Contents

Microsoft Excel...............................................................................................................................1
 Excel Sheet Introduction.......................................................................................................1
 Title Bar............................................................................................................................1
 Scroll Bar..........................................................................................................................2
 Formula Bar......................................................................................................................2
 Name Box.........................................................................................................................2
 Rows & Columns..............................................................................................................2
 Status Bar..........................................................................................................................2
 Menu Bar...........................................................................................................................2
 Explanation of Menus of Menu Bar.....................................................................................3
 File....................................................................................................................................3
 Home.................................................................................................................................3
 Insert..................................................................................................................................5
 Page Layout.......................................................................................................................6
 Formulas............................................................................................................................7
 Data...................................................................................................................................8
 Review..............................................................................................................................9
 View..................................................................................................................................9

Figure 1: Microsoft Excel Icon.....................................................................................................1

Figure 2: Excel Sheet Introduction...............................................................................................2
Figure 3: File Menu.......................................................................................................................3
Microsoft Excel
Microsoft Excel is a spreadsheet developed by Microsoft for Windows, Mac OS X, and iOS. It
features calculation, graphing tools, pivot tables, and a macro programming language called
Visual Basic for Applications. It has been a very widely applied spreadsheet for these platforms,
especially since version 5 in 1993, and it has replaced Lotus 1-2-3 as the industry standard for
spreadsheets. Excel forms part of Microsoft Office. Its extension is .xlsx and .xls.
Table 1: Introduction of Microsoft Excel

Developer(s) Microsoft
Initial release September, 30. 1985; 30 years ago
Stable release 2016 (22 September 2015; 3 months
ago)
Operating System Microsoft Windows
Type Spreadsheet
License Trialware
Website office.microsoft.com/en-us/excel

Figure 1: Microsoft Excel

 Excel Sheet Introduction Icon

 Title Bar
This bar contains
 Save file shortcut (Ctrl + S)
 Undo shortcut (Ctrl + Z)
 Redo shortcut (Ctrl + Y)
 Excel icon
 Minimize
 Resize
 Close
 Excel

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 Scroll Bar
These bars are used to move up and down and left and right to see the whole sheet.

 Formula Bar
This contains the formula you typed in a cell or you have applied.

 Name Box
This box contains the cell address which you have selected.

 Rows & Columns

Excel sheet consists of several rows and columns. Columns are named as A, B, C, D,… so on
and rows are named as 1, 2, 3,…. .so on.

 Status Bar
This bar contains page views (Page break, Page view when printed) and zoom bars (Zoom
out and zoom in bar). Above the status bar there are number of worksheets and shortcuts to
move to previous and next sheet.

 Menu Bar
This bar contains Menus.

FORMULAS

FILE INSERT DATA

Menu Bar
HOME PAGE LAYOUT REVIEW

VIEW

Figure 2: Excel Sheet Introduction

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 Explanation of Menus of Menu Bar
 File
This menu contains the following tools.
 Spreadsheet Information (Size, Protect workbook)
 New (To open a new sheet)
 Open (To open sheet that exists in a computer or
somewhere)
 Save (To save the spreadsheet [Ctrl + S])
 Save as (To save the spreadsheet as new file)
 Print (To print your spreadsheet [Ctrl + P])
 Share (To share your spreadsheet)
 Export (To export your spreadsheet to some other
format)
 Close (To close your spreadsheet)
Figure 3: File Menu
 Home
This menu has seven ribbons.

CLIPBOARD

EDITING FONT

HOME
CELLS ALIGNMENT

STYLES NUMBER

 Clipboard
This ribbon has following tools.
 Paste - You can paste the copied text using this tool or using shortcut [Ctrl + V].
 Paste Special - This tool is used when you want to paste the copied text in the format you
are using.
 Cut - You can cut the text using this tool. [Ctrl + X]
 Copy - You can copy the highlighted text using this tool. [Ctrl + C]
 Format Painter - This tool copy the format and apply to that text which you are desired
to be look alike

 Font
This ribbon has following tools.
 Font Styles - You can choose font styles according to your wish.

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 Font size - You can set your desired font size.
 Bold - You can make your text bold [Ctrl + B].
 Italic - You can make your text italic [Ctrl + I].
 Underline - You can underline your text [Ctrl + U].
 Border Styles - You can choose borders for selected cells.
 Fill Color - Fill the background of your cells.
 Font Color - Change the color of your font.

 Alignment
This ribbon has following tools.
 Top align, Middle align and Bottom align.
 Orientation - You can rotate your text diagonally or vertically.
 Left align, Center align, Right align and Justified align.
 Increase and decrease indent.
 Wrap text - Wrap extra-long text to multiple lines so you can see the whole text.
 Merge and Center - You can merge multiple cells to one cell and align text to center.

 Number
This ribbon has the number format such as accounting number format and percent styles,
comma styles, increase decimal and decrease decimal.

 Styles
 Conditional formatting - Use bars, colors and icons for visually highlight important
values.
 Format as tables - Convert data into tables.
 Cell styles - You can choose cell styles.

