EIC Voluntary Certification Scheme

Document No.EIC/ Vol.
Food Certification Scheme / 2007/Issue 3
Voluntary Certification Scheme

on
Food Commodities
Document No.EIC/ Vol. Food Certification

Scheme / 2007/Issue 3
Export Inspection Council of India,

(Ministry of Commerce & Industry)
3 Floor, NDYMCA Cultural Center Building,
1-Jai Singh Road,
New Delhi-110001
Tele: 011-23748189 / 23478188 / 23365540
E-mail: [email protected]
Document No.EIC/ Vol. Food Certification Scheme / 2007/Issue 3.
INDEX
S.No. Particulars PAGE NO.
1 INTRODUCTION 2
2 SCOPE 2
3 CONSIGNMENT WISE INSPECTION (CWI) SYSTEM 2
3.1 General 2
3.2 Criteria for conformity / basis of inspection 2
3.3 Packing 2
3.4 Procedure to be followed
3.4.1 Notice of Inspection 3
3.4.2 Place of inspection 3
3.4.3 Procedure of inspection 3
3.4.4 Testing of samples in the laboratory 4
3.4.5 Certificate of inspection 4
3.4.6 Issuance of health certificate & attestation 4
4 FOOD SAFETY MANAGEMENT BASED CERTIFICATION
(FSMSC) SYSTEM
4.1 Criteria for conformity/ basis of certification 5
4.2 Scope of approval 5
4.3 Procedure for application for approval under FSMSC system 5
4.4 Processing the application for approval 5
4.5 Procedure to be followed in case the approved processing plant that 7
temporarily suspends its production
4.6 Validity of approval 7
4.7 Renewal of approval of approved plants 7
4.8 Monitoring and control
4.8.1 Monitoring by establishment/processor 7
4.8.2 Monitoring by EIAs 7
4.8.3 Suspension & withdrawal of approval 8
4.9 Issuance of certificate of inspection 9
4.10 Validity of certificate of inspection 9
4.11 Issuance of health certificate & attestation 9
5 CERTIFICATION FEE 10
6 APPEAL 10
Appendix -A Practices to be followed by “FSMSC” certified export establishments 11
Annex-I Application for Inspection under CWI System 13
Annex-II Laboratory intimation format 14
Annex-III Field inspection and quality control report (FIR) 15
Annex-IV Certificate of inspection 16
Annex-V Rejection letter 17
Annex-VI Health certificate 18
Annex-VII Application for approval 19
Annex-VIII Assessment report by assessment panel (a p) for approval & renewal 22
Annex-IX Format of letter of approval/renewal of approval to the unit 27
Annex-X Certificate of approval 28
Annex-XI Format of non-approval/renewal of approval letter to the unit 29
Annex-XII Format for application for renewal of approval of plant 30
Annex-XIII Monitoring visit report proforma 31
Annex-XIV Corrective action report (CAR) 36
Annex-XV Certificate for export 37
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1. INTRODUCTION
Export Inspection Council of India (EIC), the official certifying body of the Govt. of India for
exports was set up under the Export (Quality Control and Inspection) Act, 1963 which was
enacted to ensure the quality of export products through quality control and inspection.
In order to facilitate the smooth functioning of the export from India in the present scenario of
the international trade, in order to certify quality of food commodities, a general voluntary
scheme has been developed. This scheme allows for two systems of inspection & certification ,
namely i) Consignment Wise Inspection (CWI) System and ii) Food Safety Management Based
Certification (FSMSC) System.
2. SCOPE
The scheme covers all food commodities which are not covered under any other notified or non
notified export certification system. Certification/approval of processing units granted under
Food Safety Management based Certification (FSMSC) System may be for the specific
product(s) and country(s).
3. CONSIGNMENT WISE INSPECTION (CWI) SYSTEM
3.1 General
Under the consignment wise inspection (CWI), the export consignments shall be inspected by
Export Inspection Agencies (EIA) prior to dispatch. Under this system, samples are drawn, as
per approved sampling plans, inspected for verifying the conformity of the consignment to the
standards of the importing country or Codex standards or standards required by the buyer
subject to these being not lower than those of the importing country. In case none of these
standards exist, testing can be done as per the relevant National standards
(BIS/AGMARK/PFA). Tests will be carried out in the EIA laboratories or any other approved
laboratory. The certificate of inspection will be issued by Export Inspection Agencies only after
the consignments clears the field inspection as well as the relevant laboratory tests.
3.2 Criteria for conformity / basis of inspection
• Implementing GHP in Processing, Packaging or Storage, as applicable.

• Product conforming to importing country’s requirement/Codex requirement/ buyer’s
requirement/standards if not less than the importing country’s requirement/ relevant
National standards as applicable.
3.3 Packing
The commodity intended for export shall be packed in food grade packing material with
following information given on cartons:
1) Name & address of the exporter

