Sap Fi User Manual Step by Step With Screenshots

SAP User manual Rain Commodities Limited
FI User Manual Branch Accounting
Financial Accounting
User Manual
INDEX
I. General Ledger Posting

II. Cash Journal
III. GL / Customer / Vendor Line Item Display/Change
IV. Bank Payments
V. Bank Receipts
VI. Bank Reconciliation Statement
1.1 G/L Documents

Purpose
You receive G/L account documents that have to be posted manually in the SAP system.
Process Flow
The following describes how G/L account documents are posted in the SAP system.
Common buttons used
To Simulate the Document, Simulation gives the view of the entry without
posting
To Park the entry, the document is saved but not posted
To Temporary Saving of document
To post the document
To Enter
To navigate the screen
1.2 Posting a G/L Account Document

To post a G/L account document, choose the following menu path:
Menu Path Accounting → Financial Accounting → General Ledger →

Posting → Enter G/L Account Document
Transaction Code FB50
1. Enter the following data if it is not already been defaulted by the system:
Field Name User Action and Remarks
Values
Company Code 1000 Rain Commodities Ltd
2. Choose Enter.
To change the company code, choose Edit → Change Company Code.
3. Enter the following basic data:

Values
Document Date Today's date See entry from example
Posting Date Today's date See entry from example
Reference General Posting See entry from example

Currency INR Document currency
4. Enter the following data for the first line item:

Values
G/L Account 540050
D/C S Debit
Amount in Document 1000
Currency
Cost Center 1100MSDT Selling and Distribution
5. Enter the following data for the other line items:

Values
G/L Account 151162
D/C H Credit
Amount in Document 1000 ‘ * ’ this will
Currency automatically pick the
amount from the debit
line items
Value Date Today's date The value date is used
in bank accounts and
bank sub-accounts.
6. To check the document before it is posted, choose Simulate General Ledger View
This enables you to display the document to check if profit Center is updated in both the
line items and to correct it if necessary.
It is necessary to post an expense account to a Cost Center. Profit Center is ‘defaulted’ in

Cost Center. It will pick up Profit Center from Cost Center. There is no need to provide Profit
Center in 2nd line item in this case. It will pick up Profit Center automatically in New GL.
7. To check the document before it is posted, choose Simulate (F9).

This enables you to display the document and to correct it if necessary
8. Choose Post (Ctrl+S).

In the lower area of the screen, the system outputs the message Document xxxxx was posted
in company code 1000, where xxxxx is the sequential document number assigned by the
system.
Document 100000073 was posted in company code 1000.
9. Make a note of the document number.

Display the document

1.3 General Posting

Process Flow

Posting → General Posting
Transaction Code F-02
The first time you carry out this transaction, a dialog box appears prompting you to enter
a company code. Enter the company code required for your G/L account postings. For all
future document entry transactions, the system defaults this company code automatically.
1. Enter the following basic data:

Values
Document Date Today's date See entry from example
Posting Date Today's date See entry from example
Currency INR Document currency
Cost Center Enter the required
cost center
4. In the table, enter the G/L account items with the account number and amount.
You can only enter a document type, exchange rate, translation date, posting
date if you have not yet entered any G/L account items. After you have entered the
first G/L account item, you can no longer change the document currency, company
code, or G/L account. If you want to change data, you must first delete the G/L
account items.
Result
You have entered the G/L account document.
• To post the document, choose Post

• To park the document, choose Park
• To hold the document, choose Hold
Press Enter
Press Enter
‘* ‘And enter, the balance between 40 & 50 will be displayed in the column.
Simulate and post
Document 100000078 was posted in company code 1000

1.4 Displaying a Document

Purpose
You want to display a document. The documents you can display in FI include customer,
vendor, and G/L account documents.
Process Flow
The following procedure describes how to display a document.
1. To display the posted invoice document, choose the following menu path:

Document → Display
2. Enter the following data:

Values
Document Number XXXXXXXXX Enter the number of the
G/L, vendor, or customer
document you made a
note of earlier.
Company Code 1000 Rain Commodities Ltd
Fiscal Year Current year
3. Choose Enter.
1.5 Finding Documents
If you do not know the document number, proceed as follows:
1. Choose Document List

2. Enter the company code, fiscal year, document type, posting date or document entry
date, reference number, and so on as selection parameters.
3. To determine the document number, choose Program → Execute (F8).
4. To choose the required document from the list, select a document and double click
the line item.
The system displays the document overview first. To see the details of a line item, select the
item.
Above fields are the selection criteria or say parameters for the display of document.
On the screen that follows, the posted document is displayed in the document
overview along with all the document header information (such as the document
number, posting date, invoice date, and the individual posting lines) including the
input tax line, which is posted automatically. In the document header (Reversal
document for), you can see the original invoice document number that was reversed
with this document.
Double-click one of the posting lines (or choose the magnifying glass icon) to display
the details for that posting line.
You can then choose Display <-> Change (Shift+F1) to switch to the change mode
and change certain details in the document, such as the terms of payment.
The document header (F5) of the reversal document contains the number of the
reversed invoice document. The document header (F5) of the invoice document
contains the number of the reversal document and the reversal reason.
Double-click item 1. The document reversal date (in the Clearing field)
and the reversal document number (clearing document) are displayed in
the vendor item in the detail screen.
You cannot change vendor or G/L accounts, amounts, tax amounts, or tax
codes. If you detected an error when posting the document, you have to reverse it.
The default value for the document number is the document number from the document
processed last. The default company code is the company code that you used in the previous
function.
Change of doc number viewing details of line item
Change mode of doc. Click this to view the reversal doc
Header If doc is posted in Forex then click it, change into INR
Header
1.6 Changing Documents
The system prevents the data in certain fields of a posted document from being changed.
These are such fields as the posting amount, account, posting key, fiscal year, and tax
amount. Because they have updated certain account balances during posting, these fields
cannot be changed.
Procedure

Document → Change
1. The Change Document: Initial Screen appears.
2. Enter the document number, the company code, and the fiscal year.
3. Choose Continue.
The Change Document: Overview screen appears.
4. You may use any of the following editing options:

o To edit the document header, choose Goto → Document header. In the

document header you can only change two fields: Reference and Document
header text.
These two fields can be changed
o To change a line item, select the item concerned and double-click on it, or
choose it via Edit → Select header/item. You can change the fields that are
highlighted.
For Line items these two fields can be changed
5. Save your changes using Document → Save

1.7 Reversing a Document – Individual Reversal

Purpose
You can reverse a document that has been created in Financial Accounting.
Process Flow

Document → Reverse → Individual Reversal
1. In the Reverse Document: Header Data screen, enter the required data.
Field Name Description R/O/C User Action and Values Remarks

Document Number R Enter document number G/L, customer,
or vendor
account number
Company Code R 1000
Fiscal Year R Current year
Reversal Reason R 01 Reversal in
current period
2. Save / post (Ctrl+S) your entries.
If you do not enter a posting date, the document is posted under today’s date.
You can use the search help function to find the number of the document to be
reversed if you have forgotten it. To do this, choose Document List/Find Documents
(F6).
You can display the document again to check it before you reverse it. To do so,
choose Display before Reversal (F5).
Choose Post (Ctrl+S) to post the reversal document.

The system displays the message Document XXXXXXXXX was posted in company code
1000. Make a note of the document number.
Note that a document that has been reversed cannot be reversed a second
time.
Result
When you save your entries, the system reverses the source document. Depending on which
reason for reversal you chose, a new document is posted in order to clear the transaction
figures or the transaction figures are simply saved again (actual reversal).
Find Document using document lists as described above
Document to be reversed
Click Display before reversal to make a check before reversing the document
After then come back and click Save
A green message will come - Document XXXXXXXX was posted in company code 1000.
1.8 Parking Documents
Use
You can use document parking to enter and store (park) incomplete documents in the SAP
System without carrying out extensive entry checks. Parked documents can be completed,
checked, and then posted at a later date.
When documents are parked, data (for example, transaction figures) is not updated.
Comparison
In contrast to document parking, the holding documents function is merely designed to allow
you to interrupt your work on a document and temporarily save the data you have entered so
far until you can resume posting.
Enter T.Code FB60
Simulate the entry

