MSU-ILIGAN INSTITUTE OF TECHNOLOGY

Andres Bonifacio Avenue, Tibanga

9200 Iligan City, Philippines

SCHOOL OF GRADUATE STUDIES

PHILOSOPHICAL FRAMEWORK

A.Y. 2008-2009
 Foreword

The “Philosophical Framework and Objectives” of the School of

Graduate Studies was approved by the Board of Regents in its 147th
meeting through BOR Resolution No. 72, series of 1992. For the past
sixteen years (16) years, the Framework has guided the School of Graduate
Studies of MSU-IIT in the implementation and administration of its
programs.
Over the years, development in the graduate programs were
apparent. Implementing Rules and Regulations, vis-à-vis, guidelines and
policies, in the form of minutes of meetings, memoranda and special
orders, were issued for the smooth implementation of the programs. For
purposes of reference, browsing through these loose-leaf documents
became cumbersome and time-consuming. It is therefore felt that these
guidelines and policies be consolidated and compiled into a bound copy.
For this reason, the School of Graduate Studies, through its Graduate
Coordinators’ Committee, spearheaded this initiative to come up with what
is now called “The MSU-IIT School of Graduate Studies Philosophical
Framework”.
We hope that this Framework will also help clarify pressing issues
and concerns which may not have been addressed succinctly in the last
manuscript. Undoubtedly, this will benefit both faculty and students in
their quest for clear-cut policies in the School of Graduate Studies.
We are thankful to the College Coordinators who have unselfishly
shared their experiences, insights and concerns, through series of
committee meetings, in order to come up with the policies that are now
embodied in this Framework.
We are also thankful to the MSU-IIT administration under
Chancellor Marcello P. Salazar and Vice Chancellor for Academic Affairs
Arnulfo P. Supe for their full support particularly in the publication of this
Framework.

____________________________
Jerson N. Orejudos
Dean, School of Graduate Studies
 TABLE OF CONTENTS

Section Description Page

Foreword

Rationale 1

Organization 1

Academic Admission Requirements 3

Matters
Admission Procedure 3
Typical Enrolment Procedure 4
Policies on Admission and Fees for International 5
Students
Classification of Graduate Students 6
The Program Adviser and the Advisory Panel 7
Program of Study 8
Course Work 8
Transfer of Credits 8
Grading System 9
Minimum Grade Requirement 9
Residence Requirement 9
Time Limit for Completion 10
Disqualification 10
Admission to Candidacy 10
Intention to Graduate 11
Comprehensive Examination 12
Special Project/Thesis/Dissertation 13
Special Project/Thesis/Dissertation Advisory Panel 13
Oral Examination on Special 14
Project/Thesis/Dissertation
Minimum/Maximum Load 15
Repetition of a Course 16
Non-Degree Credit 16
Cross-Enrollment 16

Duties Duties of a Program Adviser/Coordinator 18

Duties of Advisory Panel 18
Duties of Oral Examination Panel 19
Duties of a College/School Graduate Coordinator 19

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 TABLE OF CONTENTS (contd)

Section Description Page

Duties of the Assistant Dean of the School of Graduate 20

Studies
Duties of the Dean of the School of Graduate Studies 21

The Graduate Qualifications of a Graduate Faculty 22

Faculty
Accreditation of Graduate Faculty 22
Honorarium Scheme 23

Guidelines on
Flow of Application for Admission to a Graduate Program 26
Forms
Recommendation Form for Admission to a Graduate 27
Program
Notice of Admission 27
Admission Form 1-2007 27
Preliminary Registration Form 27
Assessment Form 28
Certificate of Registration (Registrar’s Copy, Cashier’s 28
Copy and Student’s Copy)
Program of Study 29
Academic Load Revision Permit 29
Application for Advance Credit 29
Removal Exam/Grade Completion Form 29
Application for Leave of Absence 30
SGS Form 1: Nomination of Members of Advisory 30
Panel
SGS Form 2: Request for Change of Adviser/Panel 30
Member
SGS Form 3: Approval for Proposal Hearing 31
SGS Form 4: Approval of Proposal 31
SGS Form 5: Nomination of Members of Oral 31
Examination Panel
SGS Form 6: Approval for Final Defense 32
SGS Form 7: Oral Examination Report in Final 32
Defense of Dissertation, Thesis or Special Project
SGS Form 8: Panel Oral Examination Report 33

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 TABLE OF CONTENTS (contd)

Section Description Page

SGS Form 9: Approval for Binding 33

SGS Form 10: Application for Written 33
Examination
SGS Form 11: Nomination of Members of 33
Written Examination Committee
SGS Form 12: Written Examination Report 34
SGS Form 13: Application for Intention to 34
Graduate
Comprehensive/Preliminary Exam Results 35
Application for Graduation 35
Certification 35
Certificate of Panel Approval 35

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 Sample Forms
Description Page
Application for Admission to a Graduate Program 37
Recommendation Form for Admission to a Graduate Program 39
Notice of Admission 40
Admission Form 1-2007 41
Preliminary Registration Form 42
Assessment Form 43
Certificate of Registration (Registrar’s Copy) 44
Certificate of Registration (Cashier’s Copy) 45
Certificate of Registration (Student’s Copy) 46
Program of Study (Semester-on-Semester Format) 47
Program of Study (Course-Listing Format) 49
Academic Load Revision Permit 50
Application for Advance Credit 51
Removal Exam/Grade Completion Form 52
Application for Leave of Absence 53
SGS Form 1: Nomination of Members of Advisory Panel 54
SGS Form 2: Request for Change of Adviser/Panel Member 55
SGS Form 3: Approval for Proposal Hearing 56
SGS Form 4: Approval of Proposal 57
SGS Form 4 (contd.): Proposal Hearing 58
SGS Form 5: Nomination of Members of Oral Examination Panel 59
SGS Form 6: Approval for Final Defense 60
SGS Form 7: Oral Examination Report in Final Defense of 62
Dissertation, Thesis or Special Project
SGS Form 7 (contd.) – Recommendations 63
SGS Form 8: Panel Oral Examination Report 64
SGS Form 9: Approval for Binding 65
SGS Form 10: Application for Written Examination 66
SGS Form 11: Nomination of Members of Written Examination 67
Committee
SGS Form 12: Written Examination Report 68
SGS Form 13: Application for Intention to Graduate 69
Comprehensive/Preliminary Exam Results 70
Application for Graduation 71
Certification 72
Certificate of Panel Approval 73
Sertipiko ng Pagpapatibay ng Panel 74

