SET-UP INSTRUCTIONS | PUBLIC

SAP S/4HANA Cloud

2019-10-16

Setting Up Travel Expense Processing with SAP Concur

Expense Professional (1M1)
© 2019 SAP SE or an SAP affiliate company. All rights reserved.

THE BEST RUN

Content

1 Purpose. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

2 SAP S/4HANA Cloud Integration with SAP Concur Mandatory steps. . . . . . . . . . . . . . . . . . . . . . . . 4

2.1 Overall Scenario. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
2.2 Prerequisites. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
2.3 Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Integration via Direct Access. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

3 SAP S/4HANA Cloud integration with SAP Concur via SAP Cloud Platform. . . . . . . . . . . . . . . . . . 12
3.1 Integration via SAP Cloud Platform. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Prerequisite. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Setup SAP S/4HANA Cloud connection to SAP Concur via SAP Cloud Platform Integration. . . . . . . . .14

Setting Up Travel Expense Processing with SAP Concur Expense Professional (1M1)
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1 Purpose

The purpose of this document is to describe the general configuration steps required to set up the configuration
within the system landscape that has already been installed using the corresponding installation or configuration
guides for installation.

Disclaimer: The use of information originating from social networks and other data sources must be checked in the
individual case against the background of all applicable laws and regulations (example,. on data protection) and
individual rules (example,. For the relevant source). SAP does not accept any liability for the use of the application
by its customers.

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Purpose PUBLIC 3
2 SAP S/4HANA Cloud Integration with SAP
Concur Mandatory steps

The purpose of this document is to describe the general configuration steps required to manually set up the
configuration within the system landscape that has already been installed using the corresponding installation or
configuration guides for installation.

Disclaimer: The use of information originating from social networks and other data sources must be checked in the
individual case against the background of all applicable laws and regulations (example,. on data protection) and
individual rules (example: For the relevant source). SAP does not accept any liability for the use of the application
by its customers.

2.1 Overall Scenario

The SAP Concur integration with SAP S/4HANA Cloud is part of an overall scenario, which is displayed in the
picture below. It is necessary that employee data is distributed to all involved systems. The system of record for
human resource related data is SAP SuccessFactors Employee Central. The integration of employee and
organizational data is not part of the scope item for SAP S/4HANA Cloud integration with SAP Concur.

Information where to find additional material about the integration with SAP Successfactors Employee Central can
be found in SAP Note 2432767 .

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2.2 Prerequisites

It is mandatory that scope item Travel Expenses Processing with SAP Concur Expense Professional (1M1) is active.
You can check this in the App Manage Your Solution under View Solution Scope.

If the scope item is not active, please request the activation via BCP – Ticket Component: XX-S4C-OPR-SRV.

System prerequisites are SAP S/4HANA Cloud System and SAP Concur Professional edition. Be aware that the
integration is not supported for SAP Concur Standard edition.

Before you can start to set up the integration with SAP Concur, you need to ensure that the necessary client SSL
certificates are installed in your SAP system.

This is how you can find the certificates:

● Call up your SAP Concur sign-in Web site.

The browser will display an https connection, for instance https://www.concursolutions.com , with a padlock icon
in front of or behind the URL.

● Select the padlock icon.

A popup is shown from where you can navigate to the certificate information.

Depending on your web browser, the certificate information contains a certification path or certificate hierarchy,
which shows the necessary certificates.

To upload SSL certificates with administrator authorization, proceed as follows:

1. Logon on the S/4HANA Fiori Launch Pad as Integration Expert.(for example, https:// SID-
Client.wdf.sap.corp/ui )
2. Go to the Security business catalog and choose the Maintain Certificate Trust List tile.
3. Choose the plus sign.
4. In the Upload Certificate dialog box, browse for the certificate, and choose Upload.
5. Currently, the following SSL certificates are required:

● GeoTrust Global CA
● GeoTrust SSL CA – G3

For further information, please refer to FAQ document SAP Note 2388587 .