2) Variety & grade (if any)
3) Lot No.
4) Gross mass & net mass
2
5) Country of Origin
6) Shipping Mark
7) EIC/EIA Logo
3.4. Procedure to be followed
3.4.1 Notice of Inspection
3.4.1.1 An exporter intending to avail this certification is required to submit “Application for Inspection
under CWI System”, in duplicate as per proforma given at Annex-I, along with a bank draft for
the required fee, copies of invoice, and the purchase order along with contractual specification,
if any, as well as the relevant standard(s) of the importing country, to the nearest office of the
office of the Export Inspection Agency.
3.4.1.2 The Application for Inspection under CWI System need to be given by the exporter to the
concerned EIA,
a) before three working days if the inspection is to be carried out at the premises situated at the
same station of the office of the Export Inspection Agency, and
b) before ten working days if the inspection is to be carried out at the premises, which are not
situated at the same station of the office of the Export Inspection Agency.
3.4.2 Place of inspection
The inspection will be carried out by Export Inspection Agency either at the port of
shipment or at the premises of the packer or any other premises where the goods are offered by
the exporter, provided adequate facilities for the inspection exist therein. It will be the
responsibility of the exporter to provide all the facilities for inspection. In addition to the
inspection at the premises, the Agency will have the right to exercise such supervision of the
inspected consignments at any place of storage, in transit or at the port before the actual
shipment, including drawl of samples for laboratory analysis, as it may deem fit.
3.4.3 Procedure of inspection
3.4.3.1 On receipt of the Application for Inspection under the CWI System, the Export Inspection
Agency will depute an officer to inspect the consignment and draw samples for laboratory
examination. The officer deputed for inspection shall verify the consignment physically to
ensure the export worthiness of the same and assess the adequacy or otherwise of the sanitary
and hygienic condition of storage.
3.4.3.2 The selection of packages/cartons for inspection will be done at random. For the purpose of
drawing samples, the inspection officer will select the bags according to the method described
in IS 4905: 1968 (Method of Random Sampling), IS 2: 1960 (Rules of Rounding Off
numerical Values) and Sampling Method of Commodity (intend to export) as per the Indian
standards.
3.4.3.3 The samples drawn from bags selected as per 3.4.3.2 above will be mixed homogenously which
will be divided into three parts and filled in sample bags made of suitable food grade material .
Sample bags will be sealed using lead seal and sealing pliers bearing EIC monogram as a mark
3
of identification of the sampled bags and one sample may transported to the laboratory in
proper refrigerated / suitable condition, as may be required along with the laboratory intimation
form (Annex II), duly filled in. Out of remaining two samples one shall be kept at concerned
EIA as “reference sample” and other sample is given to exporter as “exporter’s sample’. In case
of dispute(s), if any over the test results retesting can be allowed using the ‘reference sample’,
for which the exporter shall submit a written request and also pay the requisite testing charges to
the concerned EIA
3.4.3.4 On completion of inspection, sealing and drawl of samples, the inspecting officer will prepare a
Field Inspection Report (FIR) in respect of each consignment (Annex III) inspected.
3.4.3.5 If the lot, after analysis of sample, does not conform to the specifications given in the standards
applicable, it will be rejected and a rejection letter as given at Annex V, will be issued with
clear mention of the reasons for rejection The exporter/processor may at his discretion further
reprocess the lot and resubmit application for Inspection under the CWI System, along with the
required inspection fee.
3.4.4 Testing of samples in the laboratory
The samples received in the laboratory will be analysed for different parameters mentioned in
the in laboratory intimation format, which shall be based on standards of the importing country
or Codex standards or standards required by a buyer subject to these being not lower than those
of the importing country. In case none of the standards exist, testing can be done as per the
relevant National standards (BIS/AGMARK/PFA). Lab report will be submitted to EIA.
Laboratory testing charges will have to be borne by the applicant (exporter/processor).
3.4.5. Certificate of inspection
3.4.5.1 Export Inspection Agency will issue the “Certificates of Inspection” as per Annex IV after the
consignment/lot(s) has/have duly passed. The first two copies of the certificates will be given to
the exporter, third copy sent to Export Inspection Council, New Delhi and the fourth copy
retained by the Agency for its official records.
3.4.5.2 Validity of certificate of inspection
The inspection certificate shall be valid for a period of forty five days.
3.4.6 Issuance of health certificate & attestation
The EIA shall issue health certificates based on reports (given below) of the unit, in the format
given at Annex-VI or any other format certifying additional condition, if any, based on
importing country’s requirement. Health Certificate may be issued on conformity of satisfactory
results of :
• laboratory test(s) conforming to the parameters described in the standard together
with microbiological tests (if applicable).
• laboratory test(s) for the additional parameters to be indicated in the health
certificate clearly indicating about compliance of the consignment as per the
requirement of importing country/codex.
• field inspection report (FIR).
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4 FOOD SAFETY MANAGEMENT BASED CERTIFICATION (FSMSC) SYSTEM
4.1 Criteria for conformity/ basis of certification
• Implementing GHP/GMP/HACCP.
• Product conforming to importing country’s requirement/Codex requirement/ buyer’s
requirement if not less than those of the importing country or relevant National standard
(BIS/AGMARK/PFA), as applicable.
4.2. Scope of approval
Approval of processing units under Food Safety Management based Certification (FSMSC)
System may be granted for the specific products and country(s), if requested for by applicant
(see Annex VII.)
4.3 Procedure for application for approval under FSMSC system
4.3.1 The processor seeking approval shall submit an application in the format given at Annex VII,
in triplicate, along with necessary documents to the concerned EIA.
4.3.2 The prescribed fee of Rs. 5,000/- for approval shall also be paid by the applicant by way of
Demand Draft drawn in favour of the concerned EIA.
4.3.3 The application shall be accompanied by the following documents:
a) Brief description of the product as well as detail of processing.

b) Operation manual / HACCP manual(if existing), including Sanitary Standard Operating
Procedures(GMP/GHP broadly as per Codex guidelines) and an organisational chart.
c) Certified copy of the test report issued not later than six months in respect of water used for
processing in the plant used for processing .
d) Layout plan of the establishment in A-4 size paper.
e) Process flow chart.
f) Plumbing diagram.
g) List of machineries involved in manufacturing.
h) Testing facilities in plant
i) Certified copies of documents proving legal identity of the applicant’s plant and scope of
their operations.
j) Certified copy of lease agreement for the premises and building, where necessary.
k) Bio-data of the technologist(s)/ chemists working in the plant.
4.4. Processing the application for approval

4.4.1 The application received from the applicant shall be scrutinised and the discrepancies
/shortcomings observed shall be immediately communicated to the applicant for rectification by
EIAs.
4.4.2 The application, complete in all respects, shall be forwarded to the Convenor of the Assessment
Panel for arranging assessment of the unit. Convenor AP shall be an officer of EIA, not below the
rank of Deputy Director nominated by the Joint Director, EIA .
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4.4.3 The Convener- Assessment Panel shall ensure that assessment of applicant’s plant by Assessment
Panel is carried out within 15 days of receipt of their application complete in all respect.
4.4.4 Applicant unit will bear travel, boarding and lodging expenses of all AP members.
4.4.5 The Assessment Panel shall consist of at least two members to include representatives of EIC,
Government Department or any suitable technical expert from those empanelled for the purpose
having sound expertise on the product . The composition and size of the AP shall however
depend on the size of the unit to be assessed. While constituting the AP, the EIAs shall keep in
view that there is no conflict of interests with any member having direct or indirect dealings with
the applicant’s unit.
4.4.6 The Assessment Panel shall submit its report as per the format given at Annex – VIII to the EIA-
Head, within 3 days of completion of visit to the applicant’s unit. The recommendations of the AP
shall clearly state whether the plant is to be approved or not.
4.4.7 In case the plant is recommended for approval by the Assessment Panel and its recommendation
is accepted, the EIA- Head, shall arrange to take the following actions:
a) Allot an approval number to the unit. The approval number shall be unique for each unit
based on the following numbering system :
S No. Agency Approval No

1 EIA-Mumbai VCS – 1 - No. / year of approval
2 EIA-Kolkata VCS – 2 - No. / year of approval
3 EIA-Cochin VCS – 3 - No. / year of approval
4 EIA-Delhi VCS – 4 - No. / year of approval
5 EIA-Chennai VCS – 5 - No. / year of approval
(No. shall be allotment in serial order ie. 001,002.....)
b) Issue a letter of approval to the unit as per format at Annex–IX with a

copy to EIC with necessary information to issue Certificate of Approval as Annex-X.
c) Open a file for each of the approved plants in 3 parts as follows.
Part A - Application for approval/renewal in original & related correspondence.