 Cells
 Insert - You can insert cells.
 Delete - You can delete cells.
 Format - You can format cells (Change row height and column width)

 Editing
This ribbon has
 AutoSum - Automatically add all the values.
 Fill - Continue a series or pattern into neighboring cells in any direction.
 Clear - Clear all the data in a cell.
 Sort & Filter - Organize your data then it is easy to analyze.
 Find & Select - Click to see options to find your text.

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 Insert

Insert

Tables Illustrations

Add-ins Charts

Reports Sparklines

Filters Links Text Symbols

 Tables
 PivotTables - Easily summarize the complex data in a pivot table.
 Recommended PivotTable - You want excel to recommend pivot table.
 Table - You can add table.

 Illustrations
 Pictures - You can add pictures.
 Online Pictures - You can insert online pictures.
 Shapes - You can insert shapes.
 SmartArt Graphics - You can add SmartArt graphics.
 Screenshots - You can add screenshots.

 Add-Ins
 Store - Explore apps on Office.
 My Apps - You can insert app into document.
 Bing Maps - You can add Bing Maps to plot locations.
 You can transform cold data into cool pictures.

 Charts
You can add different charts such as pivot charts, line charts etc.

 Reports
You can insert a Power view report.

 Spark lines
Spark lines are mini charts placed in a single cell. These are line, column and win/loss spark
line.

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 Filters
 Slicers - Use a slicer to filter data visually.
 Timeline - Use a timeline to filter data interactively.

 Links
You can insert a Hyperlinks.

 Text
 Text Box - You can add a text box.
 Header & Footer - The text written on the header & footer appears on every page.
 WordArt - You can add WordArt.
 You can also add signature line and objects.

 Symbols
You can add different symbols and equations.

 Page Layout

Scale to Fit
Themes
PAGE LAYOUT Sheet Options
Page Setup
Arrange
 Themes
 Themes - You can add themes in your document.
 Colors - Insert colors in your document.
 Fonts - Change the font of text in your document.
 Effects - Change the effects in your document.

 Page Setup
 Margins - Set margins in your document.
 Orientation - Set orientation either Portrait or landscape.
 Size - Set size of your choice for your page.
 Print area - Set print area of sheet.
 Breaks - Give breaks such as page break or section break etc.
 Background - Set background for your sheet.

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 Scale to Fit
Set your printout scale according to your wish.

 Sheet Options
Set gridlines and headings to be seen in print or view.

 Arrange
Arrange the highlighted object to bring forward or backward or align it.

 Formulas

Function Library Formula Auditing

FORMULAS
Defined Names Calculations
 Function Library
 Insert Function - You can insert a function.
 AutoSum - It allows to add up all values automatically.
 Recently Used - It shows the list of formulas which you have used recently.
 Financial - It enlists all the financial formulas.
 Logical - It enlists all the logical formulas.
 Text - It enlists all the text formulas.
 Date & Time - It enlists date & time formulas.
 Lookup & reference - It enlists all lookup & reference formulas.
 Math & Trigonometry - It enlists all formulas that are in mathematics & trigonometry.
 More Functions - It shows some other functions.

 Defined Names
 Names Manager - Create, edit, delete or find all the names in the workbook.
 Define Name - Define or apply names.
 Create from selection - Automatically generate names from selected cells.

 Formula Auditing
 Trace Precedents - Shows the arrows that indicates which cells affect the selected cell.
 Trace Dependents - Shows arrows which indicates that which cells are affected by
currently selected cell.
 Remove arrows - Remove the arrows shown by trace dependents or trace precedents.

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 Show formula - Shows the formula in each cell.
 Error checking - Check the errors that occur when applying formula.
 Evaluate formula - Evaluate the big formula by solving its each part individually.

 Calculations
 Calculate Now - Calculate the entire workbook now.
 Calculate Sheet - Calculate the opened sheet now.

 Data

DATA

Get External
Connections
Data

Sort & Filter Data Tools Outline

 Get External Data

You can import data from Web, Microsoft access, Common sources, text file and other
sources.

 Connections
It displays and refresh all the data connections in the workbook.

 Sort & Filter

You can sort data from highest to lowest or filter data.

 Data Tools
 Text to columns - Split a single column of text to multiple columns.
 Flash fill - Automatically fill in values.
 Remove Duplicates - Remove duplicate rows from the sheet.
 Data Validation - Pick from the list of rules to limit the type of data that can be entered
in a cell.
 Consolidation - Summarize the data from different ranges. Consolidating the results in a
single output range.
 What-If analysis - Try out various values for the formulas in your sheet using data
tables.

 Outline
You can group or ungroup rows or columns or quickly calculate rows of related data by
inserting subtotals and totals

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 Review

REVIEW

Proofing Language

Comments Changes
 Proofing
You can correct your spelling and search something further.

 Language
Translate your workbook to some other language.

 Comments
You can add a note about a part of a document.

 Changes
You can protect your sheet or whole workbook. You can allow users to edit your sheet or
workbook.

 View

Zoom
WorkBook Views
VIEW Window
Show
Macros

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 Workbook Views
You can view your document in different views when printed.

 Show
Set the settings that you want to show formula bar, gridlines or headings or not.

 Zoom
You can set zoom settings.

 Window
You can add new window, Freeze the portion so you can see it on every sheet or split them or
hide.

 Macros
You can allow to see a list of macros [Alt + F8].

THE END

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