Honda NA Supplier Substance of Concern Management Manual Rev 8 - Final

Honda North America
Supplier Substance of
Concern Management
Manual
March 2018
N.A. Honda Supplier Substance of Concern Manual Page 1 of 25
March 2018
Revision 8
Table of Contents
1. About the N.A. Supplier Substance of Concern (SoC) Manual.............................................................. 4
2. Policies .................................................................................................................................................. 4
2.1 Honda Environmental Policy ......................................................................................................... 4
2.2 Honda SoC Policy & Parts/Materials/Products Purchasing Policy ................................................ 5
2.3 Sustainability Trouble Reporting................................................................................................... 6
2.4 Honda Chemical Substance Management Standard (HCSMS) ..................................................... 6
3. General Expectations & Requirements ................................................................................................. 6
3.1 Contracts ....................................................................................................................................... 6
3.2 North America Supplier Substance of Concern Declaration (SSCD) ............................................. 7
3.3 Reporting of Conflict Minerals ...................................................................................................... 7
3.4 Reporting Method......................................................................................................................... 7
3.4.1 IMDS ...................................................................................................................................... 7
3.4.2 Manual Survey Requests ....................................................................................................... 8
3.5 Reporting Responsibility ............................................................................................................... 8
3.5.1 Supplier Communication Requirement ................................................................................ 8
3.5.2 Supply Chain Communication Requirement ......................................................................... 8
3.5.3 Honda Supply Parts ............................................................................................................... 8
3.6 Requirement Matrix ...................................................................................................................... 9
4. IMDS Requirements/Information ....................................................................................................... 10
4.1 Purpose of Material Data Sheet(s) (MDS) Collection at Honda .................................................. 10
4.2 Administrative Requirements ..................................................................................................... 10
4.2.1 Register in IMDS .................................................................................................................. 10
4.2.2 Supplier Contact in SRM...................................................................................................... 10
4.2.3 Communicate IMDS IDs ...................................................................................................... 10
4.2.4 Communicate changes to IMDS ID or Contact .................................................................... 10
4.3 MDS Submission Requirement Notification Procedure .............................................................. 10
4.3.1 Timing of MDS Submission Requirements .......................................................................... 10
4.3.2 Do not submit a Preliminary MDS ....................................................................................... 11
4.3.3 Mass Production stage ........................................................................................................ 11
4.3.4 Due Date Achievement ....................................................................................................... 11
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4.4 Method of MDS Submission Requirement Notification ............................................................. 11
4.4.1 Supplier Notification ........................................................................................................... 11
4.4.2 Confirmation of MDS submission requirement notification .............................................. 11
4.4.3 Ongoing MDS Submission Requirements ........................................................................... 11
4.4.4 Raw Material & Sub-material (Formulated Materials) Requirements................................ 12
4.4.5 Revisions to HCSMS............................................................................................................. 12
4.5 Basic MDS Creation Requirements ............................................................................................. 13
4.5.1 Using Published Materials ……………………………………………………………………………………………..13
4.5.2 Maintaining Part Data ………………………………………………………………………………………………….. 13
4.5.3 Color Parts ........................................................................................................................... 14

4.5.4 Weight ................................................................................................................................. 14
4.5.5 Data Collection .................................................................................................................... 14
4.5.6 Honda Supply Parts (HSP) ................................................................................................... 15
4.5.7 Proprietary Substances ....................................................................................................... 15
4.5.8 Component/Semi-Component Registration ....................................................................... 16
4.5.9 Sending Data ....................................................................................................................... 19
4.5.10 Data Receipt Check ............................................................................................................. 20
4.5.11 Data Confirmation............................................................................................................... 20
5. Contact Information............................................................................................................................ 22
6. Glossary / Terminology ....................................................................................................................... 23
7. Revision Chart ..................................................................................................................................... 25
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1. About the N.A. Supplier Substance of Concern (SoC) Manual
In 2004, Honda created a chemical substance guideline to minimize and monitor hazardous materials
and SoC contained in Honda products. This guideline has gone through several revisions and is now
called the Honda Chemical Substance Management Standard (HCSMS). The HCSMS sets a schedule for
all part suppliers to reduce, eliminate or monitor SoC. Honda is committed to reducing and eliminating,
if possible, SoC in accordance with global regulations.
With the effort and cooperation of our supply base, we have taken the necessary actions to become
compliant with the European Union End of Life Vehicle (ELV) Directive, the Registration, Evaluation,
Authorization and Restriction of Chemicals (REACH) legislation and Restriction of Hazardous Substances
Directive (RoHS). We have also been able to make progress toward voluntary reductions of substances
currently exempted from legal requirements, as well as non-regulated substances, in accordance with
global and local trends whether legislative, social or environmental.
This manual’s main purpose is to document exactly what Honda’s expectations are of all producers of
parts/materials/goods used in Honda products with respect to SoC and recyclability. This supplier
manual incorporates our global and regional environmental expectations, recyclability, SoC policies, the
HCSMS, Honda N.A. reporting requirements and timing. However, most importantly, this manual is
intended to provide support for our suppliers.
2. Policies
2.1 Honda’s Environmental Statement
“As a responsible member of society whose task lies in the preservation of the
global environment, the Company will make every effort to contribute to human
health and the preservation of the global environment in each phase of its
corporate activity. Only in this way will we be able to promote a successful future
not only for our company, but for the entire world.”
We should pursue our daily business interests under the following principles:
We will make efforts to recycle materials and conserve resources and energy at every stage of our
products’ life cycles – from research, design, production and sales, to service and disposal.
We will make every effort to minimize and find appropriate methods to dispose of waste and
contaminants that are produced through the use of our products, and in every stage of the life cycle
of these products.
As both a member of the company and of society, each associate will focus on the importance of
making efforts to preserve human health and the global environment, and will do his or her part to
ensure that the company, as a whole, acts responsibly.
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We will consider the influence that our corporate activities have on the regional environment and
society, and endeavor to improve the social standing of the company.
2.2 Honda SoC Policy & Parts/Materials/Goods Purchasing Policy