Press Park to Park the document
Document 1900000006 1000 was parked
1.9 Displaying Parked Documents
Process Flow
Menu Path Accounting → Financial accounting → General ledger 0→

Document → Parked documents → Display
Transaction Code FBV3
Features
You can display parked documents individually, using a list, or using the line item display
function. To display them in the line item display, you must select the parameter Parked
documents.
You can display changes to parked documents both before and after they have been posted.
You can also display the original parked document after you change the document number.
Execute (F8)
1.10 Changing Parked Documents
Use
You can change a parked document and complete it step by step. A large number of header
and item fields can be changed during this process, including the amounts.
However, you cannot change the currency and company code.
Process Flow
Menu Path Accounting → Financial accounting → General ledger0→

Document → Parked documents → Change
If you know the document number, enter the company code, document number, and
fiscal year.
If you do not know the document number, choose Document → List. On the selection
screen that follows, enter the appropriate selection criteria and choose Execute. The
system generates a list with the required documents. Select the required document
and double click.
1. To process the document header, from FBV2 screen select Document -> Change
Header Data.
If you want to change an item, first select this item. The fields you can change are
highlighted on the screen. You can add new line items.
Press Enter
Here you can change the header level items – for FB50 Parked documents
Make the appropriate changes and post the document.
The document will get posted in the same number.

1.11 Deleting Parked Documents
Process Flow

Document → Parked Documents Post/Delete
1. If you know the document number, enter the company code, document number, and
fiscal year and choose ENTER.
If you do not know the document number, or if you want to delete more than one
document, choose Document List. On the selection screen that follows, enter the
appropriate selection criteria and choose Execute. The system then generates a list
containing the documents that match these criteria.
2. Select the required document(s) and then choose Document Delete.

Enter Yes to Delete the parked document
You cannot reuse the document number of a deleted document.
1.12 Displaying Changes to Parked Documents
Process Flow

Document → Parked Documents → Display Changes
Changes to parked documents are logged and can be displayed both before and after
the document is posted.
• Enter the document number and choose ENTER.

Double click on the text and the system displays any changes that have been made
1.13 Posting Parked Documents
Process Flow

Document → Parked Documents → Post/Delete
Using the standard transaction, you can post parked documents individually our using a list
selection. If you post several parked documents using a list, the system issues a list when you
have finished. This list details which documents were successfully posted.
From this list, you can then carry out any necessary post-processing to parked documents
that could not be posted due to missing information such as a cost accounting assignment.
FBCJ: Cash Journal – Petty Cash Book

Posting → Cash Journal Posting
Transaction Code FBCJ
1. Select Display period: Today, This Week or Current Month or period selection.
Today
This Week
Current Month
Select from & to Dates
2. Change Cash journal: Click ‘Change Cash Journal’ Button
Click on Cash Journal

Select the required Cash Journal from the list displayed.
3. Enter Cash Payments
Enter the posting Date
Select the Cash Payments tab

Select the Business transaction
Enter the Amount
Enter the Narration in Text Column
Scroll the screen to enter other information

Enter Cost Center. Profit Center will entered automatically

After entering all the information Press “Enter” The following screen will appear
To save the Transaction

Select the ROW and then save the entry
Then the following screen will appear:
Status of Red Indicator: Entered the transaction but not saved/Posted the transaction in
system
Status of Yellow Indicator: Saved the transaction Select Post to post Doc
Enter the Cash receipts: Enter Bank receipts:

Select the cash receipts TAB Select the Check receipts Tab
“DO THE SAME AS FOR CASH PAYMENTS FOR CASH RECEIPTS/CHECK RECEIPTS”
After saving the transaction you can take the print of the cash payment or receipt.
Print Cash voucher
Select the required entry or entries to print:
Click on receipt
The following screen will appear:

