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PPMP20010 Assessment 1 Part B (Project Controls Report) - Briefing Slides

This document provides guidance on completing Assessment 1 Part B which involves a Project Controls Report. It outlines the sections and content required for the report, including controllable categories, event-driven controls, and time-driven controls. Templates and examples are provided, as well as sources of additional information. Students are instructed to complete the report template in the context of a case study and briefing notes provided. The document also includes tutorial questions to help students understand the content.

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waqar ahmad
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117 views15 pages

PPMP20010 Assessment 1 Part B (Project Controls Report) - Briefing Slides

This document provides guidance on completing Assessment 1 Part B which involves a Project Controls Report. It outlines the sections and content required for the report, including controllable categories, event-driven controls, and time-driven controls. Templates and examples are provided, as well as sources of additional information. Students are instructed to complete the report template in the context of a case study and briefing notes provided. The document also includes tutorial questions to help students understand the content.

Uploaded by

waqar ahmad
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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PPMP 20010:

Executing and Closing Projects

Assessment 1 - Part B

Project Controls Report – 15 marks


Outline
• Assessment 1 - Part B 15 Marks
• Project Controls Report template
• Tutorial Questions
• Tutorial Questions (with Answers)
• Project Controls Report – Template –
Briefing Notes
• Assessment 1 (Part A + B) Due Date –
refer to the Unit Profile.
2
Project Controls Report
• The project controls report is a tool used to explain to the
key stakeholders (e.g. project board) how the goals and
objectives of the project will be met. How important items
or deliverables will be captured and managed.
• This report is vital communication tool that is used as the
basis for anticipating and averting problems through the
proper corrective actions.
• Controls are established and then activated either by an
event occurring or a timeframe being met.
• Outputs are generated as a consequence that then
become controllable items managed by the project team.
Project Controls Report - Template
• Refer to the Project Controls Report – Example
Template within Week 6 section in Moodle and
work through it for your practice.
• Project controls report contains the following
sections:
– Controllable Categories
– Event-Driven Controls
– Time-Driven Controls

4
Project Controls Report - Sources

• Controllable Categories
– Managing PRINCE2 2017 - Chapter 11 and Appendix A
– PMBOK 6th Ed – Part 1, Chapters 4.5 - 4.6 & 5-13
• Event-Driven Controls
– Managing PRINCE2 2017 - Chapter 12
– MBOK 6th Ed – Part 1, Chapters 5-13
• Time-Driven Controls
– Managing PRINCE2 2017 - Chapter 12
– PMBOK 6th Ed – Part 1, Chapters 5-13

5
Controllable Categories
• Deliverables (or Products)
– An input or an output, tangible or intangible, can
be described in advance, created and tested
• Status Reports
– Reports on the status of deliverables or products
• Logs
– Daily log, Lessons log, etc.
– Risk register, Issue register, quality register, etc.
Controllable Categories - Examples
Controllable Controllable Item
Category

Deliverable Frame materials delivered on site as per schedule


baseline and quality requirements

Status Repots Monthly progress reports against costs

Logs Risk Register

Issues Exception process for project stage


Event-Driven and Time-Driven Controls
• PRINCE2 provides two types of progress control
throughout the life of a project:
– Event-Driven Controls
– Time-Driven Controls

• Monitoring and reporting requires a time-based


approach, whereas
• Control (decision making) is an event-based activity.
Event-Driven Controls
• Event-driven controls are control mechanisms that are assigned
to control items as a consequence of events that occur within a
project.
• Event-driven control takes place when a specific event occurs.
This could be, for example:
– the milestone report
– the end of a stage report,
– the completion of the Project Initiation Documentation, or
– the creation of an exception report.
– It could also include organizational events that may affect the project,
such as the end of the financial year.
• The management of the events are governed by taking Inputs,
applying Tools and Techniques and generating or updating
Outputs (PMBoK).
Event-Driven Control - Example
From the Project in
s e ction s ab ove From PMBOK

Controllable Item & Input Tool & Output


Category Explanation Techniques

Deliverables Frame • PM Plan • Meetings • Work


materials • Schedule • Risk audit performance
delivered on Baseline • Risk reports
site as per • Reporting assessments • Change
schedule methods • Technical requests
baseline and • Risk performance • PM plan
quality register review updates
requirements • Project
document
updates
Time-Driven Controls
• Time-driven controls are control mechanisms that are
assigned to control items at set times that occur within a
project.
• Time-driven control takes place at predefined periodic
intervals. This could be, for example:
– Monthly highlight reports for the Project Board
– Weekly checkpoint reports showing the progress of a Work
Packages.
– Daily logs
• The management of the events are governed by taking
Inputs, applying Tools and Techniques and generating or
updating Outputs (PMBoK).
Time-Driven Control - Example
From the Project in
From PMBOK
sections above

Controllable Item & Input Tool & Output


Category Explanation Techniques

Status Monthly • PM plan • Variance • PM plan updates


Accounts progress • Cost analysis • Baseline updates
reports baseline • Trend • Project
against cost • Work analysis document
performanc • EVM updates
e data • Project • Lessons learned
• Organisatio software • Process asset
n factors scheduling updates
and tools • Change requests
processes • EVM reports and
forecasts
Assessment 1 – Part B
Project Controls Report
• Project controls report template must be
completed in context of the case study (tender
document) provided within Assessments section
in Moodle.

• Also have a look at the additional briefing notes


provided in the controls report template within
Week 5 section on Moodle.
Tutorial Exercises & Questions
• Attempt the tutorial questions in the class if
time permits.
• Complete any outstanding questions in your
own time / out of class.
• Answers to the tutorial questions are provided
the week after in the Moodle so that you can
track how you went with your answers.

14
Summary
• Assessment 1 - Part B 15 Marks
• Project Controls Report template
• Tutorial Questions
• Tutorial Questions (with Answers)
• Project Controls Report – Template – Briefing
Notes

• Assessment 1 (Part A + B) Due Date – refer to


the Unit Profile.

15

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