SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT Contents 1, INTRODUCTION ABOUT GST 1. Present Tax structure in India. 2. GOODS & SERVICES Tax Structure .. 2. Changes to be carried out in SAP.. 3, Tax related Configuration>> Fl MODULE 1. Define Tax procedure.. Assign tax procedure to country. TAX G/L Determination_F1 MODUL a. Creating transaction keys -Transaction code: 0840... b. Assign G/L accounts transaction code: OB40 eWN Nand RR wD ©. Business place wise G/L accounts: SM30. 4, Pricing procedure configuration for GST>>SD MODI Create Condition table=>v/03 Create Access sequence=>V/07... Create Condition types .. Classify Condition Types. oye eee it Numbering (ODN) Configuration Output side for GST... Step-1 :- Assign account document RV to your billing type.. Step -2 = Maintain document class in V_DOCCLS via SM30 Step-3:- Assign document types to document class in view J_1IG_T003_I via SM30. Step-4:-Maintain number group in |_11G_V_NUMGRP via S30 26 step - - Maintain number ranges for ODN with GROUP wise Step-6:- Mai Step-7:- Assign Number range group to Company Code, BUPLA and other fields in JL1IG_V_OFNUM via S30, ain the number ranges group wise. Page 1 Yash Technologies Continue.,SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT Step-8:- ODN- Account entry and Output.. Related SAP Notes for ODN Configuration... FIR OIE ESO ODN NIRBEE ccs oraieceonsraourneensemaencneenencmacemareee 29 ‘Yash Technologies Page 2 Continue...SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT 1. INTRODUCTION ABOUT GST GST stands for Goods and Services Tax, and is an attempt to simply the indirect taxation scheme in India. Availability of differential tax structures across geographies has remained one of the key decisional elements for structuring the supply chains, procurement patterns and distribution networks in India. With that consideration, the Goods and Service Tax (GST) stands as an inflexion point in India’s fiscal landscape. It marks the transition from an existing origin- based taxation regime to a destination-based taxation regime, The introduction of GST is expected to remove the cascading effect of taxes by moving to a subsuming various state and central taxes into Central Goods and Servie@\Tax (CGST) and State Goods and Service Tax (SGST). The introduction of GST will significantly impact the and distribution networks of manufacturing units. TAs will present challenges for firms doing business in India. 1. Present Tax structure “~ PRESENT TAX STRUCTURE IN INDIA rocess, supply chains opportunities and ‘Yash Technologies Page Continue.SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT 2. GOODS & SERVICES Tax Structure Integrated Goods & Soauouet a cecd)) 2. Changes to be carried out in SAP Organization Set-up: Create Business Place and assign to Plants vv Master Data Set-up: Vendor Masters, Customer Masters, Material & Service Masters v Tax and Pricing changes: Adjustments in Tax Procedures and Pricing Procedures * RICEFs: Forms, Layouts, Modifications to EDIs and Upload programs Page + Yash Technologies Continue.,SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT 3. Tax related Configuration>>Fl MODULE 1. Define Tax procedure IMG > Financial Accounting > Financial Accounting Global Settings > Tax on Sales/Purchases => Basic Settings = Check Calculation Procedure = Define Procedures. SPRO Transaction code: OBQ3 or OBYZ F nvcme OBO BBE Sip Ca Cp Dest Fre To Ma. R Sa. F SuTOt Rect Caine Bastipe Acc Acs © ane Ana (Gol co o sibel o SER Sere o SEER AR Es Sec o 280 Senet At o 282 Senet AD o 301 BAS Seca o Sm NSBSTRO 0 S20 SE ST RON i 0 SSO SL SER TAK CG SOFF o Sm ASIC tet o SRT SSR TART o 4 o oO 0 a a 0 Qoob 5o00 0005! JFL: NPMICRON 72 A ACRE =)=)=)=)=)=) Here we need to maintain GST condition types in TAXINN procedure. This configuration is related Fl and MM module but SD consultants should aware of this step. “Yash Technologies ~ Pages — ‘Continue.SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT 2. Assign tax procedure to country IMG > Finan’ ‘Accounting > Financial Accounting Global Settings > Tax on SPRO | gales/Purchases = Basic Settings => Assign Country to Calculation Procedure. 