a) Inspection of the Court of :

b) Name & Designation of the Inspecting Judge :

c) Date of Present Inspection :
d) Date of Last Inspection :
e) :
Particulars of Presiding Officers, covered by
the period of Inspection
f) Original Jurisdiction of the Court :
Civil Side :
Criminal Side :
g) Appellate Jurisdiction of the Court :
Civil Side :
Criminal Side :
QUESTIONNAIRE (CIVIL SIDE)
1 Are Plaints, Petitions, Appeals, etc., received :
on proper stamps, with sufficient Court fee?

Are the rules regarding the double punching of :

Court-fee stamps followed?
Is the stamp-punching proper and prompt? :
2 Are all questions
i) of sufficiency of Court fee due on plaints :
ii) of jurisdiction that arise on plaint :
pleadings
iii) of limitation :
generally raised and decided by Court, while
admitting plaints?
3 Whether the CAVEATS are promptly entered :
in the REGISTER OF CAVEATS and whether
the procedure contemplated under Chapter
XVIII of Civil Rules of Practice is being
followed?
4 REGISTER OF ORDINARY SUITS:- (Civil
Register No.1)

i) a) Are intimations of Appeals received :

from Appellate Courts, and
Appearances of parties, noted
promptly in the Register?
b) Do abstracts of plaints give the :
particulars required by Rule-1
Clauses (3) to(i) Rules-3 & 6 of
Order XII of CPC?
c) Are entries made of-
Orders in Register No.5 :
1)
Addition to parties :
2)
Orders re-admitting Suits :
3) dismissed or decreed exparte;
and
Orders of remand in suits? :
4)
d) Are the results of disposal of suits :
properly entered?
 -: 2 :-

e) Are compromise decrees set out in :

extenso?If fly-sheets are added,
are they initialed by the
Sheristadar/CMO?
f) Are the results of Appeals properly :
entered?
g) Are the entries relating to execution :
correct and complete?

h) Are there any unexplained delays :

in numbering the Plaints/Appeals/
Petitions, etc?

ii) Whether the Applications filed under :

Order-1 Rule-10, under Order-6 R.17
and under Order-22 CPC., contain a
prayer for consequential amendments,
and, if not whether the Applications are
rejected?
On the disposal of such applications, :
whether consequential entries are made
in the REGISTER OF ORDINARY
SUITS INSTITU- TED (Civil Register
No.1) ?
iii) Where the suits relates to immovable :
properties, whether a description
sufficient to identify them, viz., Survey
Numbers or, if survey numbers are not
available, the boundaries are noted
promptly in C.R.1?
Whether a note is made of all parties, :
iv) brought on, or struck off, the record
under O.I or order XXII, Sche.I of CPC.,
and also of any withdrawal of the claim
or a portion of the claim against any of
the defendants (C.R.1)?

5 i) Whether the results of execution also :

are noted in clause 12 of the
REGISTER OF ORIGINAL PETITIONS
RECEIVED (Civil Register No.1-A)?
ii) Do all columns in the Register, :
particularly column No.5 showing the
purport of case, section of law, etc., are
clearly mentioned, revealing the nature
of O.P., namely, whether it is
Succession O.P. or M.V.O.P etc.?

6 REGISTER OF SMALL CAUSES SUITS

INSTITUTED:- (Civil Register No.2)

i) Whether all the parties brought on, or :

struck off, the record are noted in the
Register?
ii) Whether the entries under the Heads :
3,4 and 5 are full for embodiment in
decree, as required by order 20 Rule 6
of CPC?
 -: 3 :-

7 REGISTER OF APPEALS RECEIVED :-(Civil

Register No.3)

a) Whether a note is made at the head of :

the page, if the appeal has been
received by Transfer and, if an appeal is
remanded, th4e date of restoration to
file?
b) Whether a note is made when parties :
are brought on, or struck off, the record
under Or.1 R.10 or under Or.22 R.3 and
4 of CPC?
c) Whether the ranks of the Appellants and :
of the Respondents in the lower court
are clearly shown in the Register?

8 REGISTER OF MISCELLANOUS APPEALS

RECEIVED:- (Civil Register No.4)

i) Whether the Appeals from Orders :

appealable, which have not the force of
the decree, alone find a place in the
Register?
ii) Are there any applications for Review of :
Rehearing of C.M.As.?
If so, whether the details and results :
thereof are noted in Col.10 of the
Register?
9 Whether the following Registers are
maintained properly?

(As to what are the aspects to be verified in

each Register, see the Instruction No.5 given
at the beginning of this Format)

a) REGISTERS RELATING TO ESTATES :

ABOLITION

b) REGISTERS OF TRIBUNAL APPEALS :

RECEIVED & DISPOSED OF
c) REGISTER OF TENANCY APPEALS :
DISPOSED OF
d) REGISTER OF ORIGINAL PETITIONS :
DISPOSED OF
e) REGISTER OF TRIBUNAL ORIGINAL :
PETITIONS DISPOSED OF

f) REGISTER SHOWING COPIES OF :

DECREES SENT TO COLLECTOR IN
PAUPER SUITS
g) REGISTER OF PERMANENT :
REGISTERS
h) REGISTER SHOWING THE CASES :
SENT TO HIGH COURT FOR
REFERENCE IN APPEALS
i) APPEAL INTIMATION REGISTER :
(Page 88)
j) REGISTER OF LAND REFORMS :
APPEALS
 -: 4 :-

k) REGISTER OF LAND ACQUISITION :

O.Ps.
l) REGISTERS OF M.V.O.Ps. RECEIVED :
& DISPOSED OF
m) REGISTER OF LAND GRABBING :
CASES RECEIVED
10 REGISTER OF SUCCESSION O.Ps.:- :
Are there any delays in issuing the Succession :
Certificates?
Whether the signatures of Pleaders/Advocates :
are being obtained at the time of delivery of
Succession Certificates?

11 REGISTER OF MISCELLANOUS CASES :

RECEIVED:- (Civil Register No.5)
Whether the Bench Clerks are obtaining :
orders of the Presiding Officer on the pending
I.As., M.Ps., when the main case/suit/appeal is
disposed of, and whether the entries closing
such petitions are made in the concerned
Register? (Also verify the entries in the
REGISTER OF MISCELLANOUS CASES
RECEIVED (C.R.5)?

12 REGISTER OF EXECUTION PETITIONS :

RECEIVED:- (Civil Register No.6)
a) Whether, in the Register, there are any :
entries made wrongly of applications for
transmission of decrees for execution
beyond the jurisdiction of the Courts
passing them, because they must be
entered in the REGISTER OF
MISCELLANOUS CASES RECEIVED
(Civil Register No.5)?

b) Whether the date of decree, the date of :

previous E.P. and the closure of
previous E.Ps. are maintained in Col.6
of the Register?
c) Whether the number of subsequent :
E.Ps. are noted in the remarks column
of the Register against the last previous
petition?
13 REGISTER OF INSOLVENCY PETITIONS :
RECEIVED:- (Civil Register No.7)

a) Whether it is mentioned in Col 4 of the :

Register, if the petitioner is the Debtor or
the Creditor?
b) In the case of Judgment debtor, if he is :
under arrest of imprisonment or if there
is an order of attachment against his
property, whether the said fact is
mentioned in the said column?
 -: 5 :-

c) In case of substitution of petitioners :

under Section 16 of the Provincial
Insolvency Act, whether the name of
new petitioner is mentioned in Column
No.4?
d) Whether orders under Section 43(1) :
have been passed in all cases, by
examining column 16 with reference to
column 12 to 14?
14 Whether separate REGISTERS OF SUITS :
DISPOSED OFF (Civil Register No.8) are kept
for Ordinary and Small Cause Suits?

Are the disposals of suits properly classified? :

(The query must be answered by reference to
draft Judgments)

15 Whether separate REGISTERS OF APPEALS :

DISPOSED OF (Civil Register No.9) are
maintained?
a) For Money or Moveables? :
b) For Land Reforms Appeals? :
c) For Title and Other Appeals? :
16 Whether the details of disposals are correctly :
shown in column 10 to 14 of REGISTER OF
MISCELLANOUS APPEALS DISPOSED OF
(Civil Register No.10)?

