INFORMATION TECHNOLOGY MANAGEMENT SERVICE PHILIPPINE NATIONAL

POLICE

INFORMATION TECHNOLOGY MANAGEMENT SERVICE

GENERAL BACKGROUND

Introduction

The PNP Information Technology Management Service formulates, updates,

and disseminates IT policies, guidelines, and standards towards the proper
development and implementation of information systems in the PNP. The office
also provides computer-based information systems development, data processing,
systems support, and conducts IT-related research and training services.

Mission, Vision and Function of the PNP Information Technology Management

Service

Mission

The PNPITMS shall design, develop, implement and maintain Information

Systems, Databases and Data Communication Network for the PNP.

Vision

The PNP Information Technology Management Service shall be the primary

office that will provide the technical expertise to develop and maintain relevant
Information Systems and Services for the PNP given the adequate resources.

Functions

 Designs, develops, maintains and implements Information Systems for

the different PNP Units/Offices;
 Builds up and manages databases of Information Systems;
 Supports the implementation or enhancement of Information Systems
developed by other units;
 Maintains and expands coverage of the Data Communication Network;
 Develops and implements Information Technology (IT) training
programs for PNP personnel;
 Conducts Information Technology (IT) related research and studies;
and
 Performs such other functions as the C, PNP may direct.

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PNPITMS OBJECTIVES

Broad Objectives

 To operationalize Information Systems and Data Communications Network as

programmed in the PNP Information Systems Strategic Plan;
 To harness available ICT resources toward the accomplishment of
computerization programs, projects and activities of the PNP; and
 To undertake research studies on latest ICT trends and development.

Specific Objectives

 To develop and implement different Information Systems which cater to the

needs of the public;
 To develop and implement Information Systems which will enhance the
operational and administrative capabilities of the PNP;
 To repair and rehabilitate Information Technology Management Service’s
facilities to maximize delivery of Information and Communications
Technology services;
 To enhance present capacity and capability of the PNP Campus Network;
 To conduct ICT courses and seminars for PNP organic and non-organic
personnel; and
 To recruit qualified personnel that will perform the different functions of
the service as mandated by law in order to achieve its mission.

PNPITMS THRUST

The development of Information Systems that will cater to the needs of

the operating units such as:

 To establish the Command and Control facilities in all cities and

municipalities in highly urbanized areas;
 To enhance and expand the PNP NHQ Campus Network up to the Police
Regional Offices using latest data communications technology that is
available and cost-effective;
 To setup ICT offices in all PROs;
 To enhance and upgrade operational Information Systems;
 To conduct continuous ICT training/seminar for PNP personnel; and
 To pursue research studies on new ICT development.

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HISTORY OF PNP INFORMATION TECHNOLOGY MANAGEMENT SERVICE

Computerization in the Philippine National Police spans more than a

decade of hard and pioneering work in which much has been gained by the Service
since its organization 55 years ago on October 18, 1965 as the Philippine
Constabulary Data Processing Unit (PCDPU). The Unit was renamed three years
later as Crime Information and Data Processing Center (CRIDPC), concentrated
mainly on collating crime- related data from field.

It became the Constabulary Computer Center (CCC) on March 1, 1972 but its
main task remained as the nationwide crime data bank for use in crime studies
accessible to law enforcement agencies on a direct inquiry basis. On January 13,
1988, the Constabulary Computer Center was renamed PC/INP Computer Center
(PCC). Upon the creation of the PNP under RA 6975 on January 1991, the PNP
Computer Service (CS) was officially organized.

With the development and demand of computers in its applications in

businesses and organizations for innovations and productivity, the technology was
later dubbed as “Information Technology (IT)” giving rise to the cycle (storage,
processing, retrieval and transfer) of digital information through the Local Area
Network or the Intranet and via the Wide Area Network or the World Wide Web
(The Internet). To cope up with the current trend of digital information
development, “Computer Service (CS)” was renamed to “Information Technology
Management Service (ITMS)” on November 11, 2008 with a much broader function
of providing and managing Information Technology related services to the PNP.