Print Cash Journal:
Before printing cash journal check/ select the Period to be printed as explained above
Click on Print Cash Journal
Result: Cash Journal Printable screen:

Displaying / Changing Line Items, Balance

Procedure
1. Call up the transaction as follows:
Menu Path Accounting → Financial Accounting → General Ledger /

Customers / Vendors → Account → Display/Change Items
Transaction Code FBL1N, FBL3N, FBL5N
General Ledger – FBL3N
Open items – It shows the open items for accounts having Open line management active
Cleared items – It shows the cleared items for accounts having Open line management
active
This check box shows all the items in the GL account (i.e. open + cleared items)
Customers - FBL5N
Options: Type
1) Normal Items : Displays normal line items for the account
2) Special G/L : Displays line items having the nature of special GL
3) Noted Items : Displays noted items contained in the account
4) Parked Items : Displays parked items
5) Vendor Items : Displays the vendor items for the customer
2. In the Line Item Display screen, enter the required data.
Field Description R/O/C User Action and Values Remarks

Name
Customers Account O Enter the SAP code If particular code
is not entered,
system will
display for all
the accounts
Company Code R 1000
Open Items / Cleared O Mark the appropriate check
Items / All Items box
Line items can be generated based on the parameters provided.

3. Choose Execute (F8).
If you choose All Items, the system displays all the account items. You can also choose to
display only open items or cleared items.
Select Layout
Sub-Total
Save Layout
Set Filter
Red button shows open items

Green button shows cleared items
Same is for Vendors - FBL1N
4. In the Line Item Display screen, enter the required data.

Name
Vendors Account O Enter the SAP code If particular code
is not entered,
system will
display for all
the accounts
Company Code R 1000
Open Items / Cleared O Mark the appropriate check
Items / All Items box
Line items can be generated based on the parameters provided.

5. Choose Execute (F8).
If you choose All Items, the system displays all the account items. You can also choose to
display only open items or cleared items.
Red button shows open items

Green button shows cleared items
To go to the clearing transaction, proceed as follows:

Clearing Transactions
Proceed as follows to change the document:

1. Select the line item you want to change by clicking the box at the start of the row.
2. Choose Change Document
3. On the Change Document: Line Item xxx screen, make the required changes to the line
item. Note that you cannot change all of the fields. For example, you cannot change
additional account assignments or the amount.
4. Save your entries.
Result
The line items of an account are displayed. You can now make changes to the document line
items.
Save the changes in the line item

Displaying Balances
Use
Displaying Customer / Vendor account balances.
Prerequisite
The customer account contains items.
Procedure
1. Call up the transaction as follows:
Menu Path Accounting → Financial Accounting → Customers → Account →
Display Balances
Transaction Code FD10N / FK10N
2. In the Customer Balance Display screen, enter the required data.

Name
Customer Account R Enter necessary SAP code
Company Code R 1000
Fiscal Year R Current year
Choose Execute (F8)

Customer Account Balance
To view Special GL
Double-click in the line to see line display

Bank Transactions
Posting an Invoice
Purpose
You receive vendor invoices that must be posted manually in FI in SAP system. If an invoice
has been posted to the wrong account or with the wrong amount, you have to reverse this
invoice.
Process Flow
1. Access the activity using one of the following navigation options:

Menu path Accounting → Financial Accounting → Vendors → Document
Entry → Invoice
Transaction code FB60
2. Enter the following data if the company code 1000 is not defaulted in the system:
Field name User action and Comment
values
Company Code 1000
3. Choose Enter.
To change the company code, choose Edit → Change Company Code.