Whether the cross objections filed under Order :

XLI Rule-22 CPC in respect of C.M.As. are
invariably noted in Column 14 of Civil Register
No.10?
17 Whether it is shown in REGISTER OF :
MISCELLANOUS CASES DISPOSED OF
(C.R.11) all miscellaneous of every kind,
whether instituted on the application of parties
or of the Court‟s own motion, including cases
of contempt of Court? (Cases of Contempt of
Court should be noted in the Remarks
Column)

18 In the Remarks Column of the REGISTER OF :

E.Ps., DISPOSED OF (Civil Register No.12),
whether the number of Judgment debtors
imprisoned in each case, the value of decree
in which the Judgment Debtor was
imprisoned, and the date when sent to Jail and
the date of release are all noted?

Are there any delays in communicating the :

results of E.Ps. to Other Courts?
19 Whether there are any cases where Special :
Receiver is appointed when the Official
Receiver is available and, if so, whether
entries are made in such cases at the foot-
note of the REGISTER OF INSOLVENCY
PETITIONS DISPOSED OF (Civil Register
No.13), indicating the same?
 -: 6 :-

20 Whether the REGISTER OF PROCEEDINGS :

IN INSOLVENCY SUBSEQUENT TO ORDER
OF ADJUDICATION (Civil Register No.13-A)
is maintained properly?

21 Have decrees for the execution, in which no :

application has been made, been returned
promptly at the end of 6 months under Rule-
208 of Civil Rules of Practice? (REGISTER
OF DECREES OF OTHER COURTS
RECEIVED FOR EXECUTION UNDER
SECTIONS 38 and 39 CPC (Civil Register
No.14)?
22 Is the prompt submission of “Guardians and :
Receivers” Account enforced and are orders
passed on them? (REGISTER OF GUADIANS
AND THEIR ACCOUNTS) (Register to
facilitate the Scrutiny of Accounts of Estates of
Minor and Lunatics) (Civil Register No.14-A)

Are there any delays in calling for the :

Accounts or in issuing reminders to the
Guardians or recording the Accounts?

Whether entry with regard to the production of :

the minor in the Court under Column 6 of Part-
II of the Register is made to facilitate scrutiny
of accounts of the estates of the Minors and
the Lunatics?
Whether prompt steps are taken to discharge :
the Guardians and to declare them as Majors
in respect of wards who attained the Majority?

23 Are copies of -
a) Decrees in Pauper Suits, and :
b) Decrees altering boundaries of survey :
numbers
sent to the Collectors and Survey Authorities,
respectively without delay?
24 In posting cases, has care been taken to see :
that not more cases are posted to any one
date than can reasonably be expected to be
heard or taken on that date? (HEARING
BOOK-C.R.15 and Crl.R.13)?
25 DIARY :- (Civil Register No.16)
a) Is the Diary correctly and neatly kept? :
Note: A few entries should be checked :
with the Hearing Book and B-
Diaries of Suits?
b) Is the Diary written from day-to-day and :
signed by the Presiding Officer?
c) Have suits ordinarily been heard from :
day-to-day?
d) Have unnecessary adjournments been :
frequent?
 -: 7 :-

26 Is the REGISTER OF DISCREDITED :

REGISTERED DOCUMENTS (Civil Register
No.24) maintained?
a) Are copies of such decrees promptly :
sent to the Registering Officer? (To be
verified with reference to REGISTER OF
PAPERS DESPATCHED – Civil
Register No.56)?
b) Whether the orders passed under :
Section 53,54 of Provincial Insolvency
Act, cancelling the fraudulent sales by
Debtor before the filing of Insolvency
Petitions are also being entered in this
register or not?
27 Are there any delays in the preparation of Sale :
Certificates after confirmation of Sale?
(REGISTER OF SALE CERTIFICATES-Civil
Register No.35)
Is the copy of Sale Certificate sent to the :
concerned Sub Registrar? (To be verified with
reference to REGISTER OF PAPERS
DESPATCHED-Civil Register No.56)

Is the signature of the Advocate concerned :

obtained when the Sale Certificate is
delivered?
28 Are the Commissioners, and the Fee paid to :
them, suitable? (REGISTER OF
COMMISSIONS ISSUED-Civil Register
No.49)
Is the date of return of warrant by the :
Commissioner noted?
Whether a Panel of Advocates for being :
appointed as Commissioners is maintained?
Whether the distribution of warrants is fair and :
equitable?
29 REGISTER OF RECEIVERS:-
a) Whether the Register is maintained :
properly?
b) Whether the Receivers have been :
promptly submitting the accounts every
fortnight?
c) Whether the approved Accounts are :
being properly entered in the Register?
30 Whether the following Registers are :
maintained properly?
a) REGISTER OF A.T.Cs. INSTITUTED? :
b) REGISTER OF R.C.Cs. INSTITUTED? :
c) REGISTER OF A.T.Cs. DISPOSED :
OF?
d) REGISTER OF R.C.Cs. DISPOSED :
OF?
31 Whether the Names of Pleaders, under whom :
the Registered Clerks are working are noted
promptly in Column 16 of the REGISTER OF
RECOGNIZED CLERKS OF PLEADERS
(Civil Register No.56-A)?
 -: 8 :-

Whether the Register is revised annually? :

32 Are there any delays in drafting the Decrees? :
33 Are superseded documents stamped or :
endorsed to that effect?
34 Is there any substantial delay in writing up “B” :
Diaries and Indexes in Suits and execution
and Miscellaneous Proceedings?

35 Is the REGISTER OF CHECK SLIPS :

maintained properly?
Whether copies of orders are submitted to :
High Court after due entries in the said
Register?
36 CAUSE LIST:-
a) Is the daily list of cases posted for :
hearing put on Notice Board of the
Court?
b) Whether the Special Cause List for th4e :
60 identified old cases are being
displayed in the Court‟s Notice Board at
the beginning of the period, as
envisaged by H.C‟s Circular in
Roc.No.3296/95/E.II, dated 23.12.1995?
c) Are the dates fixed for the delivery of :
Judgments have been reserved duly
notified? (Rule 67 of the Civil Rules of
Practice)
37 STENO:- :
a) Are fair copies of Issues, Orders, :
Judgments, etc., prepared promptly
irrespective of the receipt of copy
applications?
b) Whether signature of the clerk to whom :
the record was handed over after such
fair coping is obtained?

c) Whether the list of witnesses and :

exhibits is being annexed to the
Judgments invariably? REGISTER OF
FAIR COPYING WORK (C.R.19) &
Crl.R.13-A) (See Circular in
Roc.No.86/92-B1,dt:06.01.1962 at page
44 of the Codification of Circulars
Volume-I)
d) How many Judgments/Orders are :
pending with the Steno to be typed, as
on the date of Inspection?

QUESTIONNAIRE (CRIMINAL SIDE)

38 REGISTER OF SESSIONS CASES :
RECEIVED & DISPOSED OF:- (Criminal
Register No.1)
a) Whether the results of Sessions Cases :
are promptly noted in the Register?
b) Whether the signature of the Clerk :
concerned is obtained in the cases
made over to other local courts?
 -: 9 :-

c) Whether there are any delays in :

submitting the committal records to the
Sessions Court by the Magistrates?

d) Whether the intimations of Criminal :

Revision Petitions received from High
Court and later the results thereof are
promptly noted in Criminal Register
No.1?
e) Whether there are any delays in :
numbering the Sessions Cases? (Few
records should be physically checked)

f) Whether the results of Appeals are :

being noted promptly in RED INK?
g) Whether the orders of Appellate Courts :
in the Judgments with regard to release
of accused, re-committal of accused,
collection of fines, refund of fine
amounts to accused etc., if any, have
been carried out promptly?
39 REGISTER OF APPEAL CASES RECEIVED:- :
(Criminal Register No.2)
a) Whether there are any delays in :
numbering the Appeals?
b) Whether signature of the Clerk :
concerned obtained in the
Cases/Appeals made over to the other
Courts?
c) Whether the results are being noted :
promptly?
d) Whether the results of the further :
Appeals are being noted promptly?
e) Whether the lower court records are :
being sent back immediately after the
termination of the Appeal?

f) Whether the records are being :

consigned to Record Room immediately
after disposals?
g) Whether the orders of Appellate courts :
in Judgments with regard to release of
accused, re-committal of accused,
collection of fines, refund of fine
amounts to accused, etc., if any, have
been carried out promptly?
h) Whether the ranks of the appellants in :
the lower court are noted clearly?
40 REGISTER OF REVISION CASES :
ENTERTAINED:- (Criminal Register No.3)
a) Whether there are any delays in :
numbering the petitions?
b) Whether the results are being noted :
properly and promptly?
 -: 10 :-

c) Whether the Lower Court Records are :

being sent back immediately after the
disposal of the Revision?