In accordance with Honda’s goals to be proactive as a leader of environmental activities, we have
set policies specifically related to the handling of SoC.
1. Honda will set standards for reduction and control of environmentally sensitive
substances that are considered harmful to people and the environment, and apply such
standards to models produced around the world.
2. For those substances that are currently regulated or scheduled to be regulated in the
future, Honda will comply, when feasible, with the most stringent regulation. Honda will
also monitor drawing change controls and follow International Material Database
(IMDS) Recommendation 001.
Our target for compliance with future Hazmat regulations is six months prior to the effective date of
mandatory compliance.
It can often take several months for a part to make it completely through the supply chain and onto
a vehicle. This six-month target allows time required for the vehicle to be transported to its point of
sale.
With reference to the EU REACH legislation, so Honda can meet regulatory compliance, it is
necessary for Honda to react in a timely manner following the direction from European Chemicals
Agency (ECHA).
With respect to the purchasing of parts/materials/goods by Honda:
Each supplier must ensure, through their supply chain, the management of chemical
substances, and guarantee that parts and materials do not contain any chemical
substances prohibited under applicable laws and regulations.
Honda chooses to do business with suppliers who adhere to the expectations laid forth in
this manual. Therefore, we will be adding S (Sustainability) to our supplier evaluation
categories of Q (Quality), C (Cost), D (Delivery), D (Development), W(Warranty), and M
(Management) to actively encourage the purchase of environmentally friendly parts and
materials.
Honda is proud to do business with suppliers who support our Sustainability initiatives.
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2.3 Sustainability Trouble Reporting
In effort to introduce S to QCDD, Honda will use the North America Reporting System (NARS) to
issue Sustainability Trouble Report (STR) for various Sustainability issues. A STR will be used for
tracking purposes only and will not carry index points at this time. All STRs will be reflected on
monthly Supplier Performance Reviews (SPR). These can be accessed in the NARS system on a
monthly basis. STRs will require a root cause and permanent countermeasure in order to ensure
reoccurrence prevention prior to closure. In the event that a problem is reoccurring or severely
impacts Honda N.A. production, a 5P will be required to be completed on site with management.
STRs may be issued for any of the following:
 Past due SoC submissions

 Failure to respond within 5 business days confirming part survey
 Supplier gave less than 1 week notice from part survey due date that Honda Trading or
Honda Supply Parts were still needed
 Honda Trading is not contacted within 1 week of receiving part survey (if applicable)
2.4 Honda Chemical Substance Management Standard (HCSMS)

Since 2004, Honda has maintained a guideline designed to minimize and monitor SoC, which is
called the Honda Chemical Substance Management Standard (HCSMS). This document is updated
periodically, follows the Global Automotive Declarable Substance List (GADSL), and takes into
account the latest candidate list for SVHC for REACH legislation. GADSL addresses only automotive
requirements. The HCSMS additionally addresses power sports, motorcycle and power equipment
requirements.
For North American auto, power sports, and power equipment suppliers, the HCSMS is located on
the Hondaweb.com under References; Corporate Citizenship; in the Environment folder.
3. General Expectations & Requirements

The requirements set forth in this manual apply to SoC in parts, components, materials, material
preparations, logistics/packaging materials, and manufacturing service parts, collectively hereafter
referred to as “product.” This includes any applied coatings, adhesives, and other substances or
materials that remain with the final product.
IMDS data entry, along with regulations and the other SoC requirements, is required for service parts
and accessories. Because these parts are handled differently from region to region, suppliers of these
products will need to contact the regional service part divisions directly to determine any necessary
requirements.
3.1 Contracts
This manual is issued as a specification of the North American Purchase and Sales Agreement
(NAPSA) and is intended as an extension of the terms you have already agreed to in the NAPSA (Rev.
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10/5/07) or comparable terms in earlier versions of the NPSA, particularly the sections of Article 5
referring to Seller’s Warranties and Representations:
 The goods will conform to all specifications and will be in compliance with all accepted
models, samples, and all written affirmations of fact made by Seller, and will be subject to a
system administered by Seller (and acceptable to Buyer) for the identification, segregation,
and positive control of defective items of the goods; and
 The goods will be in compliance with any and all applicable laws.
3.2 North America Supplier Substance of Concern Declaration (SSCD)

