Mechanical Department

Tender Document
For
(Two Packet System)
Technical Bid

For

Name of Work: Body repair of 1000 U/L BOXNHL & other S.S. wagons.

E-Tender No.- RS-UL Rep-BOXNHL-01-MGS-17, Date: 08.05.2018

Approximate Cost of Work – ` 18,40,23,984/-
Cost of Tender document: - Rs. 10,000/-

Sr. Divisional Mechanical Engineer(C&W)

E.C. Railway, Mughalsarai

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Signature Not
Verified
Digitally signed by
SHRAVAN KUMAR
Date: 2018.05.08
19:23:08 IST
Reason: IREPS-CRIS
Location: New Delhi
 EAST CENTRAL RAILWAY
TENDER FORM (First Sheet)

Tender Notice No : RS-UL Rep-BOXNHL-01-MGS-17, Date: 08.05.2018

Name of the work : Body repair of 1000 U/L BOXNHL & other S.S. wagons.

To,
The President of India
Acting through Senior Divisional Mechanical Engineer(C&W)
East Central Railway,
Mughalsarai Division

I/We have read the various conditions of tender attached here to and hereby agree to abide by the
said conditions. I/We also agree to keep this tender open for a period of 120 (One hundred twenty)
Calendar days from the date fixed for opening the same and in default thereof, I/We will be liable for
forfeiture of my/our “Earnest Money”. I/We offer to perform the work of “Body repair of 1000 U/L
BOXNHL & other S.S. wagons.” of East Central Railway, at the rates quoted in the attached schedule
and hereby bind myself/ourselves to start the work within 90 days from the date of receipt of “Letter Of
Acceptance” and complete the work in all respects within 12 months from the date of start of work.

I/We also hereby agree to abide by the Indian Railways Standard General Conditions of Contract
July’ 2014, with all correction slips up-to-date and to carry out the work according to the Special Conditions
of Contract and Specifications of materials and works as laid down by Railway in the annexed Special
Conditions/Specifications, Schedule of Rates with all correction slips up-to-date for the present contract
A sum of Rs. 10,70,120/- (Rupees Ten lakh seventy thousand one hundred twenty) only is
hereby forwarded as Earnest Money. The full value of the Earnest Money shall stand forfeited without
prejudice to any other right or remedies in case my/our tender is accepted and if :-

a. I/We withdraw the offer within the validity date of my/our offer.
b. I/We do not commence the work within (90) Ninety Days after receipt of orders to that effect.
c. In case of my/our failure to submit the requisite Performance Guarantee even after 60 days from the
date of issue of LOA, the contract may be terminated duly forfeiting the EMD and other dues, if
any payable to us against the contract.

Until a formal agreement is prepared and executed, acceptance of this tender shall constitute a
binding contract between us subject to modifications, as may be mutually agreed to between us and
indicated in the letter of acceptance on my/our offer for this work.

Signature of Witness :

1.____________________
Signature of Tenderer(s)
2.____________________ Date :_____________

Address of Tenderer(s)

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 INSTRUCTIONS TO THE TENDERER
Two packet system of tendering shall be adopted for this work and the tenderers shall submit their
bids in following two parts: (A) Technical bid & (B) Financial bid.
1.0 ELIGIBILITY CONDITIONS :
To participate in the tender, the tenderer must fulfill following eligibility Criteria.
1.1 Tenderer should have completed in the last three financial years (i.e., current year upto the date of
opening of tender and three previous financial years) at least one similar single work for a
minimum value of 35% of the advertised tender value. Tenderer has to produce supporting
documents/certificates from the organization with whom they have worked along with the tender
offer. Certificates from private individuals/organizations for whom such works are executed shall
not be accepted.
1.2 Here Similar works means:-
“Stainless steel wagon manufacture or stainless steel wagon
repair/rehabilitation/modification or rehabilitation of BOXN wagons to BOXNR or
fabrication of stainless steel structures for railways, government/semi-government
organization”.
1.3 Total contract amount received by the tenderer during the last three financial years and in the
current financial year should be a minimum of 150% of advertised tender value. Tenderer has to
produce attested certificates from the employer/client, audited balance sheet duly certified by the
Chartered Accountant along with the tender offer.
NOTE:
(A) Current financial year means, the financial year in which the tender is opened. Financial year
means on and from 1st April to 31st March.
(B) Normally, the credentials (technical and financial) should be in the “name and style” of the
tenderer(s) who are submitting their offer as a tenderer(s).
(C) The credentials (technical and financial) with regard to execution and physical completion of
single similar work and contractual receipts should pertain to the qualifying period i.e. within
the current financial year and three previous financial years.
(D) Authentic copy of the documents should be uploaded by the tenderer(s) along with their offer
to fulfil the eligibility criteria otherwise their offers will not be considered and summarily
rejected.
(E) The following documents are to be uploaded along with the offer by the tenderer:
i) List of personnel, organization available on hand and proposed to be engaged for the subject
work.
ii) List of Plant & Machinery available on hand (own) and proposed to be inducted (own and
hired to be given separately) for the subject work
iii) List of works completed in the last three financial years giving description of work,
organization for whom executed, approximate value of contract at the time or award, date of
award and date of scheduled completion of work, Date of actual start, actual completion and
final value of contract should also be given.
iv) List of works on hand indicating description of work, contract value, approximate value of
balance work yet to be done and date of award.
v) In case of item (iii) & (iv) above, supportive documents/ certificates from the organization
with whom they worked/ are working should be uploaded
vi) Certificates from private individuals/organizations for whom such works are executed/ being
executed shall not be accepted.
2.0 TENDER DOCUMENT:
2.1 Tenderers are required to submit their offer through e-tender on website www.ireps.gov.in and the
tenderer/tenderers shall quote his/their rates therein as required.
2.2 The authorized person of the tenderer(s) shall only submit the e-tender along with the enclosures.
2.3 The tenderer(s) should not put any unusual condition from their side contradicting terms and
conditions in the e-tender. Such unusual/contradictory conditions may not be considered.
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 2.4 Please fill in required information asked for in the specified space in the e-tender. Tender will be
otherwise treated incomplete and hence will be liable for rejection.
2.5 The quantity shown in the schedules are approximate and are likely to vary on either side (+/-) as
per the conditions of contract.
3.0 COMPANY PROFILE:
3.1 Tenderer(s) should specifically and fully disclose in his/their respective tender, their respective
constitutions and submit along with each tender scanned attested copies of documents like partnership
deed, Articles and Memorandum of Association, Certificate of Incorporation etc., if any, in support of
such disclosures. If tenderer(s) is/are a firm i.e. partnership business, it should be stated whether the
same is registered under the Indian Partnership Act, and the name and address of all the partners of the
firm should be fully disclosed. The Railway administration shall always have the liberty to demand
production of the original partnership deed of the said documents and also to make such further and
other inquiries regarding the constitution of the tenderer(s) as may be considered necessary.
3.2 The tenderer shall clearly specify whether the tender is submitted on his own or on behalf of a partnership
concern. If the tender is submitted on behalf of a partnership concern, he should submit the scanned
copy of the certified copy of partnership deed along with the tender and authorization to sign the tender
documents on behalf of partnership firm. If these documents are not enclosed along with tender
documents, the tender will be treated as having been submitted by individual signing the tender
documents. The original of the scanned document shall have to be submitted on or before the due date
of closing of tender. The Railway will not be bound by any power of attorney granted by the tenderer or
by changes in the composition of the firm made subsequent to the execution of the contract. It may,
however recognize such power of attorney and changes after obtaining proper legal advice, the cost of
which will be chargeable to the contractor.
3.3 The tenderer whether sole proprietor, a limited company or a partnership firm if they want to act through
agent or individual partner(s) should submit alongwith the tender or at a later stage, a power of attorney
duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person
whether he/they be partner(s) of the firm or any other person specifically authorising him/them to
submit the tender, sign the agreement, receive money, witness measurements, sign measurement books,
compromise, settle, relinquish any claim(s) preferred by the firm and sign “No Claim Certificate” and
refer all or any disputes to arbitration.
4.0 DOCUMENTS AND OTHER CONDITIONS:
4.1 The submission of offer in the e-tender by a tenderer(s) shall be deemed to imply and taken as indicating
that he has read, understood and abide by the conditions stated therein and the Indian Railway Standard
General Condition of Contract-2014 including correction slips issued till date.
4.2 If the tenderer(s) expires after the submission of his/their tender or after the acceptance of his/their
tender, the Railway shall deem such tender cancelled. If a partner of a firm expires after submission of
their tender or after the acceptance of their tender, the Railway shall deem such tender as cancelled
unless the Firm retains its character legally acceptable.
4.3 If the tenderer(s) deliberately gives/give wrong information in his/their tender or creates/create
circumstances for the acceptance of his/their tender, Railway reserve the right to reject such tender at
any stage.
4.4 The authority for the acceptance of the tender will rest with the Railway. It shall not be obligatory on the
said authority to accept the lowest tender or any other tender and no tenderer(s) shall demand any
explanation for the cause of rejection of his/their tender nor the Railway undertake to assign reasons for
declining to consider or reject any particular tender or tenders. The Railways reserve the right to accept
the tender either for the full quantity of work or part thereof or divide the works amongst more than one
tender without assigning any reasons for any such actions.
4.5 Should a tenderer(s) find discrepancies in or omission from the drawings or any of the tender forms, or
should be in doubt as to their meanings, he/they should at once, notify the authority inviting the tender
who may send a written instructions to all tenderer(s). It should be understood that every endeavour has
been made to avoid any error which can naturally effect the basis of the tender and the successful
tenderer(s) shall take upon himself/themselves and provide for the risk of any error which may
subsequently be discovered and shall make no subsequent claim on account thereof.