4. Enter the following basic data on the Enter Vendor Invoice: Company Code 1000 screen:
values
Vendor 140002 Batthina Transporter
Invoice Date Vendor Invoice Date of the vendor invoice

Date
Posting Date Today’s date Posting date in the SAP system
Reference USER MANUAL-1 Vendor’s invoice number
Amount 10000 Invoice amount
Currency INR Document/invoice currency
Bus.Place/SectionCode 1000/1000 Section Code(For TDS)
Text Transportation Enter the text as a reference
Withholding Tax Tab The Withholding Tax Type / W/Tax Code
defaulted from the Vendor Master Record
Name of W/hld.Tx Type INV-TDS Example - Withholding tax type - Tax
SEC.194C Deduction at the time of invoice posting has
been defaulted from the vendor master record
W/tax Code BA,BC,BD,BE,BF, Example - Inv - Contractors 194C 2%. If the
BH,BI,BJ invoice is subject to withholding tax keep the
Withholding Tax code on invoice posting.
If the services / supplies are not relevant for

TDS remove withholding tax code
BA,BC,BD,BE,BF,BH,BI,BJ
Enter vendor master number Click this to view vendor master To view Line Items
Enter Section Code in case of WT

Enter vendor bill number as reference
Put Baseline date in Payment TAB

Enter the Withholding tax codes in the Whtx tab; delete the code if it is not applicable.
By default system will delete the payment tax code as per the rule: - Withholding tax
has to be deducted at invoice or payment whichever is earlier.
Line Item Details: -

5. Enter the following data for the item:
values
G/L Acct 540060 Freight Outward
D/C Debit Select Debit or Credit
Amount in Doc. Curr. * Enter the amount
Text + Updated automatically
Cost Center 1400BBLR Choose the Cost center
6. To check the document before it is posted, choose Simulate (F9).
This enables you to display the document, including the Withholding Tax to be posted,
on the screen. If required, you can edit the line items by using the Reset pushbutton.
Enter Reset button in case changes have to be entered in the document.
7. Choose Post or (Ctrl+S).
Document XXXXXXXX was posted in Company Code 1000
Go by T-code FB03 for view of the document entered.

Posting an Outgoing Payment
Process Flow
SAP R/3 menu Accounting → Financial Accounting → Vendors → Document

Entry → Outgoing Payment → Post
On the Post Outgoing Payments: Header Data screen, make the following entries
Field name Description R/ User action Comment

O/ and values
C
Document Document Date R Today’s date Enter the document date
Date
Posting Date Posting date of R Today’s date Enter the document posting date
the document
Document Document type to R KZ – Vendor Defaulted by the system
Type be used Payment
Company Company Code R 1000
Code
Currency Document R INR Document Currency
currency
Rate Rate O If rate is different mention here( Eur,
Gbp, Usd)
Reference Reference O User Manual Enter invoice reference of party
Doc. Header Document O Payment to Enter common text for all line items in
Text Header Text Vendor the document
Clearing Text Text for the O This text will be transferred to the
clearing line item clearing line item
Bank Data
Account Bank Account R
Amount Amount to be O 1 Put Re.1 as notional amount
paid
Value Date Value date R Date of check Date used by bank sub-accounts
Text Line item text O Payment to
Vendor
Open Item Selection
Account Vendor Account R 140002 Vendor Account to whom outgoing
Number payment is to be made
Account Type Account type R K Account Type of the Account assigned
Standard OIs Type of Open X Activate Default Standard OIs check box is
Items (By Default) activated.
Here give bank sub-account – outgoing check
Standard – Re. 1/- to be entered Value date is used for bank-check issued date
Open Line
Function in open line selection screen :
Account:- Vendor SAP number
Account type: K – for vendor Special G/L indicator – Enter special g/l e.g. A in case
open
Items in special gls have to be selected and cleared.
Click Process open items
Click on Charge off Diff.

Double – Click the line item and enter the amount
Note: - Amount is Rs 9,767.00 (Gross Less TDS)
Now go back and change the amount as displayed in editing status window
Now Document Simulate
Post the document

Create Check Information
Process Flow
SAP R/3 menu Accounting → Financial Accounting → Accounts Receivable →

Environment → Check Information → Create
Transaction Code FCH5

O/ and values
C
Payment Payment R SAP Document Enter the document number
Document Document No. No.
No.
Paying Paying Company R 1000
Company Code
Code
Fiscal Year Fiscal Year R 2009
House Bank Bank From which R ICICI
check is issued
Account ID Banks Account R 4527
ID as per SAP
Check Check number R 00013
Number
Press Enter
Press Save
Check 1000 ICICI 4527 00013 created manually