PHILIPPINE CONSTABULARY DATA PROCESSING UNIT (PDCPU)

CAPT ALFONSO C TRANCE (PC) ~ 26 August 1965 – 11 August 1969

 1st Commanding Officer of the Philippine Constabulary Data Processing Unit

(PCDPU)
 Acquisition of twenty eight (28) INM keypunching machines.
 Acquisition of IBM Accounting and Tabulating machines.
 Implemented the Nation- Wide Uniform Crime Case Report (NUCCR) Systems
pursuant to Executive Order No. 127 dated 06 May 1968.

CRIME INFORMATION AND DATA PROCESSING UNIT (CRIDPC)

MAJ PEDRO M RESURRECCION JR (PC) ~ 16 August 1969 – 18 January 1971

CAPT CESAR C OKOL (PC) ~ 12 June 1971- 03 January 1972
CAPT GENARO ROSALES (PC) ~ 01 January 1972- 22 January 1972

 Creation and activation of Crime Information Units (CRIUs) of the four (4) PC
Zones of the Philippine Constabulary to carry out crime reporting in the field
on 31 October 1969.

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 The CRIDPC building was inaugurated on 03 August 1971 with an IBM 360/30
Computer System

CONSTABULARY COMPUTER CENTER (CCC)

MAJ FELINO C PACHECO JR (PC) ~ 23 January 1972- 07 April 1976

P/DIR UMBERTO A RODRIGUEZ (PC) ~ 07 July 1976- 31 March 1986

 Acquisition of Sperry Rand Univac 9400-Dual Processor to allow Multi-

Programming Task
 Development and Implementation of the Computerized Salary System for
PC/INP Personnel.
 Development and Implementation of PC Property Inventory System
 Development and Implementation of Computerized Firearms Licenses.
 Development and Implementation of Computerized Licenses of Security/
Company Guards, Private Detectives and Agencies.
 Introduced the ASSET approach in the development of Information Systems.
 Implemented the Peace and Order Council (POC) Management Information
System pursuant to Executive Order No. 727 dated September 1981 to
enhance the peace and order campaign.
 Construction of extension building to house the newly acquired Sperry Rand
UNIVAC 1100.
 Acquisition and installation of General Computer System (GCS2100)
Machines.

PC/INP COMPUTER CENTER (PC/INPCC)

COL CESAR C OKOL ~ 01 April 1986- 16 October 1986

PSSUPT RUFINO G IBAY JR ~ 17 October 1986- 14 May 1990
PSUPT JOHNNY H SALVANA ~ 15 May 1990- 15 January 1991

 Initiated the transfer of Altos Computer System from Finance Center to

Computer Center for processing of salary transaction.
 Replaced the UNIVAC AC9400 with UNIVAC100.

PHILIPPINE NATIONAL POLICE COMPUTER CENTER (PNPCC)

COL ELPIDIO O ABLANG ~16 January 1991- 16 October 1991

BG LAUREL R VALDEZ ~ 17 October 1991- 06 March 1992

 The PC/INP Computer Center was renamed PNP Computer Center (PNPCC)
on 08 August 1990
 Decommissioning of the UNIVAC AC1100 giving way to the new IBM9221/170
computers.
 Replaced UNIVAC AC1100 with IBMES 9221/170

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PHILIPPINE NATIONAL POLICE COMPUTER SERVICE

PCSUPT ENRIQUE T BULAN ~ 16 March 1992- 16 October 1992

PSSUPT ANACLETO P ARQUE JR ~ 16 November 1992- 08 October 1995
PCSUPT TIRSO L ROSAL ~ 02 October 1995- 08 September 1998
PSSUPT JOHNNY H SALVANA ~ 08 September 1998- 16 September 1999
PCSUPT RICARDO F DE LEON ~ 16 September 1999- 13 January 2000

 Conceptualized Framework- linking ITMS, IRC and LSS mainframe computers

for information sharing.
 Revision of Nationwide Uniform Crime Case Report (NUCCR) to National
Crime Reporting System (NCRS).
 Development of Information Technology Policies & Guidelines and the
Information Systems Strategic Plan.
 Proponent of downsizing of the Mainframe Computer to Client Server
Computing Environment (CEAP’95).
 Installation of the PNP NHQ Campus Network.
 Migration of Salary System from Mainframe to Client Server Computing
Environment
 Remediation of all computer facilities and electronic related facilities to be
Y2K ready
 Steered the Computer Service to become the Administrative Support Unit of
the PNP for the Year 1999.

