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Functions Module

This document contains code for three functions used to create and share PDF documents from Excel workbooks. The first function, RDB_Create_PDF, takes a workbook object, file path, and other parameters to export the workbook as a PDF. The second function, RDB_Mail_PDF_Outlook, is used to email the generated PDF using Outlook with options for recipients, subject, body, and attachments. The third function, Create_PDF_Sheet_Level_Names, creates a PDF containing only the sheets in a workbook that have a specific named range, and returns the file path if successful.

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mts almuttaqin
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97 views

Functions Module

This document contains code for three functions used to create and share PDF documents from Excel workbooks. The first function, RDB_Create_PDF, takes a workbook object, file path, and other parameters to export the workbook as a PDF. The second function, RDB_Mail_PDF_Outlook, is used to email the generated PDF using Outlook with options for recipients, subject, body, and attachments. The third function, Create_PDF_Sheet_Level_Names, creates a PDF containing only the sheets in a workbook that have a specific named range, and returns the file path if successful.

Uploaded by

mts almuttaqin
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as TXT, PDF, TXT or read online on Scribd
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Attribute VB_Name = "FunctionsModule"

Option Explicit

'The code below are used by the macros in the other two modules
'Do not change the code in the functions in this module

Function RDB_Create_PDF(Source As Object, FixedFilePathName As String, _


OverwriteIfFileExist As Boolean, OpenPDFAfterPublish As
Boolean) As String
Dim FileFormatstr As String
Dim Fname As Variant

'Test If the Microsoft Add-in is installed


If Dir(Environ("commonprogramfiles") & "\Microsoft Shared\OFFICE" _
& Format(Val(Application.Version), "00") & "\EXP_PDF.DLL") <> "" Then

If FixedFilePathName = "" Then


'Open the GetSaveAsFilename dialog to enter a file name for the pdf
FileFormatstr = "PDF Files (*.pdf), *.pdf"
Fname = Application.GetSaveAsFilename("", filefilter:=FileFormatstr, _
Title:="Create PDF")

'If you cancel this dialog Exit the function


If Fname = False Then Exit Function
Else
Fname = FixedFilePathName
End If

'If OverwriteIfFileExist = False we test if the PDF


'already exist in the folder and Exit the function if that is True
If OverwriteIfFileExist = False Then
If Dir(Fname) <> "" Then Exit Function
End If

'Now the file name is correct we Publish to PDF


On Error Resume Next
Source.ExportAsFixedFormat _
Type:=xlTypePDF, _
FileName:=Fname, _
Quality:=xlQualityStandard, _
IncludeDocProperties:=True, _
IgnorePrintAreas:=False, _
OpenAfterPublish:=OpenPDFAfterPublish
On Error GoTo 0

'If Publish is Ok the function will return the file name


If Dir(Fname) <> "" Then RDB_Create_PDF = Fname
End If
End Function

Function RDB_Mail_PDF_Outlook(FileNamePDF As String, StrTo As String, _


StrCC As String, StrBCC As String, StrSubject As
String, _
Signature As Boolean, Send As Boolean, StrBody As
String)
Dim OutApp As Object
Dim OutMail As Object
Set OutApp = CreateObject("Outlook.Application")
Set OutMail = OutApp.CreateItem(0)

On Error Resume Next


With OutMail
If Signature = True Then .Display
.To = StrTo
.CC = StrCC
.BCC = StrBCC
.Subject = StrSubject
.HTMLBody = StrBody & "<br>" & .HTMLBody
.Attachments.Add FileNamePDF
If Send = True Then
.Send
Else
.Display
End If
End With
On Error GoTo 0

Set OutMail = Nothing


Set OutApp = Nothing
End Function

Function Create_PDF_Sheet_Level_Names(NamedRange As String, FixedFilePathName As


String, _
OverwriteIfFileExist As Boolean,
OpenPDFAfterPublish As Boolean) As String
'This function will create a PDF with every sheet with
'a sheet level name variable <NamedRange> in it
Dim FileFormatstr As String
Dim Fname As Variant
Dim Ash As Worksheet
Dim sh As Worksheet
Dim ShArr() As String
Dim s As Long
Dim SheetLevelName As Name

'Test If the Microsoft Add-in is installed


If Dir(Environ("commonprogramfiles") & "\Microsoft Shared\OFFICE" _
& Format(Val(Application.Version), "00") & "\EXP_PDF.DLL") <> "" Then

'We fill the Array with sheets with the sheet level name variable
For Each sh In ActiveWorkbook.Worksheets
If sh.Visible = -1 Then
Set SheetLevelName = Nothing
On Error Resume Next
Set SheetLevelName = sh.Names(NamedRange)
On Error GoTo 0
If Not SheetLevelName Is Nothing Then
s = s + 1
ReDim Preserve ShArr(1 To s)
ShArr(s) = sh.Name
End If
End If
Next sh
'We exit the function If there are no sheets with
'a sheet level name variable named <NamedRange>
If s = 0 Then Exit Function

If FixedFilePathName = "" Then

'Open the GetSaveAsFilename dialog to enter a file name for the pdf
FileFormatstr = "PDF Files (*.pdf), *.pdf"
Fname = Application.GetSaveAsFilename("", filefilter:=FileFormatstr, _
Title:="Create PDF")

'If you cancel this dialog Exit the function


If Fname = False Then Exit Function
Else
Fname = FixedFilePathName
End If

'If OverwriteIfFileExist = False we test if the PDF


'already exist in the folder and Exit the function if that is True
If OverwriteIfFileExist = False Then
If Dir(Fname) <> "" Then Exit Function
End If

Application.ScreenUpdating = False
Application.EnableEvents = False

'Remember the ActiveSheet


Set Ash = ActiveSheet

'Select the sheets with the sheet level name in it


Sheets(ShArr).Select

'Now the file name is correct we Publish to PDF


On Error Resume Next
ActiveSheet.ExportAsFixedFormat _
Type:=xlTypePDF, _
FileName:=Fname, _
Quality:=xlQualityStandard, _
IncludeDocProperties:=True, _
IgnorePrintAreas:=False, _
OpenAfterPublish:=OpenPDFAfterPublish
On Error GoTo 0

'If Publish is Ok the function will return the file name


If Dir(Fname) <> "" Then
Create_PDF_Sheet_Level_Names = Fname
End If

Ash.Select

Application.ScreenUpdating = True
Application.EnableEvents = True
End If
End Function

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