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 THE MSU-IIT SCHOOL OF GRADUATE STUDIES
PHILOSOPHICAL FRAMEWORK

RATIONALE
Cognizant of the current national thrust and consistent with the
general aims of graduate education as prescribed by the Commission on
Higher Education (CHED), graduate schools in the country should explore
varied avenues in the pursuit of national development.
The Mindanao State University – Iligan Institute of Technology
School of Graduate Studies (MSU-IIT SGS) is committed to the task of
developing human resources for nation-building through advanced
instruction, research, community development and production. It assumes
the responsibility of achieving a balanced high-quality graduate education.
In practicable, attainable and specific terms, the objectives are as
follows:
1. to prepare students for functional and productive research in the
various educational disciplines;
2. to enhance competencies in teaching, administration and
management;
3. to develop leaders in the field of endeavors being pursued in the
Institute;
4. to provide expertise as needed by the student clientele and the
community contingent on Institute resources; and
5. to enrich, preserve and transmit the cultural heritage through
quality instruction, research, practice and various available media.
ORGANIZATION
The Graduate Educational Council (GEC) is the policy-making body
of the School of Graduate Studies. Its regular membership consists of the
Deans/Directors of the Colleges/Schools which offer graduate programs,
the Vice-Chancellor for Academic Affairs as Chair, the Dean of the School
of Graduate Studies as Vice-Chair, and the Assistant Dean as Secretary. Its
functions include: (1) formulation of policies and guidelines governing
administration of graduate programs and operation of committees in the
School of Graduate Studies, (2) consideration of major changes or new
directions in graduate education and advanced research including
proposals for new programs leading to certificates or degrees in the
graduate level, and (3) advising the Chancellor on whatever measures
necessary for the proper coordination of graduate programs of the Institute.

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 An interdisciplinary body with members composed of one Graduate
Coordinator from each of the Colleges/Schools offering graduate degree
programs constitute the Coordinators’ Committee of the School of
Graduate Studies. It has the following functions: (1) to consult with
program coordinators in the smooth implementation of graduate programs;
(2) to review graduate offerings and programs, in consultation with the
service department, and recommend necessary changes towards upgrading
advanced education and research in the Institute; (3) to study any
additional offering and program in the light of proposals from various
disciplines; (4) to review and act on proposed changes in the curricula of
the various disciplines, in coordination with the department offering the
program, before presentation to authorized body; (5) to perform
administrative duties and assist the College/School Dean in the smooth
implementation of graduate programs; (6) to recommend, in consultation
with the department, to the SGS Dean schedule of course offering and
teaching load of faculty members and lecturers; (7) to recommend, in
consultation with the department, to the College/School Dean library and
other teaching materials, equipment, etc. to purchase, and formulate
policies on their use; (8) to regularly review and refine the general
implementing rules and regulations of graduate programs as embodied in
this Philosophical Framework, so as to properly guide the students from
admission to graduation; (9) to attend and actively participate in meetings
called by the SGS Dean; (10) to sit, upon advise of the SGS Dean, in
dissertation/thesis/special project hearings; (11) to establish linkages with
key institutions; (12) to develop a scheme for the proper monitoring and
evaluation of graduate programs; and (13) to perform such other duties as
may be assigned by the SGS Dean.
The management of the School of Graduate Studies is the
responsibility of the Dean. He/She will coordinate and reinforce the
graduate programs of all Colleges/Schools of the Institute. As such he/she
exercises general jurisdiction over the operation of all graduate programs
for the purpose of achieving the required academic standard.
The School of Graduate Studies shall operate like the other academic
units. It takes charge of processing, recording and filing of all activities of
graduate students in the Institute. Unless so specified, the management of
the graduate programs of the Institute is the responsibility of the SGS Dean
in close coordination with the Deans/Directors of the Colleges/Schools
offering graduate programs.
The School of Graduate Studies shall have a graduate faculty
composed of accredited faculty members from the different

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Colleges/Schools of the Institute who are qualified to teach in graduate
courses and further recommended by the Dean/Director and approved by
the SGS Dean. However, said faculty members do not cease to be faculty
members of their respective mother College/School.

ACADEMIC MATTERS

Admission Requirements:
The following minimum requirements must be satisfied for
admission to any program in the School of Graduate Studies:
1. A bachelor’s degree, or master’s degree, from a recognized
institution is required for admission to a master’s or doctoral program,
respectively.
2. For an applicant to a master’s program, an undergraduate
Grade-Point-Average (GPA) of 2.00 or better, and for an applicant to a
doctoral program, a GPA of 1.75 or better in the master’s program; or
some evidence of potential ability to pursue a graduate degree, e.g.,
excellent performance in teaching or research, etc.
3. Evidence of suitable background or its equivalent in the degree
sought.