PCSUPT QUIRINO D DELA TORRE ~ 13 January 2000- 21 April 2003

 Establishment and Operationalization of an Automated Command and

Control facility at the Central Police District (CPD) NCRPO. The
Computerized facility is a Pilot Project which shall be replicated in all Cities
and Municipalities within the National Capital Region. It has the following
modules:
o Automatic Vehicle Location System (AVLS)
o Call Management System (CMS)
o Computer Aided Dispatch System (CADS)
 Development of the following Application Systems:
o Firearms Information Management System (FIMS)
o Vehicle Information Management System (VIMS)
o Security Agencies and Guards Information System (SAGIS)
o Wanted Persons
o Computerized PNPID System
o Philippine Drug Law Enforcement Information System
o Complaints, Referral, Action and Verification System
o Retirement Claim Information System
o COC Incident Monitoring System
 Establishment and operationalization of the PNP Web Site

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 Operationalization of the PNP Campus Network

 Repair and renovation/improvement of PNPITMS Offices:
o Administrative Office
o Data Management Division
o Research and Development Division
o Training Division/ Training Laboratory
o Computer Operations Division/ Computer Room
o Establishment of Regional Pilot Information Technology (IT) Offices
o Steered the PNPCS as the Best National Support Unit of the Year 2000.

PCSUPT JOHNNY H SALVANA ~ 28 April 2003- 20 February 2006

 Steered the PNPITMS as the Best National Administrative Support Unit for CY
2005
 Steered the PNPITMS as number one in the overall DHRDD Annual
Performance Evaluation Review for National Administrative Support Unit for
CY 2005
 Implementation of the PNP Check less Payroll System (ATM) at the NHQ,
NSUs, NCRPO and SAF.
 Enhancement of the PNP Website by way of donation of over One Million
Peso worth of ICT resources for MOD net.
 Development of an Express Lane Firearms Licensing System installed in
Davao City
 Enhancement of the following ICT Projects:
o PNP CRIMSON (Crime Reporting and Incident Management On- Line)
o PNP WebPortal
o Police Clearances
o PNPCS Website
 Development of the following Websites:
o Anti- Illegal Drugs Special Operative Task Force (AIDSOTF)
o Philippine Bomb Data Center
o PNP SAF
o CIDG

PCSUPT VAN D LUSPO ~ 06 April 2006- 02 July 2007

 Approval of the NAPOLCOM Resolution No 2006-324 and CSC Resolution No

050910 Allowing Graduates of IT-Related Baccalaureate Degrees to Become
IT Officers Via Lateral Entry.
 Establishment of the Network Security Firewall at the PNP Campus Network
Server Farm.
 Deployment of Licensed Anti-Virus Software to the PNP Campus Network and
PNPITMS LAN Workstations.
 Upgrade of the PNPITMS and PNP-NHQ Backbone from ATM to Mini-GBIC
Switches.

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 Enhancement of the PNPITMS Server Farm Network Bandwidth from 10 Mbps

to 1000 Mbps.
 Acquisition of Line Printer Model P7220.
o Development of Application Systems such as:
o PCRG Complaints Management Information System
o Neuro-Psychiatric (NP) Database Project
o Patient Computerized Information System
o Non-Uniformed Personnel Information System
o Salary Verification Information System
o Service Request Monitoring System
o Data Integration and Generation System (DIGS)
o Accreditation Management Information System (AMIS)
 Enhancement of the PNP E-Mail Messaging Facility.
 Renovation/Repainting of CS Building Facilities.
 Conduct of Nationwide ICT Inventory.
 Application of Biometrics Technology through Fingerprint Attendance
Monitoring System.
 Publication of ICON, the Official Newsletter of PNPITMS.
 Institution of Policies and Guidelines for PNP Security Manual.

