THE MANIPUR UNIVERSITY

DOCTOR OF PHILOSOPHY (Ph.D.)

ORDINANCE, 2019

(Approved by the Academic Council vide Resolution No. 3/13.12.2019)

MANIPUR UNIVERSITY
CANCHIPUR, IMPHAL-795003
 THE MANIPUR UNIVERSITY
DOCTOR OF PHILOSOPHY (Ph.D.) ORDINANCE, 2019
(Approved by the Academic Council vide Resolution No. 3/13.12.2019)

In exercise of the powers conferred by the Section 31 of the Manipur University Act, 2005 and in
view of the University Grants Commission (Minimum Standards and Procedure for Award of M.
Phil/Ph.D. Degrees) Regulations, 2016 and its 1st Amendment Regulations, 2018, the Manipur
University hereby makes the following regulations for the award of Ph.D. degree:
1. Short title, application and commencement:
1.1 These regulations may be called the Manipur University Doctor of Philosophy (Ph.D.)
Ordinance, 2017 and its 1st Amendment Ordinance, 2019.
1.2 This Ordinance shall supersede all previous Ph.D. Regulations of the University and
come into force from the date of its approval in the Academic Council.
1.3 This Ordinance shall apply to all candidates for admission to the Ph.D. Programme,
conduct of research and conferment of the Degree of Doctor of Philosophy (Ph.D.)
of this University.
1.4 The Degree shall be awarded based on the original research work embodied in the
thesis recommended by a Board of Examiners and successfully defended by the
candidate in a Viva Voce Examination.
1.5 The thesis shall demonstrate a scholarly work in a chosen field of investigations and
contribute to existing knowledge either by a discovery of new facts or some new
relations between known facts, or by a critical survey of facts/issues leading to new
interpretations.
1.6 The thesis shall be written ordinarily in English. However, the thesis on language
subjects other than English may be written in the language concerned.
2. Definition:
Unless otherwise repugnant to the Act, the Statutes and the Ordinances of the University,
the terms used in this Ordinance shall mean as follows:
‘UGC Regulations, 2016’ means the University Grants Commission (Minimum
Standards and Procedure for Award of M. Phil./Ph.D. Degrees) Regulations, 2016;
‘INFLIBNET’ means Information and Library Network Centre (UGC);
‘Supervisor’ means the major research guide of a Ph.D. scholar;
‘Co-Supervisor’ means an additional research guide of a Ph.D. scholar;
‘BSS’ means Board of Studies of the School;
‘BSD’ means Board of Studies of the Department;
‘Academic Council’ means the Academic Council of the Manipur University;
‘Act’ means the Manipur University Act, 2005;
‘Statutes’ means the Statutes of the Manipur University;
‘Degree’ means the Degree of Doctor of Philosophy (Ph.D.)
‘MoU’ means Memorandum of Understanding;
‘HOD’ means Head of the Department;
‘PG’ means Post-Graduate;
‘UG’ means Under-Graduate.

