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    Notes On Registration of Book of Accounts

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    Denzel Edward Cariaga
    This document outlines the requirements for registering books of accounts for individuals, corporations, and partnerships in the Philippines. It details the forms, documentary requirements, procedures, and deadlines for both initial registration of books and subsequent renewals. Key requirements include submitting Form 1905, presenting permanently bound books of accounts, and meeting deadlines before quarterly or annual tax return filings. It also notes alternative procedures for computerized books instead of physical binding and stamping.

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    © All Rights Reserved
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    Notes On Registration of Book of Accounts

    Uploaded by

    Denzel Edward Cariaga
    110 views3 pages
    This document outlines the requirements for registering books of accounts for individuals, corporations, and partnerships in the Philippines. It details the forms, documentary requirements, procedures, and deadlines for both initial registration of books and subsequent renewals. Key requirements include submitting Form 1905, presenting permanently bound books of accounts, and meeting deadlines before quarterly or annual tax return filings. It also notes alternative procedures for computerized books instead of physical binding and stamping.

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    BIR FORM

    Original Title

    Notes on Registration of Book of Accounts

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    This document outlines the requirements for registering books of accounts for individuals, corporations, and partnerships in the Philippines. It details the forms, documentary requirements, procedures, and deadlines for both initial registration of books and subsequent renewals. Key requirements include submitting Form 1905, presenting permanently bound books of accounts, and meeting deadlines before quarterly or annual tax return filings. It also notes alternative procedures for computerized books instead of physical binding and stamping.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    110 views3 pages

    Notes On Registration of Book of Accounts

    Uploaded by

    Denzel Edward Cariaga
    This document outlines the requirements for registering books of accounts for individuals, corporations, and partnerships in the Philippines. It details the forms, documentary requirements, procedures, and deadlines for both initial registration of books and subsequent renewals. Key requirements include submitting Form 1905, presenting permanently bound books of accounts, and meeting deadlines before quarterly or annual tax return filings. It also notes alternative procedures for computerized books instead of physical binding and stamping.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 3

    REGISTRATION OF BOOK OF ACCOUNTS

    DESCRIPTION

    All corporations, companies, partnerships or persons required by law to pay internal revenue taxes shall keep a journal
    and a ledger or their equivalents such as subsidiary ledgers, simplified books of accounts.

    INDIVIDUALS ENGAGED IN BUSINESS

    Newly Registered (In General)

    Tax Form

    BIR Form 1905 - Application for Registration Information Update/Correction/Cancellation

    Documentary Requirements

    a) Permanently bound books of accounts for registration/stamping or the bound journals and/or ledgers;

    Procedures

    a) Submit duly accomplished BIR Form 1905 at the RDO or concerned office under the Large Taxpayer Service
    having jurisdiction over the place where the head office and branch is located, respectively; and

    b) Present the manual books of accounts for Stamping and registration purposes.

    Deadline

    Newly registered taxpayers shall present the manual books of accounts to the RDO or concerned office under the
    Large Taxpayer Service where the place of business is located for approval and registration before the deadline for
    filing of the first quarterly income tax return or the annual income tax return whichever comes earlier.

    Subsequent Registration of Books/Renewal (In General)

    Tax Form

    BIR Form 1905 - Application for Registration Information Update/Correction/Cancellation

    Documentary Requirements

    a) Photocopy of the first page of the previously registered books;


    b) New bound journals and/or ledgers;
    c) Proof of Payment Annual Registration Fee (BIR Form 0605) – current year.

    Procedures

    a) Accomplish BIR Form 1905 at the RDO or concerned office under the Large Taxpayer Service having jurisdiction
    over the place where the head office and branch is located, respectively;
    b) Present the manual books of accounts at the RDO or concerned office under the Large Taxpayer Service where the
    place of business is located for Stamping and registration purposes.

    Deadline

    The registration of a new set of manual books of accounts shall only be at the time when the pages of the previously
    registered books have all been already exhausted, provided, that the portions pertaining to a particular year should be
    properly labeled or marked by taxpayer. This means that it is not necessary for a taxpayer to register/stamp a new set
    of manual books of accounts each and every year.

    CORPORATIONS/PARTNERSHIPS

    Newly Registered (In General)

    Tax Form

    BIR Form 1905 - Application for Registration Information Update/Correction/Cancellation

    Documentary Requirements

    a) Permanently bound books of accounts for registration/stamping or the bound journals and/or ledgers;

    Procedures

    a) Submit duly accomplished BIR Form 1905 at the RDO or concerned office under the Large Taxpayer Service
    having jurisdiction over the place where the head office and branch is located, respectively; and
    b) Present the manual books of accounts at the RDO or concerned office under the Large Taxpayer Service where
    the place of business is located for Stamping and registration purposes.

    Deadline

    Newly registered taxpayers shall present the manual books of accounts to the RDO or concerned office under the
    Large Taxpayer Service where the place of business is located for approval and registration before the deadline for
    filing of the first quarterly income tax return or the annual income tax return whichever comes earlier.

    Subsequent Registration of Books/Renewal (In General)

    Tax Form

    BIR Form 1905 - Application For Registration Information Update/Correction/Cancellation

    Documentary Requirements

    a) Photocopy of the first page of the previously registered books;


    b) Bound journals and/or ledgers;
    c) Proof of Payment Annual Registration Fee (BIR Form 0605) – current year.

    Procedure

    a) Submit duly accomplished BIR Form 1905 at the RDO or concerned office under the Large Taxpayer Service
    having jurisdiction over the place where the head office and branch is located, respectively; and
    b) Present the manual books of accounts at the RDO or concerned office under the Large Taxpayer Service where the
    place of business is located for Stamping and registration purposes.

    Deadline

    The registration of a new set of manual books of accounts shall only be at the time when the pages of the previously
    registered books have all been already exhausted, provided, that the portions pertaining to a particular year should be
    properly labeled or marked by taxpayer. This means that it is not necessary for a taxpayer to register/stamp a new set
    of manual books of accounts each and every year.

    Note: With the implementation of the E-Commerce Law, the requirement of binding and stamping of computerized
    books of accounts and/or receipts and invoices generated by a duly approved CAS shall no longer be necessary,
    provided that:

    · Soft copy of the computerized books of accounts and other accounting records/documents in Text File format shall
    be made available in:
    - CD ROM (Read Only)
    - Electronically archived information
    · A duly notarized certification in the form of an affidavit ascertaining/attesting the accuracy of the number of receipts
    and invoices used during the year and soft copy of books of accounts and other accounting records/documents in Text
    File Format stamped received within thirty days (30) from the close of taxable year.

    RELATED REVENUE ISSUANCES

    RR No. 7-2012,
    RMO No. 29-2002,
    RMC No. 13-82,
    RMC No. 82-2008
    RMC No. 29-2019

    CODAL REFERENCE

    Section 232 to 235 of the National Internal Revenue Code

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