SCHOOL-BASED MANAGEMENT ASSESSMENT TOOL WITH CONTEXTUALIZED

MOVS AND ARTIFACTS FOR VALIDATION 3

INDICATORS 1 2
A. LEADERSHIP & GOVERNANCE

1. In place is a Development Plan  Approved/Accepted  Approved/Accepted SIP/Dev’t  Approved /Accepted SIP &
(e.g. SIP) developed SIP/Development plan Plan Enhanced Dev’t Plan
collaboratively by the - with the following - with the following - with the following
stakeholders of the school and documents documents documents:
community.  Letter of Invitation  MOA/MOU by the  Invitation of the
of the school to school and community stakeholders to other
Notes: All suggested MOVs or some community stakeholders (as stakeholders and the
artifacts herein indicated can stakeholders parties) re: formulation school for the
encompass other components re: formulation of of SIP/Dev’t Plan enhancement of the
and thereby considered as SIP/Dev’t Plan  Program of activities SIP/Dev’t Plan
proof of performance  ACR with pictorials and minutes of  Program of activities,
achievement for schools. Or workshop or ACR (with minutes of workshop &
 Any other documents pictorials) ACR (with pictorials)
proving that SIP was Or Or
developed through the  Any other documents proving  Any other document proving
leadership of the school and that SIP/Dev’t Plan was that there was enhancement of
such was participated in by developed through the shared SIP/Dev’t Plan & such activity
some community leadership of the school and was led by the community &
stakeholders the community technical assistance was
provided by the school
2. The development plan (e.g. SIP) is  Improved /Adjusted  Improved /Adjusted SIP/Dev’t  Improved /Adjusted SIP/Dev’t
regularly reviewed by the school SIP/Dev’t Plan Plan Plan
community to keep it up responsive - With the following -with the following: -with the following:
and relevant to emerging needs,  Letter of invitation of  MOA/MOU by the  Invitation of community
challenges and opportunities. the school to the school & the stakeholders re: regular
stakeholders re: Review community review & improvement of
& Improvement of the stakeholders (as the Dev’t Plan
Dev’t Plan parties) re: Partnering  ACR (with pictorials)
 ACR (with pictorials) for continual review & Or
Or improvement of the  Any other document
 Any other documents Dev’t Plan (printed/electronic) proving that
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(printed/electronic) proving  ACR (with pictorials) the community stakeholders led
that the Dev’t Plan as Or to the regular review &
reviewed and improved  Any other documents improvement process & the
through the leadership of (printed/electronic) proving school facilitated the process
the school that the school and the
community stakeholders
worked as full partners which
led to the continual review &
improvement of the Dev’t Plan

3. The school is organized by a clear  School developed  Organizational structures w/ Any of the ff:
structure and work arrangement that Organizational Structures TORs/identified roles and  Minutes of Meetings
promote shared leadership and with TORs/ identified roles responsibilities bearing  Resolutions/MOAs/MOUs
governance and define the roles and and responsibilities of names of community and  Programs/Matrices/Pictorials
responsibilities of the stakeholders. school stakeholders. school stakeholders as part of (Reflecting names of community
 -School Memo the definition and formulation and school stakeholders
 -letter of invitation of the organizational structure leading/initiating the formation
 -Designation of organizational structure with
letter/Appointment signed defined roles and
by the School Head responsibilities)
 -Minutes of Meetings, ACR
 -
Resolutuions/MOAs/MOUs
 -
Programs/Matrices/Pictoria
ls
 -School Organizational
structure chart with TORs &
identified roles,
responsibilities/functions of
personnel
 -Organized stakeholders,
Gen. Homeroom PTA,
Alumni, SGC, SPG, SBM
Working Committee,
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DRMM, MOOE TWG,
Faculty Club
 -Orientation on roles &
responsibilities of
stakeholders
 -Attendance
 -Records of Simple mgmt..
tasks delegated
 -screenshots of
communications (e.g.
alumni, etc.)