Display Check Information
Process Flow
SAP R/3 menu Accounting → Financial Accounting → Accounts Receivable →

Environment → Check Information → Create
Transaction Code FCH1

O/ and values
C
Paying Issuing Company R 1000 Enter the document number
Company
Code
House Bank Bank Name R ICICI
Account ID Bank Account ID R 4527
Check Cheque Number R 00013
Number
Cheque Number
1.14 Down Payment Processing
Process Flow

Entry → Down Payment → Down Payment

O/ and values
C
Date
the document
Document Document type to R KZ – Vendor Defaulted by the system
Code
currency
Gbp, Usd)
Reference Reference O Enter invoice reference of party
Vendor
Account Vendor Code R 140002
Special G/L Sp. G/L Ind. R A Mention Special G/L indiactor
ind
Bank Data
Account Bank Account R 151002
Amount Amount to be O 100000
paid
Value Date Value date R Date of check Date used by bank sub-accounts
Text Line item text O Advance
Payment
Select Request (if any) or Enter
Mention Profit Center if not entered while creating request
Press Enter
Enter Due on Date

If the entry is correct post the document.
Display the document after posting

‘Goto’ document in menu bar & select display or Run FB03 by giving document number
Clear Vendor Down Payment

Entry → Down Payment → Clearing

O/ and values
C
Date
the document
Document Document type to R KA – Vendor Defaulted by the system
Code
currency
Gbp, Usd)
Reference Reference O Enter invoice reference of party
Vendor
Account Vendor Code R 140002
Relevant
invoice
Invoice Invoice No O Invoice number
if any
Fiscal Year Year O 2009
Text Line item text O Transfer of
down payment
Select process down pmnts Tab Mention invoice No. if any
Press Enter
Enter amount to transfer from Sp. GL to Normal account in transfer posting field. Simulate
If the entry is correct post the document

Display the document after posting
Goto document in menu bar & select display or Run FB03 by giving document number
Bank Receipts
Cheque / DD Receipts
Process Flow
Transaction Code ZFIDD
Field name Description R/ User action and Comment

O/ values
C
Actual Actual Receipt R Click ‘Actual Receipt’
Receipt Button
Company R 1000
Code
Posting Date Posting date of the R Today’s date Enter the document posting
document date
Profit Center Profit Center of the R 1010000 Select the relevant Profit
HO / Branch Center of the Branch / HO
Nature of Select the nature of R CMS Select relevant option
Deposit Deposit
Depositing Select the Bank in R ICICI Bank Select relevant bank
Bank which the
instrument is
deposited
Customer Enter Customer R See Example Below
number
DD / Cheque Enter DD / Cheque R See Example Below
Number Number
DD / Cheque Enter DD / Cheque R See Example Below
Date Date
DD / Cheque Enter DD / R See Example Below
Amount Cheque Amount
Bank Name Enter Bank Name R See Example Below
and Branch and Branch
Nature of Enter whether R See Example Below
Instrument Cheque / DD
Receipt Enter whether the R See Example Below
Nature instrument is
towards Original
Payment or
Repayment
Cheque Enter whether the R See Example Below
Nature cheque is from
Local / Outstation
Bank
Scroll Right
Press Submit
Accounting documents will be generated

Bank Reconciliation Statement

Functionality
This transaction is used by the Treasury department to ‘MANUALLY’ enter Bank Statements
into the system.
Scenario
You have received Bank Statements from your bank and wish to enter them into the SAP
system.
Requirements
A copy of the Bank Statement, the Bank Key, the Bank Account Number, the Statement
Number
Menu Path Accounting → Financial Accounting → Banks → Incomings → Bank

Statement → FF67 - Manual Entry
Transaction Code FF67 - Manual Entry
1. Double Click on FF67 - Manual Entry
Note: The pop up appears when you start the transaction for the first time. This
setting is one time. Nevertheless you can still access the settings by clicking on
Settings → Specifications
2. Click on to select it.
3. Update the following fields:
Field Name Description Values

