Minutes of Meeting

GTC-QMS-SEC-MOM-2019
7th Division Management Committee Meeting

September 10, 2019; 8:00 a.m.-5:00 p.m.
Science Bldng, Gen. Trias Sports Park, Bgy. Santiago, Gen. Trias City
Host: Cluster 2
1. The Presiding officer, SDS Editha M. Atendido called the meeting to order.
The attendees of the meeting were as follows:

Editha M. Atendido Schools Division Superintendent
Daisy Z. Miranda Asst. Schools Division Superintendent
Laura O. Garcia Chief Education Program Supervisor, CID
Edna A. Bayot Chief Education Program Supervisor, SGOD
Rizal M. Vidallo Education Program Supervisor, ESP
Ma. Glecita C. Columna Education Program Supervisor, English
Lynette P. Rue Education Program Supervisor, Mathematics
Maricel P. Malabanan Education Program Supervisor, Science
Ramy R. Dalida Education Program Supervisor, EPP/TLE
Ma. Cherina Guantia Education Program Supervisor, MAPEH
Arnold Estareja Education Program Supervisor, Filipino
Yolanda DC. Lumanog Education Program Supervisor, Araling Panlipunan
Arlene R. Carpio Public Schools District Supervisor
Glenda A. Recto Public Schools District Supervisor
Donah Jean S. Sales Public Schools District Supervisor
Jocelyn L. Fortuno Public Schools District Supervisor
Josenia S. Hernando Public Schools District Supervisor
Ma. Cherina D. Manalo Public Schools District Supervisor
Antonne B. Bonina Public Schools District Supervisor
Bienvenido C. Ferrer Jr. Public Schools District Supervisor
Haidi M. Morales Senior Education Program Specialist-Monitoring and
Evaluation
Cipriano Jr. A. Dinglasan Education Program Specialist II-Monitoring and
Evaluation
Virgie T. Taccad Education Program Specialist II- ALS
Christine Ann B. Cordero Accountant III
Nadine Kristine V. Ramos Administrative Officer V-Budget Officer
Alma C. Cruzada Administrative Officer IV-HRMO
Felipa L. Repata TIC, Angel L. Bawalan ES
Marilou J. Echano TIC, Bacao ES
Candido T. Aquino SH, Belvedere ES
Reden H. Penus TIC, Diego Mojica MES
Elsa Prijoles TIC, Gen. Artemio Ricarte MES
Mary Ann Pascua SH, Buenavista ES
Albin A. Cadimas SH, Gen. Gregorio S. Alona, Sr. MES
Lilian Ricero SH, Gen. Trias MES
Josephine Lontoc TIC, Ipilan Barrio School
Mylene R. Joya Head Teacher, Javalera ES
Marc Airon Creus SH, Juliano C. Brosas ES
Rona Garcia SH, Luis Ferrer III MES
Helen P. Catanaoan SH, Manggahan ES
Aida F. Reyes SH, Marycris ES
Nicolas Taccad SH, Navarro ES
Ma. Fe V. Vedan TIC, Panungyanan ES
Editha Guarin SH, Parklane ES
Emerson G. Curioso SH,Pasong Kawayan II ES
Nemencia Alcantara SH, Pasong Kawayan II West ES
Nelson P.Bandoy TIC, San Francisco ES
Anicia Cupino SH, Santiago ES
Nancy A. Grepo SH, Sunnybrooke ES
Nelson Corpuz HT III, Tapia ES
Myra Aro SH, Tejero ES
Ruperto De Borja SH, Tropical Village ES
Prudencio M. Animas SH, Gov. Ferrer MNHS-Main
Melinda A. Tapawan HT VI, Gov. Ferrer MNHS-Buenavista
Celedonio B. Descallar HT VI, Gov. Ferrer MNHS-Biclatan
Arlene M. Hernandez HT, Gov. Luis A. Ferrer East NHS
Agnes D Camutin HT VI, Luis Y. Ferrer Jr. North NHS
Naneth P. Salvador HT, Luis Y. Ferrer West NHS
Cecilia Papa SH, Santiago National High School
Corazon Novelo SH, Tropical Village HS
Sally Genuino SH, Luis Y. Ferrer Jr. Senior High School
2. Presentation of ManCom Agenda by the Schools Division Superintendent
I. WTD celebration
II. Gen Mariano Trias’ 150th Anniversary Celebration
III. Town Fiesta
IV. Others:
Division Schools Press Conference
City Sports Meet
Division Festival of Talents
Search for Gawad Galing Gentri
SGOD Concerns
Financial and Administrative concerns
Recognition of New Personnel
3. Reading of the Minutes of the Previous Meeting
ASDS Daisy Z. Miranda read the minutes of the previous meeting. Some corrections
were made to some of the details in the minutes.
Ms Glecy Columna, EPS English, moved for the approval of the agenda. The body
seconded it.
The SDS inspired the group with a quotation, ”Be who you are” you are not
everyone’s cup of tea.
4. New Business
The following topics were discussed:
Line Agenda Discussion Agreement