4. A leadership network facilitates Any of the ff:  SIP/AIP Implementation Plan Any of the ff:
communication between and among  Principals Report on the and progress on SIP  Year End School
school and community leaders for Progress of SIP/AIP implementation, reported to Accomplishment Report Cards
informed decision-making and solving Implementation. the Brgy. Officials or widely disseminated to
of school-community wide-learning  Transparency board Municipal Executives stakeholders.
problems.  suggestion box reflecting easy disclosure of  School Paper showing Year End
 log sheets/log books information about decisions SARCs widely disseminated to
 or any information network to learning and stakeholders
(MIS/SIS/s, etc.) established administrative problems.  On line accounts or any
functionally in school functional/operational school
communication program
showing regular and easy access
to school information

Notes: All suggested MOVs or artifacts Level 1 Indicators. The school Level 2 Indicators. The school Level 3 Indicators. The community
herein indicated can encompass other leads the regular review of the community stakeholders working stakeholders lead the regular review
components and thereby considered development plan as full partners lead the continual and improvement process the
as proof of performance achievement review and improvement of the stakeholders facilitate the process
for schools. development plan
SY 2015- SY 2016- SY 2015- SY 2016- SY 2015-2016 SY 2016-
2016 2017 2016 2017 Evidence: 2017
Evidence: Evidence: Evidence: Evidence: Any of the FF: Evidence:
Any of the Any of the -SIP/AIP SIP/AIP -Year End School Any of the ff:
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following following: Implemen Implementa Accomplishment -Year End
-Principal -Principal tation tion Plan Report Cards widely School
reporsts Reports Plan and and disseminated to Accomplish
on the on the -Progress -pROGRESS stakeholders ment Report
progress progress on SIP ON sip -School Paper showing Cards widely
of SIP/AIP of SIP/AIP implemen IMPLEMENT Year End School disseminate
Implemen Implemen tation ATION, Accomplishment d to
tation tation - -Quarterly Report Card (SARCs) stakeholders
-SMEA -Bulletin Quarterly meetings widely disseminated to .
and MGE Board per meetings with the stakeholders -School
Report subject with the stakeholders School Paper
-Learners area to stakehold -Reported communication showing
output display ers quarterly program showing Year End
signed by learners -Reported the Data on regular and easy School
parents output quarterly Level 1 access to school Accomplish
(displayed signed by the Data indicators to information ment Report
in the parents on Level 1 the Brgy. -on line Card (SARCs)
Bulletin -Teachers Indicators Officials or accounts/School widely
board per and to the Municipal Websites/ disseminate
subject learners Brgy. Executivesre -Bulletin Board d to
area) Portfolio Officials flecting easy -School stakeholders
-Teachers -Year or disclosure of Letters/Invitations/Bro - School
and Round Municipal information chures/Newsletter communicati
Learners and Executive about Other Observations: on program
Portfolio monthly s decisions to showing
-Year Schedule reflecting learning and regular and
round and using the easy administrati easy access
Monthly reduced disclosure ve problems. to school
Schedule Friday of information
using the class informati -On line
reduced - on about accounts/Sc
Friday Superviso decisions hool
class ry Plan to Websites/
- -Report learning -Bulletin
Superviso on and Board
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ry Plan evaluatio administr -School
-Records n of ative Letters/Invit
of teacher problems. ations/Broch
Teacher/C performa Other ures/Newsle
lass nce Observati tter
observati Establishe ons: Other
on d the Observation
-Technical following s:
Assistanc functional
e Plan ly in the
-Report school:
on -Bulletin
evaluatio Board
n of
teacher -Suggesti
performa on Box
nce -Log
sheets/lo
Establishe g books
d the or
following -Records
-Bulletin of
board evaluatio
n or
-Suggesti positive
on Box feedback
-Log on level
sheets/lo of
g books satisfactio
or n from
- stakehold
Records ers
of regarding
evaluatio efficiency
n or of school
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positive system
feedback -any
on level informati
of on
satisfactio network
n from (MIS/SIS/
stakehold s etc.)
ers
regarding Other
efficiency observati
of school ons:
system
-any
informati
on
network
(MS/SIS/s
etc)
Other
observati
on
5. A long term program is in operation Any of the ff:  Training Design & Any of the ff:
that addresses the training and  NCBTS-NCBSSH TDNA Result ACR/PTS/on-going  ACR on Training and
development needs of school and  IPPD/SPPD Professional Training and Development Activities
community leaders.  Professional Development Development Program with  Implementation Plans
Profile of teachers/ non self assessment and  Barangay/Municipal Resolutions
Suggested MOVs: teaching personnel upgrading scheme and shared (Reflecting school T&D
-TNA  Any document which would by teachers and community initiated/led by the school
-Training and development road map prove that there is likewise leaders community leaders with Job
for at least three years a program for community Embedded Learning (JEL))
-Development plan for training stakeholders
-Project Proposal
-objective/s
-Resources (human, financial, etc)
-training matrix
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-School Memorandum
-Implementation
-List of participants
-Attendance Sheets
-Photos, etc.
-Monitoring and Evaluation
-Results of M & E
-Narrative Report
-Next Step Plan
-Feedbacking
B. CURRICULUM AND INSTRUCTION

