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What Is The Memorandum

A memorandum (memo) is a short internal message used for communication within a business. Memos can quickly communicate something brief but important to a wide audience, such as procedural changes or meeting schedules. An effective memo is short, concise, highly organized, and answers all potential reader questions. It takes a professional tone and only includes necessary information. The format includes addressing the recipient, date, subject, clear purpose, what readers need to know, and any required actions. Proofreading helps eliminate errors. A sample memo warns an employee about absenteeism and the risk of termination according to company policy.

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Thanh Hang
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114 views2 pages

What Is The Memorandum

A memorandum (memo) is a short internal message used for communication within a business. Memos can quickly communicate something brief but important to a wide audience, such as procedural changes or meeting schedules. An effective memo is short, concise, highly organized, and answers all potential reader questions. It takes a professional tone and only includes necessary information. The format includes addressing the recipient, date, subject, clear purpose, what readers need to know, and any required actions. Proofreading helps eliminate errors. A sample memo warns an employee about absenteeism and the risk of termination according to company policy.

Uploaded by

Thanh Hang
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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What is the memorandum ?

A memorandum, more commonly known as a memo, is a short message or record used for
internal communication in a business. Once the primary form of internal written communication,
memorandums have declined in use since the introduction of email and other forms of electronic
messaging; however, being able to write clear memos certainly can serve you well in writing internal
business emails, as they often serve the same purpose.

Purpose of Memos

Memos can be used to quickly communicate with a wide audience something brief but important, such as
procedural changes, price increases, policy additions, meeting schedules, reminders for teams, or
summaries of agreement terms, for example.

Writing Effective Memos


Communications strategist Barbara Diggs-Brown says that an effective memo is "short, concise, highly
organized, and never late. It should anticipate and answer all questions that a reader might have. It never
provides unnecessary or confusing information."
Be clear, be focused, be brief yet complete. Take a professional tone and write as if the world could read
it—that is, don't include any information that's too sensitive for everyone to see, especially in this age of
copy and paste or "click and forward."

Format

Start with the basics: to whom the article is addressed, the date, and the subject line. Start the body of the
memo with a clear purpose, state what you need the readers to know, and conclude with what you need
readers to do, if necessary. Remember that employees may just skim the memo upon receipt, so use short
paragraphs, subheads, and where you can, use lists. These are "points of entry" for the eye so the reader can
refer back easily to the part of the memo that he or she needs.
Don't forget to proofread. Reading aloud can help you find dropped words, repetition, and awkward
sentences.

A short sample memo:


Date…
Employee name…
Job Designation…
Department Name…
Company/institute name…
Sub: Memo for Absent Without Permission
Mr./Ms. (name),
You remain absent from office for 15 days (more/less). It is to inform you that as per company policy you
are being warned second time for not showing responsibility. (Describe in your own words). Section (ABC)
[Company rules) of your appointment letter in terms and conditions section it is clearly mentioned that on
third warning you will be terminated from the job. (Describe actual problem and situation). This is your
last warning with the hope that in future you will show responsibility and restore the confidence of
management. (describe your requirement).
Regards,
Your name…
HR Department…
Contact no. and Signature…
How ro write a memo :

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