Part B -- Monitoring file containing monitoring reports of unit & test report (if any)
Part C -- Finance file & Health/Inspection certificate file.
This file will bear number VCS -- followed by EIA No. and the approval number of the plant
(for example VCS –1-- 001 (part A ) and year of approval.
4.4.8 In case, the Assessment Panel does not recommend for approval, EIA-Head, shall intimate the
rejection including the reasons for which applicant plant was not considered fit for approval
through a letter as per Annex-XI to the applicant, within 7 days of the receipt of the Assessment
Panel’s report.
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4.5 Procedure to be followed in case the approved processing plant that temporarily suspends
its production
4.5.1 When an approved plant decides to suspends its processing activities temporarily for a
period exceeding 30 days for reasons such as:
(i) general repairs / routine maintenance

(ii) improving their hygiene and sanitary conditions
(iii) identifying the cause of contamination and taking corrective action to prevent recurrence
(iv) major alteration/ construction work etc.
(v) any other activities, which may result in change in production flow or scope for
contamination of product/water etc
4.5.2 The processing plant shall intimate the date from which it intends to suspend its operation, the
purpose and the probable date by which it intends to resume production.
4.5.3 On receipt of the intimation, EIA may discontinue monitoring visits to the plant. The
processor shall not commence production for export without intimating EIA in advance.
4.6 Validity of approval
The validity of “Certificate of Approval” shall be for a period of two years from the date of issue
of the letter of approval by the EIA.
4.7 Renewal of approval of approved plants
4.7.1 The approved plant seeking renewal of approval shall submit an application at least 60 days
before expiry of the earlier approval to the concerned EIA in the format prescribed at Annex-XII
along with the other concerned documents and application fee of Rs. 5,000/- by way of demand
draft drawn in favour of the EIA concerned.
4.7.2 The application received shall be processed as per the procedure given from Clause 4.1 to 4.4 for
renewal of approval of the approved unit and the Assessment Panel’s report shall be submitted
in the format given at Annex VIII.
4.8 Monitoring and control
4.8.1 Monitoring by establishment/processor
4.8.1.1 It is the primary responsibility of the processor to ensure compliance to the requirements and to
ensure safety and wholesomeness of the product based on HACCP principles of Good
Manufacturing Practices (GMP) & Good Hygienic Practices (GHP) as per standards given in
Appendix A .
4.8.1.2 The processor shall exercise all controls required as per requirements and maintain consumer
records thereof in respect of the following broad areas.
• Hygienic requirements relating to the premises
• Structure and layout.
• Pest control (Prevention, extermination, use of chemicals).
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• Maintenance
• Cleaning and sanitation
• Personnel hygienic
• Rest rooms
• Water management
• Chemicals
• Lighting and ventilation
• Waste disposal including effluent treatment
• Good Manufacturing Practices (GMP)
• Packing
4.8.1.3 The processor shall ensure compliance of the product as per the standards of the importing
country or Codex standards or standards required by a buyer subject to these being not lower
than those of the importing country. In case none of the standards exist, testing can be done as
per the relevant National standards (BIS/AGMARK/PFA), as applicable.
4.8.1.4 Routine laboratory testing of process control samples/finished product samples/ sanitation
control samples shall be carried out in the laboratory of the processing plant or in any approved
laboratory.
4.8.1.5 The processor shall exercise suitable control on quality of the incoming raw material in their
premises. In addition the processor shall take care of the quality of packing material used,
equipments and general sanitary and hygienic conditions in the plant.
4.8.1.6 “Q mark” on the packages- The processor may use Q Mark on packages as per the following
pattern given below together with approval number (in center):
4.8.2. Monitoring by EIAs
4.8.2.1 EIAs shall carry out monitoring by deputing an officer at a frequency of minimum once in
three months depending upon the performance of the unit, for an inspection of the unit, which
may include :
- Verification of records
- Verification of process control, sanitation and hygienic practices
- Verification, of parameters as specified in Importing
Country/Codex/National requirements or/and Buyer’s specifications.
- Drawl of samples from processing line / finished products for ensuring
safety and wholesomeness of the product
- Verification of the results of testing conducted in approved lab with that of
the processing unit
Frequency of monitoring may be reduced to once in six months based on satisfactory

performance over a period of one year. Satisfactory performance would mean all monitoring
8
reports satisfactory, all samples tested are passing & no complaints or rejections have been
received.
4.8.2.2 The monitoring shall broadly cover all the points listed under the Appendix A and be reported
in the monitoring visit report as given at Annex-XIII by the inspecting officer.
4.8.2.3 Applicant unit will bear travel, boarding and lodging expenses of the monitoring officer.
4.8.3 Suspension & withdrawal of approval
All deficiencies observed during the assessment visit to the processor’s establishment shall be
conveyed to the processor through the Discrepancy/Corrective Action Report (CAR) as per
Annex XIV. In case of minor deficiencies the corrective action taken shall be verified by the
officer conducting the next visit and duly reflected in his report.
In case of any major deficiency, processor may be advised to suspend production and export
until rectification is done and the same is verified by an officer.
Both suspension and revocation of suspension shall be done with the approval of Director
(I&QC).
4.9 Issuance of certificate of inspection
In case the approval is product/country specific, the approved units shall issue “Certificate of
Inspection” for the export consignment only for the product (s) and country (s), as per approval
granted by EIAs. Blank Certificates books may be obtained from the concerned Export
Inspection Agency at a cost of Rs.20/-. EIAs will issue blank certificate forms (format attached
at Annex-XV) to the approved units on demand, subjected to availability and upon the unit
meeting the eligibility conditions for receiving the same.
4.10 Validity of certificate of inspection
The inspection certificate shall be valid for a period of forty five days.
4.11 Issuance of health certificate & attestation
The EIA shall issue health certificate based on continuous satisfactory performance of the unit,
in the format given at Annex-XV or any other format certifying additional conditions based on
importing country’s requirement, on request by the processor subject to the submission of the
following documents
• Copy of the Certificate of Inspection for the concerned consignment issued by the
processor
• Testing data of the parameters described in standard.
• Laboratory test reports for the additional parameters to be included in the health
certificate clearly indicating the compliance of the consignment as per the
requirement(s) of importing country/codex.
A fee of Rs. 200/- will be charged for each health certificate.
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5 CERTIFICATION FEE
5.1 Certification fee shall be paid by the applicant to the EIA at following rates :
A) In Case of Consignment Wise Inspection (CWI) : @ 0.4 % of FOB value of

consignment.
B) In Case of FSMSC : @ 0.2 % of FOB value of consignment
5.2 Mode of payment
Every approved unit must have a passbook with deposit account, operating with EIAs to debit
inspection fee. No blank form of Certificate of Inspection shall be issued to the approved unit
unless there is a minimum balance in the passbook of the processing unit.
6 APPEAL
Any applicant aggrieved by the decision of the Export Inspection Agency either under CWI or
FSMS, may, within 10 days of the receipt of the communication of such refusal prefer an appeal
which will be referred by the Agency to the Director (I&QC). The appeal will be disposed of
within fifteen days from its receipt. The decision of the Director (I&QC) in such an appeal will
be final.
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APPENDIX -- A
PRACTICES TO BE FOLLOWED BY “FSMSC” CERTIFIED EXPORT

