BA/CHL/V1

Change of Date of Birth check list

 
Change requests will ONLY be processed if they include the required documents. If any
document is missing, the request will be considered incomplete not accepted until the
documents have been provided
 
 
OFFER OF ANY FORM OF GIFT OR CASH TO ANY STAFF TO PROCESS YOUR PENSION BENEFITS IS STRICTLY PROHIBITED
Call 012716000 to report any request for gift or cash
 
{Please tick box (X) to indicate all documents provided}
 
1. Change Request Form the Company or newspaper publication
a) This is the standard request form which of Company closure should be provided
has the various reasons why the client is as well as evidence of employment with
requesting to change his/her date of birth the organizations which can be any one
b) The client must tick the appropriate (1) of the following:
reason for the DoB change request i. Copy of employment letter
c) The form must contain the date of birth ii. Copy of staff ID card
on NAV and client’s correct date of birth iii. Copy of pay slip
request(dd-mmm-yyyy)  
d) The signature on the letter must be the c) The approved/acknowledged copy of
same as that on our records and must be waiver request letter sent to PenCom as
verified and stamped by the receiving well as the excel showing the details of
officer the affected company. (internal)
e) Where client’s name or signature has  
previously been changed, supporting 5. Record of service (for public sector
documents should be attached to the clients only)
letter a) The client must provide a copy of his/her
  record of service duly stamped and
2. Passport Photograph signed by the employer.
One passport photograph of the client is b) The employer’s stamp and signature
required. must be affixed on ALL pages of the
  record of service
3. Birth Certificate/Age Declaration c) The date of birth on the record of service
a) It i s required that the client provides MUST be legible and NOT altered
his/her birth certificate  
b) In the absence of a birth certificate, an 6. PenCom retirement benefit registration
age declaration duly signed by the slip (for retirees only)
deponent from the Court/Notary public  
will suffice 7. National Identity Card or the National Identity
c) The age declaration MUST bear the Management Card (NIMC) slip which indicates
official stamp of the court the National Identity Number (NIN)
d) Clients with recent age declarations  
should state in their applications the  
reason for providing a recent document PLEASE NOTE that clients can only change
  their dates of birth ONCE and approval for a
4. Confirmation Letter change of date of birth remains the SOLE
a) This should be a formal letter from the prerogative of the National Pension
organization confirming the client’s
Commission irrespective of supporting
employment details and correct Date of
Birth (“DOB”) on the employer’s record documents submitted.
b) Where the Company no longer exists, a
sworn affidavit, notification of closure by
 
 
 
 
Internal Use Only
 BA/FOM/V1 
 
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The Managing Director

Stanbic IBTC Pension Managers Limited
Plot 1678 Olakunle Bakare Close
Victoria Island
Lagos
 
 
 
Dear Sir
 
CHANGE OF DATE OF BIRTH
 
 
I ………………………………………………………………………………hereby request that my
date of birth be changed from ………………………......................................................... to
……………………………………………………. due to reason stated below. Please note that
this is my correct and actual date of birth as evidenced on the documents attached.
 
Reasons Tick as applicable
Wrong date of birth on Retirement Savings Account opening  
form
Incomplete date of birth on Retirement Savings  
Account opening form
Missing date of birth on Retirement Savings Account  
opening form
Wrong date of birth captured by Stanbic IBTC Pension
Mangers Limited
 
I am also aware that once this request is treated and approved by the National Pension
Commission (PenCom), I cannot apply for another change of date of birth. To this end, I
give my consent to Stanbic IBTC Pension to forward my change of Date of Birth request to
PenCom accordingly.
 
Kindly grant my request.
 
Thank you for your co-operation

Yours Faithfully

Sign……………………………………………

Name………………………………………….

PEN……………………………………………

Mobile…………………………………...........
 
 
 
 
 
 
Confidential