If you cannot get the certificate of SAP Concur, please contact with SAP Concur Implementation Project Manager.

If you cannot upload certificate without enough authorization, please get in contact with the SAP cloud operation
team.

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2.3 Configuration

The following section describes the complete settings for this building block. These settings can be divided into two
main groups:

2.3.1 Integration via Direct Access

2.3.1.1 Configuration in SAP Concur

In order to integrate SAP with SAP Concur you need to contract with SAP Concur.

Therefore contact your SAP Concur Sales Executive and order “SAP Integration” for SAP S/4HANA Cloud. He will
initiate the process on SAP Concur side. SAP Concur will then assign an Implementation Project Manager to you.
The Implementation Project Manager will get in touch with you and discuss your processes. He will then ensure that
all the required system configuration is done in the SAP Concur system, as generally customers do not have access
to the administration part in the SAP Concur system.

To not endanger your planned go live contact the SAP Concur Sales Executive as early as possible.

Besides the SAP Concur Configuration the SAP Concur Implementation Project Manager will provide you with
information for:

● Enter Secret and Consumer Key

○ Consumer Key
○ Secret
○ Concur Company ID
● Client Credentials
○ Gateway Host: us.api.concursolutions.com
○ Client ID:
○ Client Secret:
○ Company UUID:

This information is required in order to set up the system connection form the SAP S/4HANA Cloud side.

If you are interested in SAP Concur Configuration Options you can use the SAP Concur and SAP Integration
Documentation at: http://www.concurtraining.com/customers/tech_pubs/Integration/
_CCC_SAP_Integrations.htm .

In order to enable the attachment API in the Concur system. The following steps need be process.

1. Logon on the Concur home page with administrator user.

(e.g. https://www.concursolutions.com/home.asp )
2. Point Administration at top right corner on Concur home page.
3. Click the Company Web Services .
4. Choose Register Partner Application.
5. Select the Application using for integration and click Modify button.

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 6. Find Imaging – Add or Retrieve Report and Line Item Images and mark the checkbox.
7. Click OK button.
After successfully process those steps, the attachment API should be enabled.

2.3.1.2 Configuration in SAP S/4HANA Cloud

2.3.1.2.1 Business Roles and Catalog Information

The business roles and business catalogs have been created.

● Existing business role "SAP_BR_CONF_EXPERT_BUS_NET_INT – Configuration Expert – Business Network

Integration"
● New business catalog "SAP_CON_BC_CTE_SETUP_PC – Concur Integration – Setup Integration"
● New business catalog "SAP_CON_BC_CTE_POST_MONI_PC – Concur Integration – Posting Documents
Monitor"
● New entry in business catalog SAP_HCM_BC_EMPLOYEE_PC to support the starting of the Concur Travel
Expense as Self-Service"

The following business roles and business catalogs are relevant for the end-to-end tests.

Please get in touch with your administrator and ask him to assign the required roles to your user.

Core functionality

This business catalogs are required to perform all core integration activities.

Role ID Role Catalog ID Catalog Name Required App

SAP_BR_CONF_EX­ Configuration Expert – SAP_CON_BC_CTE_SE Concur Integration – Concur Integration

PERT_BUS_NET_INT Business Network Inte­ TUP_PC Setup Setup
gration
Concur Communication
Monitor

SAP_CON_BC_CTE_PO Concur Integration – Concur Financial Post­

ST_MONI_PC Posting Documents ing Monitor
Monitor

SAP_CORE_BC_EXT Extensibility Custom Fields and

Logic (Cloud Badi)

SAP_CORE_BC_EXT_UI Extensibility - Fiori App

Development

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Business User Related

This business catalogs are required for forward navigation to specific application like checking the journal entries or
in case of error handling, for example, checking of cost center configuration.