ESTABLISHMENTS
A.0 Exporter shall comply the requirements, listed below for his processing /manufacturing
establishment, certified under food safety management system certification (FSMSC) system
during processing and upto despatch of consignment.
A.1 GMP/GHP as IS 15000 or Codex standards : Manufacturing/processing establishment should

apply the principles of Good Manufacturing Practices(GMP) and Good Hygienic Practices (GHP)
as per Codex guidelines.
A.2 HACCP as per Codex (preferable) : It is advisable for the processing establishments to align
their processing system in accordance with HACCP Codex guidelines in order to ensure the safety
and better acceptability of the product when it reaches to the customer. However, in case they are
exporting to any specific country, they are free to align HACCP to requirements of that country.
A.3 Water testing : Every processing establishment should get tested the water used in processing, at
least, once in a year as per IS 4251: 1967 (Quality Tolerance for Water for Processed Food
Industry) (Reaffirmed 1992) and maintain records for verification. In case of European
Community (EC) water testing may need to be done as per Council Directive 98/83/EC, dated 3rd
November 1998.
A.4 Documentation & record keeping : Appropriate records of processing, production and
distribution should be maintained and retained for a period that exceeds the shelf-life of the
product. List of some documents be maintained are given below.
a) Laboratory Test Reports

b) Processing / Production Record
c) Worker Hygiene / Health Record
d) Record w r t SOPs / SSOPSs / CCPs / others
A.5 Copies of relevant standards : Processing establishment should keep copies of relevant
standards as applicable to the product for their internal use to include the legislative requirements
of their importing countries.
A.6 Internal audits : Processing unit should have the mechanism to carry out internal audits at a level
decided by them but minimum once in six months. Activities conducted under this head should be
properly documented for verification.
A.7 Laboratory facilities : The unit should have minimum test facilities of their own & for other
parameters access to an approved laboratory. The amount and type of such minimum laboratory
facilities will vary with the type of food products.
A.8 Record of technologists : Processing establishments should have sufficient number of

technologist(s) handling the responsibilities at critical positions. List of technologist(s) stating
11
their name, qualification and job responsibilities should be submitted to Assessment Panel (AP)
for spot verification during visit which will be subsequently verified in monitoring visits by EIA
officials also.
A.9 Change room facilities: Processing establishments should have adequate change rooms for
workers/staff/visitors together with toilet and cleaning / sanitizing facility. Visitors to
manufacturing, processing or handling areas should wear appropriate protective clothing and
adhere to other personal hygiene provisions.
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ANNEX – I
Application for Inspection under CWI System
Invoice No. Date 10 Exporter’s Ref. 11

Exporter’s Name Address 1
Buyer’s Order No. & Date 12
To 13
The
.(Name & Address of the Inspection Authority)
Manufacture’s Name & Address 2
Please inspect the consignment and issue a Certificate of inspection under

the......................................Act. A crossed cheque for Rs................................drawn
on.................... is enclosed as inspection fee. Please debit our Account Pass Book
Details of the Manufacture’s Seal, if any
No.........................enclosed.
3
Date Signature of Exporter
Inspection required on 4 Weekly Holiday 5 Address where consignment is to be inspected 14
Vessel/Flight No. 6 Port of Loading 7
Probable Date of Loading 8 Date of Sealing Flight 9
Marks & Nos.15 No.& Kind of Pkgs.16 Description of Goods 17 Quantity 18 FOB Value (in Rs.) 19
as declared
Technical requirements including specifications/approved samples with its characteristics as stipulated in the export contact. 20
Other Revelavent Information 21
Declarations: Certified that the goods mentioned above have been manufactured/ produced to satisfy the conditions relating to quality control/inspection and consignment
conforms to the specification.
Certified that the goods have been offered previously for inspection vide intimation no...................................Dated......................and the defects as pointed out earlier have
been duly rectified.
Certified that no additional technical or quality requirement other than mentioned above have been stipulated by the overseas buyer.
Signature & Date
13
ANNEX : II
Export Inspection Agency- Chennai/ Delhi/Kolkata/Kochi/Mumbai
LABORATORY INTIMATION FORMAT
Product:
Code of Sample:
Sampling done on:
Parameters to be tested:
S. No Parameters Reference Standard

1
2
3
4
5
6
7
Note, if any :
Signature:
Name of Inspecting Officer:
Date:
Place:
14
ANNEX-III
Export Inspection Agency-Chennai / Delhi / Kolkata / Kochi / Mumbai
FIELD INSPECTION AND QUALITY CONTROL REPORT (FIR)
Book No.
1 . Name and address of exporter :
2. Name & address of packer :
3. Product & Type :
4. Type of Packages :
5. No. of packages and quantity :
6. No. of samples analysed :
7. Application No./ Lot No. :
8. Shipping mark :
9. Country of Destination :
10. Details of Inspection carried :

out & outcome
11. Hygienic condition of the premises :

where consignment is stored
12. EIC Seal No :
Place: Signature:
Date: Designation:
Time:
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ANNEX – IV
CERTIFICATE OF INSPECTION
Exporter’s Name Address 1 Invoice No. & Date 6
Buyer’s Order No. & Date

7
Manufacturer’s Name & Address 2
EXPORT INSPECTION AGENCY-

CHENNAI/ DELHI/KOLKATA/KOCHI/MUMBAI
(Ministry of Commerce)
Government of India
Address of the concerned EIA
Details of the Manufacturer’s Seal, if any 3
Valid upto and including……

Detail of Seal of Inspection authority, if any 4
Specification Reference 5 Certificate No. 9
Mark & Nos. 10 No. & Kind of Pkgs. 11 Description of Goods (*) 12 Quality 13 FOB Value (in Rs.) 14
Remarks, if any Stamp for FOB Revision 15
CERTIFICATION UNDER CONSIGNMENT WISE INSPECTION (CWI) SYSTEM

SEAL OF THE ISSUING AUTHORITY
It is hereby certified, on the basis of controls carried out, that the commodities as per details given herein are in conformity to specifications prescribed under i) importing government
requirements; ii) international standards; iii) buyers requirement (not less than importing govt. requirements); iv) domestic Indian standards.
Signature
Name
Designation Accordance with the standard

Date
(*) Description should include grade, size and brand, if any.
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ANNEX-V
REJECTION LETTER
Export Inspection Agency-Chennai / Delhi / Kolkata / Kochi / Mumbai
No: EIA/
To
M/s............................................
...................................................
...................................................
...................................................
...................................................
Subject : Consignment Wise Pre-Shipment Inspection (CWI) ...........................................
Reference : Your intimation No. ....................................... dated ......................
Sir,
With reference to your above mentioned intimation for inspection, this is to inform you
that the consignment of ............................................. was inspected under CWI, and it was not
found conforming to the specifications recognised under ............................ It is therefore, regretted
that the certificate of export worthiness cannot be issued due to the following reason(s):
Reason (s) for rejection
1)
2)
3)
4)
Yours faithfully
Joint Director
17
ANNEX - VI
Book No..... HEALTH CERTIFICATE Sl. No.___________
(General - Applicable for all food items other than those where specific formats are prescribed)
Country of despatch: India
Competent Authority: Export Inspection Agency- Chennai/Delhi / Kolkata/ Kochi/ Mumbai
Reference No.: Certificate for Inspection..............................................................