d) Whether the records are being :

consigned to the Record Room
immediately after disposal?
e) Whether the results of the Appellate :
Courts entered in the Register?
f) Whether the orders of Appellate Courts :
in the Judgments carried out promptly?
41 Whether the REGISTER OF CALENDAR :
CASES RECEIVED (Criminal Register No.4)
is being maintained properly and promptly?

a) Whether the pending cases of previous :

years are all brought forward?
b) Whether the age and Caste of accused :
are noted? (for deciding whether the
accused is a Juvenile Offender or
whether the case is triable by a Special
Court)
42 REGISTER OF MISELLANOUS CASES & :
MAINTENANCE CASE RECEIVED:- (Criminal
Register No.6/6-A)

Is it maintained in accordance with the :

Instructions given under its Pro-forma?
43 Whether the REGISTER OF APPLICATIONS :
UNDER SECTION 113 (4) OF THE INDIAN
RAILWAYS ACT:- (Criminal Register No.6-B)
is maintained properly?
44 REGISTER OF RESULTS OF INQUIRIES & :
TRIALS:- (Criminal Register No.7) and
REGISTER OF PUNISHMENTS:- (Criminal
Register No.8)
a) Whether the details of disposal of cases :
are correctly noted in the Registers?
b) Whether in Crl.R.No.7 the abstract at :
the end of each quarter is posted for
consolidation at the end of calendar and
financial years?
c) Whether Crl.No.8 the classification is :
properly made?
45 Whether the number of persons dealt u/s :
106(A) Cr.P.C. or under the A.P. Children Act
are noted in the remarks column of Register of
Revisions cases disposed of (Criminal
Register No.9)?
46 Whether the results of Criminal Revisions are :
clearly noted in the Revision Cases disposed
of? (Criminal Register No.10)

47 Has the Diary Register (Criminal Register :

No.11) been kept in accordance with Rule-70
of Criminal Rules of Practice?
 -: 11 :-

48 Register of Court Fees and Process Fees :

received (Criminal Register No.12)
a) Whether all the papers filed, and are :
properly entered in the register?
b) Whether the Register is being placed :
everyday before the Presiding Officer,
for signatures?
c) Whether the process fee and court fee :
collected as per rules?
49 PROCESS REGISTER: - (Criminal Register :
No.12-A)
a) Has the register been checked up by the :
Inspector of Police at least once in two
months for taking steps at S.P. Level for
the pending summons / NBWs as per
the instruction No.2 given under the pro-
forma of the Register?
b) Whether the Process fee collected :
correctly as per instructions in R-235 of
Criminal Rules of Practice?

c) Whether the ready process is being :

entrusted to the Police promptly and
acknowledgements obtained from them
in the relevant column?
d) Whether the returned process is being :
entered in the register promptly and
clubbed in the concerned records?

50 HEARING BOOK:- (Criminal Register No.13) :

a) Whether the cases adjournments are :
correctly noted in the book?
b) Whether the entries there in tally with :
the diary?
c) Are the dates of adjournments for :
payments of fine entered in the hearing
book?
d) Is the hearing book upto date and :
periodically checked up by the Head-
clerk and Presiding Officer?

51 REGISTER SHOWING THE DISPOSAL OF :

PROPERTY PRODUCED IN INQUIRIES OF
TRIALS:- (Criminal Register No.15)

a) Are the properties produced into the :

court promptly entered in the register?
b) Have the orders for disposal of the :
property been promptly passed along
with the disposal of cases entered in the
Register and carried out as per the
directions, if any, without delay?
c) Are there any items of property ripe for :
disposal and whether steps are being
taken for their disposal as per rules?
(R.228 to 234 of Criminal Rules of
Practice)
 -: 12 :-

d) Whether auctions for the sale of :

confiscated properties are held at the
periodical intervals to avoid dumping of
properties in the property room?

e) Whether the challans are pasted in the :

registers?
f) Whether the disposal of unclaimed :
Gold, if any, being done as per
instructions given in the circulars of High
Court, in ROC. No.1414/90/83, dated
9.5.1984, and Dis.No.105/05/ (65),
dated 6.4.1965 (Available at Pages 169,
199 respectively of codification of
circulars Volume No.I)?

g) Whether a fresh register is opened :

every year, and the outstanding items
brought forward from the register of the
previous year?
h) Whether a certificate of having checked- :
up the valuables with register has been
submitted along with the quarterly
returns?
i) Whether the valuable items of properly :
directed to be disposed off in the
Judgments in Sessions Cases are
promptly transmitted to the concerned
Magistrates with appropriate directions?

j) Are there any delays in submitting the :

material objects to high Court in
accordance with the Circulars in Roc.
No.2021/59-B1,dt:04.05.1959 & in
Roc.No.62-B1-dt:28-11-1962 –
(Available at Pages 24 and 52
respectively of codification of Circulars
Vol.I)
k) Are the valuable in the custody of Judge :
found to be correct with reference to the
entries in the property register?

: Signature of the Inspecting Judge

52 Whether the Register of Calendars is :
correctly maintained (Criminal Register No.17)
53 Whether the Register showing the remarks of :
calendars and judgments and replies received
from Magistrates (Criminal Register No.18) is
maintained?
54 Whether Column No.11 of the Register of :
Batta and traveling allowance to witnesses
(Criminal Register No.22-1) tallies with the
entries in column relevant in the Register of
Orders of judge or Magistrate on witness
battas, traveling allowance? (Criminal Register
No.22)
 -: 13 :-

55 Whether the Register of Long Pending Cases :

(Crl.R.No.23) indicates all the cases required
to be taken with regard to L.P.Cs. as per the
rules of practice?

56 Record of Summary Trials held :-(Criminal :

Register No.25)
a) Are there any summary trial cases :
pending on the Court‟s File?
b) Whether the pending cases of previous :
years are brought forward?
c) Whether Col.No.9 to 12 there of are :
personally written by the Presiding
Officer?
57 Register of fines in respect of which payments :
are payable to local bodies (Criminal Register
No.27)
Is it maintained properly as per the instructions :
under its pro-forma?
58 Has there been any delay in submission of :
calendars judgments to the superior courts
(Chapter-XIII Criminal Rules of Practice)?

59 Has Forms „E‟ in Forest cases and Form F-18 :

in cases under Prohibition Act been promptly
dispatched to the departmental authorities the
conclusion of trial?

60 The following material may be checked-up. :

a) Form No.52-A form of Index whether :
indexing is done promptly (See Chapter
X of Criminal Rules of Practice)

b) Form No.52-B Table showing the :

Division of the record and description of
papers as Part-I an Part-II (For
preservation destruction purposes)

c) Form No.53 Calendar Pro-formas :

61 Are there any delays in complying with copy :
applications on Criminal Side?
62 Whether there are any delays in submitting :
case records by committing Magistrates?
63 Register showing the disposal of referred :
charge-sheets
a) Whether there are any delays in passing :
the orders?
b) Whether the orders are being :
communicated to the Superintendent of
Police and Dispatch Number under
which the same is sent has being noted
in the register?
c) Form No.53 Calendar Pro-formas :
ACCOUNTS & HEAD CLERK :- (CIVIL SIDE)
 -: 14 :-

65 Is the DETAILED REGISTER OF :

DOCUMENTS AND COURT FEES (Civil
Register No.17) properly maintained?

Are the initials of the Clerks invariably taken in :

Column No.23 thereof?
Are the totals checked with the total receipts :
found in the DAILY REGISTER OF COURT
FEES (Civil Register No.18) and signed by the
Presiding Officer, daily?

66 REGISTER OF INTRUMENTS IMPOUNDED :

(Civil Register No.21)
a) Are copies of impounded instruments :
sent to the Collector (or Revenue
Division Officer) promptly?

b) Does the Register show that sums :

leview have been collected at once and
remitted to the Treasury promptly?