19 ran ‘eeland, aT Tay qaxIT Jamaica Jordan TaXIP In this step we need to assign tax proce ountry level. This configuration is related FI module Yash Technologies Paee5: Continue.SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT 3. TAX G/L Determination_FI MODULE This is related to Fl configuration. Here we need to create transaction keys (SD side account keys JOC, JO1, JOS), before assigning tax g/l accounts in 0840 transaction. a. Creating transaction keys -Transaction code: 0B40 P swenres BE OS BH Process [aoe] General details Description Taxtype Not deductible Posting indi. Not disent rel “Taxes on sales/purchases “Transaction Account deter. ars a aI6 a we a aur a as a joc a sor a 0s a Page7 Yash TechnologiesSALES & DISTRIBUTION GST CONFIGURATION DOCUMENT Here FI consultants they have create transaction keys (Account keys) for GST condition types. But SD account keys and Fi transaction should be same. Otherwise GST G/L accounts will not determine while releasing accounting documents in billing document. (4 > DW Ge Postingkey .2Procedures Rules Chart of Accounts [ACER] CHART OF ACCOUNTS FOR CALDERYS INDIA REFS. LTD. Transaction SOS) Wi: State GST - OP Transaction (50r] WW:Integrated GST-OP 4 > D © GH Posting key 2 Procedures Rules Chart of Accounts [ACER] HART OF ACCOUNTS FOR CALDERYS INDIA REFS. LTD. Trensecton [ee] CENTRAL GST oP Account assignment Taxende Account o vt ce) = Here Ray A@rintin G/L accounts tax code +ransaction key +G/l Account with chart of accounts. Yash Technologies Page 8: Continue.SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT . Business place wise G/L accounts: SM30 Transaction code: SM30 Enter Table: J_1ITO30K_V click on P newenres Go BR chart of Accs [REE] ‘Transaction [ser] Bus....G/L Account G/L Account 20H 305633 203533 7..|Bus... G/L Account |e” Account fin] zoom 503532 perceey = | [v2 29Ka 101532 aoasa2 Chart of ects || Te Bus...|G/L Account jva 2aGz 103522 aoisaa This is mew setup fOr tax g/l determination for GST taxes. As per client requirement we can create business place state wise or plant wise (depends on dlient GSTN registration state wise or Plant wise).but my client is having state wise GST registration number that’s why am also mapped state wise G/L accounts. Page? Yash TechnologiesSALES & DISTRIBUTION GST CONFIGURATION DOCUMENT 4. Pricing procedure configuration for GST>>SD MODULE 1. Create Condition table=>V/03 IMG = Sales and Distribution= Basic Functions Pricing > Pricing Control Define SPRO | condition tables=> Create condition tables a. Create condition table for GST Combination#1: Country/PintRegion/TaxCl1 Cust/TaxCl.MavRegion/Ctrl code (760) DB Technical view Other description Field attrbutes. ‘able [760] [Country/PintRegion/ TaxCil Cust/ TaxCLMat/RegIon/Ceri code Diwen vatany pero || Selected felae Long Key werd Lona Key word ‘country ‘Accounting Indicator Regon of dh. plant Activty Code GI Tax Taxcass1-Cust. ‘Actonty Humber ‘Tax chss. materat ‘Agreement Region ‘Gace Unit of Measure Accounting Indicator Region of dWv.plant Actity Code GI Tax Region Actity Number Taxcnsst-Cust. Agreement Materal ‘Base Unit of Measure each Page Yash Technologies 10 Continue.SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT b. Create condition table for services using transaction code V/03 Combination#1: PintRegion/Region/TaxCl1Cust/ Activity The above condition tables are standard given by SAP. A@/Per SAl condition tables for tax condition types (SGST, CGSTand IGST),But one tax classifications for pricing condition types. 'S we have created d to maintain 2. Create Access sequence=>V / IMG = Sales and Distribution= Bac Pricing = Pricing Control Define tio SPRO | condition tables=> Define Acced@sequente for GSP Condition types a. Create Access sequeliafor dition types Ln 9 hues DHORE ER Dadog stucure | Access sequence [536] me GST for outputs + Chaccess Sequences + Corlés a. Tab Deserton Requrenat eehine 20. 768 Comy/Ftagon/Te Casa Met Regn/CH coe a 20.775 Peponiepon Tc cater g 30 70 PrtRegon/Repon Taxi Curia c w We have to create a separate access sequence for GST condition types and this access sequence we have to assign required pricing condition types. 1. Example: JOCG>>>>>>CENTRAL GST 2, JOSGes>=2>> SATE GST 3. JOIG>>>>>>> INTEGRATED GST Page Yash Technologies ww Continue.SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT 3. Create Condition types IMG = Sales and Distribution> Basic condition tables=> Define condition types for G: SPRO ions=> Pricing = Pricing Control Define a. Create output State GST condition type : CGST P nowenes Dh GB ona. type [S066 |NEGEREBIGSTEOA Access seq. [9630] w: GST for output to | control data a a cond. dass (2) Taxes, Plus/minus [positive a eae ieee peeeteace | cond.category (2 Tax | Rounding rule |_| Commercial, ‘struccond. oO b. Create output Central GST 4 v2 [s650) me: GST for output tw P newentes Ga OG Bw Condit. ype (S3x6 [NEIRBEGRRREETGSTEOR] | Access oq. [9680] mi: GST for output ta (Records for access) || Controt date 1 Cond. class [| Taxes Plus/minus | | postive @ Calculattype [| Percontage cond.caegory (0) Tax Rounding rule |_| Commerciat servccond. __[ | We have to assign access sequence to required GST condition types for maintaining condition records. Yash Technologies 12 Continue.,SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT Please follow below example: 4, Classify Condition Types SPRO | Determination of IMG = Logistics - General > Tax on Goods Movements: ise Duty=Condition-Based Exci code (Chapter Id) in BSEG table and tax calculations also. Page Yash Technologies 13 Continue.SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT 4. Create GST_Account keys SD MODULE (SD) Revenue Account Determination=> Define And Assign Account Keys a. Maintain account keys as GST | jsex nrecratep cst = gos STATE GST IMG = Sales and Distribution= Basic Functions Account Assignment/Costing => As 6 SASS IN A/R Assoseable V3 = io ¢ zane packng charces 20K Paceng Revenue Ses 0 GERE MSLFREIGHT SALES ERE Freight revenue creating the account keys and assigning them toa pricing condition in The flow is that you assign account keys to a pricing condition in a pricing procedure. This pricing procedure is picked by sales order. In the sales order a $ value pricing condition is determined. All these prices flow from sales order to billing. And then from billing to Accounting, So ont the basis of the account key defined for the pricing condition, the customer accounting group and material accounting group, a general ledger is, determined and this price entry is passed to this G/L. For creating and assigning the acccoun key in pricing procedure you have to use the pricing, procedure transactions. But for Account determination you will have to use VKOA. This is an activity done by SD consultant but owned by Finance people. Because of they are the people who tell you the G/L number. Page Yash Technologies 4SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT 5. Update Pricing procedure - GSTFAC IMG => Sales and Distribution Basic Functions= Pricing > Pricing Control Define SPRO | condition tables=> Define And Assign Pricing Procedures Note: This is an illustration of GST conditions only; steps may vary from actual, GST conditions should get calculate on BASE condition o ree 2 ZR MSLBASIC PRKESALE 0 cass WARASsessbe Va ne JEIE] ER] 8 i ‘Basic Price+Pig Chargesdd. Ch 0 140 “SRE WSLFREGAT SLES oe wa aguESMS 10:12 S28 oom aco | ‘ub Tol 430 590 i ojololoojo|s ols Hojo ojo djagio 0/0 /0|o|a\o}6 0\0 EE] DO s\o|oo/0\0\s (TOBY Me Ze base HRT Feght/Fwd Charges 25 Irae 2008 Other Cages IE fave (ona) Tot ce ae ‘RS Inealoce Prof Magn 8/2/e/S8/5 i ‘2 Oo o|o)|s\s\s/ a5 Dojo|ol5j5/o\0 pet} 2 Page Yash Technologies 15SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT 6. Maintain Pricing procedure determination IMG = Sales and Distribution= Basic Functions Pricing > Pricing Control Define SPRO | condition tables=> Define Pricing Procedure Determination YF Newentes (DO RB Org. Chl Dv DoPr CUPP Pre. _ Pricing procedure Typ Condition ype =) G0 WA 1 Factory sale GST _22R0 MSL-BASIC PRICE SALE * H MS 2WS 1 ZGSTEAMSLFactorysle GST __2PRO MSL-BASIC PRICE SALE ™ Of 2WA 1 ZGSTEA MSL Factory sale_GST (TCode VOPA) (if configured). Once t! are fetched. If appropriate conditio. es Page Yash Technologies 16 Continue.SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT 5. Maintain Tax Classifications SD MODULE 1. Define Tax Determination Rules Specify the valid tax types, that is, the tax condition types for every country. If more than one tax type can be defined for a country, you define the sequence of their use here. SPRO | MG Sales and Distribution=Basic Functions=Taxes-aDefine Tax Determination e Rules and Define Tax Relevancy Of Master Records Y Newentre GEOR RE Teccount. Name |seq. Taxcateg. Name o ve Kermany 2 ist Sales Tax - ait Italy a MWST Sales Tax 2. Define Tax Relevancy of tomers and materials for each tax category. sification indicator in the master data: jaintain ClgBsification for Customer master Material Taxes Double click customer taxes and system will appear below screen Page Yash Technologies 17 Continue.Customer Master: “Tax cates. |_jsore sore || pore ‘Name, SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT | 9% New enties (I SS => EE Tax class. |Description TAXABLE UNDER GST We need to maintain tax classification for required 2. Maintain Classification for Material mastet a ‘GST-EXEMPTED co NON-TAXABLE_GST ‘TAXABLE UNDER GST GST-EXEMPTED. NON-TAXABLE_GST TAXABLE UNDER GST ‘GST-EXEMPTED. NON-TAXABLE_GST Ein =o Pe... Name of Activity customer Taxes Material Taxes Yash Technologies GST-EXEMPTED NON-TAXABLE_GST ‘GST-EXEMPTED NON-TAXABLE GSTSALES & DISTRIBUTION GST CONFIGURATION DOCUMENT We need to maintain the tax classification for required tax condition types. Once maintain the tax classification for the customer and the material master system will give the TAX tab in customer master and Material Master.Please check in customer master and material master ‘Customer Master: In TAXINN we have maintained customer (ax classificatio for ‘oming 10 GST we should maintuin the tax classification for JOCG, JOSG, JOIG, Material master: [sales unit not var. Vata from 1 1 ‘valid from f 1 GOre memmegrmted GST-oF —{Bl}eJinblo under cst [Fax [reccengey [rjrax cesencanon "| vo” Maintain HSN CODE (@ontrol code-Chapter Id) Sales text Material —_[S00000000168 | a Plant iw | KATHI REFRACTORY WORKS | Foreign trade data ‘cAS number (pharm) J PRODCOM no. I Control cose [Seie 00 00 | _ REFRACTORY CASTABLES / MORTAR Page Yash Technologies 19 Continue...SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT 3. Capture GSTIN Number _Customer master_Fl-SD MODULE Enter the GSTIN number in the Tax Number 3 