INFORMATION TECHNOLOGY MANAGEMENT SERVICE

PCSUPT TEOFILO S MELLIZA JR ~ 03 July 2007- March 1, 2010

 Implementation of the PNP Web Portal (ePNP)

o Dynamic World Wide Web portal of the PNP organization with a
program budget worth Php_8_Million;
o Hosting of webpages for all PNP offices/units and other partners;
o Hosting of online centralized Investigative Databases for real-time
inquiry of investigative records such as wanted persons, wanted
vehicles, firearms records and security guards records by field
operation units; and
o Availability of interactive contents for community online interaction
such as forum, help desk, wanted persons bulletin, public safety tips
and downloadable files;

 Shared Modular Integrated Law Enforcement Database (SMILE Db)

o Precursor to the ePNP is the SMILE DB which is an Integrated database
of investigative records available online via the Internet with the
following contents:
 Wanted/Stolen Motor Vehicles Registry from the HPG;
 Security Agencies and Security Guards Registry from SAGSD,
CSG;
 Firearms Registry and Explosive Pyrotechnics Registry from
FED, CSG; and

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 Wanted Persons Registry from CIDG.

 The PNP Information System Strategic Plan CY 2008 – CY 2012

o Approved and endorsed by the National Computer Center to the
Department of Budget and Management is the medium-term
development plan of the PNP for strategic computerization plan of
the organization in the development of Information Systems that will
cater to the ICT needs of the PNP covering five (5) years period from
CY 2008 to CY 2012 with a budgetary requirement worth Php
1,454.76 Million.

 Integration of PNP Databases

o Integration of dissimilar databases of administrative and operational
records which shall be accessible online for effective decision making
at the executive level

 Support to the Implementation of DILG Public Safety Information Systems

(PSIS)
o Formed a Technical Working Group at the ITMS level to supervise,
monitor and support the implementation and deployment of the DILG-
PSIS to the PNP, with the following functions:
 Assists in the technical aspect of the project with regards to
database structure for the criminal information system, and GIS
plotting of crimes in a spatial map;
 Supervises in the deployment of the ICT hardware, software,
network devices and personnel;
 Monitors the implementation the project through an evaluation
team; and
 Supports the project by allotting PNP facilities, resources and
technical personnel to the project.

 PNP IP Wireless Broadband Infrastructure

o A proposal for a setup of a Wide Area Network for the entire National
Capital Region using WiFi and WiMax technology for the following ICT
applications:
 Setup of CCTV IP Cameras for surveillance system;
 Voice over IP (VoIP) communications;
 Host of shared applications such as Criminal Information
System, PNP Web Portal and others;
 Setup of WiFi hotspots for access to Internet Services such as
Web, email and others (i.e. Starbuck hotspots concept);
 Integration of web-based Crime Mapping System using GIS; and
 Use of Virtual Private Network (VPN) (encryption and
decryption) over the WAN for secure access to PNP databases.

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 PNP Online Most Wanted Database

o A real-time record of Most Wanted Persons that can be updated by
authorized operating units via the Internet.
o Accessible for viewing by the public for information on identities of
most wanted persons by the PNP.

 Cost-Effective Communications Using VoIP

o The use existing computer network facility at the NHQ to make voice
calls to the regional level or lower units using Voice over Internet
Protocol (VoIP) connections over the Internet.

 Deployment of ICT Personnel

o Deployment of 135 ICT personnel in different offices at the National
Headquarters and at the police regional offices to support
computerization program at all level of the organization.

 24/7 Web Administration And Development

o Maintenance of 24/7 Web and E-Mail presence for general publication,
public interaction and organization’s messaging communication.

 Information Systems Development ~ Development of the following

Information systems that support the PNP organization requirements:
o Health Care System Police HMO (Health Service Project)
o Communication Monitoring and Tracking Information System (DPCR
Project)
o Communication Monitoring and Tacking Information System (DO
Project)
o Logistics Management and Information Systems (SAF Project)
o Women and Children Concerns Information System (DIDM Project)
o Crime Laboratory Personnel Information System (CLG Project)
o Non-Uniformed Personnel Information System (NUPAI Project)
o Morale and Welfare Information System (DPRM Project)
o Finance Service Personnel Information System (FS Project)
o Training Registration System (ITG-TRS)
o Patient Information System (PNPGH)

and Enhancement / Revision of the ff: Information Systems:

o Revision CFC Fund Reconciliation System (FS Project)
o FS Data Integration and Generation System (FS Project)
o Service Leave Record Information System (DPRM Project)
o ITMS Personnel Information System (ITMS Project)

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 Creation and Revisions of the Administrative Plans and Manuals ~

Preparations and finalizations of the ITMS Administrative and Operation
Manual for approval of the Directorate Human Resources and Doctrine
Development (DHRDD)
 Revision of the ITMS Staffing Pattern ~ Formulation of the ITMS revised
staffing pattern for restructuring and rationalization of the organization
based on the present and future development of Information and
Communications Technology.