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 4.6 The documents submitted by tenderer(s) online and generated/downloaded by Railway authority shall
become the property of the Railway and the Railway shall have no obligation to return the same to the
tenderer(s).
a. Before submitting a tender, the tenderer(s) will be deemed to have satisfied himself/themselves by
actual inspection of the site and locality of the work that all the condition liable to be encountered
during the execution of work are taken into account and the rates he/they enteres/enter in the tender
forms are adequate and inclusive of all taxes except GST which will be passed on actual basis as
per latest guidelines of GOI (Separate column of GST is given in Rate schedule to be quoted by the
tenderer).
b. The Railway will not be bound by any power of attorney granted by the tenderer or by changes in
the composition of the firm made subsequent to the execution of the contract. It may, however,
recognize such power of attorney and changes after obtaining proper legal advice and the cost will
be chargeable to contractor.
4.7 The successful tenderer(s) shall be required to execute an agreement with the President of India acting
through the East Central Railway for carrying out the work according to General Conditions of Contract,
Special Conditions/Specifications annexed to the tender.
4.8 The tenderer(s) whose tender is accepted shall appear at the office of the Sr.Divisional Mechanical
Engineer(C&W)/Mech., East Central Railway, Mughalsarai as the case may be in person or in case of a
firm or corporation, a duly authorized representative thereof shall so appear to execute the contract
documents within 7 days after receipt of notice issued by Railway that such documents are ready.
Failure to do so shall constitute breach of the Agreement effected by the acceptance of the tender in
which case the earnest money accompanying the tender shall be forfeited by the Railway without
prejudice to any other rights or remedies.
4.9 In the event of any tenderer whose tender is accepted shall refuse to execute/does not execute the
contract documents as here in before provided, the Railway may determine that such tenderer(s)
has/have abandoned the contract and there upon his/their tender and acceptance letter thereof shall be
treated as cancelled and the Railway shall be entitled to forfeit the full amount of earnest money and to
recover the damages for such default as per Clause No. 62 of Indian Railway Standard General
Conditions of Contract-2014 corrected/amended till date.
4.10 In case of non acceptance of a tender by the Railway administration for any reason whatsoever, the
tenderer(s) cannot claim for any expenses incurred by him/them in submitting the tender for the work or
for any other account.
4.11 All the works included in the tender/contract shall be completed in all respect within the time specified in
tender document.
4.12 Unusual terms and conditions in offer may not be considered and offer is liable to be rejected.
4.13 Associated drawings can be seen in the office of the Sr.DME(C&W), E.C. Railway, Mughalsarai in any
working days from 10:00AM to 05:00PM. If tenderer wishes to purchase the drawings, they can
purchase it from RDSO.
5.0 SUBMISSION OF OFFERS:
5.1 Any individual(s) signing the tender or other documents connected therewith shall specify whether he is
signing.
i. As sole proprietor of the concern.
ii. As a partner or partners of the firm.
iii. As a Director, Manager or Secretary of a Limited company duly authorized by a resolution passed
by the board of Director or in pursuance of the authority conferred by memorandum of association.
5.2 Tenderers shall submit their offers made as per the Indian Railways General as well as Special
conditions of contract as mentioned in this tender.
5.3 In case of any deviation from the requirement of tender specifications. Instructions to tender or General
& Special Conditions of Contract, the same should be brought out by the tenderer in Annexure-D.
5.4 The rates quoted must be inclusive of the following:
a. Cost of Manpower, Cost of Material, Cost of Machines, Cost of Consumables, Cost of Supervision
etc.
b. Cost of all auxiliary equipment, consumable for completing the job.
c. All statutory taxes and levies etc. of Government of India/State except GST. Component of GST to
be quoted by the tenderer is given as separate schedule which will be passed on actual basis.
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6.0 EFFECT AND VALIDITY OF OFFER:
6.1 The offer shall be kept valid for a minimum period of 120 calendar days from the date of opening of
tender, within which the tenderer will not be entitled to rescind or withdraw his offer. Notwithstanding
this if the tenderer rescinds his offer within the period stipulated above, the earnest money deposited by
him along with the tender shall be liable for forfeiture at the sole discretion of Railway administration
and in that case the tenderer shall have no further claim on the amount deposited by him as earnest
money.
6.2 The submission of any offer connected with the specifications and documents shall constitute an
agreement that the tenderer shall have no cause of action or claim against the “Railways” for rejection of
his offer. The “Railways” shall always be at liberty to reject or accept any offer or offers at its sole
discretion and any such action will not be called into question and the tenderer shall have no claim in
that regard against the “Railways”.
6.3 Offers shall be deemed to be under consideration immediately after they are opened and until the official
intimation of award of contract is made by the Railways to the tenderer. If necessary the railways will
obtain clarification on the offers by requesting for such information from any or all the tenderer in
writing as may be considered necessary. Tenderer will not be permitted to change the substance of their
offers after the offers have been opened.
7.0 VALIDITY OF THE CONTRACT:
This contract shall be valid for 12 months from the date of commencement of work.
8.0 PAYMENT TERMS: -
The standard payment terms subject to recoveries of any amount under the liquidated damages clause of
contract will be as under:
8.1 On account payment will be made to the contractor on monthly basis based on the work done as per
schedule (Annexure-‘B’) and certified for payment by the Sr.DME/C&W/MGS or his representative.
Bills in three copies must be submitted to Sr.DME (C&W)/MGS for verification and certification for
payment. Sr.DME is the bill passing authority and Sr.DFM/MGS is the bill paying authority.
8.2 Payment will be made through EFT/ECS (Annexure-‘C’) for which tenderer(s) shall submit the details
of his Bank account. The mode of payment is the discretion of Railway administration and is binding
on the tenderer(s).
8.3 Any penalty if attracted, as indicated in clause, will also be deducted along with the rate of that item
(if any) from the monthly payments.
8.4 GST will be paid as per actual and provisions of Government of India.
8.5 Release of payment through ECS/NEFT :
i. Tenderer to give consent in a mandate form for receipt of payment through ECS/NEFT.
ii. Tenderer to provide the details of Bank A/c in line with RBI guidelines for the same. These details
will include Bank Name, Branch Name and address, Account type, Bank A/c No and Bank &
Branch code as appearing on the MICR cheque issued by the bank.
iii. Tenderer to attach certificate from their bank certifying the correctness of all above mentioned
information (as mentioned in Para (ii) above).
9.0 CONSERVANCY CESS:
9.1 When work is executed within the limits of any station committee or where conservancy work is being
systematically done by the Railway, the contractor will be liable to pay any conservancy water or any
other cesses levied by such committee of the Railway. Amount of conservancy cess will be calculated as
per Annexure to Board’s Letter No.F(X)I-95/1/1 Dated:05.12.2016.
9.2 The following rate of recovery of Conservancy cess charges with effect from 01-07-2016.“If the
contractor’s labours are employed at station and colonies where Railway sanitary facilities do exists,
recovery should be made at the rate as detailed below:

Average No. of labourer or Proposed conservancy

Railway contractors Workmen employed cess charges to
per day. recovered per month.
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 1 to 5 Rs 145/-
6 to 10 Rs.285/-
11 to 25 Rs.717/-
Works Contractors
26 to 50 Rs.1044/-
51 to 100 Rs 1402/-
101 to 200 Rs 1760/-
10.0 WAGES TO LABOUR:
10.1 The contractor shall be responsible to ensure the compliance with the provision of the Minimum wages
Act-1948 to the staff engaged by him.
10.2 The contractor should comply all the statutory requirements like EPF and ESIC to the staff engaged. The
requisite EPF and ESIC deductions of the contractor staff should be made and credited to the EPF and
ESIC account. Contractor shall submit these documents whenever demanded by Railway, in case of non
submission of documents action will be taken as per extant rules & may lead to termination of contract.
11.0 MAINTENANCE PERIOD:
11.1 The contractor has to bear complete guarantee for satisfactory completion of work. The renewed wagon
should bear guarantee of 06 months (maintenance period) from the date of fitness of wagon after
repair done by contractor. The contractor shall be liable for payment to railway any sum arising due to
such defects during the guarantee /maintenance period. This will not include any external damage
caused to wagons during improper handling by siding or any agency.
12.0 EARNEST MONEY DEPOSIT (EMD):
12.1 The tenderer has to deposit an earnest money of Rs. 10,70,120/- (Rupees Ten lakh seventy thousand
one hundred twenty) only. This will be refunded to unsuccessful bidders within a reasonable time.
12.2 As per Railway Board’s Letter No 2015/CE-I/CT/5/1 dated 31.08.2016, Payment of EMD & Tender
document cost shall be made only through net banking or payment gateway. FDRs will not be accepted
as EMD.
13.0 REJECTION OF EQUIPMENTS AND MACHINES:
(i) The contractor shall utilize modern state of the art machines and equipments from reputed vendors.
(ii) Machines and equipments shall not cause damage to wagons or the premises on which these
machines and equipment operate. If in the opinion of Railway the machine is causing damage to
wagons and other Railway assets, equipment should be promptly withdrawn and replaced with
proper equipment and machinery.
(iii) In no situation, wagon renewal should be compromised on pretext of the above.
(iv) The contractor shall be responsible for round the clock availability, serviceability and maintenance of
machines and equipments.
14.0 CONDITIONS GOVERNING THE CONTRACT:
The work under the contract will be governed by INDIAN RAILWAY STANDARD GENERAL
CONDITIONS OF CONTRACT, July’2014 issued by Railway Board, Ministry of Railways, with up-
to-date correction slips on or before the date of opening of tender, unless otherwise mentioned in the
“Instructions to the tenderer” and “Special Conditions of Contract” as indicated in this tender document.
The Indian Railway Standard General Conditions of Contract, July’2014 is available in the Indian
Railway Website www.indianrailways.gov.in. However, a copy of the same has been uploaded along
with the tender document.
14.1 The tenderer has to obtain Labour License from the Astt. Labour Commissioner, Allahabad for the staff
engaged by him to carry out the subject work.
14.2 If any point of time if the administration feels the contractual services are not being maintained as per
the standards, administration has got full liberty to cancel the contract as per provision of GCC.
14.3 Railway reserves the right to terminate the contract at any point of time during the period of execution
without assigning any reason.
14.4 It is in the interest of the contractor to visit and acquaint himself with the working pattern and conditions
of the work at site before quoting.
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14.5 The contractor shall be responsible to take necessary precautionary measures in order to ensure the
safety against injury etc. of his personnel while working in the railway premises.
14.6 Any dispute arising out of interpretation of drawings, specifications or any terms and conditions or
arising during the execution of the work contract shall be settled by Railways and the railways decision
is final and binding on the contractor/tenderer.

