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Ravi Sankar Venna

September 10, 2013 12 minute read

LSMW for Functional Consultants in simple step-by-step

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Legacy System Migration Workbench (LSMW) is handy tool for data uploads. In most of the big projects
there is a separate development / data migration team is available. However, at times, it would be
responsibility of the functional consultant to load the data such as vendor master, customer master and
asset master etc. It would be real handy for a functional consultant to know LSMW (at least recording
method) and it would help them to successfully complete the task. Hope this document would help many of
our functional consultants, as I am seeing number of questions around LSMW. The simple rule is: Follow this
document and practice is for number of times possible, then you will become master.

Go to Transaction Code “LSMW” and follow the following steps:

Give some Unique name for Project, Subproject and Object. Click Create (Shift+F1). Now execute or press
CTRL+F8.

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Give the description for Project, Sub Project and Object and say OK. Now execute or press CTRL+F8.

Select Maintain Object Attributes and Execute (CTRL+F8)

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Click Display / Change (it will make you to change). Select the Radio Button Batch Input Recording. Now click on 
“Goto” –
Recordings Overview. Click on Create Recording (Ctrl+F1).

Click OK

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Give Required Transaction Code (In this case it is FK01)

Create Vendor or Make changes for Entering Withholding tax details in the Vendor.

Press Enter

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Press Enter

Click on Save Button.

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Recording is saved now. Click on “Default All” Button.

Click
Ctrl+Y, a + will come. With this, you can drag and copy whatever you want.  In case if any eld is appearing twice
you
need to change the eld name by double clicking on that. Otherwise, your uploading will get failed.

  

Copy
the leds to an excel le. 

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Remove the Blank Rows.

Now the eld name and descriptions are in one Column. I.e., “A”. You need to
segregate that. To do that, select Column “A” and Select in Excel “Data” – Text
to Column as shown in the following graph.

Now Select the xed with and say “Next”.

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Select Fixed Width and click next.

Keep columns wherever you want by clicking.

Now say Next and then again say “Finish”. Now all elds and texts are divided into two Columns.

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Now copy the elds and texts as shown in the Sheet1 (Ctrl+C)

Go
to Sheet2

  

Keep
the cursor in the Sheet 2 (A1) and then

  

Edit,

Paste
Special

Check
in Transpose as shown below and say OK.

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Now all your rows will become your columns as shown in the blow Screen.

Now
ll the required details exactly as shown below. You should note that you have
to enter ‘0001 for payment method instead of 0001, since if you straight enter
0001 it will become 1, therefore you must ensure whenever it is starting with
“0” should be preceded with ‘.

Now
select the whole sheet2.

  

Remove
all grids.

No colors should be there in the sheet.

No letter should be typed in di erent colors. All are in normal color only.

Keep the columns to “LEFT” Margin.

Now,

Format
=> Cells => Number => General as shown in the following screenshot.

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Now say OK.

Now copy the whole Sheet2 and paste it in the Sheet3.   Then
delete the header rows as shown below:

Save
this le to your Hard Disk with a simple name. In this case I saved as Vendor.

Now
go to “SAVE AS” in Excel, and

Save
as Text (Tab Delimited) as shown in the above screen shot.

Click on OK button as shown below.

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Click on “YES” button as shown below.

Now, Click on “NO” button as shown below.

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Press F3 or Click on Back Button.

Now, Click on “YES” to save.

You will reach the below screen.

Again, press F3 or click on back Button.

Click
F4 in the Recording Button, your structure will be populated. In this case it
is “VENDRECO”.

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Now click on Save on Ctrl+S to save your recording.

After saving your recording click Back button or press Ctrl+F3 to go back.

Now you will observe that few steps have been disappeared. Only few steps are left
out. This is because of the recording mode that you have been selected. Ideally
there should not be any Idoc related steps should be visible.

Now Step1 is being completed and the system automatically takes you to second step.
Now press CTRL+F8 or Executed.

Click on Display / Change Button or press Ctrl+F1

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Now create a Structure by clicking “Create Structure” or Ctrl+F4.

Give Source Structure Name and Description

Your Source Structure Name and Description is shown. Click on Save button

Now Press F3 or Click back button to go back.

  

Now the second step is completed and system automatically takes you to third step.

Click CTRL+F8 or Press Execute Button, which will take to maintain source elds.

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Click on Display / change as shown above OR press Ctrl+F1.

Now press on Table Maintenance as shown above by keeping your cursor on the Source
Structure (in blue color in the above screen shot).

Copy those Fields from Sheet1 and copy it here. (from your excel le)

In case if your elds are came twice in recording, none of the eld should be
similar. As already advised that change the eld names to di erent eld
names. Whatever, eld names that you have changed in the structure should also

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appear here. Meaning that in case these elds does not map with your changed
elds in your Structure, uploading will fail.

