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    Execute Reports in Background

    Uploaded by

    Mihai Tarău
    The document provides instructions for running SAP reports in the background on the University of Mississippi's ERP system. It explains how to execute reports in background mode instead of immediately, set print parameters like output device, time of printing, format and title. It also describes how to check the status of background jobs, view spool requests and display long reports by changing the display area settings.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PDF, TXT or read online from Scribd

    Execute Reports in Background

    Uploaded by

    Mihai Tarău
    70 views8 pages
    The document provides instructions for running SAP reports in the background on the University of Mississippi's ERP system. It explains how to execute reports in background mode instead of immediately, set print parameters like output device, time of printing, format and title. It also describes how to check the status of background jobs, view spool requests and display long reports by changing the display area settings.

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    © Attribution Non-Commercial (BY-NC)

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    PDF, TXT or read online from Scribd

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    The document provides instructions for running SAP reports in the background on the University of Mississippi's ERP system. It explains how to execute reports in background mode instead of immediately, set print parameters like output device, time of printing, format and title. It also describes how to check the status of background jobs, view spool requests and display long reports by changing the display area settings.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    70 views8 pages

    Execute Reports in Background

    Uploaded by

    Mihai Tarău
    The document provides instructions for running SAP reports in the background on the University of Mississippi's ERP system. It explains how to execute reports in background mode instead of immediately, set print parameters like output device, time of printing, format and title. It also describes how to check the status of background jobs, view spool requests and display long reports by changing the display area settings.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 8

    Running jobs (Execute) in the Background

    SAP Job Release Request


    SAP Screen Shots
    The University of Mississippi – ERP 2005
    07/2009
    SAP Support: 662.915.5556 SAP Web Site
    E-Mail: [email protected] www.olemiss.edu/projects/sap

    When running reports that take longer than 30 minutes to execute, End Users
    will need to execute in the background and complete a Job Release Form for
    the work to be scheduled.

    Execute in the background: To execute in the background, instead of left-


    clicking on the execute icon use the menu path Program > Execute in
    background. Note: If you have a wide report, you will need to change
    “Output Device” to ZSWIN (all caps) and also change the format.

    Program > Execute in background

    Output Device: The printer you have selected to print your document.

    Use drop-down box to


    change printers.

    The “Output Device” will need to be blank to view all network printers that
    are set up in SAP. Left-click on green check or press Enter on keyboard.

    1
    Make selection by double-clicking on printer or highlight and left-click on
    enter icon (green check).

    Select printer by double-


    clicking or highlight and left-
    click on enter icon.

    Printer Parameters

    Set your Print Parameters: The first time you use this function, your
    dialog box will not contain any settings. Click on the “Properties” button to
    set your print options.

    Select Properties

    When you click “Properties” a new menu and dialog box appears. You may
    set your print parameters here and save them so that they are included in the
    “Background Print Parameters” box whenever you set up a job to run in
    background.

    2
    Print Parameters – Time of Printing

    Time of printing: Select whether to print immediately to your printer or to


    the spool. Double-click on Time of printing

    Double-click on
    Time of printing

    Select your option and click “Show Selected Print Parameters on Initial
    Screen” box. This saves your options so that they will appear the next time
    you run a report.

    Make selection by using


    drop-down box. 1

    To save your option, check


    the “Show Selected” box 2

    Note: Print immediately can only be used if you select a network printer for
    output device and if the report is not too wide. If you are using a local
    windows printer or wish to display before deciding to print, do not select
    Print immediately. If you have a wide report, you will need to change
    “Output Device” to ZSWIN (all caps) and also change the format.

    3
    Print Parameters – Format

    Format: Select your printing format: Double-click on Format to provide


    options. Select your option and click “Show Selected Print Parameters on
    Initial Screen” box. This saves your options so that they will appear the next
    time you run a report.

    Double-click on Format 1

    Format: For many CM reports with


    numerous columns, you may need
    to change the format. Use drop
    down box and change to another
    format like x_65_1024/4 2

    To save this option 3

    Print Parameters – Delete after output

    Delete after output: Make sure this is unchecked, if you need to view data
    from your screen or print later. Check “Show Selected Print Parameters on
    Initial Screen”
    Double-click on Delete immediately 1

    Make sure this is unchecked, if


    you need to view data from your
    screen or printer later. 2

    To save option 3

    4
    Print Parameters – Title

    Title: If you are running more than one report, it is very helpful to put a title
    in on your report. Double click on “Title” to see the Title box. Enter your
    title, check “Show Selected Parameters on Initial Screen”. You will be able
    to change titles directly from the “Background Print Parameters” box the
    next time you run in background.
    Double-click on Title 1

    Enter Title for your


    report 2

    To save option 3

    When you have selected all of your “Parameter settings”, click the green
    check.

    Your Print Parameters should now display in the “Background Print


    Parameters” box.

    5
    Printer Parameters Set
    Once your Print Parameters have been set, they should now display in the
    “Background Print Parameters” box.

    Click the green arrow. The “Start Time” dialog box should appear.

    Start Time: Immediate. Left-click on Immediate (this does not mean it will
    run immediately, you must submit a Job Release Form)
    SAVE: Left-click on SAVE icon.

    Immediately 1

    Save 2

    6
    To view status of jobs, go to system > own jobs. You may view own jobs at
    any time to see what is going on.

    > System
    > Own jobs

    Own Jobs:

    Status

    When selected report has completed you can view your ‘Own Spool
    requests’.

    Own Spool Request: To view spool request


    System > Own spool requests
    or use Transaction Code: SP02

    > System
    > Own spool requests

    Display Report: Select report by checking the box to the left of the spool
    number, then left-click on the display contents icon (glasses).
    7
    Display
    Contents 2

    Select your report by


    checking the box to the left of
    the spool number. 1

    Reports longer than 10 pages:

    Number of pages displayed and the


    number of pages in report.

    Display area: Settings > Change display area to show all pages.
    Settings

    Enter ‘to page’

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