67 Whether copies of :
i) Decrees in pauper suits :
ii) Decrees altering boundaries, and :
iii) Impounded documents :
sent to collector and survey authorities, :
respectively without delay?
a) Are they kept in bound volumes paged :
throughout, and are they written in
accordance with the rules laid down in
Part I, Vol.II of Civil Rules of Practice
and Circular Orders?
b) Is the CASH BOOK, when the Court :
banks with the Treasury, and the
Registers of Receipts (C.R.38) and of
Repayment (.C.R.39) balanced weekly
and compared with the Treasury or
State Bank Weekly Statements?

c) What is the last date when the :

Statement was so compared?
Was there a difference, and if there was :
one, has it been properly accounted for?
d) Are the weekly statements received :
from the Treasury or Bank filed
chronologically?
e) Do the entries in the Cash Book agree :
with the entries of Receipts in the
REGISTER OF IMPOUNDED
INSTRUMENTS:-(Civil Register No.21)

f) Are the Heads of Account properly :

classified in the Ledger?
g) Is the Ledger balance at the end of the :
year and are the totals tallied with those
of the Cash Book?
 -: 15 :-

h) Are attachments of amounts or :

prohibitory orders relating thereto duly
noted in the Ledger (C.R.37)?

i) Whether there is certification by the :

Officer every week?
j) Whether the cheques received are :
being sent for adjustment properly?
k) Is the balance on hand of all receipts :
shown by the Cash Book and the
Ledger checked by the District Judge
with the money actually on the Head
Clerk‟s/Sheristadar‟s hands?
69 REGISTER OF RECEIPTS OF DEPOSITS :
FOR COURTS HAVING ACCOUNTS WITH
THE IMNPERIAL (STATE) BANK OF INDIA
(Civil Register No.38)

Whether in the 4th column of the Register the :

following details are noted, namely:
a) Number of Suit :
b) Folio in Ledger :
c) Court‟s Receipt :
d) The purpose of payment viz., whether :
under a decree or for a commission of
costs of adjustment, etc.,

e) The number of the Treasury Receipt :

Whether this register is being balanced weekly :
and compared with the Treasury monthly and
weekly statements?

70 REGISTER OF REPAYMENTS OF :
DEPOSITS FOR COURTS DEALING WITH
THE STATE BANK OF INDIA :-(Civil Register
No.39)
a) Whether the payments out are debited :
and entered in the Accounts of the Court
on the day when the Presiding Officer
signs the cheques (and not on the day
when the parties take delivery of)?

b) Whether this Register is balanced :

weekly and compared with the Treasury
monthly and weekly statements?

71 Register of Library Books :-(Civil Register :

No.45) and Register of Gazettes and
Periodicals:- (C.F.No.445)
a) Are the Library Books in proper :
condition?
b) Are there any old and obsoletes volume :
for the disposal of which sanction should
be applied for?

c) Is there any periodical checking of the :

volumes?
 -: 16 :-

d) Are the Law Reports, Acts well :

preserved, and are they well and
uniformly bound?
e) Are the Law Reports, Acts well :
preserved, and are they well and
uniformly bound
f) Is the Judge arranging to spend the :
grant fee books for the current year?
72 HEAD CLERKS RECEIPT BOOK :-(Civil :
Register No.51-A)
Whether the Head Clerk passes receipts for :
the amounts deposited into court duly making
an entry to the credit of the said account in the
concerned registers, as per Rule-228 of the
Civil Rules of Practice?

Whether the Head Clerk‟s receipt book is out :

to use in cases where rules 160 to 171 of the
old Civil Rules of Practice are applicable?

73 REGISTER OF JEWELS OR OTHER :

VALUABLE DEPOSITED:- (Civil Register
No.61)
Whether the name of whom the jewels or :
valuables under Rule 189 of the Civil Rules of
Practice are returned and the date of Court‟s
order are noted in column 7 of C.R.61?

74 REGISTER OF INVESTMENTS :-(Civil :

Register No.74)
a) Is it properly maintained? :
b) Are the renewals of F.D.Rs upto date? :
c) If interest on investment is received, :
whether entries are made in the Ledger
(C.R.37) as also in Col.8 of C.R.74?

d) Whether the F.D. entries are being :

rounded-up after encashment of the
said F.D.R.?
75 REGISTERS REGARDING CONTROL OF :
EXPENDITURE:- (Civil Misc.Forms 97 & 98)
a) Is the classification of the entries in the :
Accounts correct?
b) Are the Accounts properly kept :
agreeably to the instructions issued
regarding their maintenance?
c) Are the disbursing officer‟s monthly :
accounts submitted to the Sub-
controlling Officer, punctually, duly
verified by the Treasury?
76 CHEQUE BOOKS:- (Civil Misc.Forms 14 and :
15)
a) Are they kept under lock and key in the :
personal custody of the Presiding
Officer?
 -: 17 :-

b) Are the instructions laid down in Art.49 :

of the Madras Financial & Accounts
Code Vol.I followed?

c) In case there was a transfer of the :

Presiding Officer during the period
covered by the Inspection, is the
handing over of the cheque books duly
recorded in the Cash Book over the
signatures of both the relieved and the
relieving Officers?

d) Are applications for cheques brought :

for orders promptly in the order of
receipt and are cheques issued
promptly after orders are passed?

77 Where money is payable to a party by Court, :

whether the procedure contemplated by the
High Court in Roc.No.241/SO/84, is being
followed?
78 Is the Casual Leaves Register maintained :
properly? (Verify few entries in C.L. Register
and see whether they tally with the entries in
the attendance? (C.F.186)
79 Whether the REGISTER OF APPOINTMENTS :
(C.F.222) is being maintained properly?
80 Are there any anamolies found in the Pay :
Rolls of the Establishment:- (T & A 11-B)?
81 STATIONERY REGISTERS :–(C.F.345 and :
346)
Is the stationery neatly arranged and are :
issues made under the supervision of Head-
Clerk & with due regard to economy?

82 CASH BALANCE REGISTER (TR.11 SR.2) :

Whether the balance in the register is being :
verified on each day with the balance shown in
the Cash Book

83 SERVICE REGISTERS: :
a) Are they maintained in respect of every :
permanent member of the
establishment?
b) Are they in good condition and kept :
under look and key by the Head-Clerk?
c) Are the entries up-to-date verified :
annually and certified to that effect the
Judge?
d) Are the thumb impressions taken clearly :
and are the entries re-attested?
e) Are land statements of the members of :
the establishments received annually
and filed with the service register?

f) Are leave accounts maintained correctly :

and in the proper form upto date and
periodically checked and attested?
 -: 18 :-

84 Whether the G.P.F. Passbooks are being :

maintained for all the staff members?
85 SECURITIES:- :
a) Are the securities given by all required :
to do so and registered and tested
annually?
b) In whose custody are the security deeds :
to execute?

c) Are there any cases in which security :

has been given by the local vakils or
others to whom it is undesirable that
Government servants should be under
obligation?
86 FURNITURE:- :
a) Is an inventory kept of all furniture and :
properties to the Court
b) Are the entries up to date :
c) Is the furniture kept in proper repair and :
have all unserviceable articles been
written off under proper sanction?

d) Whether the furniture verification :

certificate is being sent to the District
Court at the end of the financial year?

87 Are the seals of the court, the belts and :

badges, peons and the thumb impression sets
supplied to them as well as the type-writers in
the court good condition?

88 Is there an Iron safe wall coffer supplied to the :

court and who is using in the both of the keys
are produced & verified?

89 What is the condition of the courts building? :

If any repairs or alterations required have :
steps been taken to obtain them? How is the
condition of the COURT-HALL?

Whether the circular instructions of High :

Court‟s in ROC. No.1086/SO/81 dated 18.8.91
and in ROC.No.1298/ S0/81, dated 24.10.81
are being followed?

90 How many trees are planted on the occasion :

like „Vanamahotsavam‟ and are they thriving?
91 Is the compound kept clean? :
92 How is the condition of party-shed; are there :
minimum amenities like toilet and water facility
for the parties?
93 Whether the undisbursed pay register is :
maintained properly and whether the
disbursed pay shown in the Register tallies
with the entries in the Acquittance Roll for the
amount shown as undisbursed?
94 Whether the T.A. Acquittance Register is :
maintained properly?
 -: 19 :-

95 Are the following Accounts duly maintained:- :

a) Contingent Register: - Are the vouchers :
duly filed are cancelled?
b) Salary Acquittance Register: - (T & A :
No.11-B )- Whenever cash is received
from the Banks separate abstract should
be given for each bill in the Acquittance
Register and the corresponding entries
be made in the U.D. Payment Register)

96 a) PERMANENT ADVANCE ACCOUNT:- :

Is the balance struck when contingent :
bills are drawn?
b) Whether the vouchers are being :
cancelled as and when the bill for
recouping is submitted?
Is the Permanent Advance amount :
correct on
Verification of cash on hand and : VOUCHERS : Rs.
vouchers?
: CASH : Rs.
: T O T A L : Rs.
: Signature of Inspecting Judge
97 Is the LOG-BOOK (for vehicles) maintained in :
accordance with the Rules contained in the
Financial Code?