1. The curriculum provides for  Established Assessment  School Supervisory Plan  Improved learning outcomes
the development needs of all System with results (Phil- (monthly) (Achievement Rate, Promotion
types of learners in the school IRI, numeracy test, Multiple  Monthly Supervisory Report Rate, Failure Rate)
community Intelligences Assessment  Any Program/Project to  Log Book/Record Sheet/
Notes: All suggested MOVs or Result, Academic address performance showing names of visitors
artifacts herein indicated can Performance Chart, etc.) discrepancies/ deficits/gaps benchmarked school’s initiated
encompass other components  Learners’ profile ( student e.g. RRE, School Remedial programs/projects
and thereby considered as tracking system) Program  School’s Best Practices
proof of performance  Support Materials (IM’s,  / Reading Program/ ADMs Accomplishment Report
achievement for schools. Competency Based Budget Implementation Report  Research Outcomes
of Lessons, Lesson  ACR/Narrative Report of
Exemplars) INSETs conducted
 Any Program/Project to  ACR and copy of program for
address learning deficits/ periodic recognition (e.g.
performance discrepancies quarterly convocation/ year-
e.g. RRE/ Reading Program end recognition rites)
Intervention Materials and  Conducted Research
ADM Modules
 Research Proposal
2. The implemented curriculum is  Compilation of local  M & E/Supervisory Report on  Log Book/Record Sheet
localized to make it more meaningful to literature localized curriculum showing names of visitors who
the learners and applicable to life in the  Sample Lessons showing its  Adjusted localized curriculum benchmarked good or best

