FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

ANNEX A

DEFINITION OF TERMS

1. Base Map – a map showing basic information such as CBFMA boundary, grid index,
drainage/creeks, roads, landmarks, settlement and political boundaries overlaid in
satellite imagery (Figure 1).

Figure 1. Sample of Base Map

2. Community - refers to a social unit of any size that shares common values, or that is situated
in a given geographical area. It is a group of people who are connected by durable
relations that extent beyond immediate genealogical ties, and who mutually define that
relationship as important to their social identity and practice.

3. Community Mapping - is a method of drawing the information of the occurrence and

distribution of different biophysical, socio-economic and cultural features of their area
through the participation of the community.

4. Community Resource Management Framework (CRMF) - is a strategic plan of the

community on how to manage and benefit from the forest resources on a sustainable
basis. It describes the community’s long-term (25 years) vision, aspirations,

Annex A_Page 1 of 2
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

commitments and strategies for the protection, rehabilitation, development and

utilization of forest resources.

5. Grid Index Map – a Base Map divided into grids to be used in community mapping. It shall
be printed in tarpaulins with varying sizes depending on the number of grid indices and
area of the CBFMA (Figure 2).

Figure 2. Sample of Grid Index Map

6. Strategies and activities - are actions to take in order to attain the aspirations of the PO in
developing and managing their CBFMA area and the socio-economic condition of their
community.

7. Thematic Maps – map of the CBFM area featuring a specified theme such as geo-hazard,
land cover, slope and topography (Figures 3-6).

Figure 3-6 (from left). Sample of Thematic Maps (topography, slope, land cover and geo-hazard maps.

Annex A_Page 2 of 2
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

ANNEX B

ENHANCED PROCEDURES IN THE FORMULATION OF CRMF

RESPONSIBLE
ACTIVITIES OUTPUTS
PERSON/OFFICE
1. Preparatory Activities
1.1.Creation of CRMF Facilitator’s CENRO Special Order CENR Officer with
Team the assistance of
CENRO CBFM
Coordinator
1.2.Gathering of Related  Validated rectified map of CRMF Facilitator’s
Documents Needed for CRMF CBFMA area Team
 Accomplished Community
and PO Profile
 Updated List of CBFM-PO
Officers and Members
 Updated List of Non-PO
members with claims
within CBFMA area
1.3.Preparation of Maps  Ready to print CBFMA GIS personnel of
Base, Thematic and Grid CRMF Facilitator’s
Index Maps Team
1.4.Coordination with the
Community and PO and
Reconnaissance Survey

1.4.1. Coordination with the  Schedule and Venue of CRMF Facilitator’s

Community and PO CRMF activities Team in
 List of Key Informant coordination with
the PO

1.4.2. Initial  GPS readings of CRMF Facilitator’s

Ocular/Reconnaissance Landmarks or major Team in
Survey structures within or coordination with
adjacent to CBFMA area, the PO
venue of Community
Mapping activities, at least
three (3) farmlots
 Familiarized CRMF
Facilitator’s Team on the
CBFMA area
 Tarpaulin-printed CBFMA
Base, Thematic and Grid
Index Maps with above
GPS readings
1.4.3. Creation of PO Planning  PO Resolution creating the PO with the
Team PO Planning Team assistance of CRMF
Facilitator’s Team
1.5.PO Orientation/ PO Planning  Oriented PO on the CRMF Facilitator’s
Team’s Training on CRMF importance of forest, Team
CBFM and CRMF
formulation
 Trained PO Planning Team
in the preparation of
CRMF

Annex B_Page 1 of 3
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

RESPONSIBLE
ACTIVITIES OUTPUTS
PERSON/OFFICE
2. Planning Activities
2.1.Situational Analysis
2.1.1. Community Mapping  Updated Community Map CRMF Facilitator’s
Team

2.1.2. Validation of Community  Validated Community and

and PO Profile PO Profile CRMF Facilitator’s
Team with
2.1.3. Strengths Weaknesses,  Analyzed SWOC of the assistance from the
Objectives and community and the PO PO and Community
Challenges (SWOC)
Analysis
2.2.Defining the Vision, Mission,  Statement of VMGO of the PO with the
Goals and Objectives PO assistance of CRMF
Facilitator’s Team
2.3.Vision Mapping  Vision Map PO with the
assistance of CRMF
Facilitator’s Team
2.4.Formulation of Strategies and Matrix of strategies and PO with the
Activities activities of the PO for 25- assistance of CRMF
years, where the first five Facilitator’s Team
years serve as the Five Year
Work Plan (FYWP)
3. Integration/ Consolidation of Draft packaged CRMF with CRMF Facilitator’s
Outputs for the Packaging of the following: Team with
CRMF  Validated Community assistance from the
and PO Profile PO
 Updated Community of
the CBFMA Area
 Statement of VMGO
 Matrix of Strategies and
Activities (25 years,
FYWP)
4. Consultation and Ratification of Ratified CRMF PO with the
CRMF assistance of CRMF
Facilitator’s Team
5. Affirmation of CRMF Affirmed CRMF PENRO with the
assistance of CRMF
Facilitator’s Team
6. Affirmed CRMF and ECC ECC Issued DENR Regional
Issuance Director with the
assistance of CRMF
Facilitator’s Team
7. Approval of CRMF, if CBFM-PO Approved CRMF DENR
applies for cutting permit Undersecretary for
Field Operations

Annex B_Page 2 of 3
FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

FLOW CHART OF THE STEPS IN THE FORMULATION OF CRMF

Annex B_Page 3 of 3
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

ANNEX C

COMPOSITION AND RESPONSIBILIITES OF THE CRMF FACILITATOR’S TEAM

A CRMF Facilitator’s Team shall be created for each CENRO and shall be composed and
functioned as follows:

Chairperson/ Coordinator : The CENRO CBFM/Community Forestry

Coordinator/Focal Person/ Community
Development Officer

Members : The CENRO Staff of CBFM/Community Forestry

Unit, if available

GIS Unit Representatives (from CENRO/

PENRO/Region)

LGU Representatives (Barangay/Municipal)

Representative from Assisting Organization/NGO

The Team shall be assisted by the representatives coming from the Region, concerned PENRO
and CENRO. The Regional Director shall designate a staff from the PENRO and CENRO to be
the CBFM/Community Forestry Coordinators/ Focal Persons.