Number
4 4.1 SDS Time Cluster 2 was gratefully Cluster 3 will host the 8th
recognized for successfully Mancom Meeting in
5 4.1.1 Message hosting the 6th Division December.
of thanks Mancom Meeting.
6
28 4.2 Breakout Planning of World Teachers 1879 teachers must be

Session Day Celebration per Cluster accommodated.
29
30
MASS Celebration will be on Oct 10 at
31 the Gen Tri Sports Park
Parade will start at 7:30, from
32 the Gen. Trias Sports Park
33 bleachers, presentation of
Clusters at Covered Court Overall Chairpersons:
34 Bienvenido Ferrer, PSDS
C1-blue 2-Pink 3-Red 4-
35 Purple 5-Orange 6-Green 7- Prudencio Animas, Principal
Yellow
36 Albin Cadimas, Principal
8-Neon Green
37
38
39 GAMES Program to be hels at Covered
court with the
40 Sack race, Kadang Kadang
Theme, ”Pista sa Nayon”.
41 Unity Walk, Pingpong Game,
Banderitas as decoration,
42 Tug of war, Maria went to
town,,Patintero Tumbang 1 lechon per cluster
43 Preso
44
Cleaning - All SHS men
45 TEACHER AWARDS
Chairs- schools are to bring their
46
Dambana Award (most own
47 dedicated)
48 Dalagang Pilipina/Binata
Gallery Walk of outstanding
Masikap na Teacher (with teachers per school at the
business) Science Building
Humanista Award (with

Advocacy)
SDS said the Teachers Club
Curacha Award (with most Presidents may be tasked to
number of add-ons) execute the preparations for
the WTD celebration through
Souvenir (Oldest teacher) Wilmer Perlado, President of
Hearthrob/Babe Award GTCA
BOOTHS
GSIS Philhealth Pagibig –

kilay is life, massage,
freedom wall, Q and A plant
trees
Banks
Food Providers
Service Partners – perfume,

makeup
(QPA) Private Co/ TESDA –

Spas
4.3 Gawad Galing Nominations are due 2nd week of of Oct:
CID Concerns/ Categories:
Gawad Galing Reading Programs E & S

Gentri
Preparation SBM E&S
ELLN (K-3)
Researcher E&S
Principal E&S
Teacher E&S
Non Teaching Sec only
Gulayan sa Paaralan
GAD
-Deadline of submission of Story Manuscripts until Sept 11
Division Festival of Talents
I. AP (Sept. 16 Sunny Brooke ES)
Heograpiya, Kasaysayan At Kultura Quiz
Musabaq
On-The-Spot Skills Exhibition In Population Development
II. FILIPINO (Sept. 17 – Parklane ES)
III. MATHEMATICS (Sept. 17 GAMES)
IV. EPP/TLE (Oct.8 - LUIS Y. FERRER JR. SHS)