Are the entries therein upto date? :

98 LIST OF MISCELLANEOUS DEPOSITS NOT :
BROUGHT INTO THE TREASURY
ACCOUNTS:-
Was the Last list submitted to the District :
Court found to be correct on verification?
NOTE As per Rule 27 of Chapter III, Vol. :
II of Civil Rules of Practice
(Madras), a list of such deposits as
are not brought into the Treasury
accounts, like promissory notes,
jewels, court-fee stamps, postage
labels and other petty items
entered under Miscellaneous
Deposits, will be prepared by all
the Subordinate Judges and
District Munsifs at the end of every
year and will be submitted to their
respective District Judges

99 Whether the conveyance allowance is being :

paid to the Steno as per rules? (Circular in
Dis.No.311/63, dated 14.7.1964)

100 LAPSED DEPOSITS REGISTER:- :

a) Whether the amounts liable to be lapsed :
to the Government, are lapsed
promptly?
 -: 20 :-

b) If not, steps to be taken like sending :

proposals to the District Treasury Officer
for onward transmission to the
Accountant General, or like sending a
Notification in respect of the Deposits
exceeding Rs.50/- which remained
unclaimed for over 3 years to the
Collector for publication in the District
Gazette?
c) Whether the deposits less than Rs.50/- :
are being disbursed within a month from
the date of deposit?

d) Whether the sums that are not :

disbursed are remitted to the District
Treasury or not instead of being passed
through the deposit account?
101 WRITS AND PENSION CASES:- :
a) How many writ petitions are pending :
with reference to service matters? The
details – if any.

b) How many Pensions Cases are :

pending, which are to be sent to
Accountant General for approval?

c) Are there any cases in which Pension :

Papers have to be sent to Accountant
General?
d) How many cases in which pension :
papers are to be sent after sanction to
Accountant General for approval?

102 Is there any SITE available either in the :

Headquarters or in Moffasils for construction
of Building other than the existing site in the
District Court Premises?
103 BUDGET ALLOTMENTS & EXPENDITURE :
REGISTER:-
a) Whether budget grants are being :
implemented?
b) How far is the progress of Major, Minor :
Works?
c) In how many cases, the works of :
constructions is in progress?
d) Are there any proposals for construction :
of buildings? If so, what action has
taken to call-for estimate from the R&B
Authorities?
e) Has the R&B Department promptly been :
attending to any repairs on complaints
received by the Subordinate Courts? If
not, state the cases and reasons?

104 AUDIT ANSWERS PENDING REGISTER:- :

 -: 21 :-

Whether there are any audit objections? If :

so, whether they are answered through proper
channel, as per Circular of High Court in
RoC.No.2689/95-D2, dated 8.8.1995?

B) ACCOUNTS & HEAD CLERK:- (Criminal Side)

105 REGISTER OF COURT FEE & PROCESS :
FEE RECEIVED:(Criminal Register No.12)
a) If there are enclosures, whether the :
number and nature of those documents
are specified in Col.3 of the Register?

b) Whether returns of documents, which is :

exceptional, are shown in the column of
remarks?

c) Whether the Register is reserved for :

papers other than those received by
post?
106 REGISTER OF FIRST INFORMATION :
REGISTERS:-(Criminal Register No.14-A)
a) Are the F.I.Rs. entered in the Register :
promptly on receipt as per Rules 24 of
Criminal Rules of Practice?

b) Whether the F.I.Rs. pending over one :

years are being consigned to the record
room under the date and initials of the
record keeper, as per circular issued by
the High Court in ROC.No.274/5090
dated 9.7.1990?
c) Whether the Case Nos. and referred :
Charge Sheets‟ Numbers, as the case
may be are entered in the relevant
columns of the charge sheets are filed?

d) Whether the police are being reminded :

periodically for filing of either charge
sheets or referred charge sheets in the
pending F.I.Rs.?
e) Whether the Instructions respecting :
properties filed along with closed F.I.Rs.
are being following scrupulously? (For
circulars on FIRs please see at Page
No.123 at the end of this format)

107 REGISTER OF DYING DECLARATIONS:- :

Is it maintained properly? :
Whether the Declarations are being clubbed :
with the concerned Crime record promptly?
108 REGISTER FOR REQUISITIONS FOR :
STATEMENTS UNDER SECTION 164
Cr.P.C.:-
Whether it is maintained properly and entries :
made promptly?
 -: 22 :-

109 REGISTER OF REFUND CERTIFICATES & :

DEPOSITS VOUCHERS ISSUED:- (Criminal
Register No.19)

a) Whether the Refund Certificates and :

Deposit Vouchers are promptly issued?
b) Have amounts earmarked for credit to :
the local bodies been promptly credited
and communicated?

110 Are there any cases where compensation :

under Section 357 Cr.P.C. is awarded?
If so, whether the procedure prescribed under :
Rule 186 to 188 of the Criminal Rules of
Practice is being followed?

111 REGISTER OF FINES IMPOSED, LEVIED :

AND REFUNDED: -(Criminal Register No.20)
a) Whether the levy of fines including taxes :
collectable as fines brought promptly at
accounts and initialed by the Presiding
Officer?
b) Is the collection of fines promptly :
entered in the Register?
c) Are the collected fines remitted to the :
Treasury on the date of collections or at
least on the next working day?

d) Are fines collected correctly classified in :

the Register?
e) Is the collection or deduction of finds in :
appeal or revision, promptly and
correctly entered in the Register?

f) Whether the refund certificates vouchers :

are promptly made after making due
entries in the Register?

g) Whether the Monthly statements of fines :

are correctly paid and submitted on the
due dates?
h) Is the working sheet for fine recovery in :
Form No.30-A Maintained?
i) Has prompt action been taken :
i) To collect unpaid fines? :
ii) To write of fines which have :
become unrealizable?
j) When the accused has been given time :
to pay fine have bonds been taken for
his appearance, as provided in Section
424 Cr.P.C.?

k) Are the dates of adjournments for :

payments of fines entered in the hearing
book?
l) Have amounts earmarked for credit to :
the Local bodies promptly credited?
 -: 23 :-

m) Are there any cases of accused not :

being available to undergo default
sentence of undue delay in directing the
accused to undergo default sentence?

n) Whether any entry is expunged in the :

Register without attestation by the
Presiding Officer?
112 REGISTER OF WITNESSES‟ BATTA :
COLLECTED FROM PARTIES:- (Criminal
Register No.21)
a) Has the witness‟s batta been collected :
and distributed properly without delay
under acknowledgement?

b) Has the disbursed batta been properly :

disposed off in the light of Circular of
High Court in Dis.No.1332/53 dated
9.10.1953?
c) Does the cash balance on hand agree :
with the balance in the register?
: SIGNATURE OF THE INSPECTING JUDGE
113 Is witness batta payable by the Government :
calculated correctly as per the Criminal Rules
of Practice with proper batta and whether the
period of detention correctly computed with
reference to the register?

{Register of Orders of Judge or Magistrate on :

Witness Batta and Traveling Allowance
(Criminal Register No.22)}

I) Whether the payments are being made :

in support of the claims of witnesses
II) In case of non-payment on the date of :
order whether the amounts are being
sent by way of money order after order
being obtained?
III) Whether the payment entries are being :
made by the head-clerk in the witness
attendance register simultaneously?

114 PERSONAL PROPERTY REGISTER:- :

Whether there are any items of property to be :
returned to the Accused?
If so, whether the steps required are taken? :
115 CASH BOOK:(Criminal Register No.22-D) :
a) Whether the register is balanced once in :
a month on the dates on which the
treasury closed its account of the month
as required by instruction „C‟ under the
format of the registers? (See circular in
ROC.No.2822/95/1 at Page-66 of
Codification of Circulars?

b) Whether the sale proceeds, if any, are :

also shown in the register?
 -: 24 :-

c) Whether the entries in the Register deal :

with the entries in the Ledger?
116 REGISTER OF AUCTIONS:- :
Whether the Court auctions are conducted :
fairly, following the procedure?
Whether the amounts fetched for the articles :
are reasonable?
117 Are there any cases of Perjury u/s 191 IPC? If :
so, whether the procedure contemplated
under Section 195, 340, 343 to 346 Cr.P.C. is
being followed?
118 Are the following registers maintained and, are :
the entries therein up-to-date?
i) Register of Expenditure on Telephones? :
ii) Advance to Employees Watch Register? :
119 The following material may be scrutinized: - :
Form No.30 – Fines statements of the court :
Form No.30-A – Working sheets for Fine :
Recovery
Form No.31 – Statement of cases in which :
sanction to write-off is requested
Form No.32 – Statement of Refund of Fines to :
the Treasury Office
Form No.50 – Details of Fines – Forest and :
Excise Commission Fees, etc. remitted to the
Sub-Treasury
120 Does the Sheristadar/Head-Clerk keep the :
circulars, G.Os. received subject-wide in files
neatly and up-to-date (Register o G.O. and
Circulars) proforma at Page-120?