(Issued by Processing Plant/EIA)
1. Details identifying the products
Description
Quantity
Type of Packaging
No. of packages
Temperature required during storage and transport
Manufacturing date
Expiry Date
2. Provenance of products
Address (es) and number(s) of preparation or processing plant(s) authorised for exports
by the competent authority
Approval No. of the plant(s)
3. Destination of the products
a. The products are to be despatched

From................................ (Place of despatch)
To.................................... (Country and place of destination)
By the following means of transport
.........................................
Name of address of consignor
Name of consignee and address at place of destination
LC Details
4. Health Attestation
It is hereby certified that the products described above have been handled, processed, stored and
transported under hygienic conditions as laid down in the ------------and found confirming to laid down
standards and fit for human consumption & the establishment where the products have been processed is
approved and regularly monitored by Export Inspection Agency- Chennai/Delhi / Kolkata/ Kochi/ Mumbai
(Competent Authority)
Place of issue: Signature of authorised officer
Date of issue Name:

Seal Designation:
18
ANNEX - VII
APPLICATION FOR APPROVAL

From
..............……………………..
……...............……………….
………………................……
...............................................
To
The Joint Director,
EIA- Chennai/ Delhi/Kolkata/Kochi/Mumbai
Sir,
We are producers of .......................... and intend to export the same to ................. which
requires compliance to........................ (if any). Accordingly, we wish to seek approval under EIC’s
Voluntary Certification Scheme to enable us to export to .................. with a ‘Certificate of
Inspection’.
1.
General Information
1.1 Name and address of the plant seeking
approval with Fax no. and E-mail address
1.2 Name of the Chief Executive
(MD/Mg. Partner/Proprietor)
1.3 Is the processing plant owned or leased by the Owned/leased
applicant
1.4 If leased, name of the plant owner, plant name
and address
1.5 Year of Construction
1.6 Year of last major alteration
1.7 Approval requested for export/ processing of
product(s).
1.8 Approval requested for country(s).
1.9 Annual production during the previous year
Others related items (Specify)
1.10 Total export in the previous year
(a) Name (s) of countries to which export made
1.11 Whether all year production or seasonal
production
1.12 Details of licenses/certificate issued by any
competent authority.
2. Water
2.1 Is there a documented water management
system?
2.2 Whether it is safe for processing and human
consumption?
2.3 Is any scientific quality assurance is existing
for water management?
3 Information about personnel
19
3.1 No. of technologists available in the

establishment
3.2 Name and qualification of the technologist(s)
supervising the processing and related
operations (Attach separate as Annex)
3.3 Total work strength
4. Raw Material
4.1 Source of Raw Material
4.2 Are there any arrangements for traceability of
the raw material, if so, details of the same?
4.3 Are the records for the above maintained
properly?
5 Surroundings
5.1 Are the surrounding neat & clean and safe for
processing ?
5.2 Surroundings are free from any contamination
6. Construction and Layout
6.1 Is the building construction of permanent
nature?
6.2 Is the design and layout as per scientific
norms?
7. Plant Facilities
7.1 Is there following facilities are available:
• Vehicle washing facility?
• Water treatment plant?
• Alarm system to give warning in case
of emergency
• Generator
• Transportation
• Lockable Room for Technicians
• Change Room
• Toilets
• Space to collect waste
8. Raw Material Receiving Section
8.1 Are there adequate facilities available in raw
material receiving section?
9. Washing, cleaning and Sanitizing facility
9.1 Whether washing, cleaning and sanitizing
facilities are adequate to support safe
processing?
10. Doors/Window/Floor/Ceiling/Walls
10.1 Are they clean and sufficiently wide, made of
durable material which is safe for processing
plant facilities?
11. Drainage
11.1 Are the drains of adequate size having
sufficient slope and easily clearable and
sufficient enough as per hygienic conditions?
20
12. Lights and ventilation

12.1 Are these adequate and as per the requirements
of standards.
13 Utensils and Equipment
13.1 Are all receptacles, trays, tanks, cutting
equipments and utensils used made of non-
corrodible material, other than wood and have
smooth surface free from cracks and crevices
13.2 Are the utensils made of food grade material?
14 Packaging
14.1 Are the packing facilities adequate ?
14.2 Are the labels are as per standard?
15 Storage
15.1 Are the storage condition safe and designed
scientifically, considering food safety norms?
16 Personal Hygiene
16.1 Whether staff has been given enough training
in this regard?
16.2 Is personal hygiene is being maintained?
17. Effluent Treatment
17.1 Is the unit having an efficient effluent
treatment system?
17.2 Does it comply with the statutory requirements
18. Maintenance Schedule
18.1 Is there a documented maintenance procedure
for different sections / equipment / machinery,
laboratory items etc. Give documents no.
18.2 Whether maintenance records are kept?
19 HACCP
19.1 Whether unit is HACCP certified, if yes by
whom?
20 Rodent / Vermin Control
20.1 Whether adequate rodent and pest control
facilities are maintained?
21 Inspection and testing
21.1 Is the unit having in-house facilities for
inspection and testing?
21.2 Whether test of finished products are done as
per standard?
Kindly carry out an assessment of our plant. we enclosed herewith a demand draft No.
......................... dated ........................ for Rs. ............
Yours faithfully,
Place: Signature
Date: Name
Check list of enclosures. Designation
Company Seal
21
ANNEX-VIII
ASSESSMENT REPORT BY ASSESSMENT PANEL (A P) FOR