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3. Eligibility Criteria for Admission to Ph.D. Programme:
Subject to the conditions stipulated in this Ordinance, the following persons are eligible to
seek admission to the Ph.D. Programme:
3.1 Candidates shall have a Master’s degree or its equivalent degree recognized by the
regulatory body of this University in a relevant/allied subject (as defined by BSD
and approved by the BSS) with at least 55% marks in aggregate or its equivalent
grade ‘B’ in the UGC - 7 point scale or an equivalent degree from any educational
institutions approved by an Assessment and Accreditation Agency established or
incorporated under a law in its home country or any other statutory authority in that
assuring quality and standards of educational institutions.
3.2 Candidates shall have a Degree in MD/MS/PG-Diploma/DM/M.Ch in subject
concerned or Diploma of National Board of Examinations (DNB) or equivalent
recognized by Medical Council of India/National Medical Commission with at least
55% marks in aggregate or its equivalent grade ‘B’ in the UGC - 7 point scale or an
equivalent degree from any educational institutions approved by an Assessment and
Accreditation Agency.
3.3 Non-medical candidates shall have a Master’s degree (two or three years course)
awarded by Indian Universities or its equivalent in the following subjects (other than
M.Sc. Nursing) with at least 55% in aggregate or its equivalent grade ‘B’ in the
UGC - 7 point scale:
 Master of Sciences (M.Sc.)/Master in Veterinary Science (MV Sc)/M.Sc.
(Medical Laboratory Technology)/M.Sc. (Speech & Hearing)/M.Sc.
(Pharmacy)/M.Sc. (Physiotherapy)/ M. Optometry/M.Sc. in subject allied to
Medical Sciences such as Anatomy, Physiology, Biochemistry,
Pharmacology, Biophysics, Human Biology, Molecular Biology, Medical
Microbiology, Biotechnology, Immunology, Bio-medical Sciences,
Molecular and Human Genetics/Genomics/Master in Management (Hospital
Administration).
 Allied subjects for Medical Sciences:
o Community Medicine – Extension Education/Home Science (Extension
Educator, Food & Nutrition)/Statistics/ Sociology/Population Studies/
Nutrition/Bio-statistics/Social Work/ Epidemiology/Economics/Health
Economics/Health Statistics/Environmental Science/Management
Studies/Community Health Nursing/Public Health.
o Physical Medicine and Rehabilitation – MD (PMR)/MD (Sports
Medicine)/MD (Physiology)/MS (Orthopaedics)/M.Sc. Nursing/Master
in Physiotherapy/Prosthesis and Orthosis/Occupational Therapy/Clinical
Psychology/Physical Education/Sports Sciences/Engineering
(Biotechnology, Electronic)/Social Work/ Biotechnology/
Biochemistry/Human Physiology/M.Phil. in Clinical Psychology.
3.4 Candidates shall have a Degree in M.Tech./LL.M recognized by the regulatory body
of this University with at least 55% marks in aggregate or its equivalent grade ‘B’ in
the UGC - 7 point scale or an equivalent degree from any educational institutions
approved by an Assessment and Accreditation Agency.
3.5 A relaxation of 5% of marks, from 55% to 50%, or an equivalent relaxation of grade, may
be allowed for those belonging to SC/ST/OBC (non-creamy layer)/Differently-abled and
other categories of candidates as per the decision of the UGC from time to time, or for
those who had obtained their Master’s degree prior to 19th September, 1991. The
eligibility marks of 55% (or an equivalent grade in a point scale wherever grading
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 system is followed) and the relaxation of 5% to the categories mentioned above are
permissible based only on the qualifying marks.
3.6 In order to encourage research, Part-time Ph.D. will be allowed provided all
conditions mentioned in the extent Ph.D. Regulations are met.
4. Procedure for Admission:
4.1 The University shall admit a student to the Ph.D. Programme through an Entrance
Test to be known as Qualifying Entrance Test (QET). However, QET may be
exempted for the candidates who fulfill one of the following conditions:
(i) A candidate who has qualified UGC-NET/UGC-CSIR NET/DBT-BET/
GATE/SET/SLET or has passed M. Phil. Programme.
(ii) A regular employee of any University/Institution/Government Department/
Public Undertaking/R & D organization with at least 2 years of experience
after probationary period, who can obtain No Objection Certificate (NOC)
from his/her employer for pursuing the Ph.D. Programme with an
undertaking that he/she will be relieved from the duty during the Ph.D.
Course Work period, if selected for the Ph.D. Programme.
(iii) A foreign national who is a recipient of fellowship of the Government of
India and/or who is sponsored by his/her government or self-financing
foreign national.
(iv) A candidate who is already registered as a Ph.D. scholar in some other
Universities/Institutions, if his/her Supervisor joins this University, shall be
required to work under the same Supervisor and governed by all provisions
of this Ordinance except exemption from undergoing the Ph.D. Course
Work under the provision of Clause 9.8.
4.2 The QET shall be of 2 hours duration. The syllabus of the QET shall be the same as
prescribed for the PG Programmes of the University. The question paper shall carry 100
marks and consists of 50 Multiple-Choice Questions.
4.3 The qualifying marks for the QET shall be 50%. However, the qualifying marks shall be
45% for the candidates belonging to SC/ST/OBC (non-creamy layer)/Differently-abled
category as per University Grants Commission (Minimum Standards and Procedure for
Award of M. Phil./Ph.D. Degrees) 1st Amendment Regulations, 2018.
4.4 The QET qualified candidates and those candidates exempted from QET shall
appear in an Interview to be conducted by the department.
4.5 The Interview shall carry 50 marks. It shall consist of two components, viz., a
presentation on a research proposal of his/her choice (20 marks) and personal
interview (30 marks).
4.6 The Interview shall consider the following aspects for determining his/her research
aptitude and motivation, namely whether:
a) The candidate possesses the competence for research;
b) The research work can suitably be undertaken at the Department.
c) The proposed area of research may contribute to new/additional knowledge.
4.7 The Ph.D. Admission may be held twice in a year, generally by September/October
and March/April, subject to availability of seats as determined by the respective
BSD.

