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    Employee Work Management System

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    KaataRanjithkumar
    This document describes an employee information system (EIS) that was developed to manage employee data more efficiently than a manual system. The EIS has two modules: an admin module that allows administrators to manage all employee data, generate reports, and view attendance; and an employee module that allows employees to view their own data like attendance, pay slips, and profiles. It provides details on the purpose, scope, users, development process, database tables, and interface screenshots of the EIS to effectively manage employee information for an organization.

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    © All Rights Reserved
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    Employee Work Management System

    Uploaded by

    KaataRanjithkumar
    352 views25 pages
    This document describes an employee information system (EIS) that was developed to manage employee data more efficiently than a manual system. The EIS has two modules: an admin module that allows administrators to manage all employee data, generate reports, and view attendance; and an employee module that allows employees to view their own data like attendance, pay slips, and profiles. It provides details on the purpose, scope, users, development process, database tables, and interface screenshots of the EIS to effectively manage employee information for an organization.

    Original Description:

    employee work management system by this we can find the employee work and salary benifetial

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    This document describes an employee information system (EIS) that was developed to manage employee data more efficiently than a manual system. The EIS has two modules: an admin module that allows administrators to manage all employee data, generate reports, and view attendance; and an employee module that allows employees to view their own data like attendance, pay slips, and profiles. It provides details on the purpose, scope, users, development process, database tables, and interface screenshots of the EIS to effectively manage employee information for an organization.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    352 views25 pages

    Employee Work Management System

    Uploaded by

    KaataRanjithkumar
    This document describes an employee information system (EIS) that was developed to manage employee data more efficiently than a manual system. The EIS has two modules: an admin module that allows administrators to manage all employee data, generate reports, and view attendance; and an employee module that allows employees to view their own data like attendance, pay slips, and profiles. It provides details on the purpose, scope, users, development process, database tables, and interface screenshots of the EIS to effectively manage employee information for an organization.

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    © All Rights Reserved
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    Employee work management system

    Abstract

    1 Introduction

    The “EMPLOYEE INFORMATION SYSTEM (EIS)” has been developed to


    override the problems prevailing in the practicing manual system. This software is
    supported to eliminate and, in some cases, reduce the hardships faced by this
    existing system. More over this system is designed for the particular need of the
    company to carry out operations in a smooth and effective manner.

    The application is reduced as much as possible to avoid errors while entering


    the data. It also provides error message while entering invalid data. No formal
    knowledge is needed for the user to use this system. Thus, by this all it proves it is
    user-friendly.

    1.1 Purpose

    The purpose of EIS is to provide:

    · Finding ground level employee performance by the topmast manager.

    · Maintenance of profile details of the employees, and retrievals as and when


    required.

    · Overall & detailed view of the organization hierarchy, which is very much
    essential in making effective decisions.

    · Judging the potentiality of the employees.


    · Maintenance of the data when the organization has many branches spread
    over wide geographical area.

    · Accessing one branch information from another branch.

    · Future planning issues based on the current HR information.

    · Employees success planning.

    · Vacancy situations and their priority /effect on the organizations


    performance.

    · Employee pays report, service report management.

    1.2 Scope
     The proposed software will solve all the problems they are facing now. This
    software is designed such way that it will generate the salary automatically
    every month in time. So there not much worries.
     This software also equipped with to enter the attendance of each employee
    in the organization, it help them to track each employee attendance, based on
    this we can generate the salary.
     The software built to generate individual pay slip and summary of the
    payroll. It also has option to generate the report for Provident Fund and ESI.
    So they can take the print out of Provident Fund and ESI to submit to the
    department.
     This application allows the administrative department to collect accurate and
    comprehensive employee information.
     It allows authorized users to access the system by typing a valid login name
    and password.
     This application enables you to modify the records of existing employees.
    3 Overall Description

    3.1 Product perspective


    The application contains two subprograms, each subprogram related to the different
    employees, and there is a centralized database located on the main computer on
    which the software is running.

    Module Description:
    1. Admin Module
    2. Employee Module

    Admin Module:

    Administrator controls the entire application. Administrator can add, delete,


    edit and view all employee details and admin can create Employee Pay slip.
    Administrator also manages the data related to organizations and businesses.
    Administrator generates reports abased on various criteria. Administrator can also
    view attendance and service reports for performance analysis.

    Employee Module:

    Employees must have valid login information to access the application.


    Each employee can view the details of Attendance, Pay slip ,his/her profile, and
    service reports.

    3.2 User Characteristics

    Every subsystem has its own users which allow them to control the data beyond
    their constraints; also the system has the administrator account which belongs to the
    manager of the organization who has the full privileges to control the data.

    3.3 Constraints
    1. The system user is only allowed to use English language.
    2. Only the manager of the organization can add system users.
    3. The system works only on the windows platform.
    4. It is assumed that user of this software has a basic knowledge about
    computers.

    4 Project stages

    4.1 Project stages


    Every workgroup or teamwork want to make a software application for a specific
    environment, it should follow a lot of primary steps to complete the intended
    software. Figure 2.2 shows the system development life cycle:

    Figure 3.2 Traditional systems development life cycle


    4.2 Feasibility study
    We have achieved some important results as follows:

    1. This project is helpful because the target environment does not use
    computers.
    2. Because of the intensity of employees present in a large company and the
    slow work in their proper management, due to manual management (EIS)
    will save time and effort.