The above criteria shall be enforced through (a)

examination/evaluation of scholastic credentials, (b) recommendation from
two former professors and/or distinguished authorities in the
field/discipline sought, (c) character reference (d) personal interview, and
(e) admission test or any appropriate means.
Applicants must submit all required credentials to the Program
Coordinator/Adviser in the Department at least two weeks before
enrollment. Credentials are evaluated by the Coordinator/Adviser and are
endorsed to the School of Graduate Studies for further appraisal and
approval. Admission is contingent upon acceptance by both the
College/School and the School of Graduate Studies.

Admission Procedure:
The student is required to prepare the following documents/items:
1. Two (2) sets Xerox copies for SGS and one (1) set certified true
copies of Transcript of Records for the Registrar’s Office;
2. Two (2) pcs. 2×2 ID pasted to application forms for SGS and
another two (2) pcs. with name at the back for the Registrar’s Office;

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 3. Two (2) Xerox copies of Transfer Credentials/Honorable
Dismissal for SGS and one original copy for the Registrar’s Office
(required only to non-MSU-IIT alumnus). Present a promissory note that
the same be submitted within a month after regular enrolment, if yet to be
secured;
4. Two recommendation forms from former Professors or experts
in the field of specialization sought (or promissory note if yet to be
secured); see Guidelines on Forms, re: “Recommendation Form for
Admission to a Graduate Program”;
5. Official Receipt for admission fee to be paid at the Cashier’s
Office. (Secure billing statement from the program adviser/coordinator);
6. Xerox copy of marriage certificate (for married women) for the
Registrar’s Office.

Once the above documents/items are prepared, the student should

accomplish the following:
1. Fill up 2 sets of “Application for Admission to a Graduate
Program” forms and submit these, together with items 1-5 above, to
Program Adviser/Coordinator stationed at the College/School.
2. Program Adviser/Coordinator evaluates application and
interviews applicant (an admission exam with appropriate fees may be
administered in some programs);
3. Program Adviser/Coordinator signs the forms and endorses the
2 sets of the application documents to the School of Graduate Studies;
4. The SGS Dean signs the two sets of application forms and
issues Notice of Admission. Copies of the Notice of Admission are
attached to the application documents.
5. One set of the application documents is filed at the School of
Graduate Studies. The other set is returned to the Program
Adviser/Coordinator for filing in the Department.
6. Student gets a copy of the Notice of Admission and proceeds to
Program Adviser/Coordinator for enrolment.

Typical Enrolment Procedure:

A typical enrolment procedure is conducted as follows:
1. Get ID number from the Admissions Office (for first year
students);
2. Pay Insurance and other Student Fees at the College-Deputized
Collectors;
3. Go to Graduate Program Adviser for Preliminary Registration

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 Form (PRF) and Advising (The Notice of Admission and the
Application documents must be duly accomplished or on file in
the Department);
4. Have your courses controlled and assessed by the College
Controller and Assessor;
5. Pay tuition and other fees at the college-deputized cashier or other
means, e.g., electronic, G-cash, etc.
6. Secure a Certificate of Registration (COR);
7. Go to Program Adviser and College Dean for signatures in the
COR;
8. Submit the following documents enclosed in a long brown
envelope to the college-deputized registrar:
a. Certified true copy of Transcript of Records;
b. Original Copies of Certificate of Transfer Credential/Honorable
Dismissal from last school attended (only for non-MSU-IIT
alumnus);
c. Xerox copy of Marriage Contract (for married women);
d. Two (2) pcs. 2 × 2 pictures with name at the back;
e. Notice of Admission from the School of Graduate Studies; and
f. Certificate of Registration with Official Receipt of Payment
from the Cashier’s Office
9. Proceed to the clinic; and
10. Secure ID from the Computer Center.

In the case of a student seeking admission to the School of Graduate

Studies whose English proficiency is low, the student will be advised to
satisfy the English proficiency requirement before the student can be
admitted as a regular student to the School of Graduate Studies.

Policies on Admission and Fees for International Students:

Students who are not Filipino citizens nor permanent residents of
the Philippines who wish to apply for Admission to MSU-IIT must do so
with the Office of Admissions.
In addition to the basic admission requirements established by the
Institute, foreign students must:
1. Provide evidence of English proficiency in the form of at least
minimum passing score in TOEFL or other English proficiency
tests.
2. Complete the sequence of preparatory studies required for
university admission.

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 3. Request that each school they attended mail their academic
records or transcripts directly to the Registrar’s Office. Transcripts
must include the dates of attendance, level of study, list of
subjects, studies and grades obtained, rank in class when possible,
and the grading system used. Reports of examinations taken and a
final average should be included. All these records must be official
documents. Only certified copies or the originals will be accepted
for review. These official documents must have an official seal
and signed in ink by the appropriate official from the institution(s),
such as the registrar. If the school(s) is/are unable to mail the
original official documents, exact copies certified by an
appropriate official from the institution may be sent.
4. All documents must be accompanied by an official English
translation if they appear in another language. Transfer credits are
awarded at the Institute’s discretion. All documents received
become a part of the permanent student record at the MSU-Iligan
Institute of Technology and cannot be released.
5. Pay all tuition and fees in full at the time of enrolment. Payment
must be made in full in US dollars or equivalent. Students also
must pay the following items:
i. Application fee of $25.
ii. Tuition and other miscellaneous fees set by the Institute
for all students. These fees vary by courses enrolled in.
iii. Alien student fee per semester:
a. Non-resident: $500.00
b. Resident: $250.00