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5. Academic Index:
5.1 Academic Index of all the candidates appearing in the Interview shall be calculated
as per breakup given below:
i) 10 marks for the candidates who secured 75% marks and above at PG
Examination.
ii) 8 marks for the candidates who secured 60% marks and above but less than
75% marks at PG Examination.
iii) 6 marks for the candidates who secured less than 60% marks at PG
Examination.
6. Final Selection:
6.1 The final selection shall be made based on the total marks scored in the Interview and the
Academic index.
6.2 The selected candidates are required to pay the prescribed fees on production of an
Admission Slip to be issued by the Head of the Department. However, the employed
candidates are required to submit NOC for collection of Admission Slip. The date of
payment of fees shall be treated as the date of Provisional Ph.D. Registration.
6.3 UGC-CSIR JRF/ICMR JRF/Inspired candidates (after PG) and foreign nationals
shall be allowed to enroll Provisional Ph.D. Registration any time during the whole
academic calendar without appearing in the admission test. They should be treated as
supernumerary candidates.
7. University Non-JRF Fellowship:
7.1 The University non-JRF Fellowship may be awarded for a maximum period of 4 (four)
years from the date of the Provisional Registration of the programme subject to fulfillment
of their every six month progress report. On completion of two years there will be an
assessment by a Three-Man Committee comprising of HOD, Supervisor/Co-supervisor and
an external expert in the subject concerned.
8. Reservation of the Seat:
8.1 The guidelines of the Central Educational Institutions (Reservation in Admission)
Act, 2006 shall be adhered to at the time of admission as amended from time to time.
8.2 In case of regular teacher and employee candidates of Manipur University, they shall be
treated as supernumerary candidates and allowed to enroll Provisional Ph.D. Registration
any time during the whole academic calendar without appearing in the admission test.
8.3 One (1) seat in each Department is reserved for the son/daughter of the regular employees
of the University on supernumerary basis, provided he/she shall fulfill the minimum
eligibility criteria.
8.4 A regular teacher of Govt. College affiliated to Manipur University having at least
10 years’ service before superannuation may be allowed to Provisional Ph.D.
Registration under the guidance of a Professor/Associate Professor without
appearing in the admission test on supernumerary basis.
9. Course Work:
9.1 A Provisional Ph.D. scholar shall be required to undertake the Ph.D. Course Work
for a period of one Semester.
9.2 The Ph.D. Course Work shall consist of 3 (three) papers each of 4 credits/100 marks
including Research methodology, Advanced knowledge on the Subject, Literature review,
Project/Term paper and Seminar, etc. Respective Departments shall determine the course
contents of the papers.
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 9.3 At the end of semester, all scholars shall appear in the Ph.D. Course Work Examinations
to be conducted by the Controller of Examinations.
9.4 No student shall be allowed to appear in the examination if attendance is less than 75%.
9.5 The pass marks in the Ph.D. Course Work Examinations shall be 55% or its
equivalent grade.
9.6 If a candidate fails to qualify the Course Work Examinations in first attempt, he/she
may be given only one more chance as per Manipur University Examinations rule.
9.7 Foreign scholars and those scholars possessing M. Phil. Degree may opt to exempt
themselves from attending the Ph.D. Course Work.
In case they exercise the above option, they shall be required to present two open
Seminars before the BSD. A compliance certificate may be issued to them if they
desired.
9.8 The requirement for attending the Ph.D. Course Work may be exempted for a
Provisional Ph.D. scholar admitted through the provision under Clause 4.1(iv) of this
Ordinance, if he/she holds a Course Work Completion certificate with a score not
less than 55% or its equivalent grade and a NOC issued by his/her parent
University/Institution.
10. Synopsis of Proposed Research:
10.1 After successful completion of Ph.D. Course Work, the scholars shall be required to
submit a Synopsis of the proposed research. The Synopsis may include: i) Topic of
research, ii) Objectives, iii) Proposed research work, etc.
10.2 An open seminar on the proposed research topic shall be organised.
11. Allotment of Ph.D. Supervisor:
11.1 The allocation of Research Supervisor for a selected candidate shall be decided by
the concerned BSD taking into consideration the number of scholars per Research
Supervisor, the available specialization among the Supervisors and the research
interests of the candidates as indicated in their research proposal.
11.2 The BSD shall formally allot a Ph.D. Supervisor (and a Co-supervisor, if required)
for Ph.D. Final Registration, keeping in view the mutual consent and the
facilities/expertise available in the Department for undertaking the proposed research
topic.
12. Final Registration for Ph.D. Programme:
12.1 Ph.D. Course Work examination qualified/exempted candidates shall eligible for
Final Registration for Ph.D. Programme. To complete the formality the scholar
should apply in the prescribed format with necessary documents including the
Synopsis of the proposed research through his/her Research Supervisor to the
concerned Chairman of the BSD for obtaining recommendation/approval from BSS.
12.2 If the BSS approves the research proposal, the University Registrar shall issue an
order for Final Registration of the scholar for the Ph. D. Programme. The scholar
will get his/her Ph.D. Registration number from the Academic Section of the
University after payment of the prescribed fees.
13. Listing on the University website:
13.1 The University shall maintain the list of all the Ph.D. registered scholars on its website
on year-wise basis. The list shall include the name of the registered candidate, topic of
his/her research, name of his/her supervisor/co-supervisor, date of registration.

