Shortcut key
Action Menu Version
equivalent
comments
Ctrl+A Select All None All
Ctrl+B Bold Format, All
Cells, Font,
Font Style,
Bold
Ctrl+C Copy Edit, Copy All
Ctrl+D Fill Down Edit, Fill, All
Down
Ctrl+F Find Edit, Find All
Ctrl+G Goto Edit, Goto All
Ctrl+H Replace Edit, Replace All
Ctrl+I Italic Format, All
Cells, Font,
Font Style,
Italic
Ctrl+K Insert Hyperlink Insert, Excel
Hyperlink 97/2000
Ctrl+N New Workbook File, New All
Ctrl+O Open File, Open All
Ctrl+P Print File, Print All
Ctrl+R Fill Right Edit, Fill All
Right
Ctrl+S Save File, Save All
Ctrl+U Underline Format, All
Cells, Font,
Underline,
Single
Ctrl+V Paste Edit, Paste All
Ctrl W Close File, Close Excel
97/2000
Ctrl+X Cut Edit, Cut All
Ctrl+Y Repeat Edit, Repeat All
Ctrl+Z Undo Edit, Undo All
F1 Help Help, All
Contents and
Index
F2 Edit None All
F3 Paste Name Insert, All
Name, Paste
F4 Repeat last Edit, Repeat. All
action Works while
not in Edit
mode.
F4 While typing a None All
formula, switch
between
absolute/relative
refs
F5 Goto Edit, Goto All
F6 Next Pane None All
F7 Spell check Tools, All
Spelling
F8 Extend mode None All
F9 Recalculate all Tools, All
workbooks Options,
Calculation,
Calc,Now
F10 Activate N/A All
Menubar
F11 New Chart Insert, Chart All
F12 Save As File, Save As All
Ctrl+: Insert Current None All
Time
Ctrl+; Insert Current None All
Date
Ctrl+" Copy Value from Edit, Paste All
Cell Above Special,
Value
Ctrl+' Copy Fromula Edit, Copy All
from Cell Above
Shift Hold down shift none Excel
for additional 97/2000
functions in
Excel's menu
Shift+F1 What's This? Help, What's All
This?
Shift+F2 Edit cell Insert, Edit All
comment Comments
Shift+F3 Paste function Insert, All
into formula Function
Shift+F4 Find Next Edit, Find, All
Find Next
Shift+F5 Find Edit, Find, All
Find Next
Shift+F6 Previous Pane None All
Shift+F8 Add to selection None All
Shift+F9 Calculate active Calc Sheet All
worksheet
Shift+F10 Display shortcut None All
menu
Shift+F11 New worksheet Insert, All
Worksheet
Shift+F12 Save File, Save All
Ctrl+F3 Define name Insert, All
Names,
Define
Ctrl+F4 Close File, Close All
Ctrl+F5 XL, Restore Restore All
window size
Ctrl+F6 Next workbook Window, ... All
window
Shift+Ctrl+F6 Previous Window, ... All
workbook
window
Ctrl+F7 Move window XL, Move All
Ctrl+F8 Resize window XL, Size All
Ctrl+F9 Minimize XL, Minimize All
workbook
Ctrl+F10 Maximize or XL, Maximize All
restore window
Ctrl+F11 Inset 4.0 Macro None in Excel All
sheet 97. In
versions prior
to 97 -
Insert,
Macro, 4.0
Macro
Ctrl+F12 File Open File, Open All
Alt+F1 Insert Chart Insert, All
Chart...
Alt+F2 Save As File, Save As All
Alt+F4 Exit File, Exit All
Alt+F8 Macro dialog Tools, Macro, Excel
box Macros in 97/2000
Excel 97
Tools,Macros
- in earlier
versions
Alt+F11 Visual Basic Tools, Macro, Excel
Editor Visual Basic 97/2000
Editor
Ctrl+Shift+F3 Create name by Insert, All
using names of Name,
row and column Create
labels
Ctrl+Shift+F6 Previous Window, ... All
Window
Ctrl+Shift+F12 Print File, Print All
Alt+Shift+F1 New worksheet Insert, All
Worksheet
Alt+Shift+F2 Save File, Save All
Alt+= AutoSum No direct All
equivalent
Ctrl+` Toggle Tools, All
Value/Formula Options,
display View,
Formulas
Ctrl+Shift+A Insert argument No direct All
names into equivalent
formula
Alt+Down Display None Excel 95
arrow AutoComplete
list
Alt+' Format Style Format, Style All
dialog box
Ctrl+Shift+~ General format Format, All
Cells,
Number,
Category,
General
Ctrl+Shift+! Comma format Format, All
Cells,
Number,
Category,
Number
Ctrl+Shift+@ Time format Format, All
Cells,
Number,
Category,
Time
Ctrl+Shift+# Date format Format, All
Cells,
Number,
Category,
Date
Ctrl+Shift+$ Currency format Format, All
Cells,
Number,
Category,
Currency
Ctrl+Shift+% Percent format Format, All
Cells,
Number,
Category,
Percentage
Ctrl+Shift+^ Exponential Format, All
format Cells,
Number,
Category,
Ctrl+Shift+& Place outline Format, All
border around Cells, Border
selected cells
Ctrl+Shift+_ Remove outline Format, All
border Cells, Border
Ctrl+Shift+* Select current Edit, Goto, All
region Special,
Current
Region
Ctrl++ Insert Insert, All
(Rows,
Columns, or
Cells)
Depends on
selection
Ctrl+- Delete Delete, All
(Rows,
Columns, or
Cells)
Depends on
selection
Ctrl+1 Format cells Format, Cells All
dialog box
Ctrl+2 Bold Format, All
Cells, Font,
Font Style,
Bold
Ctrl+3 Italic Format, All
Cells, Font,
Font Style,
Italic
Ctrl+4 Underline Format, All
Cells, Font,
Font Style,
Underline
Ctrl+5 Strikethrough Format, All
Cells, Font,
Effects,
Strikethrough
Ctrl+6 Show/Hide Tools, All
objects Options,
View,
Objects,
Show
All/Hide
Ctrl+7 Show/Hide View, All
Standard Toolbars,
toolbar Stardard
Ctrl+8 Toggle Outline None All
symbols
Ctrl+9 Hide rows Format, Row, All
Hide
Ctrl+0 Hide columns Format, All
Column, Hide
Ctrl+Shift+( Unhide rows Format, Row, All
Unhide
Ctrl+Shift+) Unhide columns Format, All
Column,
Unhide
Alt or F10 Activate the None All
menu
Ctrl+Tab In toolbar: next None Excel
toolbar 97/2000
Shift+Ctrl+Tab In toolbar: None Excel
previous toolbar 97/2000
Ctrl+Tab In a workbook: None
activate next
workbook