Role ID Role Catalog ID Catalog Name Required App

SAP_BR_ADMINISTRA­ Administrator SAP_HCM_BC_EMP_M Employee – Master Maintain Employees

TOR DT_PC Data

SAP_BR_GL_AC­ General Ledger Ac­ SAP_FIN_BC_GL_JE_P General Ledger – Jour­ Manage Journal Entries
COUNTANT countant ROC_PC nal Entry Processing

SAP_FIN_BC_GL_MD_ General Ledger – Mas­ Manage G/L Account

MAINT_PC ter Data Maintenance Master Data

(display Accounts to be
maintained in Concur
configuration)

SAP_FIN_BC_GL_TX_D General Ledger – Tax Display Tax Information

CL_PC Declaration per Country

(display Tax Codes to

be maintained in Con­
cur configuration)

SAP_BR_AP_ACOUNT­ Accounts Payable Ac­ SAP_FIN_BC_AP_DOC_ Accounts Payable – Op­ Manage Supplier Line
ANT countant PROC_PC erational Processing Items (in our menu:
Vendor Line Item)

SAP_CMD_BC_BP_MAI Master Data – Business Maintain Business Part­

NT_PC Partner ners

SAP_BR_INTER­ Internal Sales Repre­ SAP_SD_BC_SO_PROC Sales – Sales Orders for Manage Sales Orders
NAL_SALES_REP_PRS sentative – Professional _PS Professional Services
(required to create
V Services
project WBS elements
in the professional serv­
ice edition)

SAP_BR_OVER­ Cost Accountant – SAP_FIN_BC_OH_MD_ Overhead Cost Ac­ Manage Cost Centers
HEAD_ACCOUNTANT Overhead CCA_PC counting – Cost Center
Master Data

SAP_FIN_BC_OH_MD_ Overhead Cost Ac­ Manage Internal Orders

OPA_PC counting – Internal Or­
der Master Data

SAP_BR_PROJ_FIN_CO Project Financial Con­ SAP_PS_BC_PROJ_CO Project Systems – Project Builder (in our
NTROLLER troller NTRL_MC Project Financial Con­ menu:Manage Projects)
trolling

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 Role ID Role Catalog ID Catalog Name Required App

SAP_BR_PROJ_MAN­ Project Manager – SAP_PSP_BC_CUST_P Project Management – Plan Customer Projects

AGE_COMM Commercial Services ROJ_MANAGE Customer Projects

SAP_BR_EMPLOYEE Employee SAP_CON_BC_CTE_ES Concur – Employee Self Concur Travel Expense

S_PC Service (Self Service)

Technical User Related

This business catalogs are required for error handling and checking, for example, check communication
arrangement

Role ID Role Catalog ID Catalog Name Required App

SAP_BR_CONF_EX­ Configuration Expert – SAP_CORE_BC_COM Communication Man­ Communication Ar­

PERT_BUS_NET_INT Business Network Inte­ agement rangements
gration
Communication Sys­
tems

SAP_BR_ADMINISTRA­ Administrator SAP_CORE_BC_SEC Security Maintain Certificate

TOR Trust List (upload Con­
cur Certificates to ena­
ble the trusted connec­
tion)

2.3.1.2.2 Documentation

For the SAP S/4HANA Cloud integration with SAP Concur the documentation is available as an on-screen
documentation in the SAP S/4HANA Cloud System.

For the SAP S/4HANA Cloud Set-up Guide, please log on to the SAP S/4HANA Cloud system. Click the tile Concur
Integration. When you access the app for the first time or click Documentation in the upper left corner of the screen
you will find the general documentation.

Besides the general documentation each configuration step of the integration is also supported by a wizard and on
screen documentation in the wizard. There is also a set up guide in SAP Help Portal which can be accessed via
link:https://help.sap.com/http.svc/rc/c08ca38642004005b5e562095a1baf94/latest/en-US/

If you prefer to use middleware, please following the Chapter SAP S/4HANA Cloud integration with SAP Concur via
SAP Cloud Platform [page 12] first and then continue the following steps.