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community utilization  Sample performance outputs practices of school’s localized
 Lesson Plans showing the that could be utilized to curriculum
integration of local improve community life (e.g.  Accomplishment Report on the
literature solid waste management, School’s Best Practices in
 ACR on the crafting of tree planting/ linis bayan Localizing the Curriculum
localized curriculum activity, etc.)  Any document/s of school’s
guidelines duly signed by  Initiated by school initiated project that uses the
school community community as a learning
 Copies of laboratory (e.g. school-
localized/contextualized community livelihood projects)
IMs/LMs  Evidences of improved
performance
 Copies of  
contextualized/localized
IMs/supplementary LMs
 -Supervisory report on
contextualized IMs
 -List of contextualized LCs
 -Copies of contextualized
LPs/logs showing the use of
community as a learning
laboratory
 -Records of schools that
benchmarked the best
practices
 -Copies of contextualized
CGs per Las
 -List of trainings conducted
on
localization/contextualizati
on of materials
 -Numbers of contextualized
materials
3. A representative group of school and Minutes of meeting or any  Developed/reproduced/ Any of the following:
community stakeholders develop the document as MOV that the procured learning materials  Activity Completion Report or
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methods and materials for developing content and method used in that could be used to any report re: school initiated
creative thinking & problem solving teaching were assessed by any reinforce strengths and activity participated in by the
of the ff. team: address weaknesses community utilizing the school’s
 PTA applicable in the school, home learning resources (human &
 School Governing and community (e.g. materials) with positive impact
Council (SGC) individualized learning to the community
 School Planning Team modules for students, home  Write-up or any document of an
(SPT) study manuals for parents and existing functional/operational
 School M & E Team community learning centers) community-based learning
(SMET) action cell
General: -Copies of 
1. SIP/AIP contextualized/localized
2. PAPs IMs/supplementary LMs
-Supervisory report on
Specific: contextualized IMs
1. Student Assessment tools -List of contextualized LCs
2. Formative/Summative Tests -Copies of contextualized
3. Individual Progress Report Cards LPs/logs showing the use of
4. School Forms community as a learning
5. Report on Project PIPO laboratory
a. Attendance -Records of schools that
b. Minutes of Meeting benchmarked the best practices
c. Pictures/Videos (Documentation) -Copies of contextualized CGs
d. Agreement /Resolution per Las
6. Sample IMs for each learning area -List of trainings conducted on
localization/contextualization
of materials
-Numbers of contextualized
materials
4. The learning systems are regularly  Procedure on the conduct of  Feedback mechanism for a  Result on the regular conduct of
and collaboratively monitored by the Monitoring Evaluation & well-informed decision making School Monitoring Evaluation
community using appropriate tools to Adjustment (SMEA) (e.g. suggestion box, text and Adjustment (SMEA)
ensure the holistic growth and  Terms of Reference (TORs) brigade, forums /assembly)  Updated/improved M & E Tool
development of the learners and the of school’s M & E team  Minutes of meeting of the M designed by the School M & E
community (SMET) & E team before the conduct Team duly approved by the
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 SIP/AIP-based Monitoring & of School Monitoring, School Head/ SGC
Evaluation instrument /tool Evaluation & Adjustment
 Schedule on the conduct of (SMEA)
SMEA  Record of M & E related
activities conducted
 -School Monitoring &  
Evaluation Adjustment
(SMEA) System
 -Feedback mechanism such
as suggestion box, text
brigade, forums, assembly
meeting
 -Improved M&E tool such
as survey & analysis, SMEA
result duly spproved by SH
 -Monitoring schedule and
meetings of Stakeholders
 -Activity Completion Report
(ACR)/Accomplishment
Report with proper
documentations of M&E
related activities
 -SIP/AIP-based monitoring
instrument
5. Appropriate assessment tools for  Competency based Test  Structure in charge of the  Any document of a
teaching and learning are continuously materials duly checked/ review and improvement of functional/operational
reviewed and improved, and approved by the School assessment tools ( list and community based initiated
assessment results are contextualized Head (e.g. Table of TOR) programs and/ or projects (e.g.
to the learner and local situation and Specifications, Periodical  Minutes of meeting/ACR/ on: Community Learning Centers)
the attainment of relevant life skills. Test Questions, Test/ Item - review of assessment conceptualized to address the
Analysis, Item Bank, other tools participated by learning deficits/ discrepancies
test materials, etc.) stakeholders of the learners based from the
 ACR on the conduct of school assessment results.
activity relative to sharing of
assessment results with
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school’s stakeholders (e.g.
quarterly issuance of
Pupil/Student Report Card,
issuance of NAT and NCAE
results to parents
Schools M&E team (SMET) Minutes of meeting of the M&E -School Assessment results are used
-SIP/AIP-based Monitoring & team before the conduct of School to develop learning programs that
Evaluation Instrument Tool Monitoring, Evaluation and are suited to community, and
-Schedule on the conduct of Adjustment (SMEA) customized to each learner’s
SMEA Record of M&E related activities context, results of which are used
The assessment tools are conducted for collaborative decision-making
reviewed by the school and The assessment tools are Evidence:
assessment results are shared reviewed by the school Any document of a
with schools stakeholders. community and results are shared functional/operational community
Evidence: with community stakeholders. based initiated programs and/or
-Competency based Test Evidence: projects (e.g. Community Learning
materials duly -Structure in charge of the review Centers) conceptualized to address
checked/approved by the School and improvement of the the learning deficits/discrepancies of
Head (e.g. Table of assessment tools (list and TOR) the learners based from the school
Specifications, Periodical Test -Minutes of meeting /ACR/on: assessment results.
Questuions, Test Item Analysis, -review of assessment tools Community initiated program
Item Bank, other test materials, participated by stakeholders
etc.)
-ACR on the conduct of activity
relative to sharing of assessment
results with schools
stakeholders (e.g. quarterly
issuance of Pupil/Student
Report Card, issuance of NAT
and NCAE results to parents
-Item analysis per learning area

6. Learning managers and facilitators  List of Children’s Rights and  Barangay Dev. Plan/ Municipal  At least 70% of all of the 7
(teachers, administrators and Responsibilities (in Filipino Investment Plan showing domains of the Child Friendly
community members) nurture values or vernacular) strategically supports to education which School System (CFSS) tool are
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and environments that are protective placed/posted in a very are anchored on child/ satisfied.
of all children and demonstrate conspicuous place learner-centered principles of  ACCESS compliant school plans
behaviours consistent to the  School policies which spell education ( AIP / SIP )
organization’s Vision, Mission and out the rights of children  Four As (Activity, Analysis,  School and community record of
Goals.  ACR/ Minutes of Meeting on Abstraction and Application) activities showing concern to
the conduct of activity based lesson plans using/ children
relevant to learner- integrating GAD and ABC
centered, right-based, and principles in the key behaviour
inclusive principles of indicator/value aim
education /A Child &
 Community-Centered
Education Systems (ACCESs)