APPROVAL & RENEWAL
Assessment Panel (AP) has assessed the unit to verify the declarations given by applicant unit
in Annex I, conforming to importing country or Codex standards or standards required by the
buyer or as per the relevant National standards (BIS/AGMARK/PFA and GMP/GHP.
Following observations/discrepancies in different areas, are listed :
Date and Day of AP Visit : ...................................................................................
Name & Designation of AP Members:
1).............................................................................................
2).............................................................................................
All the information given under following heads are correct as per Annex I, and in accordance
with the standards of the importing country or Codex standards or standards required by the
buyer or as per the relevant National standards (BIS/AGMARK/PFA). If not Observation /
Discrepancies are as :
1. General Information Satisfactory/ Not Satisfactory
1.1 Name and address of the plant seeking
approval with Fax no. and E-mail address
1.2 Name of the Chief Executive
(MD/Mg. Partner/Proprietor)
1.3 Is the processing plant owned or leased by
the applicant
2. Water Satisfactory/ Not Satisfactory
2.1 Is there a documented water management
system?
2.2 Whether it is safe for processing and human
consumption?
2.3 Is any scientific quality assurance is existing
for water management?
3. Information about personnel Satisfactory/ Not Satisfactory
3.1 No. of technologists available in the
establishment
3.2 Name and qualification of the technologist(s)
supervising the processing and related
operations (Attach separate as Annex)
3.3 Total work strength
4. Raw Material Satisfactory/ Not Satisfactory
4.1 Source of Raw Material
4.2 Are there any arrangements for traceability
of the raw material, if so, details of the same?
22
4.3 Are the records for the above maintained

properly?
5 Surroundings Satisfactory/ Not Satisfactory
5.1 Are the surrounding neat & clean and safe
for processing ?
5.2 Surroundings are free from any
contamination
5.3 Are the surrounding is free from any
toxic/chemical producing Industry?
6. Construction and Layout Satisfactory/ Not Satisfactory
6.1 Is the building construction of permanent
nature?
6.2 Is the design and layout as per scientific
norms?
6.3 Which standards are used for designing?
7. Plant Facilities Satisfactory/ Not Satisfactory
7.1 Plant Facilities are adequate and as per
Annex I
7.1 Are the facilities enough to produce safe
food for human consumption?
8. Raw Material Receiving Section Satisfactory/ Not Satisfactory

8.1 Are there adequate facilities available in raw
material receiving section?
8.2 Is raw material storage separated by finished
product storage?
9. Washing and Sanitizing facility Satisfactory/ Not Satisfactory

9.1 Whether washing, cleaning and sanitizing
facilities are adequate to support safe
processing?
9.2 Sanitizers/chemicals are labeled and stored
separately?
10. Doors/Window/Floor/Cieling/Walls Satisfactory/ Not Satisfactory

10.1 Are they clean and sufficiently wide, made
of durable material which is safe for
processing plant facilities?
10.2 Are the windows are wire meshed to protect
flies?
10.3 Are floor, cieling and walls are properly
plastered painted and tiled as per
requirements?
11. Drainage Satisfactory/ Not Satisfactory
11.1 Are the drains of adequate size having
sufficient slope and easily clearable and
sufficient enough as per hygienic conditions?
23
11.2 Whether unit has proper waste disposal

system?
12. Lights/Ventilation Satisfactory/ Not Satisfactory
12.1 Are these adequate and as per the
requirements of standards.
12.2 Are the lights are properly covered?
12.3 Are the ventilators properly wire meshed?
13 Utensils and Equipment Satisfactory/ Not Satisfactory
13.1 Are all receptacles, trays, tanks, cutting
equipments and utensils used made of non-
corrodible material, other than wood and
have smooth surface free from cracks and
crevices
13.2 Are the utensils made of food grade
material?
13.2 Whether proper cleaning system is in
practice?
14 Packaging Satisfactory/ Not Satisfactory
14.1 Are the packing facilities adequate ?
14.2 Are the labels are as per National/ Buyer/
Codex Requirements.
14.3 Whether food grade packing materials are
used?
15 Storage Satisfactory/ Not Satisfactory
15.1 Are the storage condition safe and designed
scientifically, considering food safety norms?
15.2 Whether wall, sealing and floors are properly
plastered?
15.3 Whether products are kept on pellets to
maintain proper distance from floor and
wall?
16 Personal Hygiene Satisfactory/ Not Satisfactory
16.1 Whether staff has been given enough training
in this regard?
16.2 Is personal hygiene is being maintained?
16.3 What is unit plan to achieve more hygienic
environment of unit.
17. Effluent Treatment Satisfactory/ Not Satisfactory
17.1 Is the unit having an efficient effluent
treatment system?
17.2 Does it comply with the statutory
requirements
18 Maintenance Schedule Satisfactory/ Not Satisfactory

18.1 Is there a documented maintenance
procedure for different sections / equipment /
machinery, laboratory items etc.
18.2 Whether maintenance records are kept?
24
18.3 Whether unit has preventive maintenance

schedule?
19 HACCP/GHP/GMP Satisfactory/ Not Satisfactory
19.1 Whether unit is HACCP certified, if yes by
whom?
19.2 Whether unit apply GMP/GHP in processing
facilities?
19.3 Whether GMP/GHP are as per Codex
requirement?
20 Rodent / Vermin Control Satisfactory/ Not Satisfactory
20.1 Whether adequate rodent and pest control
facilities are maintained?
20.2 Whether pest control facilities are maintained
by unit or contracted?
20.3 Is there any mechanism to verify pest control
effectiveness?
21 Inspection and testing Satisfactory/ Not Satisfactory
21.1 Is the unit having in-house facilities for
inspection and testing?
21.2 Test of finished products are done as per
National/Buyer/Codex.
21.3 Does unit have enough equipments required
for testing as per Importing
Country/Codex/Buyer/National
Recommendations of the Assessment Panel (AP) members:
Approval may be granted/may not be granted to above establishment under the EIC’s Voluntary
Certification Scheme to process ................................for export to .....................(Country Name).
or
The approval granted to the above establishment under the EIC’s Voluntary Certification Scheme
to process ................................for export to ..................... (Country Name) may/may not be
renewed for a further period of two year from the date of expiry of the last approval.
Reasons (in case of non approval/renewal):

25
Suggestions for improvement, if any:
Signatures of
Assessment Panel (AP)
members
Name with
Designation
Organization
Date:
List of enclosures.
26
ANNEX-IX
FORMAT OF LETTER OF APPROVAL/RENEWAL OF APPROVAL TO THE UNIT

Letter No. Dated
To
M/s
Sub: Approval/renewal of approval to process ...................... for export.