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14. Attendance:
14.1 The office of the Head of the Department shall maintain an Attendance Register for
all the Ph.D. scholars and a Ph.D. scholar shall record his/her attendance by signing
in the Attendance Register. A Ph.D. scholar is expected to attend the Department on
all working days.
15. Leave:
15.1 The Ph.D. scholars are not eligible for vacations. They are eligible for enjoying the general
holidays and entitled to take the leave of absence for 15 days a year.
15.2 The leave shall be granted by the HOD on the recommendation of the Supervisor/Co-
supervisor.
15.3 A married woman Ph.D. scholar is eligible for Maternity Leave/Child Care Leave for a
period not exceeding 240 days once in the entire duration of Ph.D. Programme.
15.4 A Ph.D. scholar may be permitted duty leave for fieldwork/collaborative work for a
maximum of 12 months in the entire duration of the Programme. The Ph.D. scholars
who may need more than 12 months for completing the fieldwork shall have to obtain
prior approval of the Registrar through the BSD on the recommendation of his/her
Supervisor.
15.5 The Ph.D. scholars who are engaged in fieldwork should send a monthly report of the
progress of their work to their respective Supervisors.
15.6 With a view to encouraging participation in Seminars/Conferences/Workshops/Training
Programmes etc. the HOD may grant Leave to a Ph.D. scholar on the recommendation of
his/her Supervisor/Co-supervisor.
16. Relaxation in Attendance:
16.1 Notwithstanding the provisions under Clauses 14 of this Ordinance, the BSD may
relax, in case of the Ph.D. scholars who are regular employees of any organization,
attendance requirement by such percentages as may be decided by the BSD, for the
research period spanning from the completion of Ph.D. Course Work.
17. Progress of Research Work:
17.1 After the Final Ph.D. Registration, a research scholar shall appear before the BSD
once in every six months to make a presentation of the progress of his/her research
work for evaluation and further guidance. At least one faculty member of the School
not below the rank of Associate Professor shall be invited by HOD to the
presentation as observer.
17.2 In case the progress of the research scholar is unsatisfactory, the BSD shall record
the reasons for the same and suggest corrective measures. If the research scholar
fails to implement these corrective measures, the concerned Supervisor may put up
the matter to the BSD for further action.
18. Research Guideship:
18.1 Any regular Associate/Assistant Professor of the University or a College affiliated to
the University with a Ph. D. degree, having two (2) years of PG/(4) yrs of UG
teaching experiences, and at least two (2) research publications in UGC CARE listed
journals after getting Ph.D. degree, may be recognized as Research Supervisor. Any
approved teachers of Colleges fulfilling above criteria may be recognized as
Research Supervisor. In case of Manipuri Literature, publication in journals
recognized by Sahitya Akademi/UGC Care List may be considered for recognition
of Ph. D. Supervisor.
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 18.2 A regular medical faculty with MD/MS/MD having 10 years of teaching experience
after PG and/or 7 years of teaching experience (5 years post-doctoral experience) at
least five Publications of Medical indexed research papers shall be considered
eligible for Research Supervisor for the purpose of guiding a Ph. D. student.
18.3 A regular non-medical Scientist having at least five years of research experience
after obtaining Ph.D. degree and/or 10 years of teaching experience with Ph.D. at the
position equivalent to Assistant Professor will be eligible for guiding Ph. D. as
Research Supervisor.
18.4 A Supervisor in the faculty of Medical and Non-medical shall not enroll new
candidate after the age of 62 years. In case where the Supervisor has three or less
number of years before retirement a Co-supervisor is mandatory. Ordinarily, a
Supervisor shall not guide more than 2 scholars at any point of time.
18.5 Only a full time regular teacher of the University and regular/approved teacher a College
affiliated to the University can act as a Research Supervisor. One/Two Co-supervisor(s)
can be allowed in inter-disciplinary areas from the same or other departments of the
University or from other related institutions outside the University, with the approval of
the BSS.
18.6 In case of advanced experimental facilities where the Department concerned feels the
need of expertise in the field of research and other facilities from outside, the BSS
may appoint a Co-supervisor on recommendation of BSD from outside the
Department/University in addition to the Supervisor with consent from the Head of
the Institution.
18.7 The guideship of a teacher shall cease on his/her superannuation. However, a
superannuated teacher may continue as the Research Supervisor only for the Ph.D.
scholars already registered under him/her, if he/she is re-employed or appointed as
Emeritus Professor/Scientist/Fellow on retirement.
18.8 In cases, where the existing Supervisor of a Ph.D. scholar ceases to be the Supervisor, the
BSS, on the recommendation of the BSD, shall appoint a Co-supervisor from the same
Department.
19. Quota of Ph.D. Scholars:
19.1 Professor - 8 (Maximum eight scholars)
Associate Professor - 6 (Maximum six scholars)
Assistant Professor - 4 (Maximum four scholars)
20. Change of Supervisor:
20.1 No change of Supervisor shall ordinarily be allowed. However, the BSS may allow
change of Supervisor and appoint a new Supervisor on the recommendation of the
BSD due to migration, retirement, long leave or for any other reason, the Supervisor
may not be available to guide the Ph.D. scholar.
21. Cancellation of Ph.D. Registration:
The registration of a Ph.D. scholar shall be cancelled by the BSS on the recommendation of
the BSD in any one of the following eventualities:
21.1 If the scholar is absent for a continuous period of three months without prior information/
sanction of leave.
21.2 If the scholar resigns from the Ph.D. Programme and the resignation is duly
recommended by the Supervisor.