7. Methods and resources are learner  Learning Competency  LCDs are shared with the  ACR on community based FGD
and community-friendly, enjoyable, Directory (LCD) per subject parents for them to guide the on LCD utilization
safe, inclusive, accessible and aimed at posted in the classroom (it is learning activities of their  Document/record of a sustained
developing self-directed learners. anchored on the budget of children and/or improved program for a
Learners are equipped with essential lesson per subject which self-directed learners
knowledge, skills, and values to assume reflects the competencies
responsibility and accountability for covered in every grading
their own learning. period, date of delivery,
topics to be discussed,
activities/ exercises to be
used, book title and page
number)
 Learner’s PORTFOLIO
 RUBRICS developed by the
learners
 Any document of a
functional school program
to produce learners who are
accountable for their
learning e.g. modular
instruction, peer tutoring
and/or Youth Peer
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Education

 Gender and Development  

 -Learners Progress Report &
Assessment
 -Minutes of FGD on Learning
Competencies
 -
Portfolio/Materials/IMS/Mo
dules/SLK
 -Learning Comnpetency
Directory/Budgeted Lesson
per subject per quarter
 -Parent-Teacher Conference
 -Recognition Program per
quarter
 -Bulletin Board
 -Awardings/Recognizing of
learners
 -Rubrics for Assessment
developed by learners
 -
Remediation/Enrichment/In
tervention Program

C. ACCOUNTABILITY AND CONTINUOUS IMPROVEMENT

1. Roles and responsibilities of  School has an organized Presence of the ff: Presence of the ff:
accountable person/s and team that defines the roles  Minutes of meeting/ FGD  School Handbook
collective body/ies are clearly and responsibilities of the  ACR  Memorandum of Agreement/
defined and agreed upon by following:  Result of Focused Group Covenant/Contract
community stakeholders - PTA,SGC, School’s Discussion (FGD) (Duly signed by stakeholders to
Notes: All suggested MOVs or Finance Team Showing involvement of signify their accountabilities and

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artifacts herein indicated can - PGO/SGO stakeholders in clarifying and responsibilities in managing and
encompass other components - SIP Teams defining their specific roles supporting education)
and thereby considered as - Grievance Committee and functions through a flow
proof of performance - Other Committees chart
achievement for schools.  List of roles and
responsibilities
 Level 1 Level 2 Level 3
 -PTA -Presence of the ff: -Presence of the ff:
 -SGC -minutes of meeting School Handbook
 -SIP Team -Result of Focused MOA (duly signed by stakeholders)
 -Grievance Committee -Group Discussion (FGD) Other Documents
 -School Finance Team -Involvement of stakeholders -School organizational chart
 -List of Roles & (pictorials) - Profie of teachers & Personnel
responsibilities -PTA bulletin board in classroom
-Conflict Management Report
2. Achievement of goals is recognized  System on School  System on School Monitoring  Accomplishment reports /MOA
based on a collaboratively developed Monitoring Evaluation & Evaluation & Adjustment duly signed by stakeholders
performance accountability system; Adjustment (SMEA) (SMEA) is established and  Institutionalized Recognition &
gaps are addressed through - Structure regularly conducted incentive system
appropriate action. - Procedure - SMEA Result both - Programs/memos on
- Tools/instrument quantitative & qualitative school-based awards giving
- Feedback from - List of awardees
stakeholders (through stakeholders (internal &
suggestion box, text external)
brigade, forum/
assembly,)
 -State of the School Address  INDICATE CRITERIA PER  RECORD OF SCHOOL
(SOSA) INDICATOR PERSONNEL LEARNERS AND
 -School Organizational  MOV’s Stakeholders Participation
Chart INDICATE 
 -Performance  STAKEHOLDERS
Accountability System BARANGAY OFFICIALS -school-led organization
 -Rewards and incentives  ALUMNI election
system ASSOCIATION 
 -PTA/SGC Assembly  C.I. TEAM Copy of D/R
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 SCHOOL-BASED MANAGEMENT ASSESSMENT TOOL WITH CONTEXTUALIZED
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 -PTA Initiated Project  SBM TEAM Meeting
 -School Report Card (SRC)  2 RECORDS 
 Additional Supporting Proofs/evidence- clearly Attendance
documents such as: defined 
 Narrative Report with (accountability)-shared Signed Agreement
pictures Attendance governance 
(role/responsibility) Oath of Office