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 Annexure-‘A’
SCOPE OF WORK

1) General Work Procedure:

Repair will be done as per pre-inspection sheet jointly prepared by authorized representative of
Sr.DME(C&W)/MGS and representative of the contractor. This will include identification of
damages to Side panel, End panel, Floor, Door, Door mediator etc.
A. Work of repair shall broadly include:
(i) Plasma cutting and removal of the damaged parts.
(ii) Surface preparation, including straightening for proper fitment and removal of rust by wire
brushing of the surface on which welding is to be done.
(iii) Cutting of SS sheets to pre-determined sizes.
(iv) Fixing the patch by means of tack welding followed by continuous welding (either lap or butt as
the case may be) of the patch by MIG & MMAW (Manual Metal Arc Welding). The weld
should be free from visible defects, such as discontinuities, cracks, undercut etc.MIG would be
preferred in maximum area.
(v) Chipping of slag after welding and cleaning with wire brush.
(vi) Painting of the repaired area with double coat of Epoxy Zinc Phosphate primer as per RDSO
specification no. [M&C/PCN/102/2005].
(vii) Marking on repaired patches as per “Marking diagram” RDSO Drawing No.WD-09034-S/21.
(viii) Huck Bolting operation, as per requirement.
(ix) Any other miscellaneous welding works as required to make wagon loadable.
(x) In general, instructions for fabrication/ repair contained in RDSO Specification No. G-72 Rev.-
3 or latest should be followed.
(xi) Specification of electrode should conform to IRSM 44 28-02 class M2 for MMAW and IRSM
46-03 class VI for MIG/MAG.
(xii) Supply items will have to be got inspected by inspecting authority as mentioned in Para 3.
(xiii) Quantity supplied for each items should match with progress of work and actual consumption
so that overstocking as well as issue of security of material is minimised.
(xiv) The Panel patching and other repairs will be carried out as per instruction of authorised
representative of Sr.DME(C&W)/MGS.
(xv) Supply of consumables like MIG wire, electrode, welding cutting machines, electricity
connection etc. for carrying out the repair work.
(xvi) Scrap generated from wagons under repair will be retained by contractor. In order to
keep site free of scrap contractor will take scrap by his own arrangement as soon as
possible.
B. Welding Procedure:
(i) In general, instructions for welding, edge preparation, procedure of welding etc. contained in
RDSO Specification No. G-72 Rev.-3 or latest should be followed.
(ii) Earthing of wagons trolley should be ensured before starting welding work. Method of earthing is
as under:-
If any welding work is done after assembly of wagons proper earthing shall be ensured so that
electric current does not pass through the bearings. The earthing should be done very close to
welding area and the earthing wire should be tightly secured at both ends. Alternatively the
earthing can be done with a earthing wire/strip running parallel to the track instead of earthing
with rails. If wagons is not properly earthed the current passing through the bearings will cause
arcing in between the rollers and the race ways leading to failure. All the earthing ports may be
properly grounded through periodically calibrated earth pits.
(iii) Earthing wires and conductors shall be arranged by contractor itself.
(iv) Details of the edge preparation for welding shall be in accordance with IS: 9595-1980
"Recommendations for Metal Arc Welding”.
(v) Only those electrodes and MIG wire combinations which have been approved by RDSO shall be
used for welding.
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 (vi) All welds shall be homogenous and show physical properties similar to those of parent metal.
Finished welds shall be perfectly free from all defects such as porosity, burnt metal, inclusions
etc. and shall present as smooth appearance.
(vii)Welded joints defect specially due to the use of equipment and /or filler material shall not be
accepted. After welding the welded parts or assemblies should correspond to the dimensions
required as per mentioned in drawings.
2) Detailed work procedure (Item wise) : (Please refer Annexure-‘B’).
(A) Repair of corroded, broken & cracked End/Side wall portion of wagons by replacement with
new 4mm thick SS patches of standard size (as per RDSO Drawing No.-WD-09034-S-05, S-06
& S-23 etc).
(i) Removing the damaged side/End wall and preparing the work area for fixing the new patch
of suitable size.
(ii) Cutting and fixing the new side/end wall patch on the wagon by tack welding.
(iii) Continuous lap welding of the side/End wall patch on both side.
(iv) Component arrangement should confirm to RDSO Drawing No.-WD-09034-S-05, S-06 &
S-23 etc.
(B) Repair of corroded, broken & cracked floor portion of wagons by replacement with new 4mm
thick S.S. patches of standard size (as per RDSO Drawing No.-WD-09034-S-04 & S-19etc.)
(i) Removing the damaged floor plate and preparing the work area for fixing the new patch of
suitable size.
(ii) Cutting and fixing the new floor plate on the wagon by tack welding.
(iii) Continuous lap welding of the floor.
(iv) Component arrangement should conform to RDSO Drawing No.-WD 09034-S-04 & S-19
etc.
Note:
1. Patch sizes can be half or one fourth of standard sizes mentioned in drawings for wagons
can be used. The decision of Railway representative doing pre-inspection shall be final in
this respect.
(C) Fitment of various CRF sections like floor stringers, top coping, side middle coping
(doorway) of wagon body by replacement with new CRF sections (as per RDSO Drawing
No.- WD-09034-S-04, S-05 & S-22):
(i) Removing the damaged CRF section and preparing the work area for fixing the new CRF
section of suitable size.
(ii) Continuous lap welding of various CRF sections.
(iii) Component arrangement should confirm to RDSO Drawing No.-WD 09034- S-04, S-05 &
S-22.
(D) Fitement of CRF sections like crib angle (50×50×5) & side middle coping (71×40×4) of
wagon body by replacement with new CRF sections (as per RDSO Drawing No.- WD-09034-
S-04 , S-05 & S-22):
(a) Side Middle Coping:
(i) Removing the damaged CRF section and preparing the work area for fixing the new CRF
section of suitable size.
(ii) Fixing the CRF Channel section as required as per Drg. No: WD-09034-S-05 & S-22.
(iii) Complete welding of the coping bar.
(iv) Attending any other unforeseen and exigency repairs.
(b) Crib Angle:
(i) Removing the damaged CRF section and preparing the work area for fixing the new CRF
section of suitable size.
(ii) Fixing the angles as required as per Drg. No: WD-09034-S-14 & S-22.
(iii) Attending any other unforeseen and exigency repairs.

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(E) Supply of SS sheet (4mm) to execute the work in schedule A & B.
Under this schedule contractor will have to supply sheet of thickness 4 mm as per specification
confirming to IRSM 44. Sheet may be supplied as per pre determined patch sizes also. This
should use all material handling, management & cutting cost along with other expenses. Supply
items will have to be got inspected by inspecting authority mentioned in Para-3.
(F) Supply of channel CRF SECTION to execute the work in schedule C & D (as per Drg.. no.-
WD 09034-S-22)
Under this schedule contractor will have to supply CRF channel of various size as per
specification confirming to IRSM 44. This should use all material handling, management &
cutting cost along with other expenses. Supply items will have to be got inspected by inspecting
authority mentioned in Para-3.
(G) Replacement of Broken Corner Stanchion for BOXNHL Wagons (as per Drawing No: WD-
09034-S-06):
(i) Removing the broken corner stanchion and preparing the work area for fixing the new one.
(ii) Supply and fixing the new corner stanchion on the wagon as per Drawing No: WD-09034-S-
06.
(iii) Attending any other unforeseen and exigency repairs.
(iv) Supply items will have to be inspected by inspecting authority mentioned in Para-3.
(H) Repair of cracked centre sill (as per RDSO drg. No.-WD-09034-S-04):
Procedure for repair of broken centre sill should conform to RDSO Drg. No. – WD-16002-
S-01.
(I) Repair of cracked /broken body bolster (as per RDSO drg. No.-WD-09034-S-04):
Procedure for repair of cracked/broken body bolster should conform to RDSO Drg. No. –
WD-16002-S-01 or as per guideline of RDSO.
(J) Supply and replacement of broken side stanchion (as per RDSO Drawing No.-WD-09034-S-
17):
(i) Removing the broken side stanchion and preparing the work area for fixing the new one.
(ii) Supply and fixing the new side stanchion on the wagon as per Drawing No: WD-09034-S-
17.
(iii) Attending any other unforeseen and exigency repairs.
(iv) Supply items will have to be inspected by inspecting authority mentioned in Para-3.
(K) Repair of Top Corner (as per RDSO Drawing No.-WD-09034-S-05):
(i) Removing the top corner and preparing the work area for fixing the new one.
(ii) Supply and fixing the new Top corner components item no. 8, 10, 11 & 12 of drawing no.
WD-09034-S-05 on the wagon.
(iii) Attending any other unforeseen and exigency repairs.
(iv) Supply items will have to be inspected by inspecting authority mentioned in Para-3.
(L) Supply and replacement of Door Mediator (as per RDSO Drawing No.-WD-09034-S-05 & S-
07).
Removal of defective door mediator & Supply & fitment of new door mediator as per RDSO
Drawing No.-WD-09034-S-05 & S-07.
(M) Supply and Replacement of damaged door (as per RDSO Drawing No.-WD-09034-S-07):
(i) Removing the broken/defective door and preparing the work area for fixing the new one.
(ii) Supply and fixing of new door on the wagon as per Drawing No: WD-09034-S-7.
(iii) Supply items will have to be got inspected by inspecting authority mentioned in Para-3.
(N) Supply Replacement of door hinge foot (as per RDSO Drawing No.-WD-09034-S-07):
(i) Removing the broken Door Hinge Foot and preparing the work area for fixing the new one.
(ii) Fixing the new Door Hinge Foot on the wagon as per Drawing No: WD-09034-S-7.
(iii) Attending any other unforeseen and exigency repairs.
(iv) Supply items will have to be got inspected by inspecting authority mentioned in Para-3.

Page 11 of 31
(O) Repair of broke cross bar (as per RDSO Drawing No.-WD-09034-S-04):
(i) Supply and welding of reinforcement plate.
(ii) Broken Cross Bar is to be repaired by welding as per drawing WD-09034-S-04 reinforcement
plate, thickness of 6 mm of required size - 02 in no. one on each side.
(iii) If required reinforcement plate may be bend in L-shape such that one leg is welded to cross
bar and other to sole bar.
(iv) Supply items will have to be got inspected by inspecting authority mentioned in Para-3.
(P) Repair of Body Bulged out (Side or End Panel) by Chain Pulling:
(i) Pulling the bulge causing side pillers/end pillers by chain & fixture.
(ii) Complete welding of the body pillers/end pillers with floor by providing stiffener (from
outside &inside).
(iii) Welding of any open welding joint/panel throughout bulged body to maintain its shape from
both inside & outside.
(iv) Attending any other unforeseen and exigency repairs.
(Q) Removal of damaged door lock & supply &fitment of door locking component.
(a) Bracket and Pin:
(i) Removal of bend distorted bracket and pin.
(ii) Preparing surface for fixing of new one.
(iii) Supply and fixing of new Bracket and pin as per drawing no. WD-09034-S-7.
(iv) Attending painting of repaired area.
(v) Collection and disposal of scrap at nominated place.
(vi) Supply items will have to be got inspected by inspecting authority mentioned in Para-3.
(b) Gravity Cotter with Rivets:
(i) Removal of bend, distorted gravity cotter.
(ii) Preparing surface for fixing of new one.
(iii) Supply and fixing of new Gravity cotter and rivet as per drawing no. WD-09034-S-7.
(iv) Supply items will have to be got inspected by inspecting authority mentioned in Para-3.