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 21.3 If the scholar is found involved in any act of misconduct and/or indiscipline and the
competent authority has recommended for rustication.
21.4 If the progress of the research work of the scholar is unsatisfactory as stated in
Clause 17.2.
22. Change/modification of Research Topic:
22.1 In case a candidate wishes to change the topic of research, he/she should do so
within one year from the date of his/her final Ph.D. registration, with the consent of
the Supervisor. The modified or new research proposal with a synopsis should be
submitted to the BSS through the BSD for its consideration and approval.
22.2 Notwithstanding the Sub-clause 22.1 above, modifications/changes in the title of the
thesis may be allowed by the BSS on the recommendation of the BSD:
Provided that such changes help in conveying the content of the thesis better and are
within the broad areas of the registered topic.
Provided, further that such changes do occur before presentation of the Pre-submission
Seminar mentioned in Clause 25.2.
23. Duration of Ph.D. Programme:
23.1 A Ph.D. registered scholar shall be allowed to submit his/her thesis only after three
(3) years effective from the date of Provisional Ph.D. Registration.
23.2 If a Ph.D. scholar fails to submit his/her thesis within four (4) years from the date of
Provisional Ph.D. Registration, he/she may be granted extension of research period
by two years in two steps each of one year.
23.3 If a Ph.D. scholar fails to submit his/her thesis within the extended research period
of two years, he/she shall be required to re-register for Ph.D. and to submit the thesis
within two (2) years in two steps each of one year and pay the prescribed fee for re-
registration.
23.4 The maximum duration of Ph.D. Programme of a candidate shall be eight (8) years
effective from the date of provisional Ph.D. registration. In case of women candidates
and/or Persons with Disability (with more than 40% disability) the maximum
duration will be 10 years.
23.5 No extension of period of Ph.D. Programme shall be allowed once the panel of examiners,
submitted by the Supervisor/Co-supervisor, has been approved by the BSS.
24. Fees and Mode of Payment:
24.1 A Ph.D. scholar shall have to pay the prescribed fees within the stipulated time as
fixed by the University. No application for extension of research period or submission of
thesis shall be entertained without clearance of all due fees.
24.2 Sponsored candidates nominated by the State/Central Government/Public Undertaking be
considered for admission to Ph.D. Programme (without admission test) with the
condition that such candidate be allowed to submit the thesis fulfilling the condition
mentioned in Clause 9.7. Such scholars be admitted only on supernumerary seats
entitled to Professors and Associate Professors and be charged five (5) times of the
normal Ph.D. admission fees.
24.3 The admission fee for sponsored foreign nationals be five (5) times of the normal fee.
24.4 For the self-financed foreign nationals the admission fee be charged of normal fee.
24.5 Normal fee be charged from the teacher candidates and the M.U. employed persons
who got admission to Ph.D. Programme through normal selection procedure.
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25. Pre-submission Requirements:
25.1 Prior to the submission of the thesis, a Ph.D. scholar shall publish at least one (1)
research paper in UGC CARE listed journals related to his/her Ph.D. work and make
two paper presentations (oral) in conferences/seminars, for adjudication and produce
evidence for the same in the form of presentation certificates.
25.2 Before the submission of a thesis to the University, the concerned Ph.D. scholar
shall be required to present a Pre-submission Seminar on the findings of his/her
research work before the BSD. The scholar is required to submit two draft copy of
thesis.
25.3 Once a Pre-submission Seminar has been presented, a scholar should submit his
Ph.D. thesis to the University, within six months from the date of the seminar,
failing which he/she shall be required to present a fresh Pre-submission Seminar.
26. Panel of Examiners and Abstract Submission:
26.1 After the HOD issues the Pre-submission certificate mentioned in Clause 25.2 the
Supervisor/Co-supervisor shall submit to the Controller of Examinations, through
the BSD and the BSS, a panel of at least Six (6) external experts in the Ph.D. thesis
(not below the rank of Associate Professor) of whom two experts shall be nominated
by the Vice-Chancellor.
The said panel should provide complete and current addresses of the experts with
their e-mail addresses, telephone/mobile and FAX numbers. The BSS should ensure
that no two experts are from the same Department of a University/Institute.
26.2 Four hard copies and one soft copy (in a CD/DVD) of the Abstract of the thesis shall
be submitted to the Controller of Examinations through BSD and BSS.
27. Plagiarism Check:
27.1 Before the submission of a thesis, it shall undergo plagiarism check with the
plagiarism detecting software provided by the University. A thesis with similarity
index of more than 10% (to be computed by excluding the review work,
bibliography, index and references), shall not be accepted for its submission to the
University. The concerned University authority shall issue a plagiarism verification
certificate as per UGC (Promotion of Academic Integrity and Prevention of
Plagiarism in Higher Education Institutions) Regulations, 2018.
28. Submission of Thesis:
28.1 Four hard copies and one soft copy (in a CD/DVD) of the thesis neatly and properly
bound as per the format given in Annexure-A.
The following documents should be attached with the thesis:
i) A declaration by the candidate as per the format given in Annexure-B.
ii) A Course Work completion certificate as per the format given in Annexure-C;
iii) A copyright transfer certificate as per the format given in Annexure-D.
iv) Plagiarism certificate
28.2 The prescribed fees, along with the No Dues Certificate from all concerned sections
of the University.
28.3 The copy of the thesis should be certified by the Head of the Department and by the
Supervisor also.

