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Mailing Spool Details of Background job

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Jun 28th, in Home, SAP ABAP, by Ajay

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Author : Ajay Home
SAP ABAP
Author's Website | Articles from Ajay SAP HANA
SAP Teched ( Dcode )
Ajay is a Functional Consultant in Supply Chain Management. He is a SAP Certified SCM APO Unicode
consultant and ABAP Developer. He is also involved in SAP implementations, Migration and Webdynpro For ABAP
Support activities as a Consultant. Follow me on Facebook What people have to say about us!!

INTRODUCTION:

Lately I came across a requirement for sending spool details of a report through mail which gets
executed in a background job.

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Mailing Spool Details of Background job | SAP Ignite http://sapignite.com/sending-mail-for-background-job/

On the first glance it looked like a cakewalk as it can be achieved with a couple of function modules
in the program.

But now for the following reasons I was wondering why modifying the program for such task is not
advisable.

1. Where to maintain the user id’s? It can’t be hard coded in program.

2. What if multiple user want the mail? How frequent this list will change?

So I started looking for other options.

There is an option of spool list recipient in SM36 while defining a background job where we can
define the user id of the user who wish to receive the spool for the background job.

So any user who’s id is mentioned in the spool list recipient of the job would receive a mail in
SAPoffice: Inbox(Tcode-So01) / Business workplace ( Tcode-SBWP)

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Mailing Spool Details of Background job | SAP Ignite http://sapignite.com/sending-mail-for-background-job/

Now once you schedule the job and the job is finished you will receive a message in your sap office
inbox.

Now most of the users don’t check their SAP Office inbox often and also I need a group of people
to be mailed for a single background job.

Now we will see how we can create a mail distribution list.

T-code : So23. You can also create it from Business workplace (T-code: SBWP).

Fill in all the required attributes.

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Mailing Spool Details of Background job | SAP Ignite http://sapignite.com/sending-mail-for-background-job/

In the distribution list content you can specify the external mail addresses which you want to
include in the mailing group.

Note : Please make sure that your SMTP server is configured.

Also Check the following setting in SAPconnect Administration :

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Mailing Spool Details of Background job | SAP Ignite http://sapignite.com/sending-mail-for-background-job/

1. Go to transaction SCOT.( SAPconnect Administration).

2. Click on the SMTP node inside INT node. -> Go to maintain Node.

3. Click On the Set Button for Internet Supported address types.

4. Ensure that in the address area either your mailid or wildcard * is maintained.

5. Here you can also change the Output format of SAP document. By default for ABAP List
the attachment would be in Html format.

Now every time a Spool is created for the job it will be immediately mailed to persons maintained
the Distribution list.

Related Posts:

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Mailing Spool Details of Background job | SAP Ignite http://sapignite.com/sending-mail-for-background-job/

Check out how to mail spool for a background job to a mail group without ABAP code.

">

Check out how to mail spool for a background job to a mail group without ABAP code.

">

6 of 15 15/8/2015 3:36 PM
Mailing Spool Details of Background job | SAP Ignite http://sapignite.com/sending-mail-for-background-job/

Check out how to mail spool for a background job to a mail group without ABAP code.

">

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User Comments

Awesome! I’m currently brainstorming on this and thank god I found

this post. I don’t have full access in Tcode - So23 but I can access
Dess
January 9, 2012 SBWP. Thank you again for this very informative post! Keep posting!

REPLY

Awesome! I’m currently brainstorming on this and thank god I found

this post. I don’t have full access in Tcode - So23 but I can access
Dess
January 9, 2012 SBWP. Thank you again for this very informative post! Keep posting!

REPLY

I have problem vith attachment. Aatt. is in format VIA, but i need

format txt.
John V.
January 13, 2012 Thanks for information.

REPLY

Ajay
January 14, 2012
REPLY

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Mailing Spool Details of Background job | SAP Ignite http://sapignite.com/sending-mail-for-background-job/

Hi John,
You have an option in tcode SCOT for “Output format of SAP
Documents” where you can define it as txt.
Please check the last screen shot of the article.