 Revision of the ITMS Table of Equipment and Allowances ~ Revisions and

updates of the ITMS Table of Equipment and Allowances to address to
growing demand of the organization for additional and new ICT equipment
such as high-end servers and workstations, large storage capacity, laptops,
web portal facility and cyber crime investigation research laboratory.

 Renaming of Computer Service to Information Technology Management

Service ~ NAPOLCOM approved the renaming of the Computer Service to
Information Technology Management Service thru Resolution Number 2008-
533 on November 11, 2008 for a broader role of managing ICT resources of
the organization.

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ORGANIZATIONAL STRUCTURE

Present Organizational Structure:

OFFICE OF THE
DIRECTOR

INSPECTORATE
OFFICE

SESPO

SAO

DEPUTY DIRECTOR
DATAWAREHOUSE
PROVISIONAL
OFFICE

CHIEF OF STAFF

STAFF OFFICES

ADMIN SBMO FINANCE BUDGET PLANS

OFFICE OFFICE & FISCAL OFFICE

LINE DIVISIONS

SMD COD NMD DMD TRD WSCSD

REGIONAL ICT ICT

OFFICERS PERSONNEL
(DEPLOYED) (DEPLOYED)

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Proposed Organizational Structure:

OFFICE OF THE
DIRECTOR

Inspectorate

ESPO

SAO

DEPUTY DIRECTOR

CHIEF OF STAFF

STAFF OFFICES

HRMO SO PRO BMLO PCRO CO

LINE DIVISIONS

COD DMD SMD NMD WSCSD TD

ICT PERSONNEL
(DEPLOYED)

REGIONAL
ICT OFFICES

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PNPITMS ACTUAL MANNING CHART

1/6 0

OFFICE OF
THE DIRECTOR
1/3 1
(7)
INSPECTORATE
OFFICE
(5)
0/1 0
1/1 0
SESPO
(1)
0/0 1
DEPUTY DIRECTOR
SAO

(2) (1)
8/4 4
1
1/1 DATAWAREHOUSE
PROVISIONAL
OFFICE
CHIEF OF STAFF (16)

(3)

21/36 7 1/2 2 2/4 3

15 2/1

ADMIN PLANS BFO / FO SBMO

OFFICE OFFICE

(72) (10) (5) (9)

0/111 24 1 35 2/2 1 1/2 8 2 10

0/2 19

SMD COD DMD WSCSD NMD TRD

(23) (21) (36) (5) (11) (12)

Legend:

A/B C A – Police Commissioned Officers (PCOs)

B – Police Non-commissioned Officers (PNCOs)
(OFFICE) C – Non-uniformed Personnel (NUPs)
D – Total Number of Personnel
(D)

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RECAPITULATION OF PNPITMS PERSONNEL

PCOs PNCOs NUPs

PCSUPT 1 SPO4 1 SG25 0 SG15 16 SG8 6
PSSUPT 2 SPO3 0 SG24 2 SG14 6 SG7 39
PSUPT 5 SPO2 2 SG22 4 SG13 4 SG6 39
PCINSP 21 SPO1 2 SG19 9 SG12 6 SG4 2
PSINSP 26 PO3 6 SG18 2 SG11 13 SG3 1
PINSP 35 PO2 35 SG17 4 SG10 6 SG1 1
PO1 80 SG16 3 SG9 11 N0N-O 1
TOTAL 89 126 175
GRAND TOTAL = 390

DETAILED DISTRIBUTION OF PERSONNEL

PERSONNEL ACTUAL SUB-TOTAL
UNIFORMED PERSONNEL 215
PCO (89)
Organic 21
Detailed 53
Schooling 15
PNCO (126)
Organic 46
Detailed 52
Schooling 27
AWOL/SUSPENDED 1
NON-UNIFORMED PERSONNEL 175
Organic 126
Detailed 47
Non-Organic 1
AWOL/SUSPENDED 1
TOTAL 390

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OFFICES FUNCTION AND JOB DESCRIPTION

COMMAND GROUP

Director, Information Technology Management Service

 Assists and advises the Chief, PNP in the areas of Information Technology
requirements of the PNP for the effective and efficient delivery of public
safety service and internal security.
 Provides administrative direction and control of all human, material and
financial resources in attaining the mission and objectives of the Service.
 Perform other duties as directed by higher authorities.