Start variant The account assignment RAIN1
variant for entry of the bank
statement. This variant
decides for the fields
available for entry e.g.
Customer code, vendor
code, reference field
Processing type Field which controls whether 4
postings via batch input are
carried out online or as a
background job.
4. Click Continue

Company code Company code 1000
House Bank House Bank ICICI
Account ID Account ID 4527
6. Click on in case this is not the first statement.
7. Double click on
8. Click on the last statement which was posted, in this case it is Statement no 1
9. Click on
Note: By following steps 6 to 9, the House bank, account id, last closing balance
(as opening balance) gets copied as well as the new statement number 2 gets
updated automatically. In case where you are updating the bank statement for the
first time, you have to update manually the following fields:- House bank, Account
id, Statement number, Statement date, Currency, Beginning balance, Ending
balance.

Ending balance Description of the Ending
balance. 20000
Posting date Date that the business
transaction occurred
11. Click on
12. Click for possible entries
13. Select 1000 – ICICI Incoming receipt

Value date Today's date See Example above
Amount Amount of the line item See Example above
Bank refer. Comments See Example above
Allocation Check number See Example above
Document No SAP Document number See Example above

15. Click
16. Click Save .
Since the above report shows that there are errors in posting we need to re process the items
entered in previous transaction. The same can be on account of cheque number / amount
field does not match with the payment / receipt document in SAP.
Menu Path Accounting → Financial Accounting → Banks → Incomings → Bank

Statement → BANK_STATEMENT - Reprocess
Transaction Code FEBA
Press Enter and Continue

• Select related statement and double click on it
• Shows all items in the statement with status (Posted (or) to be posted)
• Select line items to be posted, double click on it to post with correct assignment
• Complete all to be posted documents by posting with corrections.

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SAP User manual Rain Commodities Limited

FI User Manual Branch Accounting

I. General Ledger Posting

1.1 G/L Documents

Common buttons used

To Park the entry, the document is saved but not posted

To Temporary Saving of document

To post the document

To navigate the screen

1.2 Posting a G/L Account Document

Menu Path Accounting → Financial Accounting → General Ledger →

To change the company code, choose Edit → Change Company Code.

3. Enter the following basic data:

Reference General Posting See entry from example

4. Enter the following data for the first line item:

5. Enter the following data for the other line items:

Field Name User Action and Remarks

It is necessary to post an expense account to a Cost Center. Profit Center is ‘defaulted’ in

7. To check the document before it is posted, choose Simulate (F9).

8. Choose Post (Ctrl+S).

Document 100000073 was posted in company code 1000.

9. Make a note of the document number.

Display the document

1.3 General Posting

Menu Path Accounting → Financial Accounting → General Ledger →

1. Enter the following basic data:

Field Name User Action and Remarks

You have entered the G/L account document.

• To post the document, choose Post

Simulate and post

Document 100000078 was posted in company code 1000

1.4 Displaying a Document

Menu Path Accounting → Financial Accounting → General Ledger →

2. Enter the following data:

Field Name User Action and Remarks

Fiscal Year Current year

1.5 Finding Documents

If you do not know the document number, proceed as follows:

1. Choose Document List

3. To determine the document number, choose Program → Execute (F8).

Change of doc number viewing details of line item

Change mode of doc. Click this to view the reversal doc

1.6 Changing Documents

Menu Path Accounting → Financial Accounting → General Ledger →

1. The Change Document: Initial Screen appears.

The Change Document: Overview screen appears.

4. You may use any of the following editing options:

o To edit the document header, choose Goto → Document header. In the

These two fields can be changed

For Line items these two fields can be changed

5. Save your changes using Document → Save

1.7 Reversing a Document – Individual Reversal

Menu Path Accounting → Financial Accounting → General Ledger →

Field Name Description R/O/C User Action and Values Remarks

2. Save / post (Ctrl+S) your entries.

Choose Post (Ctrl+S) to post the reversal document.

Find Document using document lists as described above