2. Policy formulation

3. Resolutions/amendments

3. The accountability system is owned  Any school’s initiated  ACR/accomplishment  Any report of an activity
by the community and is continuously accountability assessment Report/Minutes of Meeting conducted for the review and
enhanced to ensure that management framework with structure & duly signed by the enhancement of the school
structures and mechanisms are implementing guidelines (as stakeholders who participated initiated assessment system-it’s
responsive to the emerging learning part of the school in the crafting of the processes, TORs of members
needs and demands of the community handbook) accountability assessment and the tools
 Communication letter framework.  Adjusted assessment system
 Pictorials  Any document showing that  Resolution for any adjustments
 Attendance Sheet the system is operational that will be collaboratively
approved by the stakeholders
 Minutes of meetings
containing the suggestions
for improvement or the like

 Accountability, records,  
transparency, board, F.S.
documents
 -SOBA by Brgy. Chairman
during Christmas Gathering
or Graduation Program
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 _SOSA by the School Head
during Graduation Program
 -SRC-School Report Card
 -PTA Project proposal
 -Brigada Eskwela reports
 -ASP-Quarterly Reports
 -Monitoring and Evaluation
tool for program & projects
4. Accountability assessment criteria School-Based Accountability School-Based Accountability School-Based Accountability
and tools, feedback mechanisms, and Assessment Framework Assessment Framework Assessment Framework
information collection and validation -Structure -Structure -Structure
techniques and processes are inclusive -Processes -Processes -Processes
and collaboratively developed and -Tools -Tools -Tools
agreed upon. With the following With the following documents: With the following documents:
documents:  Quarterly  Any document showing the
 Invitation letter to accomplished/utilized continuous and
stakeholders accountability assessment collaborative review and
 Minutes in the tools (SHs, T’s, Pupils, enhancement of
articulation of the Parents, External accountability system;
Accountability Stakeholders) processes, mechanism and
Assessment Framework tools
 School-Based Or any document
Accountability proving the
Assessment System engagement in the
developed development and
operation of the
accountability
assessment system

A. Documents Showing:
1. Organization of the School
Accountability and Assessment
Body (to monitor and evaluate
school systems and processes
on C.I.)
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2. Addressing Gaps on Learning
Outcomes
2.1 School Forms
2.2 School-Initiated Programs
(C.I)
2.3 School M& E
2.4 Awards System
3. Organization of SGC-CI
3.1 SEC registration
3.2 SGC Commitment Form
3.3 CI Action
Plan/Implementation Plan
3.4 CI Accomplishment Report
3.5 M&E Tool-CI
3.6 Transparency Board
-Letter of invitation to
stakeholders on the
development and
implementation of M&E and
reporting processes on resource
management
-Attendance Sheet
-SMEA structure with TOR
-ACR on the development and
implementation of M&E and
reporting process and resource
management
Quarterly/Annually SMEA report
-School Community
Stakeholders implementation
report on the M&E & reporting
system for resource
Pictorials
-Suggestion Box
-Survey Questionnaire
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 SCHOOL-BASED MANAGEMENT ASSESSMENT TOOL WITH CONTEXTUALIZED
MOVS AND ARTIFACTS FOR VALIDATION
Financial statement of
generated fund
Copy of minutes of the meeting
5. Participatory assessment of  Quarterly Report on School  Integrated SMEA results to:  SMEA served as basis for:
performance is done regularly with the Monitoring Evaluation & - SIP/AIP - Adjusted SIP/AIP
community. Assessment results and Adjustment - Technical Assistance Plan -Adjusted Monitoring &
lessons learned serve a basis for Evaluation System
feedback, technical assistance, -Adjusted Technical
recognition and plan adjustment. Assistance Plan
 . Electronic Management  
Information System
 2. School policies, rules and
regulations, memoranda &
orders
 3. Student/Pupils Handbook
 4. Annual Report
 5. Academic & co-curricular
activities reports
 6. Transparency Board
 7. Programs & Projects
(PAPs) mandated
 8. DepEd Orders,
Memoranda, Policies and
Guidelines
 9. Instructional Materials
Inventory
 10. Teachers made LMs/IMs
Inventory
 11. School Property
Inventory
 12. Schools Initiated
Program and Projects
 13. National Gardening
Program