Enter the Field Type as “C” – Characteristic and Length as 60. If you know the length
enter the exact length. If you do not enter the maximum length 60. You should
not enter the length less than the actual length of the eld.

  

Say “Save”.

Press “Enter”. Save the results and Press

F3 or Click on back button to go back.

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Now Click Save in this screen and again press F3 to go back.

Now system will automatically takes you to fourth screen.

Click CTRL+F8 or Click on Execute Button.

Select the Structure and click on Display / change button or press Ctrl+F1

Click on Relationship (Ctrl+F4)

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Though
it is customary step, you should go to this step. And say OK for the message
that the system has issued. “A source structure is already assigned to target
structure VENDRECO”.

  

Now press Save and PressF3 or Click on back button to go back.

 
It will take you to the next screen automatically.

Press CTRL+F8 or Click on Execute Button.

In the above screen, select the structure and then click display / change or (Ctrl+F1).

  

Again Select the Structure,

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Go select the auto led mapping as showing above in the above screen shot.

Say “OK” with this 50 number screen. Do not make any changes.

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Keep on Pressing “Accept Proposal” for all the proposal as shown above.

Your entire eld mapping should appear as above. Each eld should have four rows as above.

Once it is being completed the system issues a statement that “Auto Field Mapping is completed”

Click Save (Ctrl+S) and go back (F3).

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Nothing to do with “Maintain Field Values, Transactions, User De ned Routines”

Now Go to “Specify Files” Screen Manually and press “Ctrl+F8” or Execute Button.

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Select the rst row and click on Display / change Button.

Now Click on Add Entry “Ctrl+F2” as shown above.

Select the “TEXT (Tab Delimited)” le that you have already created and say Open.

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Your le has come and Enter some relevant “Name”

Select “Tabulator” Radio Button and say OK.

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Now Save (Ctrl+S) and press F3 or Back Button to go back.

Now the system will take you to next step i.e., “Assign Files”. Press Ctrl+F8 or
press Execute Button.

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Select Source Structure (as shown in blue colour above) and press Display / Change
Button (Ctrl+F1).

Click on Assignment  (Ctrl+F2)

Though it is a customary step, you need to visit this step compulsory. The system will
issue a message stating that “A le has already been assigned to source
structure “VENDOR_RECORDING”. Say Ok. 

Click on Save (Ctrl+S) and Press F3 or click on back button.

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The system will take you to next step i.e., “Read Data”. Click on Execute or Press Ctrl+F8.

Remove the Checks for

Value
Fields -> 1234.56

Date
Value -> YYYYMMDD as shown above. There should not be any check in the above
two check boxes.

Now
Click on Execute (F8)

The system will tell that total 8 records are being read.

  

Now Click on Back Button or press F3 TWICE, which will take you to initial screen.

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Now the system takes you to next step “Display Read Data”

Click on Execute or Press Ctrl+F8.

Here you give the number of lines in your text le and say OK.

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Click on Any one row and see whether the elds in SAP and columns in your Text File
are matching.

Once you are satis ed that everything is matching and going ne, press F3 or Click
on Back button TWICE, which will take you to initial screen.

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Now you are automatically in “Convert Data” Screen.

  

PressCtrl+F8 or Click on Execute Button.

Just press F8 or Execute Button.

The following screen will appear. See the screen and press Back Button (F3) twice,
which will take you to initial screen.

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LSMW_78.png

Now the system will automatically takes you to “Display Converted Data”.

  

Press Ctrl+F8 or Click on Execute Button.

Enter the number of lines From 1 to 8 in this case, to see how it is showing in
Converted Data and Say Ok. (Click on Rite Tick).

Click on any one of the converted data line and see how the data is going.

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If you are satis ed that everything is going ne, then Click on Go back button
(F3) TWICE, which will take you to initial screen.

You will be automatically taken to “Create Batch Input Session”.

   

Click Ctrl+F8 or press “Execute” Button.

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Select “Keep Batch input Folder(s)?

Just Click on Execute Button (F8).

One Batch input session will be created. The system will state that “1 batch input
folder with 8 transactions created” will be issued. Say OK. (Click Right),
which will take you to initial screen.

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Click Ctrl+F8 or Press on Execute Button.

Now you are in SM35 Screen. Select the line that is being created to upload and
press Execute (F8) button as shown above.

Select “Background” Radio Button.

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Check in:

Extended log

Expert Mode

Dynpro Standard Size

As shown above and the click on “Process” button.

See the log and click on Line, if there are any problems in your log.