Ref.: Your application dated………………..
Sir,
With reference to your application No………. Dated……… for approval/renewal of approval of your establishment
for processing and packing of .................. for exports to ....................(country name) under EIC’s Voluntary
Certification Scheme, based on an Assessment of your establishment by Assessment Panel (AP) on………….(Date), it
has been decided to grant approval to your establishment for a period of two year up to and including………….. as per
the following details:
1. Name & Address of the establishment:
a) Address of the establishment

b) Address of the Regd. Office
2. Approval No.
3. Scope of approval (Items covered including country)
The approval number allotted to your establishments is VCS -......... - ...........-- ......... This approval number shall be
legibly printed on all export packages of ...................for which approval is granted. Besides you will also affix “Q”
mark as per design enclosed.
The establishment shall, henceforth, come under the purview of monitoring by EIA, as per the EIC’s Voluntary
Certification Scheme.
You should ensure that adequate balance is always maintained in your deposit account for payment of monitoring fee
and the two copies of the “Certificate of Inspection” are submitted to this office within a month’s time on a regular
basis for debiting of the required monitoring fee.
The validity of inspection certificate issued by the establishment shall be 45 days
You should apply for renewal of approval at least 60 days in advance from the date of expiry.
Please acknowledge receipt.
Yours faithfully,
Joint Director, EIC

CC:
1)
2)
3)
27
ANNEX – X
Ministry of Commerce & Industry

Govt. of India
Certificate of
Approval
…………………………………………………
(Name of the Plant)
having their registered office at ………………………………………….

(Address of the registered office)
is hereby approved/ granted renewal of approval for a period of two years
valid up to and including ……….. under Approval No. VCS-...-…/…..
for processing of ……………………………to ……..………………

(Product(s)) (Country (s))
in its plant situated at
……………………………………………,
(Location of the Plant)
for exports.
subject to the conditions that the processing plant should continue to meet the
requirements of
EIC’s Voluntary Certification Scheme on Food Commodities
Signature
Place: New Delhi
Date: …………. Name : Ms Shashi Sareen

Designation : Director (I &QC)
NDYMCA Cultural Center Building, III Floor

1 Jai Singh Road, New Delhi-110001
Tel: 0091-11-23365540, 23748189, Fax: 0091-11-23748024
E-mail: [email protected]
28
ANNEX - XI
FORMAT OF NON-APPROVAL/RENEWAL OF APPROVAL LETTER TO THE UNIT

No. : EIA/ Date :
To
M/s
Dear Sir,
Sub: Non approval/renewal to process ...................... for export.

Ref.: Your application dated………………..
The Assessment Panel (AP) of experts visited your processing establishments, particularly of which are given below,
for adjudging its suitability for approval under EIC’s Voluntary Certification Scheme on ............................... for export
to ..................................(country name)
Name & Location of the Establishment Approval No. (if any) Allotted by EIA
The Assessment Panel (AP) has observed certain defects/deficiencies in your processing establishments, which are
given in the annex. In view of the nature of defects/deficiencies, it is informed that your processing establishment
cannot be approved to process ........................................ for export to...................... (country name).
However, once all the defects/deficiencies have been rectified, you may apply afresh for approval of your
establishment. Please acknowledge receipt.
Yours faithfully
Joint Director
Encl : As stated.
Copy to:
29
ANNEX –XII
FORMAT FOR APPLICATION FOR RENEWAL OF APPROVAL OF PLANT
To
The Joint Director,

EIA- Chennai/ Delhi/Kolkata/Kochi/Mumbai
Sir,
It is to inform you that our establishment is approved under EIC’s Voluntary Certification Scheme
for.................................., export to ........................(country name), vide your letter no. …. ……. dated……………..
The approval is expiring on…………We furnish the following details for renewal of the approval along with
application fee of Rs. 5,000 through demand draft no.-……… dated…………….. and request you to do the needful at
the earliest for renewal of approval.
2. Approval no
3. Volume of Export during the last one year
4. Annual production during the last one year
5. Fee paid to EIA during the last one year
6. No. of complaints from importing country during last one year
• If yes, attach details.
7. Recognition during past one year from every Government bodies.
8. Details of change in management, if any
9. Name of Head of the Organization
10. Water portability certificate no. (attach copy)
11. Copy of HACCP manual if available and revised
12. No. of Technologists/Chemists
12. Layout changes in past one year
13. Sectional facilities/equipment added in past one year
• Raw materials procurement facilities
• Processing
• Packaging
• Storage
• Transportation
• On floor and lab. Facilities
14. Any other relevant information
It is hereby certified that the aforesaid information is true to the best of my knowledge.
Thanking you
Yours faithfully
Signature of the Head of the Processing Unit

Along with seal of the Company
Place:
Date:
30
ANNEX –XIII
MONITORING VISIT REPORT PROFORMA
1. Date of the Monitoring Visit
2. Name of the Processing Plant
3. Approval Number
4. Scope of the approval (Products Name)
5. Product being Processed at the time of Visit
6. Name and Designation of the monitoring Officer(s) last visited
S. No. Details to be verified Conforming / Remarks

not conforming
I FACILITY & SANITATION
1 Pest Control
1.1 Whether area is free from harborage and pest
1.2 Whether pest control measures are effective in

Unit
1.3 Whether area within the processing plant is safe

for processing.
1.4 Whether area surrounding the processing plant is

safe enough to prevent entry of external pests
2 Structure and Lay Out.
2.1 Whether ground condition safe to prevent

contamination to enter the facility
2.2 Whether facility is properly designed and

maintained
2.3 Design, lay out or material used cannot be readily

cleaned or sanitized; does not preclude
contamination.
2.4 Insufficient space which may cause adulterated

31
or contaminated.
2.5 Equipment and utensils design, construction,
location or materials can be readily cleaned or
sanitized; does not preclude product
contamination.
3 Maintenance
3.1 Condition of roof, ceilings, walls, floors or

lighting, maintained; lights are protected.
3.2 Others
3.3 Lighting is sufficient
3.4 Equipment and utensils not maintained in proper

repair or removed when necessary.
3.5 Product contact surfaces are safe for food

handling.
3.6 Others
4. Cleaning and Sanitizing
4.1 Product contact surfaces cleaned and sanitized

before use.
4.2 Non-product contact surfaces cleaned before use.
4.3 Housekeeping is adequate.
5. Personnel
5.1 Processing or food handling personnel maintain a

high degree of personal cleanliness.
5.2 Processing or food handling personnel take

necessary precautions to prevent contamination of
food.
5.3 Controls
5.4 Facility management have effective measures to

restrict people with known disease from
contaminating the product.
5.5 Hand washing and hand sanitizing stations are

present or conveniently located.
32
6. Restrooms
6.1 Number of functional toilets are sufficient.
6.2 Adequate supplies of water soap etc.
7 Water supply
7.1 Safe water supply for processing.
7.2 Protection against backflow, back-siphon age, or

other sources of contamination.
7.3 Whether supply of hot water or cold water is

adequate
8. Processing
8.1 Product is manufactured as per

National/Buyer/Codex.
9. Chemical
9.1 Chemical(s) improperly used or handled
9.2 Chemical(s) improperly labeled
9.3 Chemical(s) improperly stored.
10. Ventilation
10.1 Processing area is properly ventilated
10.2 Areas directly affecting product or packaging

material are properly ventilated
10.3 Other.
10.4 Adequate air exchanger exist.
11 Waste Disposal
11.1 Adequate arrangements are made for disposal of

waste water
11.2 Sewage
11.3 Processing Waste.
33
II COMPLIANCE TO GMP / GHP / HACCP