The Team shall provide technical assistance in the preparation of CRMF, specifically, they shall
spearhead all preparatory activities for the CRMF formulation. Further, the GIS Unit
Representatives shall spearhead the preparation of all maps needed and finalization of output maps.

Page 1 of 1
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

ANNEX D COMMUNITY AND PO PROFILE

1. BASIC INFORMATION
1.1 PO’s NAME (based on the registered name in SEC/CDA)

Is it the PO's Original name? Yes____ No. ____ PO's Original Name

1.2 REGISTERING OFFICE (e.g. SEC) 1.3 REGISTRATION NO. 1.4 DATE REGISTERED
(SEC/CDA Registration (e.g.Date of registration in
Number) SEC/CDA)

1.5 PO’s ADDRESS: (mailing address of the PO) 1.6 CONTACT NO.
(contact number of the PO
regardless whether he/she is
the president/BOD or
member)

1.7 NAME OF PO’s CHAIRPERSON 1.8 CONTACT NO.

1.9 TOTAL NO. OF PO’s MEMBER (as 1.10 NO. OF MALE 1.11 NO. OF FEMALE
registered in SEC/CDA)

1.12 TENURE INSTRUMENT 1.13 TENURE NO. 1.14 DATE AWARDED 1.15 AREA
(CBFMA) (CBFMA No.) (HECTARE)
Indicate CSC no. if (as indicated in the
applicable CBFMA)
Indicate if there is an
application for
expansion and the area
in ha.)

1.16 LOCATION (Sitio, Brgy., Mun., Prov.) 1.17 NAME OF WATERSHED

2. COMMUNITY
2.1 TOTAL 2.2 TOTAL PO 2.3 ETHNICITY 2.4 LANGUAGE/DIALECT
HOUSEHOLD WITHIN MEMBERS
CBFMA WITHIN CBFMA
(shall include persons _______________
residing within the OUTSIDE CBFMA
CBFM area and actually _______________
utilizing/tilling portions
Total members of the
of the CBFM area)
community including non-
PO members_____
PO members_________
Non PO members _____

2.5AVERAGE LEVEL 2.6 AVERAGE AGE 2.7 3 MAJOR 2.8 EXISTING BASIC SERVICES
OF EDUCATION (total age of the PO PRODUCTS (schools, hospitals, health clinics located
Indicate the specific members divided by PRODUCED within or adjacent to the CBFMA)
level: (e.g. grade 1 or 3rd the total number of
year HS) PO members) SPECIES
_________________
_________________
CONSUMPTION
_________________
_________________
MARKET
_________________
_________________

2.9 ECONOMIC 2.10 AVERAGE INCOME 2.11 SOURCE OF LIVELIHOOD

Annex D_Page 1 of 2
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

3. BIOPHYSICAL CHARACTERISTICS (based on the result of the watershed characterization)

3.1 CLIMATIC TYPE 3.2 ELEVATION 3.3 TOPOGRAPHY 3.4 MAJOR RIVER/TRIBUTARIES
RANGE ___ TO ___ SLOPE RANGE
____% TO ____%
AVERAGE
ELEVATION ____ AVERAGE
TOPOGRAPHY
SLOPE___ %

3.5. ACCESSIBILITY 3.6. TOTAL AREA 3.7. LAND COVER (indicate different land cover)
Mode of transportation (ha) OF CBFMA
Distance from main road type of cover Species Approximate Area
e.g grassland cogon __5has______
_______ _______ ____________
_______ _______ ____________

4. PLAN (based on the existing CRMF, if applicable and shall be updated through the validation process or FGD)
4.1. VISION

4.2. MISSION

4.3. GOALS AND OBJECTIVES

5. EXISTING AND PROPOSED LAND USE e.g. agricultural, plantation

5.1. LAND USE 5.2. EXISTING 5.3. PROPOSED 5.4. CROPS/TREE
e.g. DEVELOPMENT (area in DEVELOPMENT SPECIES
ha) (area in ha)
e.g. Agricultural 3 rice or corn

e.g. Pasture 10 Napier grass

e.g Forest plantation 3 Mahogany, Narra

Agroforestry 10

TOTAL

Annex D_Page 2 of 2
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

ANNEX E

PROCEDURES FOR BASE MAP PREPARATION

The GIS technical personnel of CRMF Facilitator’s Team shall be in-charge of the preparation of the Base
Maps. These maps are prepared in the Office using ArcGIS and Google Earth software. The GIS personnel
is also in-charge of explaining the features of each map to the CBFM-PO during the planning activities.

1. Preparation of Shapefiles, Images and other Data

The following data and information can be sourced from different agencies but data from the
CBFMA survey and mapping, and watershed characterization where the CBFMA located shall be
given high priority in case of data duplication. Other information such as road and river network
and vegetation will be updated during the community mapping process and later digitized by the
GIS representatives.

1.1. Maps for CBFM-POs

1.1.1.CBFMA boundary with Grid Index
1.1.2.Land Cover
1.1.3.Slope Classes
1.1.4.Road and River Network and Administrative Boundary
1.1.5.Google Earth Image of CBFMA

1.2. Additional Maps for Technical DENR personnel

1.2.1. Topographic Map
1.2.2. Hazard Map

1.3. Required Shapefiles and Rasters

1.3.1. CBFMA Boundary
1.3.2. 2010 Land Cover (or any latest available Land Cover)
1.3.3. Slope Classes
1.3.4. Road and River Network
1.3.5. Administrative Boundary
1.3.6. DMA or Topographic Map from NAMRIA
1.3.7. Hazard Map from MGB
1.3.8. Spring, Lakes, Caves and other Natural features
1.3.9. Forest Cover Map
 Natural Forest – Not subject to utilization
 Plantation Forest – Subject to utilization
 DENR funded project
 Personal initiative project
1.3.10.

2. Preparation of Boundary Map with Index

The Grid Index is used to create large-scale Google Earth

images of the CBFMA site. It is important tool to facilitate
the community mapping and planning itself. The Grid
Index is generated through ArcMap software and
automatically coded with consecutive letters and numbers.
The following are the steps in generating the index:

2.1. Set the properties of your Data Frame (i.e.

General: Display in meters, coordinate system:
Geographic or Projected).

Adopted from FMP Technical Bulletin No. 2014-02, prepared by GIS/RS Unit

Annex E_Page 1 of 14
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

2.2. Add CBFM Layer.

2.3. Open Arc Toolbox and look for Cartography tools/ Data driven Pages/ Grid Index
Features.

2.4. Set the parameters needed for the indexing: Polygon width, height and Polygon Grid
Origin. Note that the Polygon width and height depends on the extent covered by the
CBFM boundary.

2.5. Layout your index map and make sure that the Grid Index corners are consistent with the
graticules of the lay-out grid.

Adopted from FMP Technical Bulletin No. 2014-02, prepared by GIS/RS Unit

Annex E_Page 2 of 14
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

2.6. As much as possible maximized the used of the size of the layout.

2.7. Add georeferenced Google Image.

3. Saving, Georeferencing and Cropping of Google Earth Image

The Grid created should be based on the scale of

Google Earth Image desired.

3.1. Converting Shapefiles and Saving Image.

3.1.1. Project the boundary and grid

shapefiles to WGS 1984. Go to
ArcToolbox, then to Data
Management Tools, then to
Projections and Transformations, to
Feature, to Project. Choose the Input
Dataset or Feature Class, Output
Dataset or Feature Class and Output
Coordinate System using the folder
icon. Click OK to save. Note that the
WGS 1984 projections can be found
in Geographic Coordinate System
then to World and to WGS 1984.

Adopted from FMP Technical Bulletin No. 2014-02, prepared by GIS/RS Unit

Annex E_Page 3 of 14
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

3.1.2. To convert the boundary and grid shapefiles to KML or KMZ, go to ArcToolbox,
then to Conversion Tools, to KML, to Layer to KML. Specify the Layer, Output
File and Layer Output Scale. Click OK to save.

3.1.3. Open both files in Google earth. Go to File, then to Open and search for the KML
files. Set the elevation exaggeration value to 0.01 to remove the 3D effect and
make the image flat. Go to Tools, then to Options.

3.1.4. Double click the CBFMA Boundary kml to zoom to layer extent. Press it to
ensure that the image is aligned.

3.1.5. Save an image of the whole CBFMA area. Go to File, the Save Image as.

3.1.6. Repeat step 3.1.4 and 3.1.5 for the individual grids.

Adopted from FMP Technical Bulletin No. 2014-02, prepared by GIS/RS Unit

Annex E_Page 4 of 14
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

3.2. Georeferencing Image

3.2.1. Open the Google earth images and CBFMA boundary and grid shapefiles
(projected to WGS 1984) in ArcMap.

3.2.2. Enable the Georeferencing toolbar.

3.2.3. Ensure that the target image is correct. Go to Georeferencing, then Fit to Display
for easier Georeferencing.

3.2.4. Create at least four (4) control points from the image that corresponds to a point
in the boundary or grid shapefiles. Use the Add Control Points from the
Georeferencing toolbar.

3.2.5. Go to Georeferencing, then to Update Georeferencing to save the location of the

image.

3.2.6. Repeat steps 3.2.3 to 3.2.5 for individual grid image.

3.3. Cropping Images

3.3.1. Open the individual grid images and grid index (WGS projection).

3.3.2. Click the Select Features icon and select the whole grid index.

Adopted from FMP Technical Bulletin No. 2014-02, prepared by GIS/RS Unit

Annex E_Page 5 of 14
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

3.3.3. Right click on the grid index layer and Convert Features to Graphics.

3.3.4. Leave all options as default and click OK.

3.3.5. Click on the image inside the grid index. Blue vertices will appear to indicate
image range that will be cropped.

3.3.6. Right click on the layer then Data, then Export Data.

Adopted from FMP Technical Bulletin No. 2014-02, prepared by GIS/RS Unit

Annex E_Page 6 of 14
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

3.3.7. Set No Data as to 256. Specify Location and Name. Leave all other options to
default. Click Save.

4. Lay-out Maps

4.1. Graphics-based Symbology

4.1.1. Add your land cover data (.shp). Right click on the .shp file and select Properties.
Under Symbology tab, click Categories and select Unique Values, then Value
Field, select AGG14 (Aggregated into 14 classes), uncheck all other values then
click Add A11 Values. Now you can see the 14 land cover classes of the .shp file
you selected. Click Apply then OK.

4.1.2. To change the color on

one class, just click on
the box parallel to the
color of that class. Click
Edit Symbol. On the
Symbol Property Editor,
under Properties, Type
must be Picture Fill
Symbol.

Adopted from FMP Technical Bulletin No. 2014-02, prepared by GIS/RS Unit

Annex E_Page 7 of 14
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

By clicking this, you will asked to select a symbol. As an example, select standard
symbol, then click Open.

4.1.3. Change the Scale X and Scale Y under Picture Fill tab to 0.05 or 0.10.

4.1.4. Change the Offset and Separation of X and Y under Fill Properties tab at least
5.0.

Adopted from FMP Technical Bulletin No. 2014-02, prepared by GIS/RS Unit

Annex E_Page 8 of 14
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

4.1.5. Save the customized symbol by clicking Save as and name it as Annual. You can
also select where to save your new symbol by clicking Style. Click Finish then
click OK.

4.1.6. Do the same process on the other land cover class.

4.2. Data Driven Pages

4.2.1. Go to Layout view then set your page to your desired size of the paper.

4.2.2. Make sure that Data Driven Page toolbar is enabled. If not, right click on the top
bar menu and check Data Driven Page.

Adopted from FMP Technical Bulletin No. 2014-02, prepared by GIS/RS Unit

Annex E_Page 9 of 14
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

4.2.3. Create or identify an index layer which contains feature that define the extent of
the main data frame for each page in the series. In this exercise, we put the grid
index and boundary of the CBFMA, rivers and the rectified Google Earth Images.

4.2.4. Set the scale of your index layer same as the size of the cell indicating one area.

4.2.5. Click Data Driven Page Setup. Click Enable Data Driven Page and check other
attributes same as below. In Extent tab, make sure that the Center and Maintain
Current Scale is check so that the current extent in other grid has the same scale
and position.

Adopted from FMP Technical Bulletin No. 2014-02, prepared by GIS/RS Unit

Annex E_Page 10 of 14
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

4.2.6. To make sure if the rivers and road are well represented in the layer, or if it is
only .shp, we can used Query Definition. Just right click on the .shp of the rivers
and road then click Properties. Go to Definition Query tab, click Query Builder
then identify the attributes that represent the river/roads. Click OK then rename
the feature River in the table of contents, same for the Road. See illustration
below:

4.2.7. Create another layer or data frame for the location map for each grid. You can do
this by clicking Insert in the menu bar then Data Frame.

4.2.8. Add the same data for the location map layer except for the Google Earth Images.
Please refer to the 4.2.3 of this procedure.

4.2.9. M,.To indicate the location of

the grid using the Location
Map, right click on the
Location Map Layer then click
Properties. Select Extent
Indicators tab. Place the Index
Layer from Other Data frames
to show Extent Indicator for
these data frames. Enable
Show Leader, then you can
customize the leader by
clicking the Leader Symbol or
you can make it as a default.
Click OK.

Adopted from FMP Technical Bulletin No. 2014-02, prepared by GIS/RS Unit

Annex E_Page 11 of 14
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

4.2.10. For labeling, make sure that Labeling toolbar is enabled. If not, right click on the
top bar menu and click Labeling.

4.2.11. Activate the Index Layer then check Use Maplex Label Engine by clicking
Labeling toolbar. This will show how labels will be oriented and placed,
formatted, placed in congested areas and resolve conflicts between labels.

4.2.12. Right click on the

CBFMA, grid .shp then
select Properties. On
the Label tab, Label
field must be the Page
Name, you can also
change the font style
and size of the label if
you desire. Click
Placement Properties.
Under Label Position
tab, click the Place
Label at fixed position
within polygon.

Click the Label Offset

and set your desired
Preferred Offset. In this
exercise, you may
choose 20 so that the
code grid can be easily
read. Click OK.

Adopted from FMP Technical Bulletin No. 2014-02, prepared by GIS/RS Unit

Annex E_Page 12 of 14
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

Under Internal Zones, you can set desired Preference or position that will appear
on the layer. In this exercise, choose to place My Label at the upper left of the
layer. Click OK. Just click Apply, then OK.

4.2.13. To make the label appeared on the layer, right click on the CBFMA grid .shp and
click Label Features.

4.2.14. Dynamic text is a term that describes

text on the page that changes
dynamically from one page to another.
Dynamic text elements include page
name, number and count, as well as
labels identifying neighboring pages. In
the illustration below, the dynamic text
used is the Data Driven Page Name.

Adopted from FMP Technical Bulletin No. 2014-02, prepared by GIS/RS Unit

Annex E_Page 13 of 14
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

The page name will appear quite small, like in the illustration with red circle. To
edit this, just right click on the small page name then select Properties. Click
Change Symbol and change the font size to make it bigger. Click OK, apply, and
OK.

4.2.15. To add other feature in the layout, such as North Arrow, Scale Bar, Scale Text,
Legend, etc, just click Insert in the menu bar and select what feature you will add
as mentioned above. See sample illustration below.

Adopted from FMP Technical Bulletin No. 2014-02, prepared by GIS/RS Unit

Annex E_Page 14 of 14
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

ANNEX F

COMMUNITY MAPPING

1. Background

The community refers to a social unit of any size that shares common values, or that is situated in
a given geographical area. It is a group of people who are connected by durable relations that extent
beyond immediate genealogical ties, and who mutually define that relationship as important to
their social identity and practice. Hence, for the purpose of CRMF formulation/updating,
community refers to a group of people residing and or utilizing portions of the CBFMA area.

Community Mapping (CM) is a method involving representatives of the community/PO to draw

the information of the occurrence, distribution of different biophysical, socio-economic and
cultural features of their area. CM is a key tool of CBFM and the starting point of community
participation in the preparation of CRMF. It is the vital part of the enhanced CRMF formulation
to change from being in narrative form into map-based approach.

2. Objectives

The objectives of community mapping are as follows:

2.1. To help/assist in the deeper understanding of the community;

2.2. To provide an assessment of the community’s resources. It will encourage community

members to consider the community’s assets and how to use them, as well as the
community’s needs and how to address them;

2.3. To help/assist in the decisions about priorities for development;

2.4. To prepare the PO/community on implementation challenges that they may encounter
along the way. Identifying needs and resources before implementing a plan or initiative
means that they know from the beginning what they are dealing with, and are less likely
to be blindsided later by something they did not expect.

3. Community Mapping Process

A map provides information on the topography, resources and conditions that exist in a particular
area at a particular time. It allows us to associate different spatial attributes and the coincidence of
certain conditions and track changes in places through time. In the community mapping process,
thematic maps1 shall be used. The CRMF Facilitator’s Team should avoid using technical maps
while conducting community mapping and just consult these maps after the activity.

3.1. Orientation of the Participants

3.1.1. Orient the participants on the purpose of the activity and how the results of which
will be used. Discuss the printed Base Map, Grid Index Map and Thematic Maps
printed in tarpaulin e.g. slope, elevation, satellite images or Google Earth images
and maps showing natural features and other landmarks of the community/
CBFMA area;

3.1.2. Orient the participants about the basic features of the map such as roads, rivers
and different infrastructures that will be used as reference.

3.1.3. Validate the major landmarks and features shown on the map.

1
A Thematic Map is a map that displays the spatial distribution of an attribute that relates to a specific topic or theme,
e.g. slope, elevation, land cover etc.

Annex F_Page 1 of 3
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

3.2. Site Analysis and Community Interaction

3.2.1. Provide the community mapping participants with working map drawn in plastic
cover sheet where the group/representative from the community/PO will draw or
indicate the existing or proposed land use and other geographical features within
the CBFMA area.

3.2.2. Discuss the mapping symbology or standard color needed to represent the
existing or proposed land-use and other geographical features to be drawn on the
plastic cover sheet. The color or symbol of land cover and other features to be
used is based on NAMRIA standards.

3.2.3. Set common reference where to start community mapping, community’s opinion
on reference points will be preferred most.

3.2.4. Try to draw-out from the community/PO their own perception of their area with
simple questions with the least intervention possible. Place plastic acetate on top
of the areas identified as communal and/or individual farm. The following
information must be placed in the community map:

 Name of farmer, its uses and the index number where the farm is located;
 The names farmers of the adjacent farms (if known by the farmer attendees);
 The resources found and the various activities within the individual and
communal areas; and
 The infrastructure and support facilities present within and adjacent to the
CBFMA area.

During this step, the following Guide Questions may be used:

 What are the formal and informal claims and rights in the forest lands within
the CBFMA? How are these claims recognized, obtained and managed?
 What social infrastructure (family planning, education health, schools and
roads) and support services (i.e. extension, credit, and training) are available
or exist within the CBFMA area?

3.3. Wrapping up the Activity

3.3.1. At the end of the activity, let the community/PO step back and look at the map in
its entirely.

3.3.2. Ask them to carefully look at the map and try to see if there are corrections that
need to be done.

3.3.3. If the community is satisfied with the map, discuss with them the succeeding
activities in the process: the Consolidation phase, validation, field verification
and feedback phase.

3.3.4. Before leaving, express the gratitude for their cooperation and hospitality,

The output of this activity is an updated Community Map (Figure 7) showing the existing
land use and cover within the CBFMA and current support services.

4. Integration of Community Maps and Topographic Maps

The computerized process for community map and topographic map integration involves the
digitizing and editing as describe below. Digitizing the community map involves overlaying the
map on a topographic map with the satellite image or Google earth image. It involves printing the

Annex F_Page 2 of 3
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

map on a device called digitizer which allows the traced line to be stored in the computer as a
digital data.

4.1. Prepare the community map by taking a photo of the updated community map which can
be read by a GIS software.

4.2. Rectify the map through Georeferencing, this will ensure that the map is on proper
coordinates. Georeferencing process is provided under 3.2. of ANNEX E.

4.3. Trace all the features depicted in the community map. For symbols depicting the same
features, select one which is clear and understood by the community. Adopt the standard
symbols and colors used by NAMRIA.

4.4. Once the features are digitized, it is stored in the computer and printed. The said printed
map shall be presented to the community for validation and the input for vision mapping.

Figure 7. Sample of digitized updated Community Map using the Standard Mapping Symbology

Annex F_Page 3 of 3
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

ANNEX G

IDENTIFICATION OF STRENGTHS, WEAKNESSES,

OPPORTUNITIES AND CHALLENGES (SWOC)

The validated PO and community profile and other relevant information on the biophysical, socio-
economic and environmental aspects will be analyzed in order to identify Strengths, Weaknesses,
Opportunities and Challenges (SWOC).

1. Definition of SWOC

A SWOC analysis guides the PO/community in identifying the internal factors whether positives
or negatives (Strengths and Weaknesses) and external factors (Opportunities and Challenges).
Being fully aware of the situation will be helpful in both strategic planning and decision-making.
Conducting SWOC will aid in identifying positive factors that work together and potential
problems or challenges that need to be addressed or at least recognized.

Strengths are the aspects of the PO or community where capability exists and is adequate
to respond or to control internal and external opportunities.

Weaknesses are aspects of the organization that are assessed to be inadequate or

insufficient, and do have the capacity to respond or deliver.

Opportunities are external factors which can either be an event, action or skills that could
potentially enhance the organization's assets, improve the economic activities, minimize
threats or expand markets. Opportunities refer to the elements that the project could exploit
to its advantage. Identifying your opportunities for success in context of threats to success
can clarify directions and choices.

Challenges are events, actions, or decisions that will limit or hinder the capabilities of the
PO/community to respond effectively and timely. Challenges will also include the
Problems, Issues and Needs (PINs). PINs in this context are defines as follows:

Problem can be defined in various ways. It be considered the difference between

what is, and what might or should be, or a situation regarded as unwelcome or
harmful and needing to be dealt with and overcome; situation when and where your
community experiences doubt or difficulty.

Identifying Community Problems:

The following criteria may be used when identifying community problems:

 Frequency of the problem;

 Duration of the problem;
 Scope and range of the problem (i.e. how many people on the
community are affected by the problem; and
 Intensity or severity of the problem:

 if the problem is not resolved immediately what other problems

could occur?
 if the problem is resolved immediately what other problems could
occur?
 what other problems can be resolved?

Issue is defined as the point in question or a situation or a matter in dispute.

Awareness of an issue is only the beginning. People may understand that it exists,
but not understand its implications. They may feel that it doesn't really matter, that
it only affects a few people or places far away, or that there's really no proof of its
effects.
Annex G_Page 1 of 3
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

Defining Issues:

When defining an issue, the following components must clearly stated:

 Whom does it affect?

 How does it work?
 Where it is encountered?
 What is the significance of the issue?

Once the community or the PO are aware of and understand issues, the next step is
to foster concern about the issues by making sure that people understand how issues
affect them directly or indirectly. This will help them realize their own link to the
issue and they'll start to see it as something that's not only serious, but that needs to
be addressed locally.

Need means a lack of something wanted or deemed required which specifically

relates to a particular group or community.

2. Determination of SWOC

The following Guide Questions shall be used in determining the SWOC in the four (4) aspects of
CRMF formulation (environmental, social, economic and support services).

Environmental/ Forestland

 What are the existing land uses and forest cover within the CBFMA? What are the extent,
status and conditions of these uses and cover? What are the Problems, Issues, Needs and
Opportunities (PINOs) in the forestland with respect to their protection, rehabilitation?

 What are the formal and informal claims within the forestlands? How are these claims
recognized? Obtained? Managed?

Economic

 What are the present sources of income of community members? Their individual and
collective enterprises? How do individual and currently use the forestlands and forest
resources? What are the existing sharing mechanisms or schemes, if any? What are the
PINOs with respect to the individual and collective enterprises?

Social/ PO and Community

 What are the formal and informal organizations that comprise the CBFMA holder? What
are the capacities of these organizations? In terms of managerial, financial and
organizational skills? What are the PINOs with these organizations?

 How long have these formal and informal organizations exist? How do these organizations
relate with the PO as CBFMA holder? Any clear history of working together among
community members? What factors or things that are currently binding the community to
associate themselves and to organize? How do the CBFMA holder sees themselves as the
shell organization which represents community members in and near the forestlands?

Support Services

 What social (family planning, education, health, infrastructural (schools and roads) and
support services (extension credit training) are available or exist within the CBFMA area?
How are these services provided or maintained?

Annex G_Page 2 of 3
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

 What collective efforts were initiated by the community organizations to obtain or access
needed social, external resources, infrastructural and support service?

3. Summarizing the SWOC

After summarizing the results of the SWOC analysis, the result shall be plotted using Table 1.

Table 1. Summary of Identified SWOC

CRMF CHALLENGES
STRENGTHS WEAKNESSES OPPORTUNITIES
COMPONENT PROBLEMS ISSUES NEEDS
Environmental/
Forestland/ Forest
Resources
Social/ PO and
Community
Economic/ Livelihood/
Enterprise Devt.
to include harvesting
and/or utilization of
timber and non-timber
products
(individual, group/
collective enterprise or
livelihood)
Support Services
(networking,
Linkaging with GAs,
OGAs, LGUs,
academe, research,
finance & resource
institutions)

4. Livelihood and Enterprise Development Assessment

The CRMF Facilitator’s Team will also conduct a simple market survey with the PO in order to:

4.1. Identify possible products which PO members could produce in their CBFMA area as
well as appropriate technologies that may require technical training;

4.2. Identify the market channels (middlemen or trader) and the existing and potential
markets;

4.3. Identify problems encountered in the production and processing the raw materials and
alternative products that can be grown/produced; and

4.4. Assess potentials of identified products.

The result of the market survey shall be summarized using the Table 2.

Table 2. Result of Market Survey

Market/ Place Current Market Condition Possible Tie-Up

Nature of
Buyer Mode of Frequency Problems
Product Volume Price Origin Volume Price
(middlemen, Payment of Selling Encountered
trader, direct)

Annex G_Page 3 of 3
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

ANNEX H

VISION, MISSION, GOAL AND OBJECTIVES SETTING

Vision, Mission, Goal and Objectives (VMGO) provides a description what the CBFM-PO
envision on its CBFMA area, forestlands, forest resources, the PO as a community and business
organization, individual and collective enterprises, and support services within the community. It
provides the direction on what the PO wants to achieve in the future.

1. Vision Setting

Vision statements are short phrases or sentences that convey your community’s hopes for the
future. By developing a vision statement or statements, your organization clarifies the beliefs and
governing principles of your organization, first for yourselves, and then for the greater community.