   

Click on back button (F3) to come out of the session FOUR TIME, which will take you
to Easy Access Screen.

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Go to Report
“S_ALR_87012086”

Now You are Viewing the vendor records that you are uploaded. You can also follow
the same steps for Change also.

Please let me know if you have any doubts.

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285 Comments

You must be Logged on to comment or reply to a post.

saurabh awasthi

December 5, 2015 at 7:42 am

Hello sir,

Super document. Please share with mw subcontracting and stock transport order process

Like (0)

Md. Ali Akbar

December 5, 2015 at 10:22 am

Hi Ravi,

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This tutorial is very helpful.I have strongly appreciate for such kind of tutorial.

Thanks

Akbar

Like (0)

Former Member

December 11, 2015 at 10:03 am

Thanks for detailed explanation. Its very helpful

Like (0)

Marianna Bilan

December 21, 2015 at 2:01 pm

Three years passed since publication, but this document is still valid and helpful. I was able to create my
rst LSMW project to change customer credit limits  with the reference to this tutorial. Everything works,
thank you, Ravi, very much!!!

Like (0)

Ravi Sankar Venna | Post author

December 21, 2015 at 2:08 pm

Thanks Marianna Bilan

Glad to know that this blog has helped you. 🙂

Like (0)

Former Member

May 9, 2016 at 3:02 pm

hi ravi,

i have followed all the same process mentioned above to create a material master but i cannot see materials in my
material list.

i have completed all the process but there was no log error also but how to see the materials created as i have
followed all the process.

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Ravi Sankar Venna | Post author

May 10, 2016 at 7:42 am

Material master at times wouldn’t work in background. Please rerecord and execute in the foreground in
the last step.

Like (0)

Former Member

May 10, 2016 at 2:55 pm

Ok thanks i will execute in the foreground in the last step.

one more question in the rst step which object type and import method  for material master i should
choose :

1.Std batch/ Direct input or

2.Batch input recording

Thank you.

Regards,

Revs

Like (0)

Ravi Sankar Venna | Post author

May 11, 2016 at 4:22 pm

It should be batch input recording

Like (0)

Jürgen L

May 11, 2016 at 9:18 pm

As said, recording is the wrong approach for material master. Better use the SAP given standard, which is
either batch/direct input, IDOC or BAPI method, they all work pretty well, no need for an own recording.

Like (0)

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Former Member

December 28, 2015 at 9:28 am

Thanks Ravi for LSMW documentation. It’s really help me as Functional Consultant.

Regards,

Harris

Like (0)

Sattaiah Gundu

January 4, 2016 at 1:05 pm

Good Document…………Thanks

Like (0)

Former Member

January 8, 2016 at 6:57 am

Hi,

Very nice work.

Regards,

Shuja

Like (0)

Daniel Jonathan Co Marquez-Lim - DMBZ

January 27, 2016 at 1:42 am

this was very helpful when I was trying out LSMW. thank you!

Like (0)

Former Member

March 21, 2016 at 8:37 am

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hi

thanks for sharing this document

Like (0)

Former Member

March 22, 2016 at 10:36 am

Hi Ravi,

Thank’s for sharing this ,it’s very useful & detailed explanation .Expecting some documents form your’s as
like this.once again thank’s for your Handwork.

Regards,

Murali

Like (0)

Jacques Libeyre

April 8, 2016 at 1:23 pm

Very helpful thank you Ravi Sankar Venna

Asmaa-Lojelis

Like (0)

Former Member

May 10, 2016 at 4:55 pm

SUPERB…:)

i learnt LSMW only by following this article..:)

Regards

Anuj Kumar

Like (0)

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Lorena Lista Arenas

June 9, 2016 at 9:34 pm

Hi! I wish I had read this post sooner, It’s really helpful.

I managed to successfully complete an LSMW but in a trial and error way. The thing is I did it in a PER client
that was created only to test data uploads and now I have to do it in the real PER client and I don’t know if I
should transfer the project to that client or if all changes done to the project are already there? I really need
you help! Thank you in advance.

Like (0)

Ranu Eugene

June 10, 2016 at 11:48 am

Hi Lorena,

You can always move your LSMW to from PER client to real PER client,now the call is yours.

If your LSMW is working ne in PER client then you can move it to real PER, for doing this you

need to click on extras and Export the LSMW and then you need to import the same in real PER client and if
you think your LSMW in PER is not up to the mark then you can create another LSMW in PER and same can
be moved to real PER or else you can create the LSMW in real PER directly,choice is entirely your’s.

Hope this will make the things clear at your end.

Regards

Eugene

Like (0)

Lorena Lista Arenas

June 10, 2016 at 5:22 pm

Hi Eugene! Thank you for answering. I nally realized LSMW is a “workbenck”, which means  the pojects are
cross-client and, I don’t have to export and import them. They’re already there.