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 SCHOOL-BASED MANAGEMENT ASSESSMENT TOOL WITH CONTEXTUALIZED
MOVS AND ARTIFACTS FOR VALIDATION D.
MANAGEMENT AND RESOURCES
1. Regular resource inventory is  MOOE – utilization  Timely submission of  No adverse COA findings
collaboratively undertaken by per cash program liquidation reports on liquidation of MOOE
learning managers, learning  Proper liquidation  Memos/minutes of  Evidence of pledges of
facilitators, and community submitted monthly meeting by finance support from external
stakeholders as basis for
 Minutes of the regular team (school level) stakeholders:
resource allocation and
meetings (with - School head - PTA
mobilization.
attendance sheet) - Treasurer - LGU
attended by: - Disbursing - Barangays
- School board Officer, etc. - Alumni
- Alumni  Invitation to - NGO
Notes: All suggested MOVs or artifacts - PTA trainings/orientation/pl - Foundations
herein indicated can encompass other - NGO anning conference by  ACR for resource
components and thereby considered - School Finance NGO’s, LGU’s and GA’s generation activities:
as proof of performance achievement Committee  Copies of plans and - Brigada Eskwela
for schools.  Proposals for activities programs with DepEd - Other
and projects concerns integrated programs/projects/
prepared, submitted, from NGO’s, LGU’s and activities
and approved by GA’s  Updated report on
donors, funding  Minutes of the meetings disbursement of
agencies for conducted regularly resources generated
needed/relevant with stakeholders to according to intended
school generate and sustain purpose (e.g. popularity
projects/activities support for DepEd contests, pledges, etc.)
programs, projects,  Updated inventory of
activities projects completed
 Completed projects
utilized by the school for
the purpose (intended
beneficiaries and more)
 Report on  All suggested MOVs  All suggested MOVs can
 -No adverse COA can be shown be shown
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SCHOOL-BASED MANAGEMENT ASSESSMENT TOOL WITH CONTEXTUALIZED
MOVS AND ARTIFACTS FOR VALIDATION
findings on  Transparency board
liquidation of MOOE (updated   Transparency
 -Evidence of pledges  Liquidation report duly board (updated
of support from signed by the  Liquidation report duly
external respective signatories signed by the respective
stakeholders: PTA, signatories
LGU, Barangay,
Alumni…
(Memorandum
receipt,
equipment/materials
donated, etc.)
 -Gap analysis report
of the school
 -Amount generated
from BE and other
financial reports
 -Accomplishment
reports of the
different projects
completed
 -SIP/AIP, SOB
 -Inventory of
Equipment
 -learning
materials/devices
 -Approved project
proposals
 -Minutes of the
meetings
 -pictorials of different
activities
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 SCHOOL-BASED MANAGEMENT ASSESSMENT TOOL WITH CONTEXTUALIZED
MOVS AND ARTIFACTS FOR VALIDATION
2. A regular dialogue for planning and  Timely issuance of  Proof of support that
resource programming, that is memo and minutes of amount has been   Rendering of
accessible and inclusive, continuously regular meetings (with generated and monthly/bi-
engage stakeholders and support attendance sheets) of deposited in banks monthly/quarterly/
implementation of community semestral /annual
the finance team
education plans. consultative conference
(school level)
 Timely issuance of with
memo and concerned finance/management
DepEd personnel and team, stakeholders,
invitation to external funding agencies and
stakeholders/GA’s for donors
regular conferences  Updated status report of
 Regular posting of resources generated and
financial disbursement for the
statements/financial intended purpose
report rendered to  Updated financial
stakeholders during statement posted on the
the conference transparency board
 Sustained resource
generation to support the
school SIP
implementation
 Stakeholders forum &  All suggested MOVs  All suggested MOVs can
appreciation report can be considered as be considered as proof of
 -pictures proof of accomplishment
 -programs accomplishment Transparency board
 -invitation letters  Transparency board (updated
 -memorandum (updated  Liquidation report duly
 -minutes  Liquidation report duly signed by the respective
 -attendance signed by the signatories
 -certificates/plaques respective signatories
 Presence of
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 SCHOOL-BASED MANAGEMENT ASSESSMENT TOOL WITH CONTEXTUALIZED
MOVS AND ARTIFACTS FOR VALIDATION
transparency board
with updated
financial statement
 Journals of
Accomplishment,
Achievements &
Initiated Projects
done
3. In place is a community-developed  Copy of the  Financial disbursements
resource management system that Barangay /Municipal/ of the fund provided by  SRC showing the significant
drives appropriate behaviours of the Provincial Annual the barangay/municipal/ decrease in the number of
stakeholders to ensure judicious, Budget plan reflecting provincial non-serviceable/repairable
appropriate, and effective use of allocation for the school  Letter of invitation for the school facilities
resources.  Copy of resolution for school head to attend  Write-up on school
IRA, Municipal budgeting and planning community developed
/Provincial SEF coming from the barangay resource management
 Copy of the council/municipal system
disbursement voucher office/provincial  ACR on Bigada Eskwela and
of the fund allocated for office/NGOs other activities support ed
the school with  Copy of minutes from the by the barangay /municipal/
photocopied cheque barangay secretary/ provincial/NGOs etc.
municipal office/
provincial office