Classification of Graduate Students

Graduate students upon admission shall be classified as follows:
1. Regular - a full-fledged regular graduate student who satisfactorily
complies with all the requirements for admission, including those
prescribed by the department/college offering the degree.
2. Conditional - an applicant with deficiencies, e.g., prerequisite
courses, but satisfies all the basic requirements for admission. The
said deficiencies should be satisfied on or before the end of the
second semester of the first year of attendance. A student on
conditional status should be dismissed from the School of
Graduate Studies if he/she fails to earn a GPA of 2.00 or better in
the first semester of residence for the master’s degree, or a GPA of
1.75 or better for the doctoral degree.
3. Probational - an applicant who fails to earn an undergraduate GPA
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 of 2.00 or better but has proven to be capable to pursue a master’s
degree, or an applicant who fails to earn a GPA of 1.75 or better in
the master’s degree but has proven to be capable to pursue
doctoral studies. A student on probation should be dismissed from
the School of Graduate Studies if he/she fails to earn a GPA of
2.00 or better in the first semester of residence for the master’s
degree, or a GPA of 1.75 or better for the doctoral degree.
4. Special - an applicant who, in writing, does not intend to pursue a
graduate degree but seeks admission to the School of Graduate
Studies to register in some courses. Credits earned during the
period as a special student are not credited for any degree unless
the basic requirements for admission to the degree have been
satisfied, approved and recommended by the department/college.
Such credits shall not exceed nine (9) units.

Any student admitted as probational cannot continue to register as such

beyond one semester. No student can be admitted for candidacy to a
degree while in the conditional or probational status.
If the major department believes that a student cannot complete the
degree sought, the said department will advise the School of Graduate
Studies in writing to dismiss the student from the program being pursued.

The Program Adviser and the Advisory Panel

During the registration period, a student is assigned a program adviser
tasked to help plan the student’s program of study.
The program adviser is temporary until a major adviser has been
designated not later than the end of the first semester of study for a
master’s program and not later than the end of the 2nd semester for a
doctoral program, or not later than the end of the second summer of study
in case of students who register for summer classes only. The student
concerned must carefully choose his/her research adviser subject to the
approval of the Dean of the School of Graduate Studies.
An advisory panel, when created, shall act as the examining body for
the required proposal hearing on the thesis/dissertation of the student. SGS
Form 1, Nomination of Members of Advisory Panel, is used for this
purpose.
An adviser should be a member of the graduate faculty accredited for
thesis/dissertation writing.
The comprehensive/preliminary examination committee shall be
distinct from the advisory panel. SGS Form 11, Nomination of Members
of Written Examination Committee, is used for this purpose.
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 It is recommended that, for purposes of continuity, members of the
advisory panel will later constitute the oral examination committee. SGS
Form 5, Nomination of Members of Oral Examination Panel, is used for
this purpose.

Program of Study
During the first semester of residence, the student draws up a program
of study in consultation with the program adviser. The program adviser
guides/assists the student on the courses to be taken, and recommends
approval of the student’s program of study. The program of study shall be
signed by the program adviser and a copy shall be filed at the Department.
(Refer to Sample forms for the format using the semestral arrangement or
course listing).
In certain cases, a student may be required to enroll in
undergraduate/bridging courses necessary to satisfy the prerequisite
requirements of courses in the program sought. In such cases, regular
tuition fee rate for graduate students applies even if the course is
undergraduate.

Course Work
The curriculum for master’s degree with thesis should contain a
minimum total of 36 units distributed as follows:
30 academic units
+ 6 thesis units
TOTAL 36 units

Non-thesis master’s degree normally has at least a total of 45 units

that include a 3-unit special project course.
The doctoral program normally includes a minimum of 48 units
distributed as follows:
36 academic units (excluding the master’s academic
units and thesis)
+ 12 dissertation units
TOTAL 48 units

Transfer of Credits
1. No undergraduate units shall be credited for graduate work.
2. No more than nine (9) graduate units earned in one program may
be credited towards course work for a master’s degree, and no
more than sixteen (16) graduate units earned at the Ph.D. level

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 may be credited towards course work for a doctoral degree, and
provided further that courses taken in other universities are
subject to validation. The “Application for Advance Credit” form
may be used for this purpose.
3. Transfer of credits must be formally requested by the student
upon recommendation by the SGS Dean and Department Chair
and approved by the Dean of the College/School.
4. The application for transfer of credits shall be forwarded to the
Institute Registrar for recording and filing.
5. Transfer credits are not included in the calculation of the student’s
Grade-Point Average.

Grading System (BOR Res. No. 12 s1997)

The grading system in the graduate programs shall be as follows:
1.00 – 1.25 Excellent
1.50 – 1.75 Very Good
2.00 – 2.25 Good
2.50 - 2.75 Satisfactory
3.00 Passing
5.00 Failure
INC Incomplete (carries no credit)

Minimum Grade Requirement

Evaluation of the student’s academic standing shall be done at the end
of each semester. To be in good standing, a student in a master’s program
must maintain a Grade-Point Average (GPA) of 2.0 or better in graduate
courses. A student in a doctoral program must maintain a GPA of 1.75 or
better to be in good standing.
As soon as a student’s performance falls below the standard as stated
above, the SGS Dean, upon consultation with the academic unit
concerned, will designate the student as probational in status and will
immediately notify the student, the adviser, and the Institute Registrar. If
the student, in the next semester of registration is still classified as
probational, the student will be dismissed from the program.
For the purpose of computing the Grade-Point Average (GPA), an
incomplete (INC) grade will be counted as 5.0.

Residence Requirement
The student in a master’s program shall have been in residence for at
least one year immediately prior to the award of the degree (or, in the case

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of a student who comes in only for summer courses, for at least five
summers).
The student in a doctoral program shall have been in residence for at
least one-and-a-half (1½) years immediately prior to the award of the
degree.

Time Limit for Completion

All requirements for the Master’s degree shall be completed in not
more than five (5) calendar years, and the doctoral degree shall be
completed in not more than seven (7) calendar years, including leaves,
from the time a student advances admission to candidacy for the degree.
Awarding of the degree is forfeited if the student fails to finish the degree
within the prescribed period. However, the student may be re-admitted to
the program. As such, a maximum of thirty percent (30%) of the total
units, or nine (9) units, whichever is higher, previously taken under the
program can be validated for master’s program, and thirty percent (30%)
of the total units, or sixteen (16) units, whichever is higher, for doctoral
program.