Deputy Director

 Assists Director, Information Technology Management Service in carrying out

his functions.
 Represents the Director in official conferences, engagement activities when
Director, ITMS is not available.
 Acts as Acting Director in the absence of D, ITMS.
 Performs other duties as the Director, ITMS may direct.

The Chief Directorial Staff

 Provides policy direction and guidance to the staff for the attainment of the
mission, specific goals and objectives of the PNPITMS.
 Closely supervises the implementation of various programs, projects and
activities of the PNPITMS.
 Supervises the personnel administration, financial and logistical
management, training and education of the Service.
 Reviews all outputs of the staff before endorsing it to the Deputy Director.
 Continuously reviews the existing policies and guidelines for possible
amendments or revision.
 Performs other duties as Director, ITMS may direct.

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STAFF OFFICES

Inspectorate Office

 To conduct pre-charge investigation (PCI) against erring ITMS personnel;

 To conduct Summary Hearing Proceedings (SHP) against erring ITMS
personnel and inorganic personnel referred by various units of PNP;
 To issue certificate of non-pending case for ITMS personnel for whatever
legitimate purpose it may serve; and
 To conduct intensified inspection of ITMS Management and operations in
coordination with the yearly AGI-ORSITE.

Inspectorate Office Organizational Chart

Inspectorate

Secretary

PCI/SHP
Officer

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Administrative Office

 Controls, coordinates and supervises the administrative requirements of the

Information Technology Management Service
 Prepares personnel plan and projections.
 Administers and manages matters pertaining to personnel and records
keeping of uniformed and non-uniformed personnel Information Technology
Management Service.
 Recommends changes in plans, policies and programs and ensure efficient
recruitment, procurement and selection of personnel of the Information
Technology Management Service.
 Translate decisions into directive’s concerning personnel information
movement and development.
 Provides personnel the maintenance of all equipments and facilities, as well
as the cleanliness of the building and premises of the Information
Technology Management Service.
 Perform other functions as the Director, ITMS may direct.

Administrative Office Organizational Chart

Administrative
Officer

Assistant
Administrative
Officer

Chief, Clerk

Personnel Personnel Police Records Message

Management Holding & Community Management Center
Section Accounting Relation Sec Section Section
Section

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Budget and Finance Office

 Exercise supervision, administration, direction and control of financial

resources of the Information Technology Management Service.
 Prepares annual budgetary requirements of the information Technology
Management Service.
 Provide guidelines for the financial management and control, and internal
audit of ITMS network appropriation (NWA).
 Program, appropriate and control financial resources allocated for the
Information Technology Management Service.
 Perform other functions as directed by Director, ITMS.
 Concerned in the preparations and distributions of salaries, allowances and
other benefits of ITMS uniformed and non-uniformed personnel.
 Maintains financial records of the pay and allowances and other financial
matters of ITMS personnel.

Budget and Finance Office Organizational Structure

Chief, Budget & Finance

Office

Finance PNCO

Finance Liaison
Clerk PNCO

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Plans Office

 Formulate, monitor and supervise the execution of plans and programs of

the Information Technology Management Service.
 Prepares annual development plan of the Information Technology
Management Service.
 Review and update existing organizational structure of the Information
Technology Management Service (ITMS) Development Plan.
 Undertakes special studies and conduct monitoring of the
implementation of special projects approved by the Director, ITMS.
 Perform other tasks as directed by Director, ITMS.

Plans Office Organizational Structure

Chief, Plans

Assistant Chief, Plans

Strategic Plans and Organizational and ICT Matters Statistics and Reports
Research Team Program Dev’t Team MonitoringTeam Team

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Security Office

 Minimizing the possibility of a threat to information security causing loss or

Minimizing the extent of loss or damage from a security breach or exposure;
 Ensuring that adequate resources are applied to implement an effective
information security program;
 Identifying the essential measures of the information security program;
 Ensuring that the principles of information security are consistently and
effectively applied during the planning and development of the
organization’s activities; and
 Informing all of the organization’s personnel, other government agencies,
the all who have access to the organization’s information of their
responsibilities and obligations with respect to security.