PLAN
1 Records
1.1 Records are up to date
1.2 Records are accurate
1.3 Records are available during monitoring
1.4 Any documents or records not conforming to

requirements
2. Procedure
2.1 Preventive measures are followed
2.2 Monitoring procedures are followed
2.3 Corrective action taken against to fault.
3 Other
3.1 Any modification made in GMP/GHP/HACCP

Plan
3.2 Procedure is maintained by trained personnel
3.3 Any other modification
III TESTING STATUS
1. Raw Material Testing
1. Raw Material Control is Proper
2. Parameters are tested as per standards
3. Finished Product testing.
Whether finished product is tested for parameters

defined as per standards
4 In-house Lab
4.1 Whether in house testing facility is available in the

plant.
34
4.2 Whether testing is according to standards.
IV. Testing of sample during visit, if facilities

available.
V Details of samples drawn during testing and labs

to which sent
Details of sample drawn during
The deficiencies observed by the monitoring officers during the monitoring visit shall be
communicated to the processing establishment in writing for rectification with stipulated time
period(15/30/45 Days).
Any other relevant information
Recommendations
- Overall Rating – Satisfactory/unsatisfactory
- Deficiency reported to the establishment

(on deficiency report proforma as per Annex IX)
(Please enclose(duplicate countersigned)
Signature:_____________________
Name _____________________
Date Place Designation:_____________________
Remarks of EIA :
Signature:
Name :
Designation :
Date :
Place :
ANNEX-XIV
35
CORRECTIVE ACTION REPORT (CAR)
Name of the processing establishment.:

Products handled :
Approval No.
Nature of Inspection
Routine monitoring/
Any other:
Date of Visit:…………………
Name and Designation of the Name of the Representative of the Department

Officer ( AP/EIAs) establishment with designation
………………………………………………………………………………………………….
i. Details of discrepancy / variation observed
…………………………………………………………………………………………………
ii. Comments / Agreed action
…………………………………………………………………………………………………….
1. Acknowledgement of report copy.

2. Discrepancies have been fully explained and understood by the processing establishment.
3. Confirmation of agreed or proposed corrective actions to be made to EIA within 15/30/45 days.
Signature ………………. Signature …………………..
Name ………………….. Name ………………………
Designation ……………. Designation ………………
(EIA Representative) (Representative of the establishment)
Note: it is advised that a copy of this report be pasted by the processing establishment on the test
record register for necessary follow up actions and future reference.
36
Document No.EIC/ Vol. Food Certification Scheme / 2007/Issue 3
ANNEX – XV
CERTIFICATE FOR EXPORT
1. Name and Address of the Exporter 4. Invoice No. and Date
2. Name and Address of the Approved Processing Unit 5. Buyer’s Order No. and Date 6. Country of Destination
3. Details of Stamp on Export Packages

7. Certificate No.: .....................................................
8. Validity Upto and Including: .................................

(45 days from the date of Issue)
Approval No:....................................
8. Specification Reference
10. Shipping Marks 11. No. and kind of Pkgs. 12 Description of Goods(*) 13. Quantity 14. FOB Value
15. DECLARATION
The undersigned hereby declares:

(i) that the above consignment has been processed in our processing establishment which has valid approval and is under continuous
monitoring of Export Inspection Agency- ................................. as per the EIC’s Voluntary Certification Scheme on Food Commodities.
(ii) that the consignment is exportworthy.

.....................................................
(Signature)
Seal
of the .....................................................
Processing (Name)
Unit
.....................................................
Place: ............................. Date: .................................... (Designation)
Description should include grade, size and brand, if any.

37

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Document No.EIC/ Vol.

Food Certification Scheme / 2007/Issue 3

Voluntary Certification Scheme

Document No.EIC/ Vol. Food Certification

Export Inspection Council of India,

3. CONSIGNMENT WISE INSPECTION (CWI) SYSTEM

3.2 Criteria for conformity / basis of inspection

• Implementing GHP in Processing, Packaging or Storage, as applicable.

1) Name & address of the exporter

3.4. Procedure to be followed

3.4.1 Notice of Inspection

3.4.2 Place of inspection

3.4.3 Procedure of inspection

3.4.4 Testing of samples in the laboratory

3.4.5. Certificate of inspection

3.4.5.2 Validity of certificate of inspection

3.4.6 Issuance of health certificate & attestation

4 FOOD SAFETY MANAGEMENT BASED CERTIFICATION (FSMSC) SYSTEM

4.1 Criteria for conformity/ basis of certification

4.2. Scope of approval

4.3 Procedure for application for approval under FSMSC system

4.3.3 The application shall be accompanied by the following documents:

a) Brief description of the product as well as detail of processing.

4.4. Processing the application for approval

S No. Agency Approval No

(No. shall be allotment in serial order ie. 001,002.....)

b) Issue a letter of approval to the unit as per format at Annex–IX with a

Part A - Application for approval/renewal in original & related correspondence.

(i) general repairs / routine maintenance

4.6 Validity of approval

4.7 Renewal of approval of approved plants

4.8 Monitoring and control

4.8.1 Monitoring by establishment/processor

4.8.2. Monitoring by EIAs

Frequency of monitoring may be reduced to once in six months based on satisfactory

4.8.3 Suspension & withdrawal of approval

4.9 Issuance of certificate of inspection

4.10 Validity of certificate of inspection

4.11 Issuance of health certificate & attestation

A fee of Rs. 200/- will be charged for each health certificate.

A) In Case of Consignment Wise Inspection (CWI) : @ 0.4 % of FOB value of

5.2 Mode of payment

PRACTICES TO BE FOLLOWED BY “FSMSC” CERTIFIED EXPORT

A.1 GMP/GHP as IS 15000 or Codex standards : Manufacturing/processing establishment should

a) Laboratory Test Reports

A.8 Record of technologists : Processing establishments should have sufficient number of

Invoice No. Date 10 Exporter’s Ref. 11

Please inspect the consignment and issue a Certificate of inspection under

Date Signature of Exporter

Inspection required on 4 Weekly Holiday 5 Address where consignment is to be inspected 14

Vessel/Flight No. 6 Port of Loading 7

Probable Date of Loading 8 Date of Sealing Flight 9

Other Revelavent Information 21

Signature & Date

Export Inspection Agency- Chennai/ Delhi/Kolkata/Kochi/Mumbai

LABORATORY INTIMATION FORMAT

Sampling done on:

S. No Parameters Reference Standard

Name of Inspecting Officer: