Evidence Plan

Competency standard: EVENT MANAGEMENT SERVICES NC III

Unit of competency: Sourcing Event Venues or Sites

Ways in which evidence will be collected:

Demonstration &Questioning
[tick the column]

Observation & Questioning

Third party Report

Portfolio

Written
The evidence must show that the trainee…

Specifies event venue or site based on the aspects

and components of the proposed event. / /

Specifies accurate and complete venue to develop

and facilitate research topics. / /

Integrates specifications of a venue or site based / /

on the needs of the stakeholders
Researches potential venues or sites using / /
information sources and research methods
Assess suitability of venues or sites based on / /
suitability
Devices contingency plan based on the
requirement of the required venue or site. / /

Verifies the venue or site to delivers quality result. / /

Undertakes good coordination with venue

personnel to ensure immediate solution for the / /
occurrence of possible problems during the event

Takes action to make tentative bookings / /

Coordinates with multiple site and venues in / /

logical manner
Provides clear and accurate information about
sites or venues to key stakeholders for perusal / /

Draws contract or agreement to finalize

arrangements with the venue or site / /
Reviews of the contract for possible corrections of / /
the overall scope of responsibility

Integrates specific venue or site planning issues in / /

the overall event management process

Prepared by: Christine Rose B. Mariano Date:

Checked by: Date:

 Evidence Plan

Competency
standard:
BARTENDING NC II
Unit of competency:
Provide Wine Service
LO4 Open and Serve Wine

Ways in which evidence will be collected:

Demonstration &Questioning
[tick the column]

Observation & Questioning

Third party Report

Portfolio

Written
The evidence must show that the trainee…

Researches potential venues or sites using / /

information sources and research methods.
Assess suitability of venues or sites based on / /
suitability
Devices contingency plan based on the / /
requirement of the required venue or site.
Verifies the venue or site to delivers quality / /
result.
Undertakes good coordination with venue
personnel to ensure immediate solution for the / /
occurrence of possible problems during the
event
/ /
Takes action to make tentative bookings
Coordinates with multiple site and venues in / /
logical manner
Provides clear and accurate information about
sites or venues to key stakeholders for perusal / /

Prepared by: Christine Rose B. Mariano Date:

Checked by: Date:

 DEMONSTRATION WITH ORAL QUESTIONING Checklist
Trainees Name: Rose Ann Bernal
Trainors Name; Christine Rose B. Mariano
Unit of Competency: Sourcing Event Venues or Sites
Competency Standards: EVENT MANAGEMENT SERVICES NC III
Date of Assessments:
Time of Assessments: 8:00am
Instructions for Accomplish the tasks on the allotted time. Bring a
demonstration: pen and your application form.
(Insert the instructions for the candidate)
Given the necessary tools materials and equipment You need to Perform
Negotiation of Event Venue or Site in 1 hour and 30 min.
I will be observing you while you are performing the tasks
You will be rated using the demonstration checklist.
After your demonstration, I will ask you some questions related to your
demonstration and give a written test.
You may call me when there is a need for me to translate or explain items for
clarification
After the questioning portion, I will give feedback regarding your performance
Any questions/clarifications? If there are no more questions you may start now.
Materials and equipment (insert details of materials and equipment needed for the
demonstration)

TOOLS & EQUIPMENTS MATERIALS / DOCUMENTS

 Projector  Proposal or Bid
 Laptop  Checklist
 Basic Sounds  Memorandum of Understanding
Place check (/) to show
OBSERVATION if evidence is
demonstrated
During the demonstration of skills, did the candidates: Yes No N/A

Prepare all necessary equipments, materials and /

documents
Explain Content of the proposal /

Discuss about the rate and the inclusions /

Discuss possible options in lowering the rate /

Present Memorandum of Understanding /
 Questions
Questions to probe the candidate’s underpinning knowledge Satisfactory
Response
Yes No
Extension/Reflection Question
 What do you call a place where something happens, /
especially an organized event such as a concert, conference
or conventions?
 This is also considered as the screening process. What is it? /
Safety Questions
 Why is it important to list down or have a checklist of your /
requirements, your must-haves and needs prior to your
negotiation day?
 Why is prioritizing the must-haves and needs of your event /
important in choosing a venue?
Contingency Questions
 Why is Negotiation important before you select your venue? /
 Why is it best to give the minimum number of participants /
while negotiating for the venue?
Infrequent Questions
 Why is it important to review everything that is stipulated /
in the contract like the rate, inclusions and provisions
before signing the contract?
 Why is it best to give the minimum number of participants /
while negotiating for the venue?
Job Roles Questions
 Why is it important to know the access hours of the venue? /
 Why is it important to know the décor restrictions? /
The candidate underpinning knowledge was:

Satisfactory / Not Satisfactory 

Feedback to candidates
Congratulations! You have satisfactorily completed the last competency for CHS NC II!

The candidate’s over-all performance was

Satisfactory Not Satisfactory 

/
Trainees signature: Date:
Trainers signature: Date :
 Model Answers

Extension/Reflection Question
1. What do you call a place where something happens, especially an
organized event such as a concert, conference or conventions?
Answer: Venue

2. This is also considered as the screening process. What is it?

Answer: Gathering of Bids or Proposal

Safety Questions
1. Why is it important to list down or have a checklist of your
requirements, your must-haves and needs prior to your
negotiation day?
Answer: Having a list of checklist of your must-haves and needs
is to avoid waste of time and misunderstanding. And to
make sure that everything you want to discuss will be
covered
2. Why is prioritizing the must-haves and needs of your event
important in choosing a venue?
Answer: This is important for an effective and glitch-free
negotiation. And because negotiations often involve
compromise, knowing your event’s priorities of needs
and wants means you are not unknowingly
compromising your client’s must-haves.

Contingency Questions
1. Why is Negotiation important before you select your venue?
Answer: Negotiations are important for they contribute
significantly on event’s success, as they help you build
better relationships, deliver lasting, quality solutions
rather than poor short-term solutions that do not
satisfy the needs of either party and help you avoid
future problems and conflicts.

2. Why is it best to give the minimum number of participants while

negotiating for the venue?

Answer: It is best to base your negotiation on the minimum

number of participants because the venue is holding you
to that number as a minimum. An overestimate on
your part at this time in the negotiations could
mean higher costs and a larger space than you
need.
Infrequent Questions
1. Why is it important to review everything that is stipulated in the
contract like the rate, inclusions and provisions before signing
the contract?

Answer: is it very important to review everything stipulated in

it. Once a contract is in force it generally cannot be
altered unless all parties agree. Thus, for both parties’
security and to avoid whatever misunderstanding that
may arise along the way so you must be meticulous
in all terms and conditions. One misunderstood word
will sometimes cost you your reputation.

2. Why is it best to give the minimum number of participants while

negotiating for the venue?

Answer: It is best to base your negotiation on the minimum

number of participants because the venue is holding
you to that number as a minimum. An overestimate
on your part at this time in the negotiations could
mean higher costs and a larger space than you
need.

Job Roles Questions

1. Why is it important to know the access hours of the venue?

Answer: Be sure to get the access time and final-out time in

order know when you can begin to set up and when you
have to be broken down by in order to not incur
overtime rates. Getting it in writing will assure you of a
smooth and less hassle set-up day and to make sure
that you will not exceed the time allotted to you. This is
because, in most cases, overtime use of the venue
entails additional cost.

2. Why is it important to know the décor restrictions?

Answer: You need to make sure you are well aware in advance
of all décor restrictions so that you can prepare something
that fits in with the requirements. This is to avoid
misunderstanding and troubles during your event now
what are the venues restrictions before you sign the
agreement. So that if you find something disagreeable on
the terms of décor restrictions, you can still negotiate for
it.