Security & Building Maintenance Office Organizational Structure

Chief, SBMO

Assistant
AssistantSecurity
Chief,
Officer
SBMO

Physical & Information Building

Personnel Security Security Policy Management
Section Section Section

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LINE DIVISION

Computer Operations Division (COD)

 Establishes plans, programs and control standards for the efficient operation
of COD.
 Generates and releases the financial and management reports of the PNP
Salary System and other Management Information Systems (MIS) developed
and maintained by PNPITMS.
 Ensures maintenance of computers, printers and auxiliary machines used in
the generation of CFCs, financial and management reports.
 Ensures the completeness and quality of information printed thru
verification of reports printed.
 Monitors, controls and ensures availability of computer supplies
requirements.
 Perform direct cancellation of CFCs pursuant to SOP#21 in cases CFCs of PNP
personnel for deletion for the period but whose directives to the effect were
received only after the checks have already been printed.

Computer Operations Division Organizational Chart

Chief, COD

Asst Chief, COD

Production Computer Auxiliary Computer

Control Section Section Maintenance
Section Section

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Systems Management Division (SMD)

 Design, implements, and maintains application systems identified in the ICT

Plan of different PNP Units/offices.
 Coordinates application development activities in the units/office through
request.
 Establishes and manages databases administration of different information
Systems.
 Supports the implementation and enhancement of Information Systems
developed by other Units.

Systems Management Division Organizational Structure

C, SMD

Asst C, SMD

Personnel Financial Crime Related Special Project

Management Management Information Information
Information Information Section Section
Section Section

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Network Management Division (NMD)

 Designs, implements, maintains and upgrades Computer network

infrastructure
 Supports the operation and maintenance of the PNP Information Systems
 Establishes and implements network policies of the PNP Campus network
 Administers network security of the PNP Campus Network
 Install and upgrades licensed software to PNP workstations

Network Management Division Organizational Chart

Chief, NMD

Asst Chief, NMD

NAS NMS

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Training and Research Division (TRD)

 Designs, develops and implements ICT-related and Enhancement courses of

the PNP.
 Implements and coordinates Police Education and Value Orientation
Programs of the command in coordination with the DHRDD.
 Undertakes research on ICT-related activities and latest trends and updates
towards continuous improvement of the organization.
 Develops and revises methods, procedures and standards to complement and
adapt to the continuing changes of technological demand of the
organization.

Training and Research Division Organizational Chart

Chief, TRD

Assistant Chief, TRD

Registrar Secretary

RESEARCH SECTION TRAINING SUPPORT SECTION TRAINING SECTION

Section Chief Section Chief Section Chief

Librarian/Property Instructor/Facilitator
IS Researcher III
Custodian

Instructor/Facilitator
IS Researcher I
Illustrator/Draftsman

Instructor/Facilitator

Instructor/Facilitator

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Data Management Division (DMD)

 Develops PNP Databases

- Database Project Planning
- Requirement Definition
- Database Design
- Database Testing
- Database Implementation
- Database Usage
- Database Evolution

 Manages PNP Databases

- Develops data standards and policies
- Establishes data integrity procedures
- Resolves data conflict issues
- Monitors database use
- Establishes and implements database users and security
management

 Maintains PNP Databases

- Performs regular database maintenance tasks to catch and fix any
errors before they become major problem

 Backup and Restore Databases

- Performs regular backups to ensure that data are available when
needed

 Provides data preparation support/services

- Data coding/transcription
- Data entry machine operations

 Provides data control and verification

- Verification pay and allowances/deductions for issuance of
certification to support claims on backwages, differential, etch.

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Data Management Division Organizational Chart

Chief, DMD

Asst Chief, DMD

Database Section Data Preparation Data Control /

Section Verification
Section

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Web Services and Cyber Security Division (WSCSD)

 Revises and updates Web Pages and uploading of New Pages.