(R) Removal of damaged door Check Spring & supply & fitment of new door check spring (as
per RDSO Drawing No.-WD-09034-S-05):
(i) Removal of bend, distorted Door Spring.
(ii) Preparing surface for fixing of new one.
(iii)Supply and fixing of new Door Check Spring and rivet/lock bolting as per drawing no.
WD-09034-S-5.
(iv) Supply items will have to be got inspected by inspecting authority mentioned in Para-3.

(S) Area of patch painted with suitable paints as per RDSO Specification.
Under this schedule contractor will have to supply paint as per ISC 176 to RDSO specification
M&C/PCN/102/2005&M&C/PCN/109/88 for attending painting requirement of repaired items.
(T) Miscellaneous welding –
It will involve all other welding as required and not covered in any of the above schedules.

(U) Supply of steel item for miscellaneous items not covered in above schedule:
(i) Supply will include various shapes of sheets, angles and channels to meet requirement of
wagons.
(ii) Supply items will have to be got inspected by inspecting authority mentioned in Para-3.

Page 12 of 31
(B) Materials to be supplied by contractor for Unloadable repair
Item of
Schedule
Item Specification /Drawing No. Inspecting Authority
(as per
Schedule
of Rate)
Representative of
Sr.DME(C&W)/MGS against firm
S S Sheet
test certificate for procurement
E (4 mm etc) Confirming to IRSM 44 from SAIL / inspection by RITES*
for procurement from other reputed
manufacturer.

Representative of
Sr.DME(C&W)/MGS against firm
CRF Channels test certificate for procurement
F Confirming to IRSM 44 from SAIL / inspection by RITES*
for procurement from other reputed
manufacturer.

Representative of
CRF angle Sr.DME(C&W)/MGS against firm
test certificate for procurement
F (50×50×5) Confirming to IRSM 44 from SAIL / inspection by RITES*
for procurement from other reputed
manufacturer.

Door modified complete for BOXNHL Wagon

M Door to RDSO All Item of Drg. No. WD-09034-S-7 RITES*
except item no. 1,2,6,8,9 &15
Door Hinge Foot RDSO Drg. No WD-09034-
Door Hinge Foot S-7,
N RITES*
item No.-6.
Door Check Spring RDSO Drg. No WD-09034-
Door Check Spring S-7,
R RITES*
item No.-15.
Locking bolt of Door RDSO Drg. No
Locking bolt of Door WD-09034-S-7,
Q RITES*
item No.-1.

Bracket for Locking Bracket for Locking Bolt RDSO Drg. No

Bolt WD-09034-S-7,
Q item No.-2(a) & 2(b). RITES*

Gravity Cottor RDSO Drg. No WD-09034-

Q Gravity Cottor S-7, RITES*
item No.-9.

Q Flap Door Chainless Cottor Rivet RDSO

Flap Door Chainless
Drg. No WD-09034-S-7, RITES*
Cottor Rivet
item No.-8.

DOORWAY Doorway Cross bar Assembly RDSO Drg. No

L Cross bar WD-09034-S-5, RITES*
Assembly item No.-2.
Corner stanchion to RDSO Drg. No. WD-
G Corner stanchion RITES*
09034-S-06

Page 13 of 31
 Body Side Stanchion to RDSO Drg. No. WD-
J Body side stanchion RITES*
09034-S-17
a) APPLY 2COATS OF EPOXY ZINC PHOSPHATE
PRIMER (2 PACK) TO RDSO SPEC. NO.
M&C/PCN/102/2005 (WITH LATEST AMENDMENT)
TO MINIMUM DFT OF 120 MICRONS WITHIN 02
HOURS ON SURFACE COATED WITH ETCH
S Paint PRIMER
RITES*
b) APPLY 02 COATSOF POLYURETHANE BASED
PHIROZI BLUE (ISC:176), (2 PACK) TO RDSO SPEC
NO. M&C/PCN/109/88 (WITH LATEST
AMENDMENT) TO MINIMUM DFT OF 80 MICRONS.
IRSM 44 28-02 class M2 for MMAW and
Electrode IRSM46-03 class VI for MIG/MAG. RITES*

3) Resources to be deployed by Contractor:

All Tools & Plants, equipments, safety gears for worker, consumables like electrodes, gases
etc. required to complete the repair work shall be arranged by the contractor.
4) FACILITIES TO BE PROVIDED BY THE RAILWAY:
(i) One tapping point for electricity will be provided by Railways. Railway shall charge electricity
as per the prevailing norm, for this contractor will have to liaison with appropriate railway
authority. Necessary electric charges for the amount of electricity supplied to the
contractor will be recovered from the contractor’s bills. The connection charge as applicable
will have to be borne by the contractor. In addition to this contractor may have to deposit
security deposit if any, for getting electrical connection as per extant rules. However, if
(i) considered necessary, more than one tapping points may also be provided.
(ii) Open space for working and keeping new and segregated released material.
(iii) Contractor will have to make its own arrangement for getting water up to his site, Railway will
not charge any price for water supply.

Page 14 of 31
 Annexure – ‘B’
Financial Bid (Packet Two)
SCHEDULE OF RATES
This rate schedule should be strictly filled in financial rate page on IREPS website only. Rates and any other
financial entity in any other form /letter head if attached by tenderer shall be straightaway ignored and shall not
be considered.
Tender No. : RS-UL Rep-BOXNHL-01-MGS-17
Name of the work : Body repair of 1000 U/L BOXNHL & other S.S. wagons.

Sche Unit Rate (in Rs.) Total Value

Description of work Qty. Unit
dule In fig. In words (in Rs.)

Repair of corroded, broken &

cracked End/Side wall portion
of wagons by replacement with
new 4mm thick SS patches of
Running
standard size. It will include
A removal of old patches, surface
7941710 length of
weld in cm
preparation and fixing of new
patches, as per RDSO Drawing
No.-WD-09034-S-04,S-05, S-
06 & S-23 etc.
Floor portion of wagons by
replacement with new 4mm
thick SS patches of standard
Running
size. It will include removal of
B old patches, surface preparation
181650 length of
weld in cm
and fixing of new patches, as
per RDSO Drawing No.-WD-
09034-S-04 & S-19 etc.
Fitment of various CRF
sections like floor stringers, top
coping, side middle coping
(doorway), of wagon body by
Running
replacement with new CRF
length of
C sections. It will include 598.18 weld in
removal of old CRF sections,
meter
surface preparation and fixing
of new sections, as per RDSO
Drawing No.- WD-09034-S-04
, S-05 & S-22
Fitment of CRF sections like
crib angle (50×50×5) & side
middle coping (71×40×4) of
wagon body by replacement Running
with new CRF sections. It will length of
D include removal of old CRF
729 weld in
sections, surface preparation meter
and fixing of new sections, as
per RDSO Drawing No.- WD-
09034-S-04 , S-05 & S-22
Supply of SS sheet (4mm) to
E execute the work in schedule A 59039.7 Kg
& B.
Supply of CRF sections to
F execute the work in schedule C 4553.5 Kg
&D

Page 15 of 31
 Replacement of broken corner
G stanchion, as per RDSO drg. 60 No.
No.-WD-09034-S-06.
Repair of cracked centre sill, as
H per RDSO drg. No.-WD- 25 No.
09034-S-04.
Repair of cracked /broken body
I bolster, as per RDSO drg. No.- 52 No.
WD-09034-S-04..
Supply and replacement of
broken side stanchion as per
J RDSO Drawing No.-
336 No.
WD-09034-S-17
Repair of top corner, as per
K RDSO Drawing No.-WD- 288 No.
09034-S-05
Supply and replacement of
Door Mediator, as per
L RDSO Drawing No.-WD-
132 No.
09034-S-05 & S-07.
Supply and Replacement of
damaged door, as per
M RDSO Drawing No.-WD-
1016 No.
09034-S-07.
Supply and Replacement of
N door hinge foot, as per RDSO 96 No.
Drawing No.-WD-09034-S-07.
Repair of broken cross bar, as
O per RDSO Drawing No.-WD- 24 No.
09034-S-04
Repair of body bulged out with
P chain pulling.
106 No.
Removal of
damaged door
lock and Bracket & Pin 1360 No.
supply &
fitment of
Q door lock
component, as
per RDSO Gravity Cotter
Drawing No.- with Rivet
528 No.
WD-09034-S-
07.
Removal of damaged door
check spring and supply and
R fitment of new door check 1448 No.
spring, as per RDSO Drawing
No.-WD-09034-S-05.
Area of patch painted with
S suitable paints as per RDSO 5000 m2
Specification.
Running
T Miscellaneous welding 100000 length of
weld in cm
Supply of steel item for
U miscellaneous items not 2000 Kg
covered in above schedule.
V GST (as applicable)

Page 16 of 31
 Note:
1) Rates:
(i) Rates are to be quoted in reference to “Scope of Work”.
(ii) (a) Tenderers shall examine the various provisions of The Central Goods and Services Tax Act,
2017(CGST)/Integrated Goods and Services Tax Act, 2017(IGST)/Union Territory Goods and
Services Tax Act, 2017(UTGST)/respective state’s State Goods and Services Tax Act(SGST)
also, as notified by Central/State Govt. & as amend from time to time and applicable taxes before
bidding. Tenderers shall ensure that full benefit of Input Tax Credit (ITC) likely to be availed by
them is duly considered while quoting rates.
(b) The successful tenderer who is liable to be registered under CGST/IGST/UTGST/SGST Act shall
submit GSTIN along with other details required under CGST/IGST/UTGST/SGST Act to railway
immediately after the award of contract, without which no payment shall be released to the
contractor. The contractor shall be responsible for deposition of applicable GST to the concerned
authority.
(c) In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST
Act, the railway shall deduct the applicable GST from his/their bills under reverse charge
mechanism (RCM) and deposit the same to the concerned authority.
2) Recovery:
(a) Income Tax:- Income Tax as per prevailing rate will be recovered on the gross amount of the each
bill from all the bills of the contractor as per Income Tax Act. A surcharge as per prevailing rate on
the amount of Income Tax so deducted will also be recovered from the contractor’s bills.
(b) Cost of all required consumables like electricity, electrodes, cutting gasses, plasma etc shall be borne
by contractor. Supply of electricity will be arranged by Railways at prevailing rate per unit (present
cost is Rs 10.87/unit). Total cost of electricity consumed will be adjusted against contractor’s
payment.
3) The quantities shown in above schedule are approximate and are as a guide to give the tenderer(s) an
idea of quantum of work involved. The Railway reserves the right to increase/decrease and/or delete
or include any of the quantities given above at the same rates as already accepted in this tender.