Disqualification
A student will be dismissed from the program in any of the following
cases:
1. failure to maintain a GPA of 2.0 or better for master’s program or
1.75 or better for doctoral programs in two consecutive semesters;
and failure to attain a cumulative weighted GPA of 2.0 or 1.75,
for master’s or doctoral program, respectively;
2. Failure at a second try in the comprehensive examination;
3. Failure at a second try in the oral examination of the special
project/thesis/dissertation; or
4. Failure on the same subject the third time.

A first year student in a master’s or doctoral program who is

admitted on a probational, conditional or special status shall be dismissed
from the School of Graduate Studies if the student fails to earn a GPA of
2.0 or better, for Master’s, or 1.75 or better for doctoral program, in the
first semester of residence.

Admission to Candidacy
Admission to the School of Graduate Studies does not imply
admission to candidacy for a degree. A graduate student is subsequently

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admitted to candidacy only after the student has demonstrated ability to do
graduate work. The School of Graduate Studies shall award admission to
candidacy for the master’s degree after the student has completed at least
twelve (12) units of the required courses in residence with a GPA of 2.0 or
better. Award of admission to candidacy for students in doctoral programs
will be given only after at least one-third (1/3) of the total required units of
the program have been earned in residence with a GPA of 1.75 or better.
The program of study listed in the application should be planned in
consultation with the program adviser. Both the program
coordinator/adviser and the department head, with the concurrence of the
College Coordinator, approve the application for admission to candidacy
before it is submitted to the Dean of the School of Graduate Studies for
final approval, and issuance of an Office Order.
Candidacy to a master’s degree will be given only after:
1. All undergraduate prerequisites or deficiencies have been
satisfied;
2. At least twelve (12) units graduate credit has been
completed in residence with a GPA of 2.0 or better;
3. Departmental requirements, if any, e.g., foreign language,
etc., have been completed; and
4. Transfer of credits, if any, has been approved.

Candidacy to a doctoral degree will be given only after:

1. All prerequisites or deficiencies have been satisfied;
2. At least one-third (1/3) of the total required units of the
doctoral program shall have been earned with credit and
completed in residence with a GPA of 1.75 or better; and
3. Transfer of credits, if any, has been approved.

Intention to Graduate
At the start of the semester, graduating students shall file “Application
for Intention to Graduate” using SGS Form 13. This informs the major
department and the School of Graduate Studies the intention of the student
to complete all degree requirements during the semester. This likewise
serves as the basis for the School of Graduate Studies to recommend to the
Institute Council the student for graduation. Once the student has filed this
form during the semester, and in the case when he/she fails to graduate in
the same semester, the student need not refile the same form the following
semester. Enrolment in the semester subsequent to filing is enough for the
School of Graduate Studies to re-endorse the student’s graduation during

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the semester.
Once graduation of the student is assured during the semester, a
separate form, “Application for Graduation”, will have to be filed at the
Registrar’s Office. Refer to the Institute Calendar for the filing deadline.

Comprehensive Examination
Depending on the design of a program, a comprehensive examination
may or may not be administered to students taking programs with a
thesis/dissertation. However, in a non-thesis (coursework) program, a
comprehensive examination must be administered. The comprehensive
examination shall aim to test the student’s ability to integrate and apply the
knowledge acquired in the program of study. The areas/subjects covered
by the comprehensive examination shall be prescribed by the program.
The comprehensive examination shall be given only to a candidate
after completion of courses covered by the examination and after
accomplishing SGS Form 10 (Application for Written Examination),
indicating the date, time and place of the examination. Application should
be filed in the School of Graduate Studies at least one (1) week before the
intended date of examination. The official receipt of the examination fee
must be attached to the application form. The comprehensive examination
shall be administered on at most two days within a period of two weeks.
The comprehensive examination shall be conducted by a
comprehensive examination committee of at least three members, all of
whom shall be drawn from the graduate faculty of the department upon
joint recommendation of the Program Adviser and the Program/College
Coordinator, and subject to approval by the Dean of the School of
Graduate Studies. Ideally, the panel shall be composed of Professors of the
students who handled the subjects covered by the examination. The same
members shall take charge of correcting the examination. In the case when
a Professor is on study or sick leave, etc., such that the same is unable to
administer the exam, a duly authorized graduate faculty member may be
delegated in his/her behalf. SGS Form 11, Nomination of Members of
Written Examination Committee, is used for this purpose.
Results of the examination shall be reported to the School of Graduate
Studies not later than two weeks after the date of examination using SGS
Form 12 (Written Examination Report). The comprehensive examination
questions and answer booklets shall be available for inspection and shall
be kept at the Department for at least one (1) year.
If the candidate fails the examination, a second examination may be
given at any convenient time. A student is dismissed from the program if

13
he/she fails in the second examination.

Special Project/Thesis/Dissertation
A student who has been admitted to candidacy for a degree conducts
the special project/thesis/dissertation in phases with the assistance of the
adviser. Once the research proposal is approved by the advisory panel and
by the Dean of the School of Graduate Studies in a proposal hearing, the
student can start formal work on the research as proposed.
Special Project/Thesis/Dissertation work as a course is required of a
student. Enrolment on this course, however, requires completion of all
academic requirements with a GPA of 1.75 or 2.0 for master’s program or
doctoral program, respectively. Some programs may require passing the
comprehensive exam, prior to or concurrent with, enrolment of the
research course.
When the work is not completed after the first semester of formal
registration, it must be continually registered until the manuscript is
completed, approved and submitted to the School of Graduate Studies.
This continuous registration rule is required whether or not the student is
enrolled in other courses. Special project/thesis/dissertation not finished
within the semester must be reported as In Progress (IP) in the grading
sheet. It shall be rated qualitatively, i.e., IP (In Progress), P (Passed) or F
(Failed). After a successful defense, the Adviser shall submit a report and
the Special Project/Thesis/Dissertation title and rating shall be entered in
the student academic records.