121 Has necessary action been taken with regard :

to the material defects pointed out in the last
inspection? If not what is the explanation?

122 Does the Sheristadar/Head-Clerk check-up all :

the register of court {Civil and Criminal at least
once in month & maintains run-on-note file
(Proformas at Page No.88)}?

123 Remarks on the supervisions of the Head- :

Clerk and on the performance of the Junior
Assistants: -
REMARKS AND SIGNATURE OF THE
INSPECTING JUDGE
C) NAZARATH:- (CIVIL AND CRIMINAL)
124 Is the REGISTER OF REFUNDS OF :
PROCESS FEE AND POUNDAGE (Civil
Register No.22) correctly maintained?
 -: 25 :-

Note To prevent refund of the same fee :

more than once, and entry of
refund of the amount …has been
issued … should be made on the
original application with which the
fee was deposited.
125 a) Is the CURATORS REGISTER OF :
ATTACHED MOVEABLES AND LIVE
STOCK (C.R.30) properly maintained?

b) Has the Curator furnished any security :

and is it being annually tested?

c) Whether the entries are made in C.R.30 :

immediately after the receipt of feeding
charges of cattle and livestock by the
Nazir?
126 NAZIR‟S REGISTER OF MOVEABLE :
ATTACHED & NAZIR‟S REGISTER OF
IMMOVEABLE PROPERTIES ATTACHED
OR SOLD:-(Civil Register No.22)

Are they properly maintained? :

Note To be answered with special :
reference to the particulars
required by Col.7 & 8 and 5 & 6 of
the Registers, respectively
a) Are the arrangements for keeping :
attached Moveable and Livestock
satisfactory?
b) Is there any Moveable property in the :
Nazir‟s custody available for return to
parties but not claimed by them. If so,
what steps have been taken to dispose
it of?
127 NAZIR‟S RECEIPT BOOK:- (Civil Register :
No.51)
Whether the Nazir passes receipts for the :
amounts received by him and following the
procedure as laid down in Rules 238 and 239
of the Civil Rules of Practice while doing so?

128 Are the NAZIR‟S B & C REGISTERS (Civil :

Register Nos.53 and 53-A) properly written up
and maintained?

Has there been avoidable delay in the :

preparation and issue of process?
Whether the process returned is being :
returned to the concerned Court under the
initials of the concerned Clerk in the
Registers?
Whether the Daily Balance shown in the :
Register is being verified by the presiding
officer at-least once a month. Whether a
certificate to that effect is appended to the
Register regularly?
 -: 26 :-

Whether the unspent battas are being :

refunded to the parties promptly under initials
of the payee? (Point out any delays)

Whether the process entrusted is being :

returned with in the time prescribed or the time
being extended by the Central Nazir, for
service, from time to time?(Few cases to be
examined with reference to the records)
Whether there are any delays in entrustment :
of the Process? (Few cases should be
checked)
129 Is the NAZIR‟S CASH REGISTER (C.R.53-B) :
properly written up daily?
Is the cash in the hands of the Nazir correct on :
verification with the entries in the Register?

: SIGNATUE OF THE INSPECTING JUDGE

130 Whether the initials of Clerks for receipt of :
batta Memos back are obtained by the Central
Nazir in the REGISTER OF RECEIPT OF
PROCESS MEMOES BY THE CHIEF
MINISTERIAL OFICER (Civil Register No.53-
D)?
131 Is the daily abstract prepared from and written :
in the NAZIR‟S REGISTER (Civil Register
No.53) do show to what headings the balance
in the Nazir‟s hand appertains?

Does the abstract show - :

i) that the Nazir had in his hands- :
a) For more than one month witness :
batta or other money to be
refunded to parties; and

b) An excessive amount of witness :

batta relating to process to be
prepared;
ii) That the remittance of witness batta or :
other moneys are not made along with
the dispatch of process sent for
execution or returned unexecuted?

132 Is the PROCESS REGISTER –C (NOMINAL :

REGISTER OF PROCESS PEONS AND
AMINS (Civil Register No.54) properly
maintained?
a) Are process distributed evenly and :
impartially among Peons and Amins
with due regard to the number of
processes and of miles?
b) What procedure does the Nazir adopt to :
secure such a distribution?
c) What is the average number of :
processes executed during the last 3
working months by -
i) a process peon; and :
ii) an Amin :
 -: 27 :-

How does it compare with the standard :

fixed by the High Court?

d) Is the proportion of personal service of :

processes and of execution of warrants
of arrest satisfactory?

Note State percentages attained in the :

list 3 working months giving
separate figures for Process Peons
and Amins
133 Whether the Nazir is preparing and submitting :
statements to the Presiding Officer every
month, in the following proformas:

a) STATEMENT-A: Whether the names of :

Process Servers and Amins not already
on the observation list who have shown
less than 50% of success on the Total
figures of process other than arrest
warrants for the preceding 2 months are
shown?

Whether the Process Servers and :

Amins, who are listed in the Statement
No. A, subsequently made good work
and earned removal from the list?

b) STATEMENT–B: Whether the names :

and figures for the last preceding 2
months, under processes, other than
arrest warrants, of all those who are on
the observation list, are shown in the
statement promptly?
i) Whether the listed persons have :
successfully executed the process,
other than arrest warrants, over
65% and, in such cases, whether
their names are removed from the
observation list?
ii) Whether any punishments are :
awarded to the employees who
continuously remained on the
observation list? (Such cases
should be carefully listed)
134 Has the Nazir obtained security bonds from all :
the Process Servers and Amins?
Are they tested annually? :
135 DIARIES OF AMINS & PROCESS PEONS:- :
(Civil Register Nos.75 & 76) Whether the
signature of Village Officers are being
obtained in the Register invariably?

136 Whether the distinction is still drawn among :

Process Servers and Attenders (Dalayats) in
allotment of duties at the Office/Officer‟s
Residence, in spite of Circular of High Court in
Roc.No.116/92-C1, dated 24.2.1992?
 -: 28 :-

Whether the entrustment of Guard duties is :

done as per Circular in Roc.No.4776/59-B1,
dated 22.5.1961?

137 Whether process is being collected for serving :

order of appointment of Receivers and
Commissioners, as per Circular of High Court
in Roc.No.486/61-B1, dated 5.8.1961?

D) RECORD ROOM:- (CIVIL AND CRIMINAL)

138 a) Is the record room maintained in good :
condition and are the records kept
properly classified and neatly arranged

b) Are the instructions issued regarding :

precautions to be taken against
accidents by fire followed?

c) Whether there are sand filled buckets :

available in the record room?
139 REGISTE5 OF APLICATIONS FOR RETURN :
OF DOCUMENTS :-(Civil Register No.23)
a) Are applications for return complied with :
promptly?
b) Whether there are delays in returning :
the documents?
c) Are attestations taken to the signatures :
of unknown persons in token of
receipts?
140 RECORD ISSUE REGISTER:- (Civil Register :
No.62)
a) Are the entries made invariable in the :
register when records are issued or
received, if they are no longer required?

b) Whether pending items are brought :

forward every year?
c) Whether reminders being issued to the :
concerned, for sending back of such
records by issuing memo from time to
time?
d) Whether steps are being taken promptly :
for replacement of records, if they are
no longer required?

e) From what date are time barred :

execution records retained in the Court
and upto what date are they stored?

If the work fell in arrears, what steps are :

proposed to wipe off the arrears?

f) Are completed records of suits retained :

after the middle of the quarter following
their disposals?
 -: 29 :-

g) Are unfilled documents kept separately :

and returned promptly, and are those
not returned within the year, destroyed
periodically under the Presiding Officer‟s
Orders?
h) Whether the draft Judgments have been :
properly classified and bound properly?
i) Whether the original documents are :
being submitted to the High Court along
with the record as per instructions
given in Circular dated 18.11.1965?

j) Whether the draft Judgments and :

valuable court records are being kept in
Steel Almyrahs, as instructed in
Roc.No.5409/89/C-Spl.(Con) dated
5.4.1990?
k) Are there any selective Judgments, :
records, documents books, etc, worth
preserving in Judicial Academy?

If Yes, whether steps are being taken to :

comply with the H.C.‟s Circular in
Roc.No.689/SO/95,dated 2.5.95?