Signtaure of Tenderer

Page 17 of 31
 SPECIAL TERMS & CONDITIONS OF CONTRACT
1) The work may be carried out round the clock, 7 days a week in open in all weather condition. In case of
any change in the timings, permission shall be taken from Sr.DME/C&W/MGS.
2) The staff deployed should be capable of attending all the body repairs, so as to make the wagon fit
within 144 hrs.
3) Time of start of repair of wagons will be same as time of pre-inspection by authorised railway
representative and time of completion of repair will be determined from time of offer for final
inspection by contractor.
4) Each wagon offered by the Railway for repair shall be pre-inspected jointly by the authorised
representative of Sr.DME/C&W/MGS and representative of the contractor, who will mark the area to
be repaired in the pre-inspection sheet. It will have particulars, like - Wagon number, date of inspection,
date and time handed over for repair, nomenclature of the patch and signature of the authorised
representative.
5) The repairs shall be carried out as per the procedure given under the Scope of Work.
6) Measurement of the work that is length of welding, weight of sheets, angle, channels etc., no. of other
wagon component consumed will be done by authorised Railway representative of
Sr.DME/C&W/MGS.
7) Post repair inspection shall be carried out by authorised representative of Sr.DME/C&W/MGS.
8) The contractor shall adhere to the quality standard acceptable to authorised representative of
Sr.DME/C&W/MGS, and only those works passed by the authorised representative of
Sr.DME/C&W/MGS shall qualify for payment.
9) Defective/rejected repair work will have to be re-done by contractor.
10) The contractor shall submit the detail of manpower (with particulars like, Name, Father’s name,
Address, Age, Passport size photo) that would be utilized for the work to the depot in-charge and any
change in the manpower shall be communicated to the depot in-charge in writing. This should be
submitted before taking of the job inside the Depot/Yard premises at the beginning of the work as well
as in between as and when any of his employees is replaced with the new employee.
11) The contractor shall provide identity card to all those employees deputed to work who shall carry out
the said work. The ID card shall carry the photograph, name, father’s name, address, contact no. etc.
The contractors name, address and contact no. shall also be printed on the back side of the identity card.
The concerned Depot/Yard in charge shall inform RPF authority regarding the contractor’s employee
deputed to work inside the Depot/Yard premises as per the said bio-data. Those employees carrying
proper identity card, details of which have been submitted to concern Depot/Yard in charge will be only
allowed to work inside the Depot/Yard premises.
12) The contactor shall not allow anybody to use the premises for any purpose other than that is permitted
under the contract.
13) The contractor shall ensure that the workmen engaged by him do not indulge in any indecent behavior
or create disturbance in the workplace during the course of work, failing which the contract shall be
liable to be terminated.
14) No accommodation shall be given to any contractor(s) staff/supervisors for the purpose of stay. No
railway Pass/PTO shall be admissible to the men engaged by the contractor.
15) The contractor shall provide safety equipment, industrial helmet and safety shoes to all the employees
and shall ensure the use of the same by his staff while on duty.
16) The contractor shall be responsible for the safety of the staff deployed during the course of the work.
No claim/compensation would be entertained by the railway for any type of accident/incident involving
his staff. Any compensation, as required under the law would be payable by the contractor.
17) The cost of damage to the railway property, if caused by the contractor during the execution of work
will be charged on the contractor.
18) Any misuse of Railway property will be viewed seriously and the actual cost with penalty will be
recovered from the contractor’s bills.
19) The contractor shall follow the instructions of depot in charge/his representative in execution of the
services.
20) The stationery required for maintaining the daily formats and other registers are to be supplied by the
contractor.

Page 18 of 31
21) The entire work area including the railway track shall be kept free of any obstruction/debris released
from the wagons repaired by the contractor (for placement and drawals of wagons) on the same day.
22) The contractor must ensure compliance of all labour laws and safety measures for his staff as
applicable.
23) Scrap generated from new material at site would belong to contractor.
24) Sufficient stock of material on site should be ensured by the contractor.
25) Contractor will be responsible for safety & security of stores/stored material to be used for repair of
wagons.
26) On an average 82 no. of wagons should be repaired per month.
27) In case wagons are not offered due to unforeseen circumstances contractor will have no claim for
compensatory payment.
28) Length of welding to be done for each patch or elsewhere will be as per instruction of Railway
Representative. Payment for welding will be made based on actual welding length as measured and
certified during final inspection by Railway Representative.
29) “Chief Engineer” as referred in GCC shall be read as “Chief Mechanical Engineer”.
30) “Engineer” as referred in GCC shall be read as “Sr. Divisional Mechanical Engineer/C&W/MGS” or
“Divisional Mechanical Engineer/C&W/MGS” or “Asst. Mechanical Engineer/C&W/MGS”.
31) The Contractor shall adhere to the Labour Rules, Workmen Compensation Act and Payment of
minimum wages Act and other Labour legislation’s.
32) The Contractor shall furnish complete details of the personnel to be deployed with supervisor(s) giving
the working timings. The name/list of all the employees along with supervisor should be submitted.
33) That the contract labourers shall not have any claim for the absorption in the Railways.
34) The contractor shall comply with the provision of the hours of the employment regulations in respect of
the staff employed, by him in the manner decided upon by the appropriate authorities.
35) The Railway Administration reserves the right to decrease the quantity of workload and the decision of
the Railway Administration in this respect shall be final and binding on the contractor. The contractor
shall not claim any compensation for the decreasing of workload if any.
41) Matter in question of dispute and differences to be arbitrated shall be referred for decision of
arbitrator(s) to be appointed by GM/ECR/HJP and Arbitration and Conciliation Act 2015 shall be
applicable in this case also.
42) All direct or indirect costs and obligations pertaining to employment of specialized manpower if any
will be borne by the contractor.
43) Commencement of works:
The repair work should be started at nominated location(s) as soon as possible but not later than 90 days
from the date of issue of Letter of Acceptance failing which, the contract will be terminated and EMD /
SD forfeited. This period can be extended by Sr.DME/C&W/MGS on merit on application by
contractor.
44) PENALTY CLAUSE:
(a) The penalty for detaining a wagon under repair on contractor’s account for more than 144 hrs.
(from handing over of wagon for repair) shall be Rs 50/- (Rupees Fifty) per wagon per hour.
However, calculation of time taken of repair of wagons will be calculated on monthly average basis
(b) In case of poor workmanship repair work will have to be re-done besides penalty for detention of
wagons as above will also be imposed.
(c) In case of delays beyond control of the contractor, waiving off of the penalties may be considered by
Sr.DME/C&W/MGS on merit.
(d) In case of any damage to the Railway property due to rough handling in the course of attention of
repairs or fire on contractors fault, the cost of damage will be recovered as per the extent of damage
assessed by the respective Depot In-charge.
(e) The decision of Senior Divisional Mechanical Engineer(C&W), Mughalsarai division, East Central
Railway regarding the imposition of penalties shall be final and binding on the contractor.

Page 19 of 31
45) PAYMENT: (In Lieu of Para-46.(1) of GCC)
i) No advance payments will be made.
ii) Bill will be submitted in a month for the work completed during previous month.
iii) The contractor has to submit pre-receipted bill in triplicate along with necessary Inspection
certificates to the Office of Sr.DME(C&W)/MGS.
iv) Payment against schedule A to D of ‘Schedule of Rates’ will be based on length of weld and
accepted rate.
v) Payment against schedule E to F shall be based on actual consumption of sheets/angles/channels on
wagons for carrying out work under schedule A to D.
vi) Payment against schedule G to O, Q & R shall be based on no. of units actually fitted on wagons.
vii) Payment against schedule P shall be based on no. of wagons repaired.
viii) Payment against schedule T & U shall be based on actual consumption on wagons, length of actual
miscellaneous welding and actual consumption of miscellaneous steel respectively.
ix) Payment against schedule S is based on repaired area painted.
x) Contractor may also opt for on account payment of material against delivery subject to following
conditions :
• The material should be accompanied by RITES inspection certificate/WTC as applicable and
accepted by Sr.DME/C&W/MGS.
• The material against item ‘E’ and ‘F’ of Annex ‘B’ (rate schedule) should be supplied in suitable
sizes to be decided judicially as per arising pattern.
• The material received and accepted by the Sr.DME/C&W/MGS shall be the property of
Sr.DME/C&W/MGS. The material shall be issued to contractor for working as per requirement
for which suitable indemnity bond shall be submitted by the contractor.
• The supply of material by the contractor in the last quarter should be made more judicially
depending upon the quantity of each item in stock and the anticipated requirement of each item as
per arising pattern in order to minimize the quantity of different items remaining unutilized at the
time of completion of the contract.
• For items at sl.no. E & F of Annex ‘B’ (rate schedule), only 80% payment shall be made on
receipt and acceptance of the material by Sr.DME/C&W/MGS and balance 20% shall be paid
after fitment on wagons against items A, B, C and D respectively and final inspection of the
wagon by the representative of Sr.DME/C&W/MGS. For items at sl.no. A, B, C and D,
100% payment shall be made only after fitment on wagons and final inspection of the wagon by
the representative of Sr.DME/C&W/MGS.
• For items at sl.no. J, L & M of Annexure ‘B’ (rate schedule), 55% payment shall be made on
receipt and acceptance of the material by Sr.DME/C&W/MGS and balance 45% shall be made
after fitment on wagon and final inspection of wagon by the representative of
Sr.DME/C&W/MGS.
• For all other items, 100% payment shall be made only after final inspection of the wagon.
• In case receipt and acceptance of material and fitment of the same on wagon is during the same
billing period, both the 80%/55% payment against receipt and acceptance as well as balance
20%/45% against fitment and final inspection of wagon may be included in the same bill.
• At the time of completion of the contract, 80%/55% payment already made to the contractor
against receipt & acceptance of leftover quantity of material not utilized for repair of wagons
shall be deducted from the pending bills or security deposit of the contractor, after which the
contractor shall be allowed to take such leftover material back.
xi) Sr.DME/C&W/MGS will be bill passing authority and Sr.DFM/MGS will be bill paying authority.

