Getting Familiar With Microsoft Word 2007 For Windows

Getting Familiar with Microsoft Word 2007 for Windows
Writing letters, resumes, flyers and other documents is essential to both work and personal life. Writing involves
producing the first draft, checking for spelling, grammar and other errors, and editing the content. Word processing
software makes the entire writing process quick and simple. A word processor allows you to write the draft, easily
make the necessary changes and save the document to a file.
Note: Your screen will probably not look exactly like the screen shown. In Word 2007, how a window displays
depends on the size of your window, the size of your monitor, and the resolution to which your monitor is set.
Resolution determines how much information your computer monitor can display. If you use a low resolution, less
information fits on your screen, but the size of your text and images are larger. If you use a high resolution, more
information fits on your screen, but the size of the text and images are smaller. Also, Word 2007, Windows Vista, and
Windows XP have settings that allow you to change the color and style of your windows.
The Microsoft Office Button
In the upper-left corner of the Word 2007 window is the Microsoft Office button. When you click the button, a menu
appears. You can use the menu to create a new file, open an existing file, save a file, and perform many other tasks.
The Quick Access Toolbar
Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar provides you with access
to commands you frequently use. By default Save, Undo, and Redo appear on the Quick Access toolbar. You can use
Save to save your file, Undo to rollback an action you have taken, and Redo to reapply an action you have rolled
back.
The Title Bar
Next to the Quick Access toolbar is the Title bar. The Title bar displays the title of the document on which you are
currently working. Word names the first new document you open Document1. As you open additional new
documents, Word names them sequentially. When you save your document, you assign the document a new name.
The Ribbon
You use commands to tell Microsoft Word what to do. In Microsoft Word 2007, you use the Ribbon to issue commands. The
Ribbon is located near the top of the screen, below the Quick Access toolbar. At the top of the Ribbon are several tabs; clicking a
tab displays several related command groups. Within each group are related command buttons. You click buttons to issue
commands or to access menus and dialog boxes. You may also find a dialog box launcher in the bottom-right corner of a group.
Clicking the dialog box launcher gives you access to additional commands via a dialog box.
The Ruler
The ruler is found below the Ribbon.
You can use the ruler to change the format of your document quickly. If your ruler is not visible, follow the steps listed here:
1. Click the View tab to choose it.

2. Click the check box next to Ruler in the Show/Hide group. The ruler appears below the Ribbon.
The Text Area

Just below the ruler is a large area called the text area. You type your document in the text area. The blinking vertical line in the
upper-left corner of the text area is the cursor. It marks the insertion point. As you type, your text displays at the cursor location.
The horizontal line next to the cursor marks the end of the document.
The Vertical and Horizontal and Vertical Scroll Bars
The vertical and horizontal scroll bars enable you to move up, down, and across your window simply by dragging the
icon located on the scroll bar. The vertical scroll bar is located along the right side of the screen. The horizontal scroll
bar is located just above the status bar. To move up and down your document, click and drag the vertical scroll bar up
and down. To move back and forth across your document, click and drag the horizontal scroll bar back and forth. You
won't see a horizontal scroll bar if the width of your document fits on your screen.
The Status Bar

The Status bar appears at the very bottom of your window and provides such information as the current page and the
number of words in your document. You can change what displays on the Status bar by right-clicking on the Status
bar and selecting the options you want from the Customize Status Bar menu. You click a menu item to select it. You
click it again to deselect it. A check mark next to an item means it is selected.
Understanding Document Views
Print Layout - shows the document as it will look when it is printed.

Full Screen Reading Layout -formats your screen to make reading your document more comfortable.
Web Layout - enables you to see your document as it would appear in a browser such as Internet Explorer.
Outline View - displays the document in outline form. You can display headings without the text. If you move a
heading, the accompanying text moves with it.
Draft View - is the most frequently used view. You use Draft view to quickly edit your document.

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Getting Familiar with Microsoft Word 2007 for Windows

The Microsoft Office Button

The Quick Access Toolbar

The Title Bar

1. Click the View tab to choose it.

The Text Area

The Status Bar

Understanding Document Views

Print Layout - shows the document as it will look when it is printed.

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