 -BE Report (B1/B1.b  Records of PTA Annual Copy of Brgy./Municipal/Provincial

 Deeds of Donation & Progress Report and Annual Budget Plan reflecting
Deeds of Acceptance Fiancial Report allocation for the school
 -Barangay Assembly  Pledge of commitment
Report from stakeholders
 -AIP ( Barangay/School)  Records of PPA supported
 -Copy of Minutes of the by the stakeholders
Meeting with the Brgy.  Records of contributions
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 SCHOOL-BASED MANAGEMENT ASSESSMENT TOOL WITH CONTEXTUALIZED
MOVS AND ARTIFACTS FOR VALIDATION
Officials and School and proceeds from
Working/Planning stakeholders
Team
 -Letter of invitation
from School and from
Barangay
 -MOA/MOV on-going
proposed PPAs
 -WFP
 Copy of
Brgy./Municipal/Provin
cial
 Annual Budget Plan
reflecting allocation for
the school (optional)
 Copy of resolution for
IRA, Municipal/
Provincial SEF
(optional)
4. Regular monitoring, evaluation, and  Letter of invitation to  ACR on the development  School Community
reporting processes of resource stakeholders on the and implementation of stakeholders
management are collaboratively development and monitoring, evaluation, implementation report on
developed and implemented by the implementation of and reporting processes the M & E and reporting
learning managers, facilitators and monitoring, evaluation, on resource management system for resource
community stakeholders. and reporting processes  Quarterly/Annual SMEA management
on resource report  Add –on documentations
management such as pictorials etc….
 With proof of
attendance i.e.
certificate of
appearance/travel
order, attendance sheet
 SMEA structure with
terms of reference
5. There is a system that manages the  Letter of invitation  MOA/MOU  ACR/ PCR / based on
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 SCHOOL-BASED MANAGEMENT ASSESSMENT TOOL WITH CONTEXTUALIZED
MOVS AND ARTIFACTS FOR VALIDATION
network and linkages which strengthen  Minutes of meetings  Resolutions existing MOA / MOU,
and sustain partnerships for improving with attendance sheet  Deed of Donation Resolution , Deed of
resource management.  Organized Resource  Pledges Donations and Pledges
Generation  Delivery Receipts  Status report
Committee with  Feasibility study /  Monthly/ quarterly
corresponding TORs Project Proposal financial report of any
 Minutes of meetings sustained resource
conducted by the generating activity
Resource Generation  Minutes of regular meetings
Committee with attendance sheet
 Feasibility 
study/Project-Proposal  Any document that
(Partnerships) would prove the
presence of a sustained
income generating
project/activity lead by
the stakeholders
 Impact Evaluation
 Innovation re:
 Improving Partnership
Notes: All suggested MOVs or artifacts  Social mobilization  
herein indicated can encompass other and networking
components and thereby considered system
as proof of performance achievement  Pledge of
for schools.
commitment/agreem
ent of support
 Resolutions/sef/letter
of requests
 MOU/MOA
 Tracking of successful
alumnis
 Awards and
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SCHOOL-BASED MANAGEMENT ASSESSMENT TOOL WITH CONTEXTUALIZED
MOVS AND ARTIFACTS FOR VALIDATION
Recognition
 Social Media
Accounts/E-
Mail/Website
 Other Documents
 -Pictorials
 -Records of
Donations/DOD
 -Testimonies of
Beneficiaries
 -Attendance

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