Page 20 of 31
 OTHER CONDITIONS OF CONTRACT (GENERAL)

1. Earnest Money Deposit : - The tenderer has to deposit an earnest money of Rs. 10,70,120/-
(Rupees Ten lakh seventy thousand one hundred twenty) only. This will be refunded to
unsuccessful bidders within a reasonable time. Railway will not pay any interest towards the money
deposited in cash. As per Railway Board’s letter No.-2015/CE-I/CT/5/1 dated: 31.08.2016, Payment
of EMD & Tender document cost shall be made only through net banking or payment gateway.

2. SECURITY DEPOSIT:
(i) If the tender is accepted, the Earnest Money deposited by the contractor with his tender will be
retained by the Railways as part of security for the due and faithful fulfillment of the contract by the
contractor. The balance to make up the security deposit , the rate are which are given below, may be
deposited by the contractor in cash or may be recovered by percentage deduction from the
contractor’s “On Account” bills. Provided also that in case of defaulting contractor the Railway may
retain any amount due for payment to the contractor on the pending “on account bills” so that the
amounts so retained may not exceed 10% of the total value of the contract.
(ii) Unless otherwise specified in the special conditions, if any, the Security Deposit / rate of recovery/
mode of recovery shall be as under:-
(a) Security Deposit for each work should be 5% of the contract value.
(b) The rate of recovery should be at the rate of 10% of the bill amount till the full security deposit is
recovered.
(c) Security Deposits will be recovered only from the running bills of the contract and no other mode of
collecting SD, such as SD in the form of instruments like BG (except Note (ii) below); FD, etc. shall
be accepted towards Security Deposit. Security Deposit shall be returned to the contractor after the
expiry of the maintenance period in all the cases other than Note (i) mentioned below and after
passing the final bill based on No claim certificate with the approval of the Competent Authority.
The Competent Authority shall normally be the Authority who is competent to sign the contract. If
this Competent Authority is of the rank lower than JA Grade, than a JA Grade Officer (Concerned
with the work) should issue the certificate. The certificate, inter alia, should mention that the work
has been completed in all respects and that all the contractual obligations have been fulfilled by the
contractors and that there is no due from the contractors to Railways against the contract concern.
Before releasing the SD, an unconditional and unequivocal no-claim certificate from the contractor
concerned should be obtained.
NOTE:
i. After the work is physically completed, security deposit recovered from the running bills of a
contractor can be returned to him if he so desires, in lieu of FDR/irrevocable Bank Guarantee for
equivalent amount to be submitted by him.
ii. In case contracts of value Rs.50/- crore and above, irrevocable Bank Guarantee can also be
accepted as a mode of obtaining security deposit.
iii. No interest will be payable on the earnest money and the security deposit or amount payable to
the contractor under the contract, but Government Securities deposited in terms of Sub- clause(1)
of this clause will be payable with interest accrued thereon.
3. PERFORMANCE GUARANTEE
The procedure for obtaining Performance Guarantee is outlined below:
(a) The successful bidder shall have to submit a Performance Guarantee (PG) within 30 (thirty) days
from the date of issue of Letter of Acceptance (LOA). Extension of time for submission of PG
beyond 30 days and upto 60 days from the date of issue of LOA may be given by the authority
who is competent to sign the contract agreement. However, a penal interest of 15% per annum
shall be charged for the delay beyond 30 days, i.e. from 31st day after the date of issue of LOA. In
case the contractor fails to submit the requisite PG even after 60 days from the date of issue of
LOA, the contract shall be terminated duly forfeiting EMD and other dues, if any payable against
that contract. The failed contractor shall be debarred from participating in re-tender for that work.
(b) The Successful bidder shall submit the Performance Guarantee (PG) in any of the following
forms, amounting to 5% of the contract value:
(i) A deposit in cash;
Page 21 of 31
 (ii) Irrevocable Bank Guarantee;
(iii) Government Securities including State Loan Bonds at 5% below the market value;
(iv) Deposit Receipts, Pay Orders, Demand Drafts and Guarantee Bonds. These form of
Performance Guarantee could be either of State Bank of India or of any of the nationalized
banks;
(v) Guarantee Bonds executed or Deposit Receipts tendered by Scheduled Banks;
(vi) A deposit in the Post Office Saving Bank;
(vii) A deposit in the National Saving Certificate;
(viii)Twelve year National Defence Certificate;
(ix) Ten year Defence Deposits;
(x) National Defence Bonds; and
(xi) Unit Trust Certificate at 5% below market value or at the face value whichever is less.
Also, FDR in favour of FA&CAO/ ECR/ HJP (free from any encumbrance) may be
accepted.
(c) The Performance Guarantee shall be submitted by the successful tenderer after the letter of
acceptance has been issued, but before signing of the contract agreement. This P.G. shall be
initially valid up to the stipulated date of completion plus 60 days beyond that. In case, the time
of completion of work gets extended, the contractor shall get the validity of Performance
Guarantee extended to cover such extended time for completion of work plus 60 days.
(d) The value of PG to be submitted by the contractor will not change for variation upto 25% (either
increase or decrease). In case during the course of execution, value of the contract increases by
more than 25% of the original contract value, an additional performance guarantee amounting to
5% (five percent) for the excess value over the original contract value shall be deposited by the
contractor.
(e) Performance Guarantee (PG) shall be released after physical completion of the work based on
‘completion certificate’ issued by the competent authority stating that the contractor has
completed the work in all respect satisfactorily. The Security Deposit shall, however, be released
only after expiry of the maintenance period and after passing the final bill based on ‘No Claim
Certificate’ from the contractor.
(f) Wherever the contract is rescinded, the Security deposit shall be forfeited and the Performance
Guarantee shall be encashed. The balance work shall be got done independently without risk and
cost of the failed contractor. The failed contractor shall be debarred from participating in the
tender for executing the balance work. If the failed contractor is a JV or a partnership firm then
every member/partner of such a firm would be debarred from participating in the tender for the
balance work either in his/her individual capacity or as a partner of any other JV/partnership
firm.
(g) The Engineer shall not make a claim under the Performance Guarantee except for amounts to
which the President of India is entitled under the contract (not withstanding and/or without
prejudice to any other provisions in the contract agreement) in the event of:
(i) Failure by the contractor to extend the validity of the Performance Guarantee as described
herein above, in which event the Engineer may claim the full amount of the Performance
Guarantee.
(i) Failure by the contractor to pay President of India any amount due, either as agreed by the
contractor or determined under any of the Clause/ Conditions of the agreement, within 30 days
of the service notice to this effect by Engineer.
(ii) The contract being determined or rescinded under provision of the GCC the Performance
Guarantee shall be forfeited in full and shall be absolutely at the disposal of the President of
India.
4. VARIATION IN QUANTITY (New clause 42(4) to Indian Railway General Condition of Contract)
{Authority: Railway Board’s letters no. 2007/CE-I/CT/18 Pt.XII, Dated 31.12.10}
The procedure detailed below:-
(1) Individual NS items in contracts shall be operated with variation of plus or minus 25% and
payment would be made as per the agreement rate. For this, no finance concurrence would be
required.

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 (2) In case of increase in quantity of an individual item by more than 25% of the agreement quantity is
considered unavoidable, the same shall be got executed by floating a fresh tender. If floating a fresh
tender for operating that item is considered not practicable, quantity of that item may be operated in
excess of 125% of the agreement quantity subject to the following conditions:
(a) Operation of an item by more than 125% of the agreement quantity needs the approval of an
officer of the rank not less than S.A. Grade;
(i) Quantities operated in excess of 125% but up to 140% of the agreement quantity of the
concerned item, shall be paid at 98% of the rate awarded for that item in that particular tender;
(ii) Quantities operated in excess of 140% but up to 150% of the agreement quantity of the
concerned item shall be paid at 96% of the rate awarded for that item in that particular tender;
(iii) Variation in quantities of individual items beyond 150% will be prohibited and would be
permitted only in exceptional unavoidable circumstances with the concurrence of associate
finance and shall be paid at 96% of the rate awarded for that item in that particular tender.
(b) The variation in quantities as per the above formula will apply only to the Individual items
of the contract and not on the overall contract value.
(c) Execution of quantities beyond 150% of the overall agreemental value should not be permitted
and, if found necessary, should be only through fresh tenders or by negotiating with existing
contractor, with prior personal concurrence of FA & CAO/FA&CAO(C) and approval of General
Manager.
(3) In case where decrease is involved during execution of contract:
(a) The contract signing authority can decrease the items up to 25% of individual item without
finance concurrence.
(b) For decrease beyond 25% for individual items or 25% of contract agreement value, the approval
of an officer not less than rank of S.A. Grade may be taken, after obtaining ‘No Claim
Certificate’ from the contractor and with finance concurrence, giving detailed reasons for each
such decrease in the quantities.
(c) It should be certified that the work proposed to be reduced will not be required in the same
work.
(4) The limit for varying quantities for minor value items shall be 100% (as against 25% prescribed
for other items). A minor value item for this purpose is defined as an item whose original
agreement value is less than 1% of the total original agreement value.
(5) No such quantity variation limit shall apply for foundation items.
(6) As far as SOR items are concerned, the limit of 25% would apply to the value of SOR schedule as
a whole and not on individual SOR items. However, in case of NS items, the limit of 25% would
apply on the individual items irrespective of the manner of quoting the rate (single percentage rate
or individual item rate).
(7) For the tenders accepted at the Zonal Railways level, variations in the quantities will be approved
by the authority in whose powers revised value of the agreement lies.
(8) For tenders accepted by General Manager, variations up to 125% of the original agreement value
may be accepted by General Manager.
(9) For tenders accepted by Board Members and Railway Minister, variations up to 110% of the
original agreement value may be accepted by General Manager.
(10) The aspect of vitiation of tender with respect to variation in quantities should be checked and
avoided. In case of variation of the tender (both for increase as well as decrease of value of
contract agreement), sanction of the competent authority as per single tender should be obtained.
5. Price Variation Clause (PVC):
A. Applicability: Price Variation Clause (PVC) shall be applicable only for tenders of value as
prescribed by the Ministry of Railways through instructions/circulars issued from time to time
and irrespective of the contract completion period. Materials supplied free of cost by Railway to
the contractor shall fall outside the purview of Price Variation Clause. If in any case, accepted
offer includes some specific payment to be made to consultants or some materials supplied by
Railway free or at fixed rate, such payments shall be excluded from the gross value of the work
for the purpose of payment/recovery of price variation.
B. Base Month: The Base Month for ‘Price Variation Clause’ shall be taken as month of opening
of tender including extensions, if any, unless otherwise stated elsewhere. The quarter for
applicability of PVC shall commence from the month following the month of opening of tender.
The Price Variation shall be based on the average Price Index of the quarter under consideration.
Page 23 of 31
C. Validity: Rates accepted by Railway Administration shall hold good till completion of work
and no additional individual claim shall be admissible on account of fluctuations in marked
rates, increase in taxes/any other levies/tolls etc. except that payment/recovery for overall
market situation shall be made as per Price Variation Clause given hereunder.
D. Adjustment for variation in prices of material, labour, fuel, explosives, detonators, steel
concreting, ferrous, non-ferrous, insulator, zinc and cement shall be determined in the manner
prescribed.
E. Components of various items in a contract on which variation in prices be admissible, shall be
Material, Labour, Fuel, Explosives, Detonators, Steel, Cement & Lime, Concreting, Ferrous,
Non-ferrous, Insulator, Zinc, Erection etc. However, for fixed components, no price variation
shall be admissible.
F. The percentage of labour component, material component, fuel component etc. in various types
of Engineering Works shall be as under:
Component Percentage Component Percentage
(A) Earthwork Contracts:
Labour Component 50% Other Material Components 15%
Fuel Component 20% Fixed Component* 15%
(B) Ballast and Quarry Products Contracts:
Labour Component 55% Other Material Components 15%
Fuel Component 15% Fixed Component* 15%
(C) Tunneling Contracts:
Labour Component 45% Detonators Component 5%
Fuel Component 15% Other Material Components 5%
Explosive Component 15% Fixed Component* 15%
(D) Other Works Contracts:
Labour Component 30% Fuel Component 15%
Material Component 40% Fixed Component* 15%
* It shall be not considered for any price variation.