141 Are there any delays in consigning the :

Records to the Record Room?
142 INDEXING & CLASSIFICATION OF :
RECORDS:-
Are the rules regarding indexing and :
classification of records observed?
N.B: The completed records of at least :
three suits and three proceedings
should be examined

143 DESTRUCTION:- :
a) Are any registers liable for destruction in :
the Court retained thereafter the
prescribed period?

b) Are the records liable for destruction in :

the Court retained after the prescribed
period?
c) Are the Original Suit Registers and other :
Records and Registers required to be
kept permanently maintained in good
condition?
Are they kept upto date? :
d) What steps have been taken for :
disposal of waste paper?
What is the procedure adopted for :
disposal of waste paper?

Had the amount collected by sale of :

waste paper been remitted into Bank?
 -: 30 :-

Note: The amount realized b sale of :

waste paper and the number and
the date of challan to be noted

e) Whether parts of records are divided :

properly?
f) Is the destruction, as per Rules, upto :
date?
g) Whether all Accounts filed b Guardians :
are retained until three years after their
minority cases (as per instruction No.2
of the pro-forma of the RECORD
DESTRUCTION REGISTER FOR CIVIL
MISCELLANOUS PETITIONS (Civil
Register No.65)?

h) Whether the following Registers are :

maintained?
i) Record Destruction Register of :
Original Suits?(Civil Register
No.63)
ii) Register Destruction Register of :
Small Cause Suits (Civil Register
No.64)
iii) Record Destruction Register for :
Execution Petitions (Civil Register
No.66)
i) Whether the Record Keeper is placing :
the Destruction before the Presiding
Officer for certification?

(Record Keeper himself certifying the :

correctness should be avoided)
144 Whether the destruction of Criminal Records is :
made as per rules promptly duly making the
necessary entries in record destruction
register. (Crl.R.No.24)
145 Are the records sent to the record room :
promptly under initials of the record keeper in
Crl.R.No.4, 5 and 6-A?

146 Is the return of records promptly watched? :

(See Rules 218 and 219 of Criminal Rules of
Practice)
E) COPYISTS’ ESTABLISHMENT:- (CIVIL AND CRIMINAL)
147 Whether Column No.6 of „B‟ Register of :
Copyist Establishment Crl.R.No.26 is filled by
the record clerk when delivering the originals
made ready with reference to previous
application to the person bringing this register
letter‟s initials are taken in Column No.7
thereof?

148 Whether the entries in COPYIST REGISTER :

OF THE CENTRAL COPYISTS
ESTABLISHMENT (Civil Register No.59)
correctly show the record of work done by
each Copyist?
 -: 31 :-

a) Whether the receipt and disposal of :

Stamps are tallied with the entries in the
A-Register of Copyists Establishment?

b) Whether the Additional Stamps called :

for and deposited are being entered in
the Register?
c) Whether the daily balance of Copy :
Stamps remaining with the
establishment are being properly shown
in Civil Register No.25?
d) Whether the balance Copy stamps are :
being placed before the Presiding
Officer at least once a month?

149 Whether the entries in Examiners Register of :

Central Copyists establishment (Civil Register
No.60) Correctly show the record of work done
by each Examiner?

150 How many copy applications are pending as :

on the date of commencement of the
Inspection? Reasons
a) Have cases of serious delay occurred :
i) In furnishing originals? :
ii) In the preparation of copies after :
receipts of Originals
iii) In comparing copies? :
b) What is the average time taken for :
complying with a copy application, in the
case of applications received and
complied with within the last three
working calendar months?
c) Does each Copyist write or type clearly :
and neatly?
d) How many copy stamps are being :
worked out by each Copyist as per the
High Court‟s Circular?

NOTE: What is the average quantum that :

each copyist worked out per each
day within last thee working
months
Does each page of the copies contain :
about 175 words?
e) Does the Examiner maintain a record of :
copies checked?
f) Does the Sheristadar/Head Clerk check :
up the stock of unused stamps in Civil
Register 25 and 26 and certify as to its
correctness?
F) DESPATCH AND RECEIVE:- (CIVL AND CRIMINAL)
151 a) Are the Register of Papers-received and :
Register of Papers-dispatched properly
maintained?
 -: 32 :-

b) Is there daily total struck in C.R.No.56 of :

all the service postage labels sent
during the day?
c) Does it show that the Nazir keeps any :
separate stock of stamps?
d) Whether Civil Register No.57 being :
placed before the Presiding Officer
immediately after purchase of service
postage?
PRESIDING OFFICER ::- (CIVIL SIDE)
152 Table showing the No. of cases pending as on :
the date of Inspection on the Court‟s file
Category wise, mentioning the total number of
cases and old matters out of them?

153 Statement showing year-wise pendency on :

the date of Inspection, Category wise?
154 Statement showing the Disposal of Cases of :
All Categories of cases, Officer wise (AFT to
be shown in brackets) during the period
between last Inspection and the present
Inspection?
155 Do the disposals of the Officer keep pace to a :
reasonable extent with the institution?
If the disposals are not keeping pace with the :
institution, are the reasons for pendency
shown by the Officer satisfactory?

If not, is the undue pendency due to the :

Officer, conduct of his court work?
156 Whether the Presiding Officer has been strictly :
observing the hour & Place or sitting, as
contemplated by Rule of the Civil Rules of
Practice & of Criminal Rules of Practice?

157 Whether the actual timings of the :

commencement and closure of work are noted
in the Diary?
158 Whether the Presiding Officer makes a habit :
of availing most of the holidays and Sundays
and leaving Head-quarters?

159 Are there any unnecessary adjournments of :

cases found in the entries of Diary? (Civil
Register No.16)
Is the Diary initialed by the Presiding Officer :
day to-day?

160 In posting cases, whether care has been taken :

to see that not more cases are posted to any
one date than can reasonably be expected to
be heard or taken upon that date?

161 Whether any witnesses are sent away without :

being examined?
162 Whether promptness is maintained in :
pronouncing Judgments/Orders?
 -: 33 :-

Are there any instances whether the cases :

reserved for Judgments are reasoned suo-
motu frequently for no valid reason?

163 Whether the Presiding Officer has been :

periodically inspecting all the Registers and all
branches?
164 Whether the Presiding Officer is diligent :
enough in passing orders as to the closure of
I.As., M.Ps., while disposing of the main
cases/Suits/Appeals? (C.R.5)
165 Are the Confidential Files of the Staff :
maintained and kept up-to-date as per Rules?

166 Whether the prescribed procedure is being :

followed in contempt cases?
167 Verify the method of assessment being :
adopted in the Court under the new Circulars
in Roc.No.3296/E-II/95, dated 23.12.1995,
Roc.No.3301/95-E-II, dated 23.12.1995 and
Roc.No.3354/95-E.II, dated 23.12.1995?

a) Whether the identification of old matters :

is made inconformity with the Circulars?
b) Whether the O.P. Cell is functioning as :
desired by the Circulars?
c) Whether the Units are claiming as per :
the new Circulars in particular month
covered by inspection?

168 Whether stayed matters are attended as per :

the Circulars of High Court in
Roc.No.3300/E.II/95, dated 23.12.1995. How
are the results?
169 Whether the Circular instructions in :
Roc.No.48/E.II/96, dated 4.1.1996,
Roc.No.100/E.II/96, dated 10.1.1996 and
Roc.No.729/E.II/96, dated 8.2.1996 are being
followed for clearance of the accumulation of
backlog of cases?
What are the results? :
170 Whether the Diary, in the prescribed pro-forma :
prepared by the Advocate engaged to
represent an indigent person, is being counter-
signed by the Presiding Officer, as required by
Rule 305 of Civil Rulers of Practice?

171 Whether any qualitative assessment of the :

Judgments/Orders of the Presiding Officer is
made on the spot by the Inspecting Judge? If
so, the remarks thereon?

Whether any appropriate suggestions made in :

conformity with the standards expected?
172 Whether the Officer is discriminating the :
decrees of other Court received for Execution?
(C.R.14)
 -: 34 :-

Whether he sees to the positive compliance of :

Section 41 of C.P.C.?
173 Whether the Officer verifies, now and then, :
whether the applications for return of
documents are entered in C.R.23 in the order
of the date of receipt and, if such applications
are accompanied by Vakalats or stamped
documents, whether the daily total of Court fee
stamps are entered in Civil Register No.18?

174 Whether the Officer has been ably monitoring :

the Record Issues (C.R.62) and Destruction
work (C.Rs.63 to 66)?