field of the customer master IMG = Financial Accounting(New) > Accounts Receivable and Accounts Payable SPRO | =:Customer Accountss = Master Data =>Preparations for Creating Customer Master Data=Define Account Groups with Screen Layout (Customers) Select account group and double click @ new entries iy HR A ER Group Name o o 10002 Goods recpient (0003 Payer 0004 _Bilto party ‘Once you go in, you should be able to button eptiofs appear under field status section. These three options represent different views You see inthe customer master. Edit field status Newentres (T) UF < » & Bc Set: Field Value Origin oom" Page Yash Technologies 20 Continue.SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT If you click on any option in the account group (Eg: General data), you will see same tab options appear in the customer master (in my case it is general data in control lab) under “select group” section. By double clicking on each group ilS0F each section for example, if 1 double click on “Control tab” secti ‘Acct group 0001 Sold-to party General data : 000000003 O g000e0008 | 000000008 g ‘The four columns appear in the customizing is to control whether a specific field to hidden, mandatory, optional or display only. If activate TXNUMBER:3 in control tab you will get this field in customer master. Please check in below sereen. Page Yash Technologies 24SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT [other Customer Company Code Data Sales Area Data G7 [3 CIN Detais customer [260085] EVERGREEN B10 FERTRISERS (P) LTD. BARERLY (UP) [zissvavacseos | We need to activate this field (TAX NUMBER-3) infFI account groups afsd we need to check in customer account groups (OVTO-SD). GST number (TAXNUMBER -3)- > GST number will be P. GSTIN, Input and output of taxes will be carti > Purchases and S: portal to automat activities like tracking of transactions through les and Purchases, filing of returns, payment a single portal that will be called GSTN. There will be single registration for CGST, SGST & IGST However, individual registration is expected to be obtained in each state of establishment The GSTIN is expected to be 15 character long, and would include the existing PAN Number a 4 4 VAT registration 4 4 a Page Yash Technologies 22 Continue...SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT 4, Copy control for STO commercial invoice (GST invoice) SPRO IMG Sales and Distribution=Billing=Billing Documents=Define Billing Types ‘Transaction code: VOFA. The new billing type created as per GST law we need to maintain separate GST invoice. [sitting bos-transfee (No negative posesng Copy Control=> VTFL IMG Sales aj =Billing=Billing DocumentsMaintain Copying Control g control: Delivery document to billing document sPRO 1 for the new Billing type(ZGST) created in previous step, by copy control setting of the Billing type ‘F2’ and delivery ‘LF’ Ccopyng requrements (603) Weadee/aiv.-zeiaved | Determenor data |) Aesonment umber) Reference number a eopy nem numa Yash Technologies 23 Continue.,SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT NOTE: In case you are using a different document type than LF for Outbound deliveries w.r.t STO process, then the Copy Controls must be set accordingly. Save the settings. We need to create copy control betw iverystype NL_adid billing type F2 then only system will allow to create commercial ifvoice. es Page Yash Technologies 24 Continue.SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT 5. Official Document Numbering (ODN) Configuration Output side for GST SPRO > Sales & Distribution > Billing > Billing documents > Define billing type > Here assign SPRO | the document type Here assign the document type RV and Here transaction group will be “7” Step-1 + Assign account document RV to your billing type EET Invoiem(O5/55/15)KRW BHP twoien(0s/55/7)NRW [es mvoice(sw) - NRW [SuR Inveiee(05/SS/15)WRW (SHS Invoice(SW) SN Jute [GER vendor invoice SEE Im(05/15/Ssemahe: ‘ Page “ Yash Technologies 25 Continue......SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT Step-3: Assign document types to document class in view J_11G_V_T003_I via SM30 Ensure the same document type that is linked to billing type in VOFA is linked here- PQ wweme BSB ME ST eutr Type [Das orce Num /Offwumcetr | i e i rg pe Gore Sa a a mo oom oye Seficiel Documen > was wees a zor RY ore a zee mane a zens RY ssw) Seficiel Documen > gon wy eum =a zens py ows a pune ee a eo P29RA KARNATAKA BUSINESS PLACE Page Yash Technologies 26SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT Step-6:- Maintain the number ranges group wise & (B change documents Number group (er2oaH Ba Ba No Year [From No. To Number (INR Status et 22 2017) 0017199999 ° s/f | [22 2017 0017200001 ‘0017299999 ° o - eee ppor7a0000: Sry 6 a [i '24 2017 0017400002 0017499999 ° Oo 5 2017 0027500003, ‘0017599999 ° a 226 2017 0017600001 0017699999 ° Oo i27 2017 0017700003, 0017739898 ° oO lan 2087 ant TANNA ‘ans 7aaacae o Oo & B_ change documents Number group (GE2SUE irene) (2 ates) ses) Ba Ba To Number NR Status e« | i421 2017 0017100001 0 Ol} - 442 2017 0017200001 (0017299999 rae 443 2017 0017300001 0017399999 o Oo Page Yash Technologies 27 Continue.,SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT Step-7:- Assign Number range group to Company Code, BUPLA and other fields in J.11G_V_OFNUM via SM30 PG tevnre GH SoBe CoCd SF 0... Date Exp. date Prefix No. gp No. [ pecni sez oto. 31.12.2888. crzomu2t JACCR 23MP BKS 01.0. 31.12.2999MP GP23MP 45 JACCR 29MP BRT 01.0. 91.12.2999MP GPZSMP 41 JACCR 2463 BWR 01.0. 31.12.2999G3 GP24GT 11 JACCR 24G7 BWS 01.0. 31.12.2999G7 GP24G715 JACCR 2700 BNE 01.0. 31.12.2999MH GP27MH S1 JACCR 27001 BNS 01.0. 31.12.2999 MH GP27MH SS For SD- The generated Official Document Number will be updated against VBRK-XBLNR. For FI postings- The generated Off XBLNR. Document Number will be updated against BKPF- ‘The same can he viewed in FBO3 - QAN4 > HAF SEE & Boho sme TA et OD Atexdete Dec. Number 9078902 ‘Company Code ACR Fiscal Year Doc. Date 03.07.2017 Posting Date 03.07.2017 Period calculate tax () Ref.Doc. ¥11710000002 Doc. Currency INR Reversed by 9078903 / 2017 1000000166] INDUSTRIAL MINERALS |SPPO/1100261792 1,770,000.00 xo0103 | SALE UNsHpD-avToMarr| 20170703, 700,000.00-| norsi3s | rast Recovery }20170703, 126, 000.00- 200103 | SALE _UNSHED-aUromarr| 20170703 809,000.00-| 201813 | 16ST Recovery }20170703 144, 000.00- Yash Technologies 28 Continue.,SALES & DISTRIBUTION GST CONFIGURATION DOCUMENT Related SAP Notes for ODN Configuration 2487589 - GST India: Data Dictionary Activities for Official Document Numbering 2872623 - GST India: Official Document Numbering ‘2489966 - GST India: Official Document Numbering —> VALID ONLY FOR SAP_APPL: 606 SP (17,18 and 19) 2490434 - GST India: Corrections to Otticial Document Numbering Solution 2487781 - GST IN: Invoice and ODN numbers are skipped while saving bling document in transaction VFOt 2496105 - GST India: ODN Corrections to note 2490434 Final Output with ODN Number ry a (®) Print Preview of COMMONS Page 00001 of 00001 a >) aq Date of lve Detalls fhe Receiver Billed 1) etal of te Consgne(Shiped ts) Sane pus Nine INDUSTRIAL MINERALS & Adicess (OPP: OLD EXCHANGE ROAD, Aadeen (OPP. OLD EXCHANGE ROAD, Kitei ASHAWARE PURA WARD, Madhya Kies) JSHAWARI PURA WARD, site iin Sue Cole Sate Cate 3 osm coms. Unie D Uaige erpton of Goods] HSN [Oy. [Unt Disceut| cost sos 1st neo) iar q ql Page Yash Technologies 29 Continue.,