Thanks
Ajay

Hi,
Reshma I want to change the receipent in the spool list.
January 24, 2012
It’s a single user.
Please help me with how I can change the receipent in the existing
scheduled job?

Regards,
Reshma

REPLY

Hi Reshma,
You can very well do that as well. Please make sure that you can
only modify the scheduled jobs.
1. Select your job in SM37 and goto Job->Change.
2. Click on Spool List recipients and fill in the recipient name with
address type. i.e external mail address/ internal mail address etc.

Make sure that you have all your SMTP settings intact.
Let me know incase you are stuck somewhere.

Cheers
Ajay
[email protected]

Ajay
January 24, 2012
REPLY

Hi ajay,
I found ur article very useful. In my case i have to attach alv
report output in excel format to email,this excel contains mnay
columns, in sap inbox im getting mail,but format is not
proper.please suggest me what i have to do to get, my mail
attachment in proper excel format.

pratibha
February 27, 2012
REPLY

admin
March 1, 2012
Dear Pratibha,
REPLY

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Mailing Spool Details of Background job | SAP Ignite http://sapignite.com/sending-mail-for-background-job/

The spool which is generated by the program is mailed. If

you want to alter the format then either you need change the
program or write a custom code for it.

Thanks
Ajay

hi Ajay,
Your Post is nice and very useful for me, but i don’t know how to set
Gurinder Singh
April 20, 2012 spool, when I run reports in the background as you told, after getting
the status as complete, I have to manually SPOOL it so that it can
mailed to my Workplace.

Kindly tell me what Transaction code or authorisation required for

this.

REPLY

Hi Gurinder,
I am not bit clear with your question. You can’t generate spool
manually it gets generated automatically in background.
You can check them with Tcode SP01.
Request you to elaborate a little on where exactly you are stuck

Thanks
Ajay

Ajay
April 23, 2012
REPLY

Hi Ajay,
I think you may be able to help me. when I use ME9F t-code to print
Praveen Kumar
Sharma POs in PDF format, it goes to my SAP inbox but I don’t have access
May 1, 2012 to my inbox(SBWP). I remember once I had entered into SAP
inbox(accidentally), but at that time I didn’t know that I didn’t have
access. I want it now. Is there any other way of going to SAP inbox?
Thanks in advance.
Praveen

REPLY

Hi Praveen,
You can use tcode : so01 which is for SAP Inbox. If you don’t
have access to this then go to se37 and run fm :
c160_transaction_call and execute to directly enter tcode. This
Ajay
May 7, 2012
helps
REPLYto skip the authority check maitained at tcode level.

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Mailing Spool Details of Background job | SAP Ignite http://sapignite.com/sending-mail-for-background-job/

There are thousands of way of doing it.

Let me know if it works for you..

Cheers
Ajay

Thanx Ajay..It worked.

Praveen
May 26, 2012
REPLY

Hi Ajay,
Francis Talam I have a background job that send spool list to email recipients but
May 9, 2012
they are not receiving all the spool lists since these job produce 2
spool lists. They only receive the last spool list. The first spool list is
not mailed. Do you know how to send all the spool lists?

Thanks,
Francis

REPLY

Hi Francis,
The functionality is still missing in SAP. You can do the following
to solve your issue
1. In the print parameters of the step, use a printer of type ‘MAIL’.
For more information, see Notes 311037 and 513352.
OR
2. Implement note 1513987. You will then have the report
BTC_SEND_REMAINING_SPOOLLISTS. If you add this report
as the last step of a background job with a spool list recipient,
BTC_SEND_REMAINING_SPOOLLISTS will send the
additional spool lists to the recipient specified in the job. You can
also use these report parameters to
exclude individual steps from this process.

Cheers
Ajay

Ajay
August 23, 2012
REPLY

Hi Ajay,
i use this and it is great, but i have 1 problem:
yoss
July 4, 2012 i have a job with 5 steps, and the user want to get only the log of fifth
step.
REPLY

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Mailing Spool Details of Background job | SAP Ignite http://sapignite.com/sending-mail-for-background-job/

the definition of the spool is at the header of the job,

how can i send only the log of the 5th step?
thanks.