175 Whether the Units are claimed for disposal of :

cases as per the New Circular on Method of
Assessment in a particular month covered by
the Inspection?
176 Whether or not blue ink is being used by the :
Officer while recording the
depositions/Statements of parties, accused or
witnesses, as the case may be?
177 Are there any boycotts of the Court by the Bar :
during the period covered under Inspection? If
so-
a) What are those dates? :
b) What are the reasons? :
c) Whether the boycott of courts are :
promptly informed to High Court?
178 Whether Issues are framed by Court without :
delay? Any insistence to file draft issues?
179 Whether injunction petitions are being :
disposed of within 30 days? If not, the reasons
therefore? (Order-39, Rule 3-A CPC)

180 Are the entries in the Service Register upto- :

date, verified annually and certified to that
effect by the Presiding Officer?

181 Whether the totals in the Court fee Register :

(C.R.128) are compared with the entries in the
other concerned Register like C.R.17 and then
initialed by the Presiding Officer, daily?

182 Is the balance on hand of all receipts shown :

by the CASH BOOK and the LEDGER are
checked by the Presiding Officer with the
money actually in the hands of
Sheristadar/C.M.O.?(C.F.119 & C.R.37)
183 Is the stock of STATIONERY periodically :
verified by the Presiding Officer? (C.R.345 &
346)
184 Is there any periodical check-up of the :
volumes in the Library by the Presiding
Officer?
185 Whether the increments to staff are being :
granted without any undue delay? Office order
book / Increment Watch Register?
 -: 35 :-

186 Does the Presiding Officer verify the cash :

balance with the Nazir at least once in a
month physically? (Civil Register Nos.53 & 53-
A)
187 Whether the Presiding Officer is examining :
from time to time the entries in Civil Register
30 and whether it is evidenced by his initials
and instructions/Remarks, if any, in writing as
per instruction No.2 under the pro-forma of
Civil Register 30?
188 Does the Officer endeavour to detect the :
delays, if any, in the Copyists Establishment
and curb such delays?

PRESIDING OFFICER ::- (CRIMIAL SIDE)

189 Please give-out a statement showing the :
disposals made work turn-out by the Presiding
Officer in 2 days in month taken at Random: -

190 Whether Sessions Cases are being adjourned :

far too often, when they are posted for trial
and evening the course of trial, contrary to
instructions?
191 Whether the Instructions in respect of cases in :
which accused absconded are being followed
scrupulously (See Circular in
ROC.No.1946/50/78 dated 28.8.1978 and
ROC.No.173/SO/93)?
a) How many N.B.Ws. are pending? :
b) What are the main reasons for their :
pendency?
c) What are the steps taken for their :
execution?
192 How many cases of U.T. Prisoners are there :
on the court‟s file as on 4.11.2000 they are at
what stage?
Whether prompt steps are being taken for their :
expeditious disposals? (Docket entries to be
verified) (See the circulars at Pages 141,
142–148 of Codification of Circulars Vol. II)

193 Whether copies of Judgments in criminal :

cases are being furnished to the accused
parties without delay and as per instructions in
ROC. No.1059/SO/82-2 dated 30.6.1982
(Available at Page No.197 of Codification of
Circulars Vol. I)? (Also see Rule 72 of Criminal
Rules of Practice)

194 Whether there are any cases of refusal of :

returning the security amount deposited by the
sureties?
195 Whether particulars were set apart separately :
by the Presiding Officer for trial of Civil,
Criminal Cases, and for cases of U.T.
Prisoners, Maintenance cases and cases
under Special Enactments? (Criminal Register
No.13)
A.P.P. attends the court on what days? :
 -: 36 :-

Any modification for the dates/days is :

necessary?
Any suggestion by the inspecting Judge? :
196 Was there any delay in the commencement of :
conduction of trial?
197 Whether the adjournments of cases are in :
writing on reasons recorded as contemplated
by Rule-61 of the Criminal Rules of Practice?

198 Whether the P.R.Cs. have been given :

preference and disposed-of within 6 weeks
199 Whether Rule-86 of Criminal Rules of Practice :
is being looked into by the Magistrate before
committing case to Session?

200 Are there any delays in taking cognizance of :

cases by the Magistrate (Criminal Register
No.4)
201 Have orders on applications for bail been :
passed without undue delay?
202 Have the process been issued promptly and :
has the selection of the appropriate process
summons of warrant and the time granted for
serving been Judicious and proper? (Criminal
Register No.12-A)
203 In cases whether the accused is reported to :
be absconding, have steps been taken as per
Rules 19 to 21 of the Criminal Rules of
Practice? (Criminal Register No.23)

204 Have steps been taken to remind the :

prosecution to expedite securing the presence
of the accused in cases which have been
earmarked in the long pending cases register
for a long time for withdrawal of such cases, if
necessary?
205 Whether copy of order of remand with reasons :
recorded therefor have been forwarded to the
Sessions Judge, within 24 hours whenever the
Magistrate remands an accused person to the
custody of Police? (Rule-27 of the Criminal
Rules of Practice)

Whether extension of remands by the :

Presiding Officers in the absence of the
accused are in accordance with the
instructions given by High Court in
ROC.No.1662/SO/90 dated 21.12.1991?
206 Are cases of short-term imprisonment :
numerous? (Criminal Register No.7 & 8)
Whether short-term imprisonments are :
imposed without adhering to Rule-63 of the
Criminal Rules of Practice? (Criminal Register
No.8)
 -: 37 :-

Whether reasons are recorded by the :

Magistrate as contemplated under Rule-94 of
the Criminal Rules of Practice, before
imposing any severe or lenient punishment?

Whether Rule-64 of Criminal Rules of Practice :

is kept in mind while imposing the default
sentence for non-payment of fine? (Criminal
Register No.9)
207 Whether correct procedure has been followed :
with regard to private complaints?
Are there any delays at any stage (Chapter :
XV, XVI, and VI X (B) Crl.R.No.7?
208 Whether forwarding complaints to the police :
for enquiry u/s 202 / 156(3) Cr.P.C. is based
on adequate reasons? (Criminal Register
No.4)
Whether the complaints forwarded by the :
Magistrate to the police for investigations u/s
156(3) Cr.P.C. are being pursued promptly?

Whether there is intelligent and proper use of :

Section 203 Cr.P.C.?
209 Have requisitions under Section 164 Cr.P.C. :
been promptly complied with by the
Magistrate? (Rules 32 & 31 of Criminal Rules
of Practice)
210 Have steps been taken to forfeit bonds for :
non-appearance of witness, accused, or
accused as contemplated under Chapter-
XXXIII Cr.P.C.?
211 Have powers under Section 258 Cr.P.C. been :
judiciously exercised? (Criminal Register
No.4)
212 Whether the examination of the accused :
under Section 313 Cr.P.C. has been carried-
out in an intelligent manner?

Were questions framed briefly but vividly :

enabling the accused to personally explain the
circumstances appearing against
him/them/her in the evidence of the
prosecution witnesses?
213 Has imposition of fines been judicious? :
214 Have the punishments in cases under Forest :
Act been adequate?
215 Whether there is effective or improper use of :
P.O. Act, Borstal School Act & A.P. Children
Act in cases applicable?

216 Whether ill-founded complaints are :

discouraged by judicious use of the provisions
of Section 250 Cr.P.C.?

217 Is there any separate room for keeping the :

non-valuable properties
 -: 38 :-

Is it neatly maintained with lock and key kept :

in the custody of a responsible member of the
staff authorized by the Presiding Officer?

Whether the Presiding Officer has been :

discharging the responsibility cast on him
under Rules 220, 221 of Criminal Rules of
Practice duly inspecting the items of the
properties periodically?
Are the Challan numbers being noted in the :
Fines Register?
Is the levy of fines, including taxes collected :
as fines, brought promptly to account and
initialed by the Presiding Officer?

218 Whether the performance of the Magistrate is :

hit by the points to be notified under Rule 255
of Criminal Rules of Practice?

219 Whether the Magistrate has been putting his :

initials at each entry regarding collection and
remittance in working sheet for fine recovery?

Whether the Presiding Officer has been :

personally writing in his own hand the plea of
the accused the finding and the result of the
cases in the examination form and in S.T.C.
register wherever it is necessary duly
subscribing his initials?
Whether he is comparing such entries on the :
aspect such entries on the aspect fine amount
with the entries in Crl.R.No.25?

220 Whether the procedure contemplated by the :

Section 210 Cr.P.C. is being followed
scrupulously when there is complaint-case
and police investigation in respect of the same
offences and whether the entries in the
Criminal Register No.2?
221 Are there any Judgments written in Telugu? :
222 Remarks on the Administrative and Judicial :
Performance of the Presiding Officer: -

SIGNATURE OF THE INSPECTION JUDGE