Each supplier of a product intended for eventual receipt by any Honda manufacturing entity in
North America is required to execute and return a SSCD. This declaration is issued as a specification
of the North American Purchase and Sales Agreement or the Agreement for Purchase and Sale of
Goods, and is the supplier’s warranty that each current and future product supplied to Honda is and
will be compliant with all Honda requirements with respect to SoC.
This document must be signed by an employee of each supplier company that has the authority to
sign for the company and is required of each supplier as a condition of doing business with North
American Honda entities.
3.3 Reporting of Conflict Minerals

Honda North America requires "Conflict Minerals", currently defined as tin, tantalum, tungsten and
gold (3TG), the derivatives of columbite-tantalite, wolframite, and cassiterite, must be declared in
the SoC submission and cannot be hidden within the Wildcard or Confidential information of the
MDS for any product.
Honda will collect conflict mineral data on an annual basis. Honda does utilize International Material
Data System (IMDS) to identify any 3TG that remains in a final product.
3.4 Reporting Method

In order to comply with global and local regulations regarding SoC and recyclability, and to meet
internal Honda requirements, Honda requires 100% data reporting from all suppliers who provide
products to Honda.
3.4.1 IMDS
All suppliers providing products to any Honda manufacturing entity will be required to
submit material data via International Material Data System (IMDS)
(http://www.mdsystem.com). IMDS requires a full material breakdown of a product.
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For Flat Bill of Material Reporting (FBOM): Please refer to the General Rules and
Guidelines document in IMDS (IMDS Recommendation 001) for information about
FBOM reporting and when it is acceptable.
3.4.2 Manual Survey Requests

There may be occasion for Honda to request product data via a manual survey, typically
making use of an Excel format and specifically directed to one or a few chemical
substances.
Please note, only IMDS reporting will be accepted, except in the case of a manual survey issued by
Honda.
3.5 Reporting Responsibility

3.5.1 Supplier Communication Requirement
Honda communicates with each Tier 1 supplier based on the 6-digit supplier code
(excluding 2-digit location code). Suppliers are required to have a primary contact and a
back-up contact identified in Honda’s Supplier Relationship Management (SRM) system.
It is the responsibility of the supplier’s Portal Administrator to maintain contacts in SRM.
The business role identified in SRM is “Intl Matl Data System”.
Honda understands a Tier 1 supplier may contract with a company to submit MDS on
their behalf. In these instances, Honda requires the Tier 1 supplier to be the point of
contact. Honda will only communicate directly with the primary or back-up contacts at
the Tier 1 supplier.
3.5.2 Supply Chain Communication Requirement

Each Tier 1 supplier is responsible for the accuracy of the whole product structure and
must ensure the timeliness of submission of the product data. A Tier 1 supplier is not
responsible for the quality of Honda Supply Parts (HSP), but are required to input the
HSP into the Tier 1 structure. As such, each Tier 1 supplier is responsible to cascade all
Honda SoC requirements (including this manual) down to their sub-suppliers with the
proper timing to meet Honda requirement deadlines. The Tier 1 supplier is also
responsible for the quality of any data received from sub-suppliers.
3.5.3 Honda Supply Parts

The reporting responsibility lies with the supplier that ships the final product to Honda
(Tier 1). In the case of a HSP, Honda will forward the HSP MDS (Tier 2) to the responsible
supplier (Tier 1) via IMDS. The HSP MDS (Tier 2) must be reported to Honda with
“Forwarding Allowed” and will be forwarded to the tier 1 supplier.
Within 5 business days of receiving a survey request, notify the PIC identified in Section
5 of which HSP are needed for each level 1 part you are building.
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It is the responsibility of the Tier 1 supplier to notify the PIC (Person in Charge) identified
in Section 5 of this manual if the HSP MDS is not received at least one week before due
date for the Tier 1 to meet the due date.
In the instance that HSP parts are requested for parts Honda has not yet requested,
please note Honda cannot provide this information until an official request for MDS data
has been issued.
HSP includes Domestic Supply Parts (DSP) and Japan Supply Parts (JSP).
3.6 Requirement Matrix

The chart below clarifies which documents or data are required to be submitted to Honda, of whom
they are required, what purpose they satisfy, and when they are required to be submitted. Please
refer to this matrix to determine your requirements and their timing.
Purpose Types of Products Supplied to Honda When to submit