    4.3 Information and data collection


    Information and data is the first thing that we started to collect from many sources
    which is related to human resource management information environment, such as
    the a software company which we take it as a model for our work.

    4.4 Information analysis


    Information analysis was the second stage of our work, we learnt how to differ
    between the data which will be entered daily monthly and annually, and also we
    knew the nature of the employee management and pay reports.

    4.5 System analysis


    System analysis was the third stage of our work, we know and wrote everything
    about the correlation between the different organizational units, the employee
    management mechanism inside the organizational and structure of the various units.

    Also we make an analysis for every unit tasks, and the details will be as follows:

    4.5.1 Existing System


    The company uses the Sanchez application which is a single user system to find the
    employee information.

     The important and the most significant drawback is that the system is
    manual. There are errors due to carelessness or oversight that may
    result in loss to the data and as to the organization. For an organization,
    time is very important factor.
     The employee information are stored in the Sanchez application which
    is like a excel sheet. This makes it impossible to search for company
    information in such a long table manually and to add a new query if the
    searched query is not available.

    4.5.2 Proposed System

    The proposed system is designed to eliminate all the drawbacks of the existing
    system. The system is part of a large HRMS Application and shall be responsible
    for maintaining information about employees,
     positions,
     company benefits,
     departments,
     new recruit checklists,
     employee achievements,
     warnings,
     evaluation reports,
     education & training,
     administration,
     work changes and several ad hoc reports.
    The major advantage of the proposed system is,

     It’s online, so that information is available anytime.


     High integrity and security.
     Ability to incorporate newly available data.
     It is user friendly
     Speed and accuracy is increased
     Fully automated.
     Security is associated with user authentication
     Duplication of information is curbed.

    4.6 ERD design


    After finishing the system analysis we start the construction of the Entity
    relationship Diagram for the proposed system.

    ER-Diagram (Entity Relationship Diagram) has three basic elements:

    1. Entity types.
    2. Relationships.
    3. Attributes.

    We have used Crow’s foot notation to represent our ERD.

    Crow’s foot notation uses rectangles to represent entities, and a solid or cutted line
    to represent the relationship between entities.

    Figure 4.1 shows the ER-Diagram for the whole system.


    4.7 DFD design
    After finishing the ERD designing we start the construction of the Data flow
    Diagram for the proposed system.
    4.8 H/W & S/W Specification

     HARDWARE REQUIREMENTS:
    PIV 1GHz or above

    512MB RAM

    100MB Free Hard disk space

    STD Color Monitor

     SOFTWARE REQUIREMENTS:

    WINDOWS XP | Vista | 7

    Visual Studio .Net 2010 Enterprise Edition

    Visual Studio .Net Framework (Minimal for Deployment)

    MS Access 2007 database

    6 Database development process


    The goal of the database development process is to produce an operational database
    for an information system.
    To create database schemas, you can follow the process depicted in Figure 3.2
    6.1 Tables of the database
    6.1.1 Employees Management Unit tables:
    Figure 6.1 Employee Table
    Figure 6.2 Employee Pay report table
    Figure 6.3 Employee Service report table

    Figure 6.4 System Login Information table


    Figure 6.5 Employee Attendance table

    7 Archive subprogram description and first run

    Archive has the following main tasks:

    1. Manages attendance, login details, profile details, pay and service reports
    files for all employees.
    2. Saves the information for all employees.
    3. Responsible for employees’ holidays and attendance.

    The following screenshots will show the GUI for the first run of our Archive
    subsystem:
    Figure 8.1 Main application startup

    After sometime the login interface will appear as show in figure 8.2
    Figure 8.2 Login interface

    After authentication and being logged in successfully the main archive program will
    be appear and you will be able manage the archive unit data.

    The administrator is allowed to add new user, edit employee profiles, attendance,
    pay and service report.

    Figure 8.3 View all employees in the company interface.


    Figure 8.4 Administrator create/edit employees details interface.

    Figure 8.5 Individual Attendance interface


    Figure 8.6 All Employees Attendance interface

    Figure 8.7 Edit Employee Pay Report interface


    Figure 8.8 Edit employee service report interface

    Figure 8.9 About the system interface


    Figure 8.10 About EIS software interface

    Figure 8.10 EIS Help interface


    Now login to user part of the system:

    Figure 8.11 login interface

    Figure 8.11 User profile view interface


    Figure 8.11 User view pay report interface

    Figure 8.12 User view service report interface


    Figure 8.12 User attendance sheet interface
    9 Conclusion

     The project has been appreciated by all the users in the organization.
     It is easy to use, since it uses the GUI provided in the user dialog.
     User friendly screens are provided.
     The usage of software increases the efficiency, decreases the effort.
     It has been efficiently employed as a Site management mechanism.
     It has been thoroughly tested and implemented.

    10 Bibliography

    1. SOFTWARE ENGINEERING

    By Roger.S. Pressman

    2. VISUAL BASIC.NET Black Book

    By Evangeleous Petereous

    3. www.google.com

    4. http://www.homeandlearn.co.uk

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