to adapt quickly to your business.
Tally 7.2 was engineered to effectively fulfill these needs and help overcome the challenges of a
growing business.

 Designed for unmatched speed, power, scalability and reliability

Tally ERP 9 is the result of a perfect fusion between the Concurrent Multi-lingual Platform and
Object Oriented Database Engine. This technology is what ensures the blazing speed, power,
scalability and world-class reliability that Tally ERP 9 promises.

 Features that will empower your business

The dynamic features and MIS capabilities in Tally ERP 9 are designed to simplify your
business operations, while giving you complete control over your accounting, inventory and
statutory processes. Multi-lingual and data synchronization capabilities, allow you to transact
business without language barriers or geographical boundaries.

 Tally ERP 9 is very simple to learn and even easier to use.

And the advantages of using this robust product are apparent from the start. To learn more about
how Tally ERP 9 can enhance your productivity and profitability, do look through the features
and benefits.

Why Tally is the best for Simple Accounting :

Complete book- keeping • Books, Registers and Statements of Accounts • General Ledger •
Outstanding Management, including Credit Limit, Accounts Receivables and Accounts Payables
• Flexible Voucher Numbering • Flexible Classification of Account Heads • Bird's eye view •
Drill Down Display • Date based reporting • Voucher and Cheque printing • Columnar Reports •
bank Reconciliation

Why Tally is the best for basic Financial Management:

Multiple Companies • Multi Currency • Multiple Financial Years • Comparison of Data using
Multi-Columnar Reporting • Memo Vouchers • Post dated Vouchers • User defined Vouchers
Types • sales and Purchase Extracts • Cash Flows • Daily Balances & Transaction Values •
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Interest Calculations • Percentage based Reporting

Why Tally is the best for advanced Financial Management:

Fund Flows • Receivables Turnover (payment performances of Debtors) • Branch Accounting •

Flexible Period Accounting • Consolidation of Companies • Budgeting and Control • Cost Centre
& Profit Centers, with Multiple Cost categories • Variance Analysis • Ratio Analysis • Scenario
Management, including reversing Journals and optional Vouchers

Why Tally is the best for simple Inventory/Stock Management :

Flexible Invoicing • Purchase Invoices • Discount Column in Invoicing • Flexible Units of
Measure - including Compound Units • Grouping and Categorization of Stock Items • Voucher
Classes - with predefined rules & information • Physical Stock Verification • Separate Actual
and Billed Quantity Columns • Consumption report • Use Names and /or Part Numbers

Why Tally is the best for basic Inventory/Stock Management:

Stock Categories • Stock Query - by Stock Group or Stock Category • Multiple Godown • Stock
Transfers to Godowns / Branches • Multiple Stock valuation Methods • Batch wise / Lot wise -
including Expiry date handling • Alternate Units of Measure & Tail Units • Sales and Purchase
Order Processing • Tracking through Receipt Notes / Delivery Notes / Rejections Inward /
Rejections Outward • Additional Costs incurred on Purchase • Movement Analysis - Stock
Group wise / Stock Item wise / Invoice wise / Location wise • Customizable Sales invoices •
Price List with Multi Price levels

Why Tally is the best for Advanced Inventory/Stock Management:

Stock items Classification as Raw Materials, Work-in-progress, Finished goods • Bill of
Material, with auto adjustment of stocks • Job-working concepts - including sub-contracting •
Additional cost of Manufacturing with notional value and percentage • Excise / VAT analysis on
invoices • Modvat Support • Reorder levels • Stock Ageing Analysis • Batch related stock reports

The technology advantage of Tally:

Data Reliability • Data Security • Tally Audit • Tally Vault • User defined Security Levels •
Simple & Rapid Installation • Unlimited Multi-user Support • Internal Backup / Restore •
Removal of Data into Separate Company • Multi-Directory for Company Management • Import /
Export of Data • Graphical Analysis of Data • ODBC compliance allows other programs to use
data from Tally directly e.g. MS-Excel • Web-enabled • Ability to publish reports and documents
on the Internet • Direct Internet Access • Print Preview

Problem-1(accounts without inventory)

You are supposed to maintain the accounts of AVC Ltd for the financial year 2005-06:
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The company has four branches namely Kolkata, Delhi, Mumbai, and Chennai. Each
branch has the following departments: - Sales, Purchase, Accounts and Advertisements.
The management wants to see the following report:
a) Cash or Bank book b) Daybook c) Purchase and Sales register d)Trial balances e)
Profit & Loss a/c.
Following is the Balance sheet of AVC Ltd for the year ended 31.3.2005

Liabilities Amt(Rs)— Assets Amt(Rs)—

Equity share capital 500000 Fixed Assets
General Reserves 200000 Plant & Machinery 200000
Profit & Loss Account 100000 Furniture 50000
10% Pref Share Capital 100000 Investment
Loan (Liabilities) LIC 100000
RC Ltd 100000 IDBI 50000
Sundry Creditors Current Assets
Til Ltd –Bill no ope/05-06/1 80000 Sundry Debtors:
Cil Ltd – Bill no ope/05-06/2 70000 BI Ltd –Bill no
Wi Ltd – Bill no ope/05-06/3 100000 ope/05-06/1 100000
Outstanding Expenses Xyz Ltd – Bill no
Outstanding salary 70000 ope/05-06/2 75000
Outstanding rent 10000 Cash at Bank
SBI 200000
Citi Bank 250000
Hong Kong bank 300000
Cash in hand 5000

1330000 1330000

Adjustment entries:-
i) 2nd April: Purchase Furniture of Rs 50000 of Kolkata Branch and Rs 70000 each for
both the Mumbai & Delhi Branch paid from SBI.
ii) 3rd April: Outstanding salary of Rs 20000 of Kolkata Branch sales department has
been paid through the cheque of Citi Bank.
iii) 4th April: Received bank interest from Hong Kong Bank is Rs 4000
iv) 12th April: Purchase goods of Rs 100000, from Cil Ltd for Mumbai Branch.(the bill
reference no is Pur/06-07/1)
v) 14th April: Return goods to Cil Ltd from Mumbai branch worth Rs 30000 due to bad
quality against bill no Pur/06-07/1.
vi) 16th April: Sold goods of Rs 650000 to BI Ltd. The bill reference no is Sal/06-07/1.
vii) 17th April: Received a cheque of Rs 4 lacs from BI Ltd through the bill reference
no. Ope/05-06/1 & Sal/06-07/1
viii) Create a provision for depreciation@ 10% on the current value of Fixed Assets
ix) All the debtors settle their accounts except Xyz Ltd of Rs 2000 could not be
recovered. (Treat this as bad debt)
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BIBLIOGRAPHY:

WEBSITES:

 www.microsoft.com

 www.w3school.com

 www.Tally.com

REFERENCE BOOKS:

 IT TOOLS AND APPLICATION - by R.K. TAXALI, MCGRAW HILL.

 MS-ACCESS – GURPEET SINGH, KALAYANI PUBLISHERS.

 TALLY 9.0 – PUTRONICS CORPORATION, VIKASH PUBLISHERS