Requirement Documents / Data
Matrix
Mass Production
Honda in-house
Parts, including
MRO Products
Raw Materials
MRO products
Recyclability
used thereon
supplied for
materials)
use (Sub-
Document / Data to Submit
SoC
Upon signing North American

Supplier Substance of Concern
Declaration ● ● ● ● ● Purchase and Sales Agreement
or upon request
Material / Substance data

Preliminary MDS should never be
input – Development Timing
- - - - -
IMDS
submitted unless requested by

– Each Full Model Change or Honda North America Procurement
“New” Model
Material / Substance data

Mass Production
● ● ● ● ●
IMDS
input – Mass Production

Drawing Release
Timing
Manual Chemical Substance Survey - - - - - Upon Request
When the removal of an SoC

Countermeasure Request Form (CRF) ● ● ● ● ● requires a change to the drawing
Honda International Material Data Upon any change of current

System Contact Information in SRM ● ● ● ● ● information
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4. IMDS Requirements/Information
4.1 Purpose of Material Data Sheet(s) (MDS) Collection at Honda
Honda collects product data via MDS for the following purposes:
o To comply with regulations and restrictions of SoC throughout the world

To understand which SoC are contained in Honda products
o To comply with requirements of countries subject to recycle regulations
To calculate the recyclable and recoverability rate of Honda products
NOTE: MDS is not to be confused with a Material Safety Data Sheets (MSDS). The MSDS
information contained is different and cannot be used as a substitute.
4.2 Administrative Requirements

4.2.1 Register in IMDS
Each supplier is required to register with IMDS and submit product data to Honda via IMDS.
4.2.2 Supplier Contact in SRM

In order for Honda to identify supplier MDS submissions, each supplier must communicate IMDS
contact information to Honda according to the methods listed below. Two supplier contacts are
required.
Region Information to be submitted

Supplier Relationship Management (SRM) Application within
North America
HondaWeb.
Honda Power Equipment
Honda IMDS Information and Contact Disclosure document
North America
4.2.3 Communicate IMDS IDs

All applicable IMDS IDs must be submitted to the responsible PIC e-mail address identified in
section 5 of this manual
4.2.4 Communicate changes to IMDS ID or Contact

Any changes to this information must be also be submitted to Honda when they occur.
4.3 MDS Submission Requirement Notification Procedure

100% IMDS submissions are required.
4.3.1 Timing of MDS Submission Requirements

MDS submission should only be submitted once Mass Production drawing is released. You are
able to submit at any point once the Honda Mass Production drawing is released.
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4.3.2 Do not submit a Preliminary MDS
Unless requested by Honda North America, supplier should not submit Preliminary MDS.
4.3.3 Mass Production stage

Honda North America requests suppliers to prepare and submit data once they receive the Mass
Production drawing and have collected all necessary information in accordance to the Honda
Mass Production Drawing parts list.
4.3.4 Due Date Achievement

For requests made by Honda North America Procurement, MDSs must be submitted and
approved by the due date communicated in the initial request. All MDS should be submitted as
they are created/updated/received and not left until the deadline to be sent. Late MDS
submission are subject to an STR.
4.4 Method of MDS Submission Requirement Notification

4.4.1 Supplier Notification
Honda North America will issue an official notification of the MDS submission outlining the due
date and model type approval.
It is the supplier’s responsibility to request MDS from any applicable direct purchase suppliers,
including Honda Trading, to ensure you can meet your obligation to submit MDS in a timely
manner. A Sustainability Trouble Report (STR) may be issued if Honda Trading is not contacted
within 1 week of survey request issuance.
Supplier must notify the SoC PIC as noted in Section 5 at least 1 week from due date if data from
Honda Trading or Honda Supply Parts are still needed.
4.4.2 Confirmation of MDS submission requirement notification

When the official notification request for MDS submission is received, the recipient is
responsible for confirmation of the requested part number and part name. If there are any
discrepancies in the official notification request, please contact the appropriate SoC PIC as noted
in Section 5 of this manual.
If the supplier does not report any errors or concerns within 5 business days of the official
notification request, Honda North America may issue an STR should the MDS become
delinquent.
4.4.3 Ongoing MDS Submission Requirements

Refer to IMDS Recommendation (001) to determine when a revised MDS must be submitted.
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4.4.4 Raw Material & Sub-material (Formulated Materials) Requirements
Honda purchased material and sub-material (Formulated Materials) MDS requests will be issued
directly to the material suppliers. The submission may be the supplier’s internal part number or
the Honda part number.
4.4.5 Revisions to HCSMS

The HCSMS will be revised periodically as various regulations are reviewed and updated. When
the HCSMS is revised, an e-mail will be sent to notify you. The following actions must be taken:
• Understand the revisions to the HCSMS

• Identify the substances that have changed or have been added that impact products
being provided to any Honda manufacturing facility.
• Evaluate all previously accepted MDS Confidential or Wild Card content
o If a substance is found that is now prohibited, you must contact Honda and
communicate the part number, prohibited substance, and the action that will be
taken to eliminate the prohibited substance. When the prohibited substance is
eliminated, a new MDS must be submitted to Honda.
o If a substance is found that is now declarable, you must resubmit the MDS if the
substance is hidden in the Confidential or Wild Card indicator.
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MDS Submission Operation Flows
4.5 Basic MDS Creation Requirements

Please Note:
Any MDS submitted to Honda must follow the IMDS Recommendations, in addition to any rules
specified in this manual.
If you do not follow the IMDS Recommendations, you should receive clear error messages and/or
warnings when you try to submit data. Please correct any warnings prior to submission. Honda
reserves the right to reject MDS submissions that have warnings attached when submitted.
4.5.1 Using Published Materials

When possible, Honda strongly recommends any supplier utilizing published material data to use
IMDS Steering Committee published data.
4.5.2 Maintaining Part Data

To maintain data integrity and internal part control, Honda recommends suppliers mark parts
that are no longer being produced as “obsolete”. This is a best practice to prevent old
components from being utilized within a current MDS structure.
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4.5.3 Color Parts
Honda’s OEM mass production part numbers do not identify color. Because Honda part
numbers do not contain color identifiers, the color code of submission should be added as a
suffix to the part name. Adding the color code as a suffix to the part number will result in the
rejection of the submitted MDS.
Honda North America requires the supplier to submit ‘worst’ case color as the representative
for all colors. Worst case would be representative of most substances and/or most SVHC
contained by weight.
4.5.4 Weight
Due to regulation requirements, weight accuracy is critical. To enter weight data, you must
complete the following fields as required by Honda:
4.5.4.1 Measured Weight: The actual weight of the part or assembly. This is not the
drawing weight. Measured weights are to be reflected in grams (g).
4.5.4.2 Tolerance: The MDS must reflect the tolerance of the chart below from the
measured weight.
Weight of Component (X) Max deviation in %

X < 1g 100
1g < X < 100g 10
100g < X < 1kg 5
1kg < X < 10kg 2
10kg < X < 100kg 1
X < 100kg 0.5
4.5.4.3 Calculated Weight: The MDS weight of the total components, semi-components
and materials calculated by IMDS.
4.5.4.4 Drawing Weight: If there are no parts available to obtain measured weight,
drawing weight should be used. Weights are to be reflected in grams (g). When
parts become available, actual weight should be confirmed to be within
tolerance. MDS must be corrected and resubmitted, if applicable.
4.5.5 Data Collection

4.5.5.1 For all product reporting, the Tier 1 supplier will be the party responsible for
data entry. The Tier 1 supplier will need to collect and manage part data from its
supply chain (Tier 2, Tier 3, etc.).
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4.5.5.2 Chemical Substances Required for Declaration; Tier 1 suppliers will need to
declare all substances identified as declarable or prohibited in accordance to
both GADSL and the HCSMS.
4.5.5.3 Only components and cured substances present on or in the final product are to
be reported.
4.5.5.4 Substances must be reported in the condition they are supplied to Honda (e.g.
on a painted part, the composition and weight of the paint should be reported
in the cured form).
4.5.6 Honda Supply Parts (HSP)

4.5.6.1 A manufacturer of a Honda Supply Part will be required to submit the MDS to
Honda with forwarding allowed. If you cannot submit the MDS with forwarding
allowed, contact the PIC as noted in Section 5 of this manual prior to
submission.
4.5.6.2 The Honda Supply Part MDS will be forwarded to the tier 1 supplier using the
Honda part number. The tier 1 supplier should use the MDS as forwarded by
Honda. Honda will not amend original supplier data. Therefore, all forwarded
MDSs will contain only the Honda part number and the part name.
4.5.6.3 It is the tier 1 responsibility to inform the PIC, as noted in Section 5 of this
manual, to which IMDS ID the HSP should be forwarded.
4.5.7 Proprietary Substances

When a product contains proprietary formulations or confidential ingredients, they can be
submitted if the product meets one or more of the following:
4.5.7.1 “Confidential” Indicator

• Substances within a 10% threshold may be marked specifically as “confidential”
within IMDS. This also pertains to masterbatches.
• Substances may only be marked as confidential if they are not declarable or
prohibited according to HCSMS and do not require an application code.
• Conflict Minerals must not be contained within the Confidential indicator.
• Confidential substances must be confirmed each time a revision is made to the
HCSMS that no declarable or prohibited substance are contained.
4.5.7.2 “Wild Card” Indicator