Special Project/Thesis/Dissertation Advisory Panel

With the approval of the Dean of the School of Graduate Studies, and
endorsed by the College/School Graduate Coordinator, the student chooses
the advisory panel with the following composition:
For a special project, the panel is composed of an adviser with
zero (0), one (1) or more members. SGS Form 5 (Nomination of Members
of Oral Examination Panel) is used for this purpose.
For a master’s thesis, the panel is composed of one adviser with at
least two (2) members. SGS Form 1 (Nomination of Members of Advisory
Panel) is used for this purpose.
For a dissertation, the panel is composed of an adviser with at least
three (3) members, one of whom is an off-campus member. An off-campus
member is one who is working outside MSU-IIT campus. He/She may be
a graduate faculty member of the MSU System or other prestigious
academic institution, or an expert in the field of specialization sought who

14
is working in the industries, etc. SGS Form 1 (Nomination of Members of
Advisory Panel) is used for this purpose.
The adviser shall be the chair of the advisory panel. All members
of the advisory panel, except possibly the off-campus examiner, shall be
graduate faculty members accredited for special project/thesis/dissertation
advising.
In principle, the adviser must be a member of the Graduate Faculty
of MSU-IIT. However, an off-campus adviser may be assigned to the
student, if indispensable. In this case, a co-adviser from MSU-IIT must be
assigned to the student. The co-adviser shall enjoy the same honorarium as
the adviser.
The adviser/co-adviser must have written a master’s thesis and/or
doctoral dissertation. A holder of a non-thesis master’s or doctoral degree
cannot be a thesis/dissertation adviser/co-adviser.
The adviser is tasked to enter the qualitative grade of P (Passing),
IP (In Progress) or F (Failed) in the grading sheet of the research course at
the end of the semester. In case an off-campus adviser, due to
inaccessibility from MSU-IIT or, for some other reason, is incapable of
entering the grade at the end of the semester, the co-adviser, who is an
MSU-IIT graduate faculty, in consultation with the adviser, may be
authorized to do so.
Entry of the passing grade P for a dissertation/thesis/special
project can be done only after submission of bound copies of the
manuscript.
The composition of the advisory panel may be altered when there is a
strong reason necessitating the change, such as disability or prolonged
absence of any panel member, or a strained working relationship among
panel members, the student and the adviser, etc., and only upon
endorsement by the Program/Graduate Coordinator and approval by the
SGS Dean. SGS Form 2 (Request for Change of Adviser/Panel Member) is
used for this purpose.

Oral Examination on Special Project/Thesis/Dissertation

The oral examination on the completed special
project/thesis/dissertation shall be conducted by the members of the Oral
Examination Panel indicated in SGS Form 5 (Nomination of Members of
Oral Examination Panel). In the case of oral examination on a dissertation,
at least one off-campus examiner shall be included as a member of the oral
examination committee. The adviser shall act as the Chair of the Oral
Examination Panel who serves as a non-voting member. The special

15
project/thesis/dissertation must give evidence of the student’s capacity for
sound research and must be a worthwhile contribution to knowledge.
SGS Form 6 (Approval for Final Defense) together with a copy of
the manuscript, must be submitted to the School of Graduate Studies at
least one (1) week prior to the scheduled final defense. An accompanying
poster, 30” x 40” (preferably tarpaulin), must be shown containing a
summary of the study (Abstract, Introduction, Research Design and
Methodology, Results and Discussion, Conclusions and
Recommendations). The poster must be displayed conspicuously,
preferably at the lobby of the College/School. Alongside the poster,
information regarding the place, date and time of the defense must be
properly displayed.
Each member of the panel must be provided with a copy of the
manuscript. The final defense, which is a public oral examination, must be
conducted at least one (1) month before graduation day. Official receipt of
the defense fee must be attached to the application form.
The report on the result of the oral examination shall be submitted
by the Chair of the panel of examiners to the SGS Dean immediately after
the examination and using SGS Form 7 (Oral Examination Report) and
SGS Form 8 (Panel Oral Examination Report). Failure at a second oral
examination shall disqualify the candidate from the program.
Six (6) to Eight (8) bound copies of the approved manuscript plus
three (3) printed copies of an abstract (300 to 500 words), and a CD
containing the electronic files of the manuscript and the abstract shall be
submitted to the School of Graduate Studies twenty (20) days before
graduation day. These items must be submitted before the adviser enters
the grade of P (Passing) for the research course.
The School of Graduate Studies shall distribute the bound copies
to the following persons/institutions/units: (1) the original copy to the
MSU-IIT main library, a copy each for the (2) School of Graduate Studies,
(3) the Major Department, (4) the National Library, (5) the Adviser, (6)
student, (7) the Scholarship Granting Agency, if the student is a scholar,
and (8) the Sending Institution, if the student is connected to an entity that
supported his/her study. Bound copies of the approved manuscript shall be
submitted to the School of Graduate Studies not more than one year from
the date of approval of the manuscript. Otherwise, a re-examination on the
research shall be required.

Minimum/Maximum Load
A student, when authorized by the SGS Dean, is allowed a regular

16
load per semester of twelve (12) units in the graduate level, except when
so specified, but not to exceed fifteen (15) units.
Regular students shall be allowed a load of twelve (12) units in the
graduate level, or more if authorized by the SGS Dean.
Conditional students shall be allowed a load of at most six (6) units in
the graduate level and at most nine(9) units in the undergraduate level.
Probational students shall be allowed a maximum load of nine (9)
units.
Students on special status may carry a maximum load of six (6) units
per semester, for at most two semesters.