Note:– Components for ‘Other Works Contracts’ shal l be applicable for this contract.

G. Formulae: The amount of variation in prices in several components (labour material etc.) shall
be worked out by the following formulae:

(i) L = W x (LQ –LB) x Lc

LB 100

(ii) M = W x (MQ -MB) x MC

MB 100

(iii) F = W x (FQ - FB) x FC

FB 100

Where: - L = Amount of price variation in labour.

M = Amount of price variation in materials.
F = Amount of price variation in fuel.
LC = % of Labour component.
MC = % of Material component
FC = % of Fuel component
W = Gross value of the work done the by the contractor as per on-account
bills excluding cost of materials supplied by Railway free or at a fixed
price and excluding value of steel and cement as per on account bill in
the quarter under consideration. This will also exclude specific
payment, if any, to be made to the Consultants engaged by the
contractors (such payment will be indicated in the contractor’s offer).

Page 24 of 31
 LB = Consumer price index number for Industrial workers – All India :
Published in R.B.I. Bulletin for the base period.
LQ = Consumer price index number for Industrial workers – All India :
Published in R.B.I. Bulletin for the 3 months of the quarter under
consideration.
MB = Index Number of whole sale prices – By groups and sub-groups – All
commodities – as published in the R.B.I Bulletin for the base period
MQ = Index Number of whole sale prices – By groups and sub-groups – All
commodities – as published in the R.B.I. Bulletin for the average price
index of the 3 months of the quarter under consideration.
FB = Index Number of whole sale prices – By groups and sub-groups for
fuel and power – as published in the R.B.I Bulletin for the base period
FQ = Index Number of whole sale prices – By groups and sub-groups for
fuel and power – as published in the R.B.I. Bulletin for the average
price index of the 3 months of the quarter under consideration.
H. Price Variation During Extended Period of Contract:
The price adjustment as worked out above, i.e. either increase or decrease shall be applicable
upto the stipulated date of completion of work including the extended period of completion
where such extension has been granted under Clause 17-A of the Standard General Conditions
of Contract. However, where extension of time has been granted due to contractor’s failure
under Clause 17-B of the Standard General Conditions of Contract, price adjustment shall be
done as follows:
(a) In case the indices increase above the indices applicable to the last month of original
completion period under Clause 17-B limited to the amount payable as per the Indices
applicable to the last month of the Standard General Conditions period or the extended period
under Clause 17-A of the Standard General Conditions of Contract, as the case may be.
(b) In case the indices fall below the indices applicable to the last month of original/extended
period of completion under Clause 17-A, as the case may be, then the lower indices shall be
adopted for the price adjustment for the period of extension under Clause 17-B of the
Standard General Conditions of Contract.
6. Participation of Joint Venture (JV) Firm:
Participation of joint Venture (JV) Firms in Works Tender: This Clause shall be applicable
for works tenders of value as approved and communicated by Railway Board from time to time
(more than Rs. 10 crore).
A. Separate identity/name shall be given to the Joint Venture Firm.
B. Number of members in a JV Firm shall not be more than three, if the work involves only one
department (say Civil or S&T or Electrical or Mechanical) and shall not be more than five, if the
work involves more than one department.
C. A member of JV Firm shall not be permitted to participate either in individual capacity or as a
member of another JV Firm in the same tender.
D. The tender form shall be purchased and submitted only in the name of the JV Firm and not in the
name of any constituent member.
E. The Joint Venture Firm shall be required to submit Earnest Money Deposit (EMD) alongwith the
tender in terms of the provisions contained in Para-5 (Earnest Money) of Part-I of GCC.
F. One of the members of the JV Firm shall be its Lead Member who shall have a majority (at least
51%) share of interest in the JV Firm and also, must have satisfactorily completed in the last
three previous financial years and the current financial year upto the date of opening of the
tender, one similar work for a minimum value of 35% of advertised tender value. The other
members shall have a share of not less than 20% each in case of JV Firms with upto three
members and not less than 10% each in case of JV Firms with more than three members. In case
of JV Firm with foreign member(s), the Lead Member has to be an Indian Firm with a minimum
share of 51%.

Page 25 of 31
G. A copy of Memorandum of Understanding (MoU) executed by the JV members shall be
submitted by the JV Firm along with the tender. The complete details of the members of the JV
Firm, their share and responsibility in the JV Firm etc. particularly with reference to financial,
technical and other obligations shall be furnished in the MoU. (The MoU format for this purpose
shall be finalized by the Railway in consultation with their Low Branch and shall be enclosed.
H. Once the tender is submitted, the MoU shall not be modified/altered/terminated during the
validity of the tender. In case the tenderer fails to observe/comply with this stipulation, the full
Earnest Money Deposit (EMD) shall be liable to be forfeited.
I. Approval for change of constitution of JV Firm shall be at the sole discretion of the Employer
(Railways). The constitution of the JV Firm shall not be allowed to be modified after submission
of the tender bid by the JV Firm, except when modification becomes inevitable due to succession
laws etc. and in any case the minimum eligibility criteria should not get vitiated. However, the
Leas Member shall continue to be the Leas Member of the JV Firm. Failure to observe this
requirement would render the offer invalid.
J. Similarly, after the contract is awarded, the constitution of JV Firm shall not be allowed to be
altered during the currency of contract except when modification become inevitable due to
succession laws etc. and in any case the minimum eligibility criteria should not get vitiated.
Failure to observe this stipulation shall be deemed to be breach of contract with all consequential
penal action as per contract conditions.
K. On award of contract to a JV Firm, a single Performance Guarantee shall be submitted by the JV
Firm as per tender conditions. All the Guarantees like Performance Guarantee, Bank Guarantee
for Mobilization Advance, Machinery Advance etc. shall be accepted only in the name of the JV
Firm and no splitting of guarantees amongst the members of the JV Firm shall be permitted.
L. On issue of LOA (Letter of Acceptance), an agreement among the members of the JV Firm (to
whom the work has been awarded) shall be executed and got registered before the Registrar of
the Companies under Companies Act or before the Registrar/Sub-Registrar under the
Registration Act, 1908. This JV Agreement shall be submitted by the JV Firm to the Railways
before signing the contract agreement for the work. In case the tenderer fails to observe/comply
with this stipulation, the full Earnest Money Deposit (EMD) shall be forfeited and other penal
actions due shall be taken against partners of the JV and the JV. This Joint Venture Agreement
shall have, inter-alia, following Clauses
L.1 Joint And Several Liability- Members of the JV Firm to which contract is awarded, shall be
jointly and severally liable to the Employer (Railways) for execution of the project in accordance
with General and Special Conditions of Contract. The JV members shall also be liable jointly and
severally for the loss, damages caused to the Railways during the course of execution of the
contract or due to non-execution of the contract or part thereof.
L.2 Duration of the Joint Venture Agreement – It shall be valid during the entire currency of the
contract including the period of extension, if any and the maintenance period after the work is
completed.
L.3 Governing Laws – The Joint Venture Agreement shall in all respect be governed by and
interpreted in accordance with Indian Laws.
M. Authorized Member – Joint Venture members shall authorize one of the members on behalf of
the Joint Venture Firm to deal with the tender, sign the agreement or enter into contract in respect
of the said tender, to receive payment, to witness joint measurement of work done, to sign
measurement books and similar such action in respect of the said tender/contract. All
notices/correspondences with respect to the contract would be sent only to this authorised
member of the JV Firm.
N. No member of the Joint Venture Firm shall have the right to assign or transfer the interest right or
liability in the contract without the written consent of the other members and that of the employer
(Railways) in respect of the said tender/contract.
Page 26 of 31
O. Documents to be enclosed by the JV Firm along with the tender.
O.1 In case one or more of the members of the JV Firm is/are partnership firm(s), following
documents shall be submitted :
(a) Notary certified copy of the Partnership Deed,
(b) Consent of all the partners to enter into the Joint Venture Agreement on a stamp paper of
appropriate value (in original).
(c) Power of Attorney (duly registered as per prevailing law) in favour of one of the partners of
the partnership firm to sign the JV Agreement on behalf of the partnership firm and create
liability against the firm.
O.2 In case one or more members is/are Proprietary Firm or HUF, the following documents shall be
enclosed :
Affidavit on Stamp Paper of appropriate value declaring that his/her Concern is a Proprietary
Concern and he/she is sole proprietor of the Concern OR he/she is in position of “KARTA” of
Hindu Undivided Family (HUF) and he/she has the authority, power and consent given by other
partners to act on behalf of HUF.
O.3 In case or more members is/are limited companies, the following documents shall be submitted :
(a) Notary certified copy of resolutions of the Directors of the Company, permitting the
company to enter into a JV agreement, authorizing MD or one of the Directors or Managers
of the Company to sign JV Agreement, such other documents required to be signed on behalf
of the Company and enter into liability against the company and/or do any other act on
behalf of the company.
(b) Copy of Memorandum and Articles of Association of the Company.
(c) Power of Attorney (duly registered as per prevailing law) by the Company authorizing the
person to do/act mentioned in the para (a) above.
O.4 All the Member of JV shall certify that they are not black listed or debarred by Railway or any
other Ministry/Department/PSU (Public Sector Undertaking) of the Govt. of India/State Govt.
from participation in tenders/Contract on the date of opening of bids either in their individual
capacity or as a member of the JV Firm in which they were/are members.
{Authority : Railway Board’s letter no. 2002/CE-I/CT/37 JV Pt III, Dated 05/14.11.2013}
P. Credentials & Qualifying Criteria : Technical and financial eligibility of the JV Firm shall be
adjudged based on satisfactory fulfillment of the following criteria :
P.1 Technical Eligibility Criteria (‘a’ or ‘b’ mentioned hereunder) :
(a) Either the JV Firm or Lead Member of the JV Firm must have satisfactorily completed in the
last three previous financial years and the current financial year upto the date of opening of
the tender, one similar single work for a minimum of 35% of advertised value of the tender.
OR
(b)(i) In case of composite works (e.g. works involving more than one distinct component, such
as Civil Engineering works, S&T works, Electrical works, OHE works etc. and in the case
of major bridges – substructure, superstructure etc.), for each component, at least 35% of
the value of any of such components individually for single similar nature of work should
have been satisfactorily completed by the JV Firm or by any member of the JV Firm in the
previous three financial years and the current financial year upto the date of opening of
tender. The member satisfying technical eligibility criteria for the largest component of the
work shall be the Lead Member and that Member shall have a majority (at least 51%) share
of interest in the JV Firm.
(b)(ii) In such cases, what constitutes a component in a composite work shall be dearly pre-
defined with estimated tender cost of it, as part of the tender documents without any
ambiguity, Any work or set of works shall be considered to be a separate component, only
when cost of the component is more than Rs. 2 crore each.