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29. Evaluation of the Thesis:
29.1 A Board of Examiners comprising the Supervisor and at least two external experts
shall examine the Ph.D. thesis submitted by a candidate. The Vice-Chancellor shall
appoint the two external examiners out of the panel of experts approved by the BSS
and submitted to the Controller of Examinations as per Clause 26.1.
29.2 The Controller of Examinations shall get in touch with each external examiner
appointed by the Vice-Chancellor, over e-mail with a soft copy of the thesis abstract
to secure acceptance of the examinership, apart from communicating through post.
The Controller of Examinations shall undertake the said exercise within six working
days of receipt of names of appointed examiners from the Vice-Chancellor.
29.3 The Controller of Examinations shall forward a copy of the Ph.D. thesis to each
external examiner accepting the examinership, within six working days of receipt of
their consent, along with a request to submit his/her evaluation reports within three
months of the receipt of the thesis.
29.4 The examiners shall examine the thesis specifically with a view to judge whether the
thesis is a piece of research work characterized by:
a) Discovery of new facts, or
b) A fresh approach towards interpretation of facts or theories, or
c) A distinct advancement in the subject.
The examiner should give his/her opinion about candidate’s ability for critical
examination and sound judgment.
30. Examiners’ Reports:
30.1 The thesis examiners should submit their reports on a prescribed form as given in
Annexure – E. 1 and should make one of the following recommendations.
30.2 The thesis be accepted for the award of the Ph.D. degree.
30.3 The thesis be accepted for the award of the Ph.D. degree subject to the candidate
giving satisfactory answers, at the time of Viva Voce, to the specific queries raised
in the reports.
30.4 The thesis be referred to the candidate for revision on certain issues raised in the
report and resubmit the thesis;
30.5 The thesis be rejected.
30.6 If all the examiners recommend acceptance of the thesis for the award of the Ph.D.
degree, the thesis shall be accepted.
30.7 If two of the examiners recommend rejection of the thesis for the award of the Ph.D.
degree, the thesis shall be rejected.
30.8 If the examiner(s) raise some queries/seek clarifications, the candidate shall be
required to give satisfactory answers to the queries at the time of Viva Voce.
30.9 If one examiner recommends revision of the thesis, the candidate shall resubmit the
thesis after revision. If a specific examiner asks for the revised thesis to be referred
to him/her, it shall be sent to him/her. Otherwise, the revised thesis shall be assessed
by the BSS for satisfactory compliance of the desired revision.
30.10 If the revised thesis is to be referred to an examiner, the examiner shall submit
his/her report on a prescribed form as given in Annexure – E.2. Depending on the
recommendation of this examiner, an appropriate action shall be taken as per
Clauses 30.2, 30.3, 30.4, 30.5, 30.6 or 30.7.
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 30.11 If one examiner recommends rejection of the thesis and the other two examiners
recommend acceptance, then a fourth examiner shall be appointed by the Vice-Chancellor
from the approved panel of external experts. In such cases, Clause 30.9 shall apply.
30.12 Once the fourth examiner is appointed, the previous recommendations of the
examiner, in whose place the fourth examiner has been appointed, shall become null
and void for all purposes.
30.13 In case the fourth examiner recommends acceptance or revision of the thesis or asks
for clarifications, then an action appropriate to the case shall be taken in the light of
Clauses 30.2, 30.4, 30.5, and 30.6.
30.14 In case the fourth examiner recommends the rejection of the thesis, his/her recommendation
shall be final, and the thesis shall be rejected.
31. Viva Voce:
31.1 After the thesis has been categorically accepted for award of the Ph.D. degree by the
Board of thesis examiners (constituted as per Clause 29.1), the concerned candidate
shall be asked to appear for an Open Viva Voce on a date to be notified by the
Controller of Examinations.
31.2 The Ph.D. Viva Voce examination of a candidate shall be conducted by a Board of
Examiners comprising:
a) The Dean of the School - Chairperson
b) Supervisor/Co-supervisor - Member
c) One external thesis examiner - Member
d) The Head of the Department - Member
Provided that if the Dean is the Supervisor of the candidate, he may nominate the
senior most Professor of the school to chair the Viva Voce:
Provided further that if an external thesis examiner is not available as required, the
Vice-Chancellor on the recommendation of the Dean of the School concerned shall
appoint:
Either an external examiner from the approved panel of experts, Or
a) One faculty member of the Department (not below the rank of Associate
Professor) and
b) One faculty member of the School in a related field not from the same
Department and not below the rank of Professor as members in the Viva
Voce Board.
31.3 The Viva Voce shall, unless otherwise directed by the Vice-Chancellor, be held at
the office of the Dean/HOD concerned. The Controller of Examinations shall notify
the date, time and other of the Viva Voce. As the Viva Voce is open, the teachers
and research scholars of the School/Department can be present. In the absence of the
Dean of the School concerned, the Dean-in-charge shall chair the proceedings of the
Viva Voce. Notification for the Viva Voce shall be issued at least eight (8) days
prior to the date of the Viva Voce, normally.
31.4 Depending on the performance of the candidate the Viva Voce Board may recommend
that:
a) The candidate be awarded the Ph.D. Degree (suggested modification/change/
correction (if any) is to be made before declaration of the result)
Or
b) The Viva Voce be re-conducted within three months.