• In situations where substances are considered “highly confidential,” they may
be reported by using the “Wild Card” indicator in IMDS.
• Conflict Minerals must not be contained within the “Wild Card” indicator
• In IMDS, choose the “Wild Card” category most descriptive of the highly
confidential substance.
• “Wild Card” substances may not be declarable or prohibited
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• It is the suppliers responsibility to know the substance contained within the
“Wild Card” indicator.
• “Wild Card” substances must be confirmed each time a revision is made to the
HCSMS that no declarable or prohibited substances are contained.
Please note, the total of undisclosed substances must not exceed 10% within a product. If the
undisclosed substances exceed 10%, the MDS will be rejected and require resubmission.
4.5.8 Component/Semi-Component Registration

4.5.8.1 Application Codes
If you register products that include declarable or prohibited substances, you

will need to click the "Application" tab in IMDS, then indicate the type (e.g.
improve heat stability, vulcanizing agent, etc.).
These application codes are not be used for current Mass production parts and
the MDS may be rejected if these application codes are selected:
Application code 20, 34, 40.
The following application codes are inactivated and an MDS containing any of
these codes will be rejected: Application code 4, 13, 14, 16, 19, 23, 26, 30, 42,
and 58.
4.5.8.2 Honda Part Name
All MDS submissions are to be submitted using the Honda Drawing Part Name.
An exception to this rule would be the addition of a suffix indicating color of the
product. Honda North America may reject the MDS submission for incorrect
Part Name.
Examples:
Honda Drawing Part Name: BOX CANISTER DRAIN
Box Canister Drain Incorrect – lower case letters
BOX CAN DRAIN Incorrect – improper abbreviation
BOX CANISTER, DRAIN Incorrect – added comma
BOX CANISTER DRAIN Correct
BOX CANISTER DRAIN,NH560L Correct
4.5.8.3 Honda Part Number
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All products must be reported using the Honda Part Number.
Honda part numbers must be entered following the Honda Engineering

Standard (HES), HES H032 as shown.
Design level: The part number submitted must be created at the current design
change level, which may be different from the part number requested.
4.5.8.4 Prototype Parts
Honda does not request MDS submission at development timing.

The Preliminary MDS box in IMDS should never be checked. If the Preliminary
MDS box is checked the MDS will be rejected.
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There is no prototype ID character
for a MP part number; you must
Standard Part Number enter a “space” in 10th position
(press space bar).
NOTE: Hyphens must be

entered in the 6th, 11th, and 16th
position, if applicable
(When applicable)
Examples:
12345-abc –a000 Incorrect – lowercase letters
12345-ABC-A000 Incorrect – no space in 10th position
12345 ABC A000 Incorrect – no hyphens
12345-ABC –A000 Correct
Fastener Part Number NOTE: Hyphens must be entered in

the 6th and 12th positions, if applicable.
Fastener part numbers do not contain
spaces.
Examples:
12345- 67890-12 Incorrect–no space in 7th position required
12345-67890-12 Correct
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4.5.9 Sending Data
4.5.9.1 Mass Production Submission Information
All IMDS submissions for Mass Production must be sent to IMDS ID number
95110.
IMDS ID Numbers
Region IMDS ID Number
Honda North American Procurement 95110
4.5.9.2 Other Submission Information
When submitting IMDS to other Honda entities, reference IMDS ID numbers in

this table:
IMDS ID Numbers
Region IMDS ID Number
American Honda Service Parts Division-North America 97537
Honda Trading–America 137548
Honda Trading–Ohio 137522
Honda Trading–Alabama 137549
Honda Trading–California 137550
Honda Trading–Indiana 137551
Honda Trading–South Carolina 137553
Honda Trading–Canada 137554
Honda Trading De Mexico 137555
Honda Accessory America 99307
Honda Power Equipment-North America 96306
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4.5.9.3 IMDS Sending Options
Send - Send data to one selected recipient; MDS cannot be re-sent to another
recipient (not recommended).
Propose - Send data to several selected recipients; MDS can be sent to another
recipient, even at a later date (recommended).
Internal - Release data internally; to be used for creation of MDS.
Publish - This may be used by raw material/formulated product suppliers.
Contact PIC in Section 5 for clarification. Honda parts shall not be published.
4.5.9.4 Company Data Content—IMDS
Required to
Entry Item Entry Method
Enter
Part/Item No. Yes Enter the Honda Part Number according to HES H032
Enter the Honda Part Name according to the drawing.
Description Yes
Place any color codes at the end of the part name.
Enter Honda issued six-digit supplier code.
Supplier Code Yes
Do not enter IMDS ID/Org ID or DUNS No.
Forwarding Allowed Yes Ensure that ‘Yes’ is selected for this option
4.5.9.5 MDS Warnings

You will see a warning message before you submit the MDS if it is not created
under IMDS Recommendations.
Warnings must be resolved prior to proposing the MDS to Honda.
Honda may audit and request revisions to any MDS containing warnings.
4.5.10 Data Receipt Check

It is the supplier’s responsibility to monitor acceptance of any MDS that has been submitted.
Honda recommends setting up e-mail notifications within IMDS to issue notice of acceptance or
rejection.
4.5.11 Data Confirmation

Honda will check and verify the data received and confirm it as either OK (Accept) or NG (Reject)
via internal Honda control system. If the data is judged as NG, the error codes will identify the
items that require correction.
March 2018
Revision 8
These error codes may be IMDS system codes, Honda-specific error codes, or a combination of both.
Please see the table of Honda-specific error codes below, including the detail of the rejection and
corrective actions required.
Detail of Rejection Corrective Action

Error Code
Correct supplier code under Recipient information and resend.