Hi Yoss,
You can use report BTC_SEND_REMAINING_SPOOLLISTS
which is provided by OSS note 1513987 to exclude individual
steps from the process.

You need to add this as the last step in the background job.
Cheers
Ajay

Ajay
August 23, 2012
REPLY

Hi Ajay, This document is really very clear and detail. Thank you
very much.
An awesome
document
October 18, 2012

REPLY

Hello Ajay,
Sri Thank You for the post.. can I have output format in excel?
November 9, 2012

Regards
Sri

REPLY

Hi Sri,
We do have a setting in SCOT.

Cheers
Team SAP Ignite

admin
November 10, 2012
REPLY

Hi Ajay,

I dont see an option for excel in the transaction SCOT.

Sri
I can only see HTML, TEXT file , PDF.. butNovember
no excel?
13, 2012
REPLY

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Mailing Spool Details of Background job | SAP Ignite http://sapignite.com/sending-mail-for-background-job/

Any help on this could be a great help

Thank You
Srikanth

Hi Sridhar,
Unfortunately there is no standard option. You might have
to write custom code for this.

Thanks
Team SAP Ignite

admin
November 18, 2012
REPLY

Hi Ajay, I find your posts extremely helpful. I am hoping you may be

able to help me with a background job. It is a pretty large report and I
Derek
November 9, 2012 don’t think I am getting all the items in my sap inbox. Is there a
maximum size that it will put into a attachment? If so can it be
changed it appears to stop after 16 pages and there are 20.

Thanks for your help

REPLY

Never mind I found it. Thanks,

Derek

Derek
November 9, 2012
REPLY

Thats Great Derek,

Please do share.. I hope it would help others as well.

Cheers
Team SAP Ignite

admin
November 10, 2012
REPLY

Hi Ajay,
We are in deep soup. We have created a z-report which works fine in
Sharmistha Biswas
November 15, 2012 the foreground, i.e gives the desired output. We need it run in in the
REPLY

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background for sheer amount of data processing reasons, but in the

background all you get is the spool list, which beats the whole
purpose- it is not in the desired format, obviously. How can we run a
report in the background and yet get the same exact output (format
and data both)? We tried downloading it to the Directory, but there too
only csv format seemed feasible which could have been downloaded
to an excel in the given format, but csv has the limitation of the
number of characters in a single line, so the data comes truncated or
in multiple lines per record which is undesirable and useless.
Please help.

Hi Sharmista,
ABAP lists executed via a background job, the ‘List width’ is
always set to 255 which might be one of reason.I believe your
custom output report doesn’t have any print formatting and the list
is too wide that exceed the maximum spool width of 255.

Please get the correction implemented mentioned in OSS note

1504507 to Display with maximum width format in background.

Also check if your device type has compatible formats defined in

SPAD.

Cheers
Ajay

Ajay
November 15, 2012
REPLY

Hello All,
KAPIL I am not able to create a infocube/DSO in MiniSAP N4S Client 500
November 17, 2012
(SAP BI).

Its showing me a authorization error.

Has Someone has created a infocube ? If yes Please let me know?

Regards,
KAPIL

REPLY

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Mailing Spool Details of Background job | SAP Ignite http://sapignite.com/sending-mail-for-background-job/

Hi Kapil,
Thanks for noticing. This has been communicated to the team..
Will keep you posted in this.

Thanks
Team SAP Ignite

admin
November 18, 2012
REPLY

Hi Ajay,
The atricle is very helpful.
Madhav
June 2, 2014 We have to give the recipients list every time we run the job . Is there
any way to fetch the recipients lift from the report (Via select-
options).

REPLY

Dear all,
in ECC R/3 , we have n numbers of spool generated on daily as
Deep Dave
June 17, 2014 scheduled, Now my query is how can i find that how many jobs are
assigned to the particular id which they receive as spool or report.
for e.g.
user i d [email protected] is recipient, so is there any table or t code
which will list out that for [email protected] which are spool assigned?
Thanks in advance.

REPLY

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