Standard Operating Doc No.

CNWSPL/SOP/PROJECT/01

Procedure Rev. No. 00

Issue no. 01
Date 01.09.2018
Dept. Projects Page 1 of 4

Project Execution Process

1.0 Purpose
This procedure describes the detail methodology to be followed for Project
execution.

2.0 Scope
All Projects executed in-house except Equipment directly bought out from BWT and
Upgrade Projects.

3.0 Reference
Purchase Orders from Customers

4.0 Responsible:
Project Manager

5.0 Procedure:
Entire Project Execution process is as follows:

A. Project Initiation & Planning Stage:

1. Project handover form Sales to Projects:

a. Intimation of Project assignment is received along with the Sales

Handover Checklist Documentation to Project Manager
(CNWSPL/S&P/FM/02)
b. Reviewing all the details related to Scope, Budget, Delivery Timelines
and Quality through Sales Handover Checklist.

2. Internal Kick-off Meeting:

a. Internal Kick-off Meeting intimation receipt to Project Manager and

attending and gaining more insights of Project in Internal Kick-off
Meeting
b. After internal kick off meeting, Project Manager reviews the below
mentioned details of the project and further plans the Project
Execution Process.
c. Budget
Prepared By ( Sign ) Approved By ( Sign ) Date of Approval
 Standard Operating Doc No. CNWSPL/SOP/PROJECT/01

Procedure Rev. No. 00

Issue no. 01
Date 01.09.2018
Dept. Projects Page 2 of 4

d. Scope
e. System Delivery/ Project Completion Timelines (Reference document
PO / Contract Agreement document / Letter Of Intent)
f. Customer Requirements (viz. URS/ Tender Specs/ MOM)

3. Long- Lead Items Forecast:

a. In case of stringent delivery expectations, a forecast will be indented

through ERP, for the common items.

4. Customer Kick-off Meeting:

a. After Internal Kick off meeting, Project Manager prepares and reviews
the Quality Project and Planning (QPP) Document (CNWSPL /PRJ/ FM
02) and shares the same with customer for approval.

b. Project Manager discusses during customer Kick off meeting, schedule

and visits on site for Site understanding and Customer’s awareness
and expectations to be understood, and a record of discussion is
documented in MOM.
c. Project Schedule is submitted to customer for complete Project
Execution.

B. Design approval and SCM Stage:

1 Basic Engineering Package Submission & Approval:

a. Basic Engineering Package is shared by Engineering to Project

Manager.

b. Basic Engineering Package is shared to customer for Approval by

Project Manager.

d. In-case there is any comment on the submitted documents by

customer the same is being reviewed by Project Manager and Process
lead and based on suitability either the Documents are updated and
submitted as required for approval.

2 Material Procurement Indenting :

Prepared By ( Sign ) Approved By ( Sign ) Date of Approval

 Standard Operating Doc No. CNWSPL/SOP/PROJECT/01

Procedure Rev. No. 00

Issue no. 01
Date 01.09.2018
Dept. Projects Page 3 of 4

e. Project Manager indents the Project Material through ERP by releasing

project specific Work Order / Transfer Order.

3 Detail Engineering Package ( DEP) Submission & Approval:

f. DEP is shared by Engineering to Project Manager.

g. DEP is shared to customer for Approval by Project Manager.
h. In-case there is any comment on the submitted documents by
customer the same is being reviewed by Project Manager and Process
lead and based on suitability either the Documents are updated and
submitted as required for approval.

C. Production:

1 Production & Customer FAT planning:

a. Based on Material Procurement and Production Timelines, Planning

for FAT Date is done as per the electronic review copy of SCM pipeline.
b. Production is planned as per FAT date communicated to customer and
same is confirmed from Customer.
c. In case there is any deviation is FAT / Delivery date as per agreed
schedule, the Schedule is discussed, revised and communicated to
customer and same is being targeted for Production Completion.

2 Validation Protocol Submission & Approval:

a. Validation Protocol is shared by Engineering to Project Manager.

b. Validation Protocol is shared to customer for Approval by Project
Manager.
c. In-case there is any comment on the submitted documents by client
the same is being reviewed by Project Manager and Process lead and
based on suitability either the Documents are updated and submitted
or same will be continued and accepted to customer based on
explanation.

D. FAT Stage:

1 Internal FAT:

Prepared By ( Sign ) Approved By ( Sign ) Date of Approval

 Standard Operating Doc No. CNWSPL/SOP/PROJECT/01

Procedure Rev. No. 00

Issue no. 01
Date 01.09.2018
Dept. Projects Page 4 of 4

a. Internal FAT report is shared by QC with Project Manager for records

and in case required then appropriate actions are taken for getting
complied by responsible members.

2 Customer FAT:

b. Customer FAT report is generated during FAT Testing as per FAT

Protocol, Project Manager maintained the records and in case
required appropriate actions are taken for getting complied by
responsible members
c. Customer FAT points are recorded in MOM for future references.
d. Dispatch clearance is received from Customer in MOM and by QC –
Manager. In case of Customer FAT Waiver received from Customer, it
supersedes all the steps above under customer FAT. Based on Internal
FAT report QC –Manager issues despatch clearance.

E. Dispatch to Project Site:

1 Dispatch of Project material :

a. Dispatch Clearance Report is prepared by Project Manager and same is

being shared to Stores for Packing and dispatch to Customer Site.
(CNWSPL/PRJ/FM/04 )
b. Confirmation of material receipt on site is communicated by Dispatch
Team to Project Manager.
c. Track of all System Readiness for Dispatch is maintained in a
document Dispatch Note Records Doc. Ref. (CNWSPL /PRJ / FM /01)

7.0 Reference Record

Sr. Document No. Document Name: Maintained By
No.
1 CNWSPL /PRJ / FM /01 Dispatch Note Records Projects

2 CNWSPL /PRJ / FM /02 Quality & Project Planning

Projects
Document
3 CNWSPL /PRJ / FM /03 Dispatch Clearance Report Projects

Prepared By ( Sign ) Approved By ( Sign ) Date of Approval