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2.3.1.2.3 Configuration Settings

Specifically, when setting up the Financial Posting integration activity, use the settings for the fields you noted in
the prerequisites below.

Log on to the SAP S/4HANA Cloud system, choose the Concur Integration Setup tile under Concur Integration.
Choose the communication arrangement you are using and set up the Financial Posting wizard according to the
settings below.

In case you need to process cross company codes expense postings be aware that you need to implement scope
item "Intercompany Processes - Project-Based Services (16T)" as a prerequisite.

Prerequisites

Steps Field & Value Comment

Financial Posting Wizard: Concur Expense Report & Cash Advance

Document Types

Financial Posting Wizard: Expense - Allow Test User Postings & Enable Payment Notifications If you do not need test
user, please uncheck
General Setting
the Allow Test User
Postings option

Financial Posting Wizard: Expense - Document type: AB Please do select a rele­

Posting Settings vance filter if you oper­
ate multiple financial
systems that are con­
nected with your Con­
cur system. Then enter
all related values in the
table below. For exam­
ple, if you choose rele­
vance filter Country, en­
ter US, GB in the table.
If you do not select a
relevance filter, all post­
ings will be considered
for this system.

Financial Posting Wizard: Expense - Company Code: OrgUnit2

Account Definition
Vendor Determination: Personnel Number

Financial Posting Wizard: Expense - Cost Center Object Type: Custom3

Cost Object Mapping
Cost Center Object ID: Custom4

Logical System Object ID: Custom1

Company Code Object ID: Custome2

Financial Posting Wizard: Import attachments from Concur

Attachments

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 Steps Field & Value Comment

Financial Posting Wizard: Automatic Manual Import

Import

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3 SAP S/4HANA Cloud integration with SAP
Concur via SAP Cloud Platform

This section describes the general steps of SAP Could Platform, iFlow deployment, connection create from SAP S/
4HANA Cloud to SAP Concur integration through SAP Cloud Platform. If you do not need to set up middleware
connection, please ignore this chapter.

3.1 Integration via SAP Cloud Platform

3.1.1 Prerequisite

Please check the chapter Prerequisites [page 5] and chapter Business Roles and Catalog Information [page 7] first,
And make sure that all prerequisites have been satisfied and enough authorization have been assigned to your
users. If you would like to use middleware to connect SAP S/4HANA Cloud and SAP Concur it is recommended to
use SAP Cloud Platform Integration to make use of the predefined middleware content.

3.1.1.1 Install Certificate of SAP Concur on SAP Cloud

Platform

Before you can start to set up the integration with SAP Concur via SAP Cloud Platform, you need to ensure that the
necessary client SSL certificates are installed in SAP Cloud Platform.

1. Access the SAP Cloud Platform, integration service tenant WEB UI for example,https://<Your SAP Cloud
Platform integration service tenant URL>/itspaces.
2. On the tenant menu, choose Operations View.
3. In the Manage Security area, Click the second item Keystore
4. Currently, the following SSL certificates are required:

● GeoTrust Global CA
● GeoTrust SSL CA – G3

If the necessary certificate has not found, please contact with SAP Cloud Operation team, and ask to upload the
certificate.

For further information, please refer to FAQ document SAP Note https://launchpad.support.sap.com/#/notes/
2388587

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3.1.2 Configuration

3.1.2.1 Deploy iFlow Using Web UI

To deploy the IFlow:

1. Open the SAP Cloud Platform, integration service tenant WEB UI.
(for example, https://<your SAP Cloud Platform, integration service tenant URL/itspaces)
2. On the tenant menu, choose Discover.
3. Select All to see all published integration packages.
4. Search for the SAP Financials with SAP Concur package.
5. Click the package to display the package content.
6. To copy the integration package of the catalog to your customer workspace, click Copy Package in the upper
right corner.
7. On the tenant menu, choose Design.
8. On the Design tab page, select the SAP Financials with SAP Concur package, which contains the integration
scenarios.
9. An overview of the artifacts available in the selected integration package is shown.
10. Click the corresponding icon for the iFlow to be configured and select Deploy, this will trigger the deployment,
and run of the iFlow on this SAP HANA Could Platform, integration service tenant.
11. Click Show to enter the overview section, and click all button in the Manage Integration Content area, all
deployed iFlow will be displayed.
12. Find and click your iFlow, and details will be displayed there.
13. You can also Restart/ Undeploy/ Download your iFlow on the upper right corner.

3.1.2.2 Monitor iFlow Using Web UI

Details of messages processed by iFlow can be monitored using the Web UI.

1. Access the SAP Cloud Platform, integration service tenant WEB UI.
For example, https://<Your SAP Cloud Platform integration service tenant URL>/itspaces
2. On the tenant menu, choose Show.
3. In the Monitor Message Processing area, click the first button named all integration flows with numbers of
completely processed messages
4. Find your iFlow: SAP Financials with SAP Concur package.
5. Click the message processing log to view details of messages processed by this iFlow

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3.1.3 Setup SAP S/4HANA Cloud connection to SAP Concur via
SAP Cloud Platform Integration

You can use a wizard to set up the SAP S/4HANA Cloud to an SAP Concur integration connection. When you have
completed the procedure, the system will automatically create a corresponding communication arrangement using
SAP_COM_0070.

Procedure

1. Log on to the SAP Fiori launchpad as Integration Expert (for example, https://< SID>-<Client>.wdf.sap.corp/ui)
2. Choose Concur Integration Setup in the Concur Integration area.
3. Choose System Create Connection . The connection setup wizard opens.
4. Choose Continue on the Start screen.
5. Choose the Middleware option on the Specify Target System screen, and create the following settings:

Field name Description User action and values Comment

Comm.Arrangement

Concur Host For example, www.concursolutions.com

Middleware Host For example, v0123- IFLMAP URL from

iflmap.avtsbhf.eu1.hana.ondemand.c HCI not the tenant
om URL

Path Prefix HCI endpoint /http/concur/passthrough/allobjects Set in the sender

channel adapter spe­
cific

Port 443

User <User of SAP HANA Could Platform, integration

service >

Password

SSL Certificate Choose User ID and Password or SSL Client Certifi­ Refer to tips 5.1
cate

Default Language

 Note

If you want to use certificate­based authentication instead of role-based authentication, please refer to the
SAP Note 2390441 - SAP Best Practices for SAP ERP integration with Concur solutions.

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 6. Choose Continue, on the Enter Secret and Consumer Key screen, and create the following settings:

Field name Description User action and values Comment

Consumer Key For example, vpllQ7cJzGtsbm123ves1l

Secret For example,

VojC4SZMANaTqfneh3BaEKKuS12XTv6U

Concur Company ID For example, 251123

 Note

Please request the SAP Concur username and password and related field value above (for example,
Consumer Key, Secret, Concur Company ID) from the SAP Concur administrator.

7. Choose Continue, on the Assign Access Token screen, and enter the username and password of the Concur
user.
8. Choose Continue, on the ‘Client Credentials’ screen for authentication, make below entries.

Field name Description User action and values Comment

Gateway Host us.api.concursolutions.com

Client ID For example:

b72c8b30-87a5-432b-
b111-f2813b808cc8

Client Secret For example:

60624641-4668-1234-
80bc-f9f5a8b87498

Company UUID For example:

6a310c12-4321-401d-
8d58-c1d216b377ec

 Note

These information will be provided by SAP Concur implementation project manager. You can refer to
chapter Configuration in SAP Concur Configuration in SAP Concur [page 6] for details

9. Choose Complete
10. If every field value is correct and the connection test is OK, a communication arrangement will be created
successfully.

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