Repetition of a Course
A graduate student may repeat a course without special permission but
may receive credit only once. The higher grade for a repeated course will
be considered in determining the Grade-Point Average. Where the
repetition results in a lower grade, the original grade stands.

Non-Degree Credit
Normally, work done in a non-degree program does not receive
graduate credit. A graduate student, however, may petition for credit if the
grade earned for a non-degree work is 2.0 or better at the master’s level,
and 1.75 or better at the doctoral level, subject to the following
restrictions:
1. The petition must have the approval of the Program Adviser and
the College Coordinator.
2. The petition must be submitted to the SGS Dean on or before the
time the student advances for admission to candidacy for a
degree.
3. The course must be a graduate course.

Cross-Enrollment
Graduate programs in MSU-IIT may be availed by the students
from other institutions offering similar programs through cross-registration
provided that the following requirements are met:
1. A formal application to cross register addressed to the Registrar,
through the SGS Dean, must be filed.
2. A recommendation to cross-enrol from the Graduate Dean and
Registrar of home institution must be secured.

Courses that may be credited towards a graduate program but

17
which are not offered at the University may be cross-enrolled in other
State Universities or PAASCU/AACCUP-accredited schools, provided
that such cross-enrollment is upon the recommendation by the program
adviser and with the approval of the SGS Dean; provided further that the
total credits earned outside the University through cross-enrollment and
transfer credits shall not exceed nine (9) units for a master’s program and
sixteen (16) units for a doctoral program.

18
 DUTIES

Duties of a Program Adviser/Coordinator:

1. Evaluates the credentials of applicants for admission to the
graduate program, and determines if specific departmental
requirements are fully satisfied;
2. Recommends the admission of an applicant to the SGS
Dean stating clearly the conditions imposed, if any;
3. Facilitates enrolment of admitted students;
4. Outlines the student’s Program of Study and files the same
in the Department;
5. Recommends to the SGS Dean for approval of research
adviser and members in the advisory/oral examination panel
in consultation with the College/School Graduate
Coordinator and the student;
6. Evaluates regularly and continuously the academic
performance of students and recommends to the
College/School Graduate Coordinator any appropriate
action deemed necessary;
7. Recommends jointly with the College/School Graduate
Coordinator the approval of requests for transfer of credits
to the School of Graduate Studies;
8. Certifies completion of all departmental requirements such
as foreign languages, undergraduate/graduate pre-requisites,
etc.;
9. Keeps examination questionnaire and answer booklets of
comprehensive/preliminary/ cumulative examinations for a
period of at least one year from the date of examination;
and
10. Recommends jointly with the College/School Graduate
Coordinator the student’s advancement to candidacy for a
graduate degree.
Duties of Advisory Panel:
1. Signs the student’s “Nomination of Members of Advisory
Panel” form (SGS Form 1);
2. Endorses the Nomination Form to the Program/College
Coordinator. The same is endorsed to the SGS Dean for
approval;
3. Advises the student on research title and guides student on
proposal writing;
19
 4. Critiques on the proposal and accomplishes SGS Form 3
(Approval for Proposal Hearing);
5. Hears the proposal defense and makes appropriate
recommendations; and
6. Submits to the School of Graduate Studies Results of the
Proposal Hearing using SGS Form 4 (Approval of
Proposal).

Duties of Oral Examination Panel:

1. Signs the student’s “Nomination of Members of Oral
Examination Panel” form (SGS Form 5);
2. Endorses the Nomination Form to the Program/College
Coordinator. The same is further endorsed to the SGS Dean
for approval;
3. Guides student on the research work;
4. Critiques on the research and output;
5. Signs SGS Form 6 (Approval for Final Defense);
6. Hears the final defense and makes appropriate
recommendations;
7. Submits to SGS Results of the Final Defense, using SGS
Form 7 (Oral Examination Report) and SGS Form 8 (Panel
Oral Examination Report);
8. Signs SGS Form 9 (Approval for Binding) once all
corrections and recommendations from the panel have been
applied; and
9. Signs bound copy of the manuscript.

Duties of a College/School Graduate Coordinator:

1. Performs administrative duties and assists the
College/School Dean in the smooth implementation of
graduate programs;
2. Recommends to the SGS Dean, in coordination with the
Department Chair, schedule of course offering and teaching
load of faculty members and lecturers;
3. Reviews and refines the general implementing rules and
regulations of graduate programs;
4. Screens the admission of an applicant, in coordination with
the Program Coordinator/Adviser, by examining submitted
credentials as to whether or not the general requirements of
the School are fully met;

20
 5. Recommends, in coordination with the Program
Coordinator/Adviser, the application for admission of the
student for approval by the SGS Dean stating special
conditions for approval and status/classification of the
student;
6. Recommends jointly with the Program Coordinator/Adviser
the suspension/dismissal of a student from further work in
program if the student’s performance is found consistently
unsatisfactory;
7. Recommends a research adviser and members of the
advisory/oral examination panel in consultation with the
Program Coordinator/Adviser and the student.
8. Recommends jointly with the Program
Coordinator/Adviser approval of formal request for transfer
of credits.
9. Identify, in consultation with the Program
Coordinator/Adviser, academic status of student.
10. Recommends, in coordination with the Program
Coordinator, admission to candidacy for a master’s/doctoral
degree.
11. Recommends application for admission to candidacy for a
degree.
12. Sits, upon the advise of the SGS Dean, in special
project/thesis/dissertation oral examination; and
13. Performs such other duties as may be assigned by the SGS
Dean.