Page 12 of 19
 31.5 If the performance of the candidate is not satisfactory in the Viva Voce held for the
third time, the Viva Voce Board may recommend rejection of the thesis.
31.6 The Chairperson shall send the proceedings of the Viva Voce to the Controller of
Examinations for getting the approval of the Vice-Chancellor.
31.7 If a candidate expires before the conduct of Viva Voce, he/she shall be awarded
Ph.D. degree posthumously subject to receipt of positive reports from all experts.
32. Award of Degree:
32.1 After the Vice-Chancellor accords approval of the proceedings of the Viva Voce, the
Controller of Examinations shall issue a notification, announcing the award of Ph.D.
degree to the candidate.
32.2 Prior to the Original Certificate of the degree, the University shall issue a
Provisional Certificate to the effect that the Degree has been awarded in accordance
with the provisions of the UGC Regulations, 2016.
32.3 The Ph.D. degree under the seal of the University and signed by the Vice-Chancellor shall
be awarded to the candidate in the next convocation of the University.
33. Penalty for Unfair Means:
33.1 In case a Ph. D. candidate is found adopting or suspected of adopting unfair means or
lifting of other’s work and inserting it in his/her work without proper acknowledgement,
credit and reference, such penal action shall be taken by the University, as may be
necessary, against the offender, to uphold the sanctity and integrity of the examination
system/research work, and credibility of the University.
34. Copyright:
34.1 A Ph.D. thesis submitted to Manipur University is a property of the University and
the copyright belongs to Manipur University. However, an author may reproduce or
authorize others to reproduce material extracted verbatim from the thesis or derivative
of the thesis for author’s personal use provided that the source and the University’s
copyright notice are indicated.
35. Publication of Thesis:
35.1 A scholar after receiving the Ph.D. degree may choose to publish his/her thesis
provided the thesis is recommended for publication by any one member of the Board
of thesis examiners. A scholar should seek permission from the University prior to
publication of the thesis.
36. Depository with INFLIBNET:
36.1 Following the successful completion of the evaluation process and before the
announcement of the award of the Ph.D. degree(s), the University shall submit an
electronic copy of the Ph.D. thesis to the INFLIBNET, for hosting the same to make
it accessible to all Institutions/Colleges.
37. Interpretation:
37.1 Any issue regarding the interpretation of this Ordinance shall be referred to the Vice-
Chancellor whose decision thereon shall be final and binding on all parties. The
Vice-Chancellor may constitute necessary committees pertaining to any specific
issue arising out of this Ordinance to resolve the issue.

*****

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 ANNEXURE – A
(See Clause 28.1)

Format of the Ph.D. Thesis

1. All printed copies of the thesis shall have the standard size of Royal Octavo pages.

2 All typed-written copies shall have the standard size of approximately 250mm x
200mm (11’’x 8” approx.) and should be typed in double space. The typing may also
be done on both sides of the paper.

3 A margin of 38 mm (11/2” approx.) shall be left on the left-hand side. The maps and
drawings may have their appropriate size, caption, etc. as advised by the Supervisor.

4 All copies must be bound in cloth or rexine with the title of the degree, the short title of
the thesis, the name of the candidate embossed or printed on the spine. Ph.D. students
are also allowed to submit their theses either in spiral bound volume or thin cover
volume, in such case, at least one copy must be bound in cloth or rexine for library use.

5 The cover and title page of the thesis will have the following information arranged in
the given order:

i) Title (in full);

ii) Thesis submitted to Manipur University in partial fulfillment for the Award of
the degree of Doctor of Philosophy in (Name of the Department);

iii) Name of the candidate;

iv) Ph. D. Registration number;

v) University Logo;

vi) Department;

vii) School;

viii) University;

ix) Year.