 Creates Back-up copy of the Web Site.
 Maintains subscription of Internet Account.
 Secures the registered domain address www.pnp.gov.ph in compliance with
e-commerce readiness.

Web Services and Cyber Security Division Organizational Chart

Chief, WSCSD

Assist. Chief, WSCSD

Web Web Web Web Project

Designer Application Administrative Management Help Desk
Section Development Section (WAS) Section
(WDS) Section (WADS) (WPMS)

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Regional Information and Communications Technology Office

 Designs, implements and maintains applications identified in the Informaiton

Systems Strategic Plan of the different PNP units/offices within the Police
Regional Office.
 Coordinates application systems development activities of the different
offices within the Police Regional Office.

Regional ICT Office Organizational Chart

Chief, RICTO

Assist. Chief, RICTO

Support Section Systems and Web

(Network, Hardware Development Section
and Software)

Data Management Training and Research

Section Section

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LEVEL OF SIGNATORIES

DIRECTOR
1. Availability for Transfer
2. Accommodation
3. Commendation/Awards
4. Mission Order/Renewal of Detail
5. Memo for Directorial Staff, Command Group, Directors of NSUs and RDs
6. Acceptance of Resignation
7. Accomplishment Report of ITMS
8. Recommendation for Schooling/Training
9. PNP Breakdown of Deductions by Deduction Type
10.Breakdown of GSIS Life Premium of PNP NUP
11.Pay and Allowances of PNP Personnel
12.Funding Warrant – Breakdown of Landbank Checks by RFSO (PNP)
13.Funding Warrant of Salary Assignment (Allottee)
14.Funding Warrant Pension (Regular/Initial)
15.Funding Warrant Pension by Classification (Retiree/Survivor/Transferred)
16.Endorsement for Personal Services Claims/Vouchers
17.Letters addressed to other Government Agencies and Private Institutions
18.Press releases of Information Technology Management Service
19.Standing Operating Procedures (SOP)
20.Program Review and Analysis (PRA)
21.Leave Memo (Travel Abroad)
22.Promotion
23.LOI
24.OPLAN
25.Explanation Letter (Reprimand/Admonition)
25a Change Report

DEPUTY DIRECTOR
26.Leave Memo (PCOs, PNCOs AND NUP) for TDPRM
27.Update/Reflecting of Long Pay/Promotion to CFC
28.Change Reports – Withholding Tax of ITMS Personnel
29.Cancellation of CFC of ITMS Personnel
30.Add to Roster/Printing of CFCs of ITMS Personnel
31.Endorsement of Representative/Delegate to attend Seminar/Demo
Verification:
32.Salary and Allowance Differential
33.Long Pay Differential
34.Rank Adjustment Differential
35.Implementation of Monthly Deduction (Lending Institution)
36.Inclusion in the PNP Salary Masterfile
37.Pay and Allowances
38.Inclusion in the PNP Retiree/Pensioner CFC Masterfile
39.One and the Same Person

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40.Correction of Name
41.Change Status
42.Restoration of Name
43.Stoppage of Monthly Deductions
44.Change of Unit Code
45.Inadvertently Deletion from the PNP Salary Masterfile
46.Deletion of Name from the PNP Salary Masterfile
47.Change of Unit Code/Account Number

CHIEF OF STAFF
48.Cancellation of PNP Salary Checks
49.Memo/Letter Reply – Donation
50.Monthly Recurring Reports
51.Certificate of Last Payment
52.Radio Message (Sender’s Box)
53.Journal of Checks Issued
54.Registry Reports
55.Registry of Printed Checks
56.Memo for Cancellation of Salary Checks

INSPECTORATE OFFICER

57.Certificate of Non-Pending Case

58.Letter/Notices Related to Investigation

ADMO / BFO

59.Certificate of Non-Money Accountability

60.Awards/Medals (Approval – CDS, Official – ADMO)
61.Certificate of Employment
62.Certificate of Duty Status
63.OJT Order
64.Application for Leave
65.Special Order/General Order/Letter Order
66.Request for Issuance of ID
67.Request for Drug Test/Neuro/Medical
68.Authentication
69.Return-to-Work Order

SECURITY OFFICE
70.Duty Detail

SAO / SUPPLY OFFICER

71.Certificate of Non-Property Accountability

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