Supplier code or IMDS Company
ECL00001
ID/Organization ID does not exist. If you have not informed Honda of your IMDS corporate ID/
Organization ID, please notify the PIC in Section 5.
M/P part data was submitted in a

ECL00002 Remove ‘Preliminary MDS check’ from the data sheet and resend.
Preliminary MDS.
Non-HAC part data was Confirm Organization ID under Recipient information and enter Honda
ECL00003
submitted to HAC. Organization ID specified in the Survey Request, and resend.
Confirm part number or internal material code under Recipient

Part Number (Material Code) information and enter part number or material/secondary material
ECL00004
does not exist. code specified in the Survey Request at the latest design level, and
resend.
NH mark judgment due to a Confirm substance content accuracy to actual manufacturing

EMG00003 banned substance or substance condition. If erroneous reporting, correct chemical substances or
above allowable threshold. application code and resend.
NHBB mark judgment due to a Confirm substance content accuracy to actual manufacturing
HRL mark judgment due to a Confirm substance content accuracy to actual manufacturing
HR mark judgment due to a Confirm substance content accuracy to actual manufacturing

HR1 mark judgment due to a Confirm substance content accuracy to actual manufacturing
Confirm substance content accuracy to actual manufacturing

HR3 mark judgment due to a
condition. If erroneous reporting, correct chemical substances or
EMG00008 banned substance or substance
application code and resend. Correct chemical substances or
above allowable threshold.
application code and resend.
Difference with Drawing weight is Correct the weight and resend. When drawing weight is incorrect,
ERC00001
beyond allowable range please contact PIC in Section 5.
March 2018
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5. Contact Information
If you have questions regarding this Honda manual or the expectations set forth herein, please contact
the persons below:
Region Area Name Phone Email
North America 937-644-0455

North America Alissa Yakali [email protected]
Procurement x65867
Research and Robert

North America 937-309-9321 [email protected]
Development Proctor
310-783-2885
North America Service Parts John Dho [email protected]
(PCRI common
extension)
Honda Trading
Risk
America/Canada/ Gina Weber 937-644-7837 [email protected]
Management
Mexico
Honda Power
Technical Tyler Davis 336-516-0354 [email protected]
Equipment-NA
IMDS-Helpdesk Phone Email
North America (+1) 972 403 3607 [email protected]
Europe (+36) 1 298 1536 [email protected]
Japan (+81) 3 4530 9270 [email protected]
For questions specific to IMDS, please either visit the IMDS website (http://www.mdsystem.com) or
contact the IMDS Help Desk:
March 2018
Revision 8
6. Glossary / Terminology
CRF – Countermeasure Request Form. This is the Honda method used to request a change to a drawing
and/or specification. Must be submitted if SoC is called for on drawing and required to be changed.
Refer to the Supplier Quality Manual.
ECHA –European Chemicals Agency
ELV – End of Life Vehicle Directive enacted in the European Union (Directive 2000/53/EC).
FAQ – Frequently Asked Questions
GADSL – Global Automotive Declarable Substance List. The GADSL is the result of a global effort of
representatives from the automotive, automotive parts supplier (tier supplier) and chemical/plastics
industries who have organized the Global Automotive Stakeholders Group (GASG). The GASG's purpose
is to facilitate communication and exchange of information regarding the use of certain substances in
automotive products throughout the supply chain. The GADSL only covers substances that are expected
to be present in a material or part that remains in a vehicle at point of sale. Please reference at
http://gadsl.org.
GPA – General Purchase Agreement
HAC – Honda Accessory Company
HCSMS – Honda Chemical Substance Management Standard
HES – Honda Engineering Specifications. Issued by Honda R&D and describe attributes of the products.
HR mark – the specification mark used on power sports and personal watercraft drawings to indicate the
proper handling of SoC on that part. Includes HRL, HR1 and HR3 marks. Defined by HES A3065
IMDS – International Material Data System. A collective, computer-based material data system used by
automotive OEMs to manage environmentally relevant aspects of the different parts used in vehicles.
Through this system, the automotive industry is able to reconstruct the complete material flow.
IMDS ID – The unique identifier for each individual IMDS company or organization unit.
MDS – Material Data Sheet(s) that are generated and transmitted within IMDS
MP – Mass Production
MRO – Maintenance, Repair, and Operation. Typically substances that do not have a Honda part number
but are used in the production of Honda products.
NARS – North American Reporting System (Located in HondaWeb)
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Revision 8
NH Mark – The specification mark used on automobile drawings to indicate the proper handling of SoC
on that part. Includes NHBB mark. Defined by HES A3060
P/N – Part Number
PIC – Person in Charge
PSA – Purchase and Sales Agreement
Product - parts, components, material, material preparations, logistics/packaging materials, and