Note: Any kind of photograph, line diagrams, pictures, etc. shall not be included in the cover
page.

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 ANNEXURE – B
[see Clause 28.1 (i)]

CANDIDATE’S DECLARATION

I, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. certify that the work embodied in this

Ph. D. thesis is my own bonafide work carried out by me under the supervision of . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .
and the co-supervision of . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . for

a period of ….……………… from ……………... to …………... at Manipur University and

……………………………………………………………. The matter embodied in this thesis
has not been previously submitted to this University or any other University/Institute for the
award of any other degree/diploma.

I declare that I have faithfully acknowledged, given credit to and referred to the research
workers wherever their works have been cited in the text and the body of the thesis. I further
certify that I have not willfully lifted up some other’s work, para, text, data, results, etc.
reported in the journals, books, magazines, reports, dissertations, theses, etc., or available at
web-sites and included them in this Ph. D. thesis and cited as my own work.

Date: ………………. Signature of the candidate

Place: Canchipur (Name of the candidate)

Certificate from the Supervisor/Co-supervisor

This is to certify that the above statement made by the candidate is correct to the best
of my/our knowledge.

Signature of Co-Supervisor Signature Supervisor

(Name) (Name)
Designation: Designation:

(Signature of the Head of Department)

Page 15 of 19
 ANNEXURE – C
[see Clause 28.1 (ii)]

PH.D. COURSE WORK/PRE-SUBMISSION SEMINAR

COMPLETION CERTIFICATE

This is to certify that Mr./Ms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..

a bonafide research scholar of this department has satisfactorily completed the Ph.D. Course

Work and its examination held on . . . . . . . . . . . . . . . . . . and the result declared on . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . And his/her Pre-submission Seminar has also been presented on the

topic. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . dated . . . . . . . . . . . . . . . . . .. as per

requirements of the Ph. D. Programme.

Date: ……………… (Signature of the Head of Department)

Place: Canchipur

Page 16 of 19
 ANNEXURE – D
[see Clause 28.1(iii)]

FORMAT FOR COPYRIGHT TRANSFER CERTIFICATE

(a) Title of the Thesis:

(b) Candidate’s Name:

Copyright Transfer

The undersigned hereby assigns to the Manipur University all rights under copyright

that may exist in and for the above thesis submitted for the award of the Ph. D. degree.

Date: Signature of the candidate

Place: Canchipur (Name of the candidate)

Page 17 of 19
 ANNEXURE – E.1
(see Clause 30.1)

FORMAT FOR EVALUATION REPORT OF Ph.D. THESIS

MANIPUR UNIVERSITY
CANCHIPUR : IMPHAL

Recommendation on Ph. D. Thesis

(a) Name of the candidate:

(b) Title of the thesis:
IMPORTANT:
The Examiner is requested to send the Evaluation Report within three months of receipt of the
Thesis and to clearly state his/her recommendation in Clause No. 2 below
1. General and critical assessment of the thesis (Please use a separate sheet)
The examiner is expected to examine the thesis specifically with a view to judge whether the thesis is a
piece of research work characterized by:
a) discovery of new facts, or
b) a fresh approach towards interpretation of facts or theories, or
c) a distinct advancement in the subject.
The examiner may also give his/her opinion about the candidate’s ability for critical examination and
sound judgment.
2. Recommendations:
The examiner will state categorically whether in his/her opinion, the thesis should
a) be accepted for the award of the Ph.D. degree.
b) be accepted for the award of the Ph.D. degree subject to clarification of certain points at the
time of Viva Voce.
(Please enclose the points)
c) be referred to the candidate for revision. (Please enclose those suggestions for the revision)
d) be rejected for the award of the Ph.D. degree (Please enclose comments).

Recommended in words:
__________________________________________________________________
__________________________________________________________________

3. Publication Potential of the thesis:

4. Questions for Viva Voce (if the examiner likes to suggest):
(Please use additional sheet, if necessary)

Date: (Signature of the examiner)

Name:
Address:
Phone/Cell Phone No:
Fax/E-mail no:

Page 18 of 19
 ANNEXURE – E.2
(see Clause 30.10)

FORMAT FOR EXAMINER’S REPORT ON REVISED THESIS

MANIPUR UNIVERSITY
CANCHIPUR : IMPHAL

Recommendation on Revised Ph. D. Thesis

(a) Name of the candidate:

(b) Title of the thesis:

1. Recommendations:
The examiner is requested to give a detailed report on separate sheet with signature and to
clearly state one of the following:
a) The thesis should be accepted for the award of the Ph.D. degree.
b) The thesis should be rejected
(Please give comments)

Recommended in words:

2. Publication Potential of the thesis:

3. Questions for Viva Voce (if the examiner likes to suggest):

(Please use additional sheet, if necessary)

Date: (Signature of the examiner)

Name:

Address:

Phone/Cell Phone No:

Fax/E-mail no:

Page 19 of 19