Duties of the Assistant Dean of the School of Graduate Studies:

1. Acts as the secretary of the Coordinators’ Committee of the
School of Graduate Studies;
2. Records the minutes of meetings; prepares and reads the
same during meetings;
3. Coordinates with the staff for the smooth implementation of
administrative works;
4. Acts as OIC in the absence of the Dean, through the latter’s
recommendation;
5. Screens and recommends Graduate Teaching Assistants
(GTA’s), Office Assistants (OA’s) and Student Assistants
(SA’s);

21
 6. Recommends purchase of office supplies, materials and
equipment;
7. Assists the Dean and the Financial Assistant in the
preparation of the Annual Procurement Plan (APP);
8. Serves as consultant in the interpretation of policy-related
matters;
9. Reviews SGS manuals for refinement;
10. Evaluates research manuscripts as to style and formatting
and recommends approval for final binding;
11. Performs other functions as may be assigned by the SGS
Dean.

Duties of the Dean of the School of Graduate Studies:

1. Reviews the observations and recommendations of the
Program Coordinator/Adviser or College Coordinator for
final approval of a student’s application for admission;
2. Issues the Certificate of Admission to an applicant accepted
for admission, and indicates the special conditions and
status/classification as prescribed by the Program
Coordinator/Adviser or College Coordinator. (The
registration adviser should be guided by the notations in the
certificate);
3. Keeps file of Certificate of Admission;
4. Approves student’s admission to candidacy for a degree,
upon recommendation of the College Coordinator;
5. Reviews teaching assignments and course offering in all
graduate programs of all academic units;
6. Approves and files the course outlines and special
project/thesis/dissertation proposals of graduate students;
7. Approves and keeps copies of special projects, theses and
dissertations of graduate students;
8. Keeps file of the report of the results of the
comprehensive/preliminary/cumulative and oral
examinations and submits results to the Registrar’s Office

22
 THE GRADUATE FACULTY
Qualifications of a Graduate Faculty:
1. Doctoral degree or its equivalent; or
2. Master’s degree with thesis; or
3. Master’s degree without thesis with considerable teaching
and/or research experience.
Accreditation of Graduate Faculty:
Accreditation of a graduate faculty member shall be made
according to the following criteria:
1. No faculty member can teach in any graduate program unless
he/she is at least a master’s degree in his/her field of
specialization.
2. As a general rule, a majority of the faculty members in the
master’s degree program, and all the faculty members in the
doctoral degree program should be holders of earned doctoral
degree.
3. Only PhD holders can teach subjects of the 300 series (or
equivalent) intended for doctoral programs; PhD and master’s
degree holders can teach the 200 series courses (or equivalent)
intended for masteral programs.
4. All incoming graduate faculty members must have at least five
(5) years of teaching experience at the College/School in the
field of specialization he/she will be teaching at the School of
Graduate Studies.
5. Every graduate faculty member should have undertaken at
least one (1) research aside from his/her master’s thesis or
doctoral dissertation; and must have undertaken other
activities such as attendance to special training, workshop,
seminar or symposia in his/her field of teaching.
6. Thesis/dissertation advising is exclusively for graduate faculty
members who have written a master’s thesis or doctoral
dissertation. A holder of a non-thesis master’s degree cannot
be a thesis adviser.
7. In specific fields of study which require special and technical
training, a faculty member without the appropriate graduate
degree may be allowed to teach provided he or she has taught
for at least five (5) years in that field of specialization and has
gained and demonstrated competence and a recognized
international scholarship in his/her field of endeavor.
23
 8. All graduate faculty members must have a teaching efficiency
rating of at least 85% for a period of two (2) semesters prior to
his/her teaching of graduate courses. Those who are already
teaching must maintain at least 85% Teaching Efficiency
Rating (TER) every semester.

A graduate faculty shall not cease to be under the jurisdiction of

the mother unit. As a graduate faculty, he/she becomes a
complementary component of the graduate programs being
implemented in his/her mother unit.
Furthermore, graduate faculty shall exercise the privileges and
responsibilities bestowed on him/her.
In the assignment of teaching load to graduate faculty, priority
should be given to graduate courses. Under normal conditions, courses
directly or indirectly related to one’s major or minor field of
specialization should be assigned to a faculty. When extremely
necessary, a graduate faculty may be given a teaching load in the
undergraduate level.
The teaching load of a graduate faculty may either be composed
of graduate and undergraduate courses. However, in the computation
of teaching loads, the approved Board of Regents Resolution No. 294-
R-S 1997 shall be enforced. One student unit credit of graduate course
is equivalent to 1½ teaching load credit.
All teaching assignment in the Graduate School is subject to the
review of the SGS Dean.

Honorarium Scheme
Remuneration for overload teaching shall follow the same scheme
for overload payments as approved by the Board of Regents.
Special Projects/Thesis/Dissertation adviser and the members of
the advisory panel and oral examination panel shall be entitled to
honoraria in accordance with the Scheme of Honoraria approved by
the Board of Regents, subject to the usual accounting and auditing
rules and regulations. Members of the Comprehensive Examination
Committee are also entitled to honoraria.

24
 The following scheme* is observed:
Amount
Share/Honoraria
No. Fee (paid by Remarks
(subject to tax)
student)

1 Written P1,500 Fixed fee 10% goes to

Comprehensive regardless of admin.;
Exam Fee number of 10% goes to
subjects chair;
80% is distributed
among members,
including chair.
2 Oral P1,500 Fixed fee 10% goes to
Comprehensive regardless of admin.;
Exam (OCE) number of 10% goes to
Fee subjects; chair;
For PhD Chem. 80% is distributed
Only among members,
including chair.
3 Cumulative P300/exam Minimum of five 10% goes to
(CUM) Exam (5) exams, but admin.;
Fee maximum of eight 90% is distributed
(8); among members.
For PhD Chem.