manufacturing service parts. This includes any applied coatings, adhesives, and any other substances or
MRO materials that remain with the final product.
REACH – Registration, Evaluation, Authorization and Restriction of Chemicals
Service Parts – Those ordered by the regional service parts division for use at authorized Honda
dealerships for the service of consumer vehicles. Sales service parts may be current model parts or
previous model parts.
SoC – Substances of Concern. Refers to chemical compounds recognized by the legislation and industry
as substances warranting further attention, due to regulated status, potential toxicity, and/or social
trends and perceptions toward that substance.
STR – Sustainability Trouble Report
SVHC – Substances of Very High Concern as defined by ECHA
March 2018
Revision 8
7. Revision Chart
Revision Section/Paragraph Changed Change Made Date
1 N/A Initial Release April 1, 2010
2 Major Revision See underlined Italics information June 14, 2011
3 Major Revision See underlined Italics information August 1, 2012

Added paragraph 3.4.1. All other revisions are
4 Major Revision April 1, 2013
underlined and italicized
-Europe references removed

-Conflict Minerals added section 3.3
5 Major Revision April 1, 2014
-Color parts submission 4.5.1 revised
-All other revisions are underlined and italicized
Updated IMDS ID for Honda Trading as well as

6 Major Revisions throughout April 15, 2015
contact email.
7 Minor Revisions throughout See underlined Italics information April 15, 2016
8 Minor Revisions throughout See underlined italics information March 2018
March 2018
Revision 8

Honda NA Supplier Substance of Concern Management Manual Rev 8 - Final

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What are Honda's policies regarding substance of concern?

What are Honda's policies regarding substance of concern?

What are the general expectations and requirements for suppliers?

What are the general expectations and requirements for suppliers?

Honda North America

N.A. Honda Supplier Substance of Concern Manual Page 1 of 25

4.5.2 Maintaining Part Data ………………………………………………………………………………………………….. 13

4.5.3 Color Parts ........................................................................................................................... 14

N.A. Honda Supplier Substance of Concern Manual Page 3 of 25

N.A. Honda Supplier Substance of Concern Manual Page 4 of 25

2.2 Honda SoC Policy & Parts/Materials/Goods Purchasing Policy

With respect to the purchasing of parts/materials/goods by Honda:

N.A. Honda Supplier Substance of Concern Manual Page 5 of 25

 Past due SoC submissions

2.4 Honda Chemical Substance Management Standard (HCSMS)

3. General Expectations & Requirements

3.2 North America Supplier Substance of Concern Declaration (SSCD)

3.3 Reporting of Conflict Minerals

3.4 Reporting Method

N.A. Honda Supplier Substance of Concern Manual Page 7 of 25

3.4.2 Manual Survey Requests

3.5 Reporting Responsibility

3.5.2 Supply Chain Communication Requirement

3.5.3 Honda Supply Parts

N.A. Honda Supplier Substance of Concern Manual Page 8 of 25

3.6 Requirement Matrix

Purpose Types of Products Supplied to Honda When to submit

Upon signing North American

Material / Substance data

submitted unless requested by

Material / Substance data

input – Mass Production

Manual Chemical Substance Survey - - - - - Upon Request

When the removal of an SoC

Honda International Material Data Upon any change of current

N.A. Honda Supplier Substance of Concern Manual Page 9 of 25

o To comply with regulations and restrictions of SoC throughout the world

4.2 Administrative Requirements

4.2.2 Supplier Contact in SRM

Region Information to be submitted

4.2.3 Communicate IMDS IDs

4.2.4 Communicate changes to IMDS ID or Contact

4.3 MDS Submission Requirement Notification Procedure

4.3.1 Timing of MDS Submission Requirements

N.A. Honda Supplier Substance of Concern Manual Page 10 of 25

4.3.3 Mass Production stage

4.3.4 Due Date Achievement

4.4 Method of MDS Submission Requirement Notification

4.4.2 Confirmation of MDS submission requirement notification

4.4.3 Ongoing MDS Submission Requirements

N.A. Honda Supplier Substance of Concern Manual Page 11 of 25

4.4.5 Revisions to HCSMS

• Understand the revisions to the HCSMS

N.A. Honda Supplier Substance of Concern Manual Page 12 of 25

4.5 Basic MDS Creation Requirements

4.5.1 Using Published Materials

4.5.2 Maintaining Part Data

N.A. Honda Supplier Substance of Concern Manual Page 13 of 25

Weight of Component (X) Max deviation in %

4.5.5 Data Collection