V. MAPEH (Oct. 10 - GFMNHS-MAIN)
VI. SCIENCE (OCTOBER 1-2 TBA)
VII. ENGLISH/FILIPINO (SEPTEMBER 9, 13-14 - GFMNHS- MAIN
4.4 1. HUMAN RESOURCE AND DEVELOPMENT
SGOD Concerns Submission of Training Proposals/Activity Proposals- 10 days

prior to the event
Submission of Activity Completion /Activity Report- 5 days after

the activity
Writing the date and code when the proposal was submitted
for easy tracking in the logbook.
Use of CODED and OFFICIAL templates
2. SCHOOL MANAGEMENT MONITORING AND EVALUATION
As per Regional Memorandum 596 s. 2019 there will be

conduct of Field Visitation and Monitoring and Evaluation
(M&E) of Teaching and Learning Delivery (TLD) Programs and
Activities starting 3rd week of September- October 2019 on
selected schools. Visiting teams include staff from BLD-TLD and
Regional Office- CLMD. In line with this, all public secondary
and elementary teachers, school heads and supervisors need
to accomplish and complete the survey links below from
September 6-17, 2019.
-E-SIP Appraisal by the Division Appraisal Committee-Ongoing
SBM Validation of all schools will be conducted on October -

December 2019.
Submission of List of SBM Coordinators until September 13, 2019

to [email protected]
3. PLANNING AND RESEARCH
Submission of Research Proposals for BERF funding is still open.

Please refer to Division Memo No. 261, s. 2019
For Planning: LIS – Confirmation of Transfer-out Learners
Kindly Confirm/Decline (Status of Transfer-out in LIS as of 4:11

PM Sept. 9, 2019)
Please read DO No. 54, s. 2016 “Guidelines on the Request and

Transfer of Learner’s School Records”
- Confirm/Decline (Status of Transfer-out in LIS as of 4:11 PM

Sept. 9, 2019)
4. SOCIAL MOBILIZATION AND NETWORKING
Before entering into partnership with private companies,

please make sure that they have an ATTESTATION on- hand.
This is to ensure that all partners have their documents
screened first by the Social Mobilization Unit.
NO FUND- RAISING ACTIVITIES shall be conducted in response

to the Regional Director’s directive that discourages all SDSs to
approve fundraising activities, particularly pageantry type of
activity
There will be a scheduled monitoring of the SMN Unit that aims

to check and validate the partnership documents of all
schools and the status of their partnership with their private
partners.
Please be reminded of the submission of DPDS for 3rd Quarter

through uploading of the xls. file (Excel) through the link
http://bit.ly/DPDS_3Q19
There will be a Division PTA Forum this coming September 23 –

24, 2019. Venue to be announced on a later date.
GUIDELINES ON THE PREPARATION OF DOCUMENTS FOR PTA
INITIATED ACTIVITIES
To effectively implement DepEd Order No. 54, s. 2009 entitled

“Revised Guidelines Governing Parents- Teachers Associations
(PTAs) at the School Level”, specifically policy governing fund-
raising activity initiated by PTA, this Office releases the
attached enclosures
Checklist of Requirements for PTA Initiated Activity (School-

Based) and PTA Initiated Off- Campus Activity
Submission of Activity Proposal (School Based) shall be 15 days

before the scheduled conduct and for Off- Campus Activity
shall be one (1) month before the scheduled conduct (DO No.
66, s. 2017)
All PTA documents shall not bear the logo of any DepEd
Offices.
All documents to be submitted must be formatted as follows:
Paper Size - A4
Font Style - Century Gothic
Font Size - 11
Margin - 1” on all sides
5. EDUCATIONAL FACILITIES
Reported the status of site ownership of schools
4.5 According to Mrs. Alma Cruzada, HR Officer, PBB is by

category, school size: small (10-29), med 30+, large
HR Concerns
There will be a validation on Sept 22-28.
According to ASDS, vacant teacher positions are available.

School Heads will rank T3 by school then submit to Division
Office – so that the school can benefit from vacant position.
The Division Office will be the one to rank MTI &MT 2)
Submit documents on Monday, Sept 16 to be able to fill in

vacant positions)
4.6 ICT Personnel Mr. Joshua -DepEd workplace is an

Animas gave an orientation initiative of DepEd & is preferred
ICT Concerns on the use of DepEd
Workplace app. - Avoid apps like whatsapp etc
– monitoring of DepEd
Computerization Program
4.7 According to Division

Accountant, Mrs. Christine
Accounting Cordero, submission of
Concerns MOOE liquidation is on the
3rd day of the month; submit
patient documents
4.8 According to ASDS, he School Head should indicate