Vision statements should define how the PO sees itself in the next few years, or what image does
it want to project in years to come/ what does it want to be as PO. These are certain characteristics
that most vision statement have in common. In general, vision statements should be:

 Understood and shared by members of the community;

 Broad enough to include a diverse variety of local perspectives;
 Inspiring and uplifting to everyone involve in your effort; and
 Easy to communicate and easy to remember - Because it is easy to remember, it is easy
for everyone in the organization to focus on the vision. When people focus on the vision,
their daily activities are automatically directed towards achieving the vision.

A sample of vision statement is as follows:

An organized organization within the CBFMA area with develop and flourish mountains and
strong affiliated organization that protects the forest resources and with different alternative
livelihoods as model of a developed area.

2. Mission Setting

Mission statement describes what the PO/community wants to achieve and why they want to
achieve it. Missions are more concrete, and they are definitely more “action-oriented” than vision
statements. It should define that the PO/community have ensure that their vision is met.

While they don’t go into a lot of details, they should define at how the organization might fix the
problems or reach their goals. Some general guiding principles about mission statements are as
follows:

 Concise – while not as short as vision statements, mission statements generally still get
their point across in one sentence;
 Outcome-oriented – mission statement explain the fundamental outcomes your
organization is working to achieve; and
 Inclusive – while mission statements do make statements about your organization’s key
goals, it’s very important that they do so in broad manner. Good mission statement are not
limiting in the strategies or sectors of the community that may become involve in the
project.

A sample of mission statement is as follows:

An organization with continuous coordination and supports for the development of the
organization and community. Strengthen and build-up equal opportunity on alternative
livelihood and forest resources protection.

Annex H_Page 1 of 4
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

3. Goal Setting

Goals are general statements of what the PO/community want to achieve. It needs to be integrated
with the vision and mission on how the organization are going to achieve their vision.

A goal should meet the following criteria:

 Suitable - Does it fit with the vision and mission?
 Acceptable - Does it fit with the values of the PO and the community?
 Understandable - Is it stated simply and easy to understand?
 Flexible - Can it be adapted and changed as needed?

Make sure the goals are focused on the important properties of the organization. Be careful not to
set too many goals. You run the risk of losing focus. Also, design your goals so that they don’t
contradict and interfere with each other.

4. Objective Setting

Objectives are specific, quantifiable, time-sensitive statements of what is going to be achieved

and when it will be achieved. They are milestones along the path of achieving your goals.

Objectives should meet the following criteria:

 Measurable - What will happen and when?

 Suitable - Does it fit as a measurement for achieving the goal?
 Feasible - Is it possible to achieve?
 Commitment - Are people committed to achieving the objective?
 Ownership - Are the people responsible for achieving the objective included in the
objective-setting process?

By analyzing the vision statement, you can determine the major component categories that the PO
will have to look into. For example on the state below, the components may be simplified into:

 Area development (for developed and flourishing mountains)

 Organization strengthening (for strong affiliated organization)
 Forest protection (for protects the forest resources)
 Livelihood management (for different alternative livelihoods)

An organized organization within the CBFMA area with develop and flourish
mountains and strong affiliated organization that protects the forest resources and
with different alternative livelihoods as model of a developed area.

The objective should focus on community level, like the statement below:

By 2020, sustainable development of __percentage (%) of the CBFMA area through

agroforestry, reforestation, soil conservation, enterprise development and capacity building
activities of the PO and community.

As stated above, the words, objective and goal seem to be one and the same, as they express that
a PO/community wants to achieve something and as such both reveal the desired outcome.
However, what differentiates between them basically is the time frame, and the objectives, being
specific, support in the attainment of a goal.

5. Guide Questions

 What does hopes and plans does the PO have for the individually-claimed and group
claimed portions of the forestlands that are subject to upland cultivation and kaingin
farming?

Annex H_Page 2 of 4
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

 What plans do they have for the existing residual and virgin forests?

 What will they do with the unclaimed brushlands, grasslands, marginal lands?

 How will they manage hunting areas? How will they manage the sources of water for
irrigation and domestic use?

 What does the PO wish to do with respect to the major sources of household and PO
incomes? What do they envision doing with their individual and collective enterprises?
How will PO benefits be shared? Do they have any plans for local capital mobilization
and lending?

 In the short, medium and long-term, what will be the expected roles of individuals, groups
and the PO in the protection, management, rehabilitation, development and utilization of
forest resources?

 What does the PO envision with respect to how it will access professional services and
how it will provide support services to its members?

6. Summary of Existing and Proposed VMOs

Existing Proposed
Component
Vision Mission Goal Objective Vision Mission Goal Objective
Forestland
(environmental)

Forest vegetation/land
cover

Resources
Organization
Development (social)

PO

Community
Livelihood/ Enterprise
Development
(economic)

Individual/family

Collective/ communal
Support services
required by the POs
which can be supported
by the following:
 OGAs
 NGOs
 Funding
institutions
 LGU

7. Vision Mapping

As enhancement for this Technical Bulletin, after the setting up of narrated VMOs, the CRMF
Facilitator’s Team shall conduct vision mapping using the updated community map printed in
tarpaulin on the same size used during community mapping. For the vision mapping, it shall follow
Annex H_Page 3 of 4
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

the steps and procedures of community mapping (ANNEX F), but instead of drawing-up the
existing features of CBFMA area, the PO/community will draw their vision describing the PO’s
intended land-use of the CBFMA area after 25 years. The GIS Unit Representatives of CRMF
Facilitator’s Team shall digitize the result of vision mapping to produce the shapefiles of vision
map.

