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Top Project Management Interview Questions and Answers

This document provides an overview of common interview questions for project management roles and suggestions for effective answers. It discusses 17 questions in various categories such as dealing with challenges, communication, integrity, decision making, customer focus, team leadership, risk management, and ensuring projects stay on track. Overall, the document serves as a useful guide for preparing for project management interviews by understanding the types of questions that may be asked and framing responses that highlight relevant skills and experiences.

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178 views4 pages

Top Project Management Interview Questions and Answers

This document provides an overview of common interview questions for project management roles and suggestions for effective answers. It discusses 17 questions in various categories such as dealing with challenges, communication, integrity, decision making, customer focus, team leadership, risk management, and ensuring projects stay on track. Overall, the document serves as a useful guide for preparing for project management interviews by understanding the types of questions that may be asked and framing responses that highlight relevant skills and experiences.

Uploaded by

AI
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Top Project Management Interview Questions And

Answers
intellipaat.com/blog/interview-question/top-project-management-interview-questions-answers

1. What are the key challenges you faced in your industry and
how did you tackle them?
First let us compare Project Management with Operations management:

Criteria Project Management Operations Management

Deadline Yes No
oriented

Key feature Introduces change Keeps the business going

Type of work Unique Repetitive

Budget Depends on tasks Usually fixed

This question will test your knowledge of your industry and its relevant challenges. You
should speak of the challenges that you faced as per your personal experience. Your
answer should reveal your industry domain knowledge, what are important challenges,
and their most appropriate solutions. All this is important from the perspective of a
project manager and this is what is expected from you when you are answering a
question of this type.

2. Describe the communication challenges that you faced in


your last project?
As a project manager you need to communicate your ideas to the entire team. So this
question will test your knowledge of how you handled your project in your last stint. You
can talk about something which was challenging when it comes to communicating with
your team members. It could be when you had a face to face meeting or via any online
channels of communication. You have to analyze why such a challenge occurred, what
are the reasons for it and how did you overcome this challenge of communication gap in
the project team.

3. How strong is your integrity to the project and the


company?
Organizations are looking for somebody who is trustworthy and has a certain kind of
integrity to the project and the organization. You have to explain about your integrity,
honesty, consistency to the job role and the wider role in the organization. The reason
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why enterprises think this is important because you will directly be the face of the
organization, will handle a lot of the money and resources of the organization and so on.

4. What is the way in which you communicate bad news?


Through this question the interviewer wants to see how you will be handling bad news.
You have to be clear about how you deliver the news, whether you will be upfront,
whether you understand how the bad news affects the various stakeholders and so on.

5. How do you manage employees who are having some sort


of issues?
Through this question, the interviewer would like to check your problem-solving skills.
You have to be clear about how you would be handling the team. As a leader you have to
ensure that your team members are happy at workplace, if they have any issues then
you need to find out the root cause of the problem and ensure that the workplace
environment is always congenial to work.

6. Give an account of a situation wherein you have kept your


promise even though it was difficult?
Being a project manager is all about handling multiple tasks, delegating authority and
ensuring that the results are achieved. Along this path, sometimes it is difficult to fulfill
some promises. You have to give a clear account of the situation when you faced such a
situation, how you handled your responsibilities and still kept your promise even though
it was difficult.

7. Tell us about when your decision backfired and what you


learnt from it?
This type of questions are asked to see how you handle failures. No matter how good
you are, failure is a part of every project manager’s life. So instead of hiding anything, be
upfront about the project in which your decision backfired and explain how you learnt
from it. You have to explain the reason why it failed and how you became a better
decision-maker since then.

8. Explain how did you take customer orientation into


consideration while working on a project?
Since customer is the final person who will be affected by the result of any project, you
cannot think of working on any project without the customer orientation clearly
understood. So here for this answer you can think of any project wherein the customer
orientation mattered the most and how you got a clear idea of the customers before
working on the project.

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9. How do you plan to meet or even exceed customer
expectations?
This question is directly aimed at checking whether you will succeed as a project
manager. Since every project is aimed towards satisfying the customer expectations, you
will have to give a clear idea of how you will deliver the project goals on time without
overtly generalizing the answer but giving specific milestones and the approach that you
are going to take.

10. What are your ideas for developing an excellent customer


relationship?
You should have a clear strategy of how you will be developing good customer
relationship. You can give an instance of how you maintained good relationship with
customers in your past stint. Since repeat customers are important for any business, you
should also outline your plan for maintaining good relationship with your existing
customers.

11. How will you manage the performance of your team?


It’s important to show that you have leadership skills when you answer this question. Be
thorough about your daily tasks when it comes to managing your team’s performance—
for example, perhaps you hold weekly strategy discussions and meetings. You’ll also
want to provide specific examples of how your management style has resulted in
positive team performance.

12. What is your style of motivating your team members?


As a project manager you have to understand that your team members also need to
work as effectively as you. So keeping them motivated at all times is the key. You have to
give an instance of how you motivated your team members be it through accolades,
incentives or something else.

13. What tools or resources you have used to develop your


team?
In today’s world there are a lot of tools and resources which are available online or
through various vendors which can be used to develop, train, monitor and manage your
team. You have to talk about few of the tools you have used for this purpose and how it
has benefitted you in your task as a project manager.

14. How do you delegate authority to your team members?

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To be a successful project manager you have to ensure that you can delegate authority
the right way. So here you have to talk about the instances when you successfully
delegated authority to your team members depending on their skills and capabilities and
how the outcome of this decision positively affected the project.

15. How good are you at delegating authority?


Since delegating authority is very important, your quality of delegating authority is
checked here. You should show your ability to delegate authority while at the same time
show how you monitor the work that is being delegated to your team members. All this
shows your interviewer that you are good at delegating authority.

16. How do you focus on goals?


Having a focus on the goals is extremely important. As a project manager you cannot
lose sight of the goal. You have to give a clear idea of how you focus on the goals. All
your tasks like assigning resources, planning the strategy and everything should fall in
place and should be in line with the ultimate goal that you are going to achieve.

17. What is your plan for managing risks and ambiguity?


Risks and ambiguity are part of any project that you might be involved in. so it is very
important to visualize things and forecast any risks that might come in your way.
Planning even in the time of ambiguity and taking everybody on board is important as a
project manager.

18. How do you ensure your projects are right on track?


Time management is crucial for any project. You have to emphasize on your ability to
keep the project on track. Explain what are the ways you are going to do this like setting
milestones, reviewing the work and ensuring everything is falling in place so that the
deadline is adhered to.

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