OPCRFs of Principals should the number of observations
OPCRF of include particular details. done, technical assistance
School Heads
given.
Homegrown programs under

-SH were advised to find Division Programs should be
ways to show how the
indicated.
objectives are
accomplished
-Rubrics must be provided
-DepEd Order on
Performance Management
4.9 According to PSDS All schools are enjoined to

Bienvenido Ferrer due to the actively participate in the sports
Sports Meet Sept 26-27 National activities.
Assembly of Education
Leaders
The City Meet Opening will

be on Sept 23, 3PM (8AM
Sports clinic)
-Host: Gov. Ferrer Main and

all Annexes
4.10 Upcoming Schools Division Gawad Galing Gentri –
activities December 13
Tentative
Schedules Division Christmas Party –
December 20
5. Adjournment
The meeting was adjourned at 4:41 p.m.
Prepared by:
ARLENE R. CARPIO
PSDS/ Chairman, Secretariat
APPROVED:
EDITHA M. ATENDIDO
Schools Division Superintendent/
Presiding Officer

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GTC-QMS-SEC-MOM-2019

7th Division Management Committee Meeting

The attendees of the meeting were as follows:

2. Presentation of ManCom Agenda by the Schools Division Superintendent

The following topics were discussed:

Line Agenda Discussion Agreement

28 4.2 Breakout Planning of World Teachers 1879 teachers must be

Humanista Award (with

GSIS Philhealth Pagibig –

Service Partners – perfume,

(QPA) Private Co/ TESDA –

CID Concerns/ Categories:

Gawad Galing Reading Programs E & S

Non Teaching Sec only

-Deadline of submission of Story Manuscripts until Sept 11

Division Festival of Talents

I. AP (Sept. 16 Sunny Brooke ES)

Heograpiya, Kasaysayan At Kultura Quiz

On-The-Spot Skills Exhibition In Population Development

II. FILIPINO (Sept. 17 – Parklane ES)

III. MATHEMATICS (Sept. 17 GAMES)

IV. EPP/TLE (Oct.8 - LUIS Y. FERRER JR. SHS)

VI. SCIENCE (OCTOBER 1-2 TBA)

VII. ENGLISH/FILIPINO (SEPTEMBER 9, 13-14 - GFMNHS- MAIN

4.4 1. HUMAN RESOURCE AND DEVELOPMENT

SGOD Concerns Submission of Training Proposals/Activity Proposals- 10 days

Submission of Activity Completion /Activity Report- 5 days after

Use of CODED and OFFICIAL templates

2. SCHOOL MANAGEMENT MONITORING AND EVALUATION

As per Regional Memorandum 596 s. 2019 there will be

-E-SIP Appraisal by the Division Appraisal Committee-Ongoing

SBM Validation of all schools will be conducted on October -

Submission of List of SBM Coordinators until September 13, 2019

Submission of Research Proposals for BERF funding is still open.

For Planning: LIS – Confirmation of Transfer-out Learners

Kindly Confirm/Decline (Status of Transfer-out in LIS as of 4:11

Please read DO No. 54, s. 2016 “Guidelines on the Request and

- Confirm/Decline (Status of Transfer-out in LIS as of 4:11 PM

4. SOCIAL MOBILIZATION AND NETWORKING

Before entering into partnership with private companies,

NO FUND- RAISING ACTIVITIES shall be conducted in response

There will be a scheduled monitoring of the SMN Unit that aims

Please be reminded of the submission of DPDS for 3rd Quarter

There will be a Division PTA Forum this coming September 23 –

To effectively implement DepEd Order No. 54, s. 2009 entitled

Checklist of Requirements for PTA Initiated Activity (School-

Submission of Activity Proposal (School Based) shall be 15 days

All documents to be submitted must be formatted as follows:

Font Style - Century Gothic

Margin - 1” on all sides

Reported the status of site ownership of schools

4.5 According to Mrs. Alma Cruzada, HR Officer, PBB is by

According to ASDS, vacant teacher positions are available.

Submit documents on Monday, Sept 16 to be able to fill in

4.6 ICT Personnel Mr. Joshua -DepEd workplace is an

4.7 According to Division

4.8 According to ASDS, he School Head should indicate

Homegrown programs under

-Rubrics must be provided