Sample of vision map (Figure 8) is as follows:

Figure 8. Sample of Vision Map.

Annex H_Page 4 of 4
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

ANNEX I

FORMULATION OF STRATEGIES AND ACTIVITIES

Strategies and activities are actions to take in order to attain the aspirations of the PO/community
in developing and managing their CBFMA area and the socio-economic condition of their
community. These strategies are a result of decisions made from the set opinions available to the
POs. Decisions can be achieved by analyzing the present situation, envisioning what needs to be
achieved and identifying the best strategy.

Negotiation is a formal or informal discussion between people (DENR & PO or PO members)

who are trying to reach an agreement in developing the forestland considering the socio-economic
and environmental aspects. The negotiation may also include the discussion of necessary inputs
(materials, tools, labor, responsibilities, etc.) to be provided by both party in the conduct of the
activities.

Decision-Making can be regarded as cognitive process resulting in the selection of a course of

action among several alternative possibilities.

1. Pre-requisites in the Formulation of Strategies and Activities

Prior to the negotiation activity, the DENR personnel shall review, internalize and prepare the
following in preparation to the provision of technical assistance in the formulation of CRMF, to
wit:

 Internalization of existing policies and definition of land uses;

 Slope classes and recommendation development per class of the CBFMA; and
 Review appropriate species per slope class.

2. Summary of Agreed Strategies and Activities

The PO with the assistance of the CRMF Facilitator’s Team shall fill-out the (Table 1)
summarizing the agreed strategies and activities for the first five (5) years (Table 2) and the next
ten (10), fifteen (15), twenty (20) and twenty five (25) years.

The table should summarize how the PO intends to achieve its VMGOs with what they have, know
and what to do. Focus should be on the POs comparative advantage, strengths and innovations.

Table 1. Summary of Strategies and Activities to be Undertaken within 25 Year in the CBFMA

Strategies Environmental Mitigation Yearly Milestones

Component &Activities Impact
UWM Target 1 2 3 4 5 10 15 20 25
Remarks

Forestland (environmental)
 Forest vegetation/land
cover
 Resources
Organization Development
(social)
 PO
 Community
Livelihood/ Enterprise
Development (economic) to
include harvesting and/or
utilization of timber and non-
timber products
 Individual/family
 Collective/ communal
Support services required by
the POs which can be
supported by the following:
 OGAs
 NGOs
 Funding institutions
 LGU

Annex I_Page 1 of 2
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

Table 2. Detailed Activities of the First Five Years under CRMF

Physical Target Budgetary Requirements (PhP)

Activities UWM Remarks
Y1 Y2 Y3 Y4 Y5 Total Y1 Y2 Y3 Y4 Y5 Total

Note that in preparation of strategies and activities particularly the harvesting of forest resources
should be more detailed that includes schedule, quantity, harvesting methodologies, area of
operation supported with maps, replanting plans etc. as this will also be used in acquiring permit
from the relevant agencies i.e. Environmental Compliance Certificate (ECC) and cutting permits.

3. Guide Questions

 What technical and organizational strategies will the PO, groups and individuals adopt to
protect, develop, rehabilitate, manage and utilize forest resources?

 What organizational and management strategy will the PO employ to mobilize local and
external resources to implement the CRMF? How will the PO strengthen members, groups
and its organizations so that capacities will improve over time? In the short and medium
term?

 What will be the individual, group and PO enterprise strategies so that they will gradually
diversify, stabilize and improve their sources income? What will they do to gradually
become less dependent from timber extraction and subsistence upland farming?

 What will the PO do to mobilize local savings, tap external funds and divert these funds to
finance non-forest-based micro-enterprises? How will the income from thinning and
harvest from the natural forest be re-invested in forest development and stabilizing upland
agriculture?

Annex I_Page 2 of 2
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

ANNEX J

AFFIRMATION OF CRMF

TO : NAME OF PEOPLE’S ORGANIZATION________________________

SUBJECT : COMMUNITY RESOURCE MANAGEMENT FRAMEWORK OF __

____________________________________________________________
____________________________________________________________
(the tenure instrument, its location, areas and inclusive year)

Pursuant to the DENR Administrative Order No. 2004-29 dated 25 August 2004, I hereby
affirm and commit to support the implementation of the CRMF of (Name of PO) with CBFMA
No. ___________.

The affirmed CRMF shall serve as the Initial Environmental Examination (IEE) and shall
be the basis for the issuances of the ECC.

The (Name of PO) shall proceed with the implementation of the CRMF upon issuance of
the ECC.

PO Representative PENRO

Copy furnished : Municipal/City Government of ____________

Provincial Government of ________________
Regional Director
PENRO
FMB

Page 1 of 1
 FMB Technical Bulletin: Enhanced Guidelines and Procedures in the Preparation/Updating of CRMF and FYWP

ANNEX K

AFFIRMATION OF FIVE YEAR WORK PLAN

TO : NAME OF PEOPLE’S ORGANIZATION________________________

SUBJECT : FIVE (5) YEAR WORK PLAN OF (NAME OF PO) FOR __________
__________________PERIOD FROM_______(MOTH/DATE/YEAR)
TO___________(MOTH/DATE/YEAR)__________________________

Pursuant to the DENR Administrative Order No. 2004-29 dated 25 August 2004, I hereby
affirm and commit to support the implementation of THE 5-Year Work Plan of the (Name of PO)
to be implemented in CBFMA No. ___________. The (Name of PO) may now proceed with the
implementation of 5-Year Work Plan.

PO Representative CENRO

Copy furnished : Municipal/City Government of ____________

Provincial Government of ________________
Regional Director
PENRO
FMB

Page 1 of 1