Like (0)

Ravi Sankar Venna | Post author

June 13, 2016 at 2:17 am

You may need to export and import the LSMW as advised by Ranu. In such case you don’t need to record
again. Just start from the step load your le.

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Like (0)

Rohtas Sharma

June 10, 2016 at 12:30 pm

Document is very helpful for being a Functional consultant because I have upload number of Master data in
my current project without any coding.

thanks Ravi

Like (0)

Former Member

September 7, 2016 at 6:25 am

Hi,

You make LSMW looks very easy. Thanks for the details and step by step insights. 🙂

Regards

Sachin

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Former Member

September 19, 2016 at 10:41 am

Great Material!!

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Former Member

November 16, 2016 at 9:54 am

Hello Ravi,  I did not understand the last step : Go to Report “S_ALR_87012086” . How can I view the records
I have uploaded ? I am a newbie in SAP.

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Yuvraj Sanga

June 12, 2017 at 7:55 pm

A very good blog

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Former Member

June 21, 2017 at 8:54 am

What a nice blog – thank you for sharing this detailed manual.

I’m trying to adapt this manual to my needs but I’m kind of stucked.
Is there a way to use LSMW to create PPMs (/SAPAPO/SCC03) or the best solution would be to change the
bucket consumption of a resource within the PPM (also /SAPAPO/SCC03).

I think the problem is that I have to use the mouse to navigate inside the TA and I not just can use ‘return’ or
any other shortcut to get where I want . Dear community, do you have any idea / best practice or something
else ?

Thank you in advanced!!!

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Former Member

August 24, 2017 at 12:11 pm

Dear Ravi garu,

I’m really happy the way you provided the step by step process i have become master in LSMW in my entire
organisation, though there are 7 to 8 years experience guys are in my org.

Just now i have uploaded a report for 5000 assets in production successfully.

Thank you so much for you valuable knowledge.

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Regards,

Chandra B

[email protected]

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Kamil Kosiorowski

September 6, 2017 at 11:40 am

Mr Ravi,

Thanks a lot! This manual served me to upload costcenters massively and it worked! I work only few months
as a SAP Specialist, but this gave me understanding on how LSMW works.

best regards,

Kamil Kosiorowski

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Farhan Ali

September 13, 2017 at 11:37 am

Excellent…Mr. Ravi

Many thanks

Farhan

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Nadeem A

October 23, 2017 at 5:14 am

Very good Mr. Ravi

I am having error in Batch Input (last step)

Select at least one view  SAPLMGMM

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Pls. share Demo with view

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Jürgen L

October 23, 2017 at 5:48 am

Unfortunately you made the mistake that was only discovered in the last step already in the rst step.

Personal defaults like view selection is no recorded, as a usual scenario would be that a developer creates
the recording (BDC) and a user executes it, and it cannot be assumed that any user has the same personal
settings.

Further is a recording for a full blown material master in most cases insu cient as di erent material types
have di erent views, and elds in the view depend on other chosen values.

Kindly search for similar question e.g. using Google with this search term: “Select at least one view” lsmw
site:sap.com

and see this blog that explains even more pitfalls with material master recording.

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Nadeem A

October 23, 2017 at 6:01 am

Thank you Jurgen

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Nirav Khambhata

October 31, 2017 at 5:00 pm

Hi Mr. Ravi

Helpful document….

Thank you so much for uploading such documents….

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Former Member
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April 12, 2018 at 6:43 am

please i want to know thing about LSMW i want to know how i change material description by using LSMW
for more than one in the same time, thanks

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Georges Hivert

January 24, 2019 at 4:59 pm

Many thanks Ravi for this useful tutorial 😉

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Fawad Tung

February 25, 2019 at 11:35 am

Hey Ravi,

Super detailed blog, but i need to upload data for asset (ABUMN), how to handle the similar elds like
ANLN1 is used for the asset from which the value / qty is to be transferred and ANLN1 is eld where the
value / qty is to be posted. How to handle this in LSMW

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Ravi Sankar Venna | Post author

February 25, 2019 at 5:03 pm

Please try “Partial Transfer” Tab, where these elds are available.

Sometimes, it will not work in background, try in foreground.

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Fawad Tung

February 27, 2019 at 9:39 am

Dear Ravi,

The issue was resolved by making some changes in the recording elds.

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DARSHAN DESAI

June 19, 2019 at 2:56 pm

Hello Ravi,

Thanks so much for the detailed document, really helpfull

Cheers

Darshan Desai

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Kampol Tonsakul

September 12, 2019 at 9:03 am

Great help. Thank you very much

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