Page 27 of 31
 (b)(iii) However, as long as the JV Firm or any member of the JV Firm meets with the
requirements, in one components of the work, and has completed a minimum of 35% of
the advertise value of the tender for the same value of the component, and resultantly, all
the members of the JV collectively, then meet the prescribed technical eligibility criteria,
the JV shall stand technically qualified.
Note : Value of completed work done by a Member in an earlier JV Firm shall be reckoned only
to the extent of the concerned member’s share in that JV Firm for the purpose of
satisfying his/her compliance to the above mentioned technical eligibility criteria in the
tender under consideration.
P.2 Financial Eligibility Criteria : The contractual payments received by the JV Firm or the
arithmetic sum of contractual payments received by all the members of JV Firm in the previous
three financial years and the current financial year upto the date of opening of tender shall be at
least 150% of the estimated value of the work as mentioned in the tender.
Note :
Contractual payment received by a Member in an earlier JV Firm shall be reckoned only to the
extent of the concerned member’s share in that JV Firm for the purpose of satisfying
compliance of the above mentioned financial eligibility criteria in tender under consideration.
{Authority : Railway Board’s letter no. 2002/CE-I/CT/37, Dated 07.09.2011}
7. DEVIATIONS FROM TENDER:
The bidders shall submit a CLAUSE-BY-CLAUSE comment on these tender conditions. The
deviation schedule shall include both the general & special conditions of tender.
8. SHEDS, STORES HOUSES AND YARDS
The Contractor shall at his own expense provide himself with sheds, store houses (in addition to
whatever is provided by Railways as per clause 17 of Special Terms & Condition of Contract) and
yards in such situations and in such numbers as is requisite for carrying on the works and the
Contractor shall keep at each such sheds, store houses and yards a sufficient quantity of materials and
plant in stock as not to delay the carrying out of the works with due expedition and the Engineer and
the Engineer’s representative shall have access to the said sheds, store houses and yards after
reasonable notice for the purpose of inspecting the stock of materials or plant so kept in hand, and any
materials or plant which the Engineer may object to shall not be brought upon or used in the works,
but shall be forthwith removed from the sheds, store houses or yards by the Contractor. The Contractor
shall at his own expenses provide and maintain suitable equipment necessary for the execution of the
works.
9. RAILWAY WILL NOT PROVIDE QUARTER FOR CONTRACTORS:
No quarters shall normally be provided by the Railway for the accommodation of the Contractor or
any of his staff employed on the work in exceptional cases where accommodation is provided to the
Contractor at the Railway’s discretion, recoveries shall be made at such rates as may be fixed by the
Railway for the full rent of the Building and equipment therein as well as charges for electric current,
water supply and conservancy.
10. “Indian Railway Standard General Conditions of Contract, July-2014” of Ministry of Railway with its
latest correction slips will be applicable, however in case of difference between these conditions and
GCC, the former shall prevail.

Page 28 of 31
 Annexure- ‘C’
MANDATE FORM FOR EFT/NEFT
1. PARTCULARS OF THE PARTY
i). NAME : ___________________________________________________________________________________
ii). ADDRESS _________________________________________________________________________________

iii). PHONE No : _______________ MOBILE ________________ FAX No. ______________________________

iv). INCOME TAX PAN No.: ______________________ EMAIL ID.____________________________________

2. PARTICULARS OF BANK ACCOUNT

I) CITY : _________________________________________________________________________

II) BANK NAME : _________________________________________________________________________

III) BRANCH : _________________________________________________________________________

IV) BANK ADDRESS : _________________________________________________________________________

V) BANK TEL NO. : ___________________________ FAX No. _____________________________________

VI) BANK MICR CODE (9 DIGIT):_________________________________________________________________

VII) BANK IFS CODE : __________________________________________________________________________

VIII) BANKACCOUNTNO:_________________________________________________________________________
(Please enclose a cancelled blank cheque)
IX) ACCOUNT TYPE: (SAVING/CURRENT/CASH CREDIT): __________________________________________
3. Certified that the particulars furnished/with reference to Bank Account are correct and the bank guarantees to honour
all EFT/NEFT advices/reports as per RBI Regulations.
____________________________________
Signature of the authorized official of the bank
Bank’s Seal
4. DECLARATION BY THE PARTY
I) I hereby declare that the particulars given in this mandate form are correct and complete. If the transaction is delayed
or not effected at all for reasons of incomplete or incorrect information, the User institution i.e., FA & CAO/E. C.
Railway, Hajipur will not be held responsible.

Date____________________ ______________________________
Signature of the Party with Stamp.

Page 29 of 31
 ANNEXURE – ‘D’

ACCEPTANCE/DEVIATION SCHEDULE

(Tenderer may add more sheets if space is not adequate)

Clause No: Accepted(yes/No) If No list Deviation(s)

Instructions to the Tenderer:

Special Conditions:

General Conditions of Contract:

Page 30 of 31
 Annexure – ‘E’
Format for Performance Guarantee in the form of Bank Guarantee
1. In consideration of the President of India (hereinafter called “the Government”) having agreed to
exempt_____________(hereinafter called “then said Contractor(s)”) from the demand, under the terms and
conditions of as Agreement dated _________________made between ____________and
_____________for (herein after called “the said Agreement”), or security deposit for the due fulfillment by
the said Contractor(s) of the terms and conditions contained in the said Agreement, on production of Bank
Guarantee for Rs__________(Rupees
__________________________________only).
2. We, ______________________ (Indicate the name of the Bank) (herein after referred to as “The Bank”) at
the request of____________(contractor(s)), do hereby undertake to pay to the Government an amount not
exceeding Rs.____________ against any loss or damage caused to or suffered or would be caused to or
suffered by the Government by reason of any breach of the said Contractor(s) of any of the terms or
conditions contained in the said Agreement.
3. We _____________________________ (indicate the name of the bank) do hereby undertake to pay the
amounts due and payable under this guarantee without any demur, merely on a zemand from the
Government stating that the amount claimed is due by way of loss or damage caused to or would be caused
to or suffered by the Government by reason of breach by the said contractor(s) of any of the terms or
conditions contain in the said agreement or by reason of the contractor(s) failure to perform the said
agreement. Any such demand made on the bank shall be conclusive as regards the amount due and payable
by the bank under this guarantee. However, our liability under this guarantee shall be restricted to an
amount not exceeding Rs._______________
4. We undertake to pay to the Government any money so demanded notwithstanding any dispute or disputes
raised by the contractor(s)/supplier(s) in any suit or proceeding before any court of tribunal relating thereto
our liability under this present being absolute and unequivocal. The payment so made by us under this
bond shall be a valid discharge of our liability for payment there under and the contractor(s)/supplier(s)
shall have no claim against us for making such payment.
5. We________________ (indicate the name of Bank) further agree that the guarantee herein contained shall
remain in full force and effect during the period that would be taken for the performance of the said
agreement and that it shall continue to be enforceable till all the dues of the Government under or by virtue
of the said agreement have been fully paid and its claim satisfied or discharged or till FA &
CAO/ECR/HJP office/department Ministry of Railway certifies that the terms and conditions of the said
Agreement have been fully and properly carried out by the said contractor(s) and accordingly discharges
this guarantee. Unless a demand or claim under this guarantee is made on us in writing on or before the
______________we shall be discharged from all liability under this guarantee thereafter.
6. We, _________________________ (indicate the name of the bank) further agree with the Government that
the government shall have the fullest liberty without our consent and without affecting in any manner our
obligations hereunder to vary any of the terms and conditions of the said agreement or to extend time of
performance by the said contractor(s) from time to time or to postpone for any time or from time to time
any of the powers exercisable by the Government against the said contractor(s) and to forebear or enforce
any of the terms and conditions relating to the said agreement and we shall not be relieved from our
liability by reason of any such variation or extension being granted to the said contractor(s) or by any
forbearance, act or omission on the part of the Government or any indulgence by the Government to the
said contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties
would, but for this provision, have effect of so relieving us.
7. This guarantee will not be discharged due to the change in the constitution of the bank or the
contractor(s)/supplier(s).
8. We, _____________________ (indicate the name of the bank) lastly undertake not to revoke this
guarantee during its currency except with the previous consent of the Government in writing.
Dated the ____________day of 20____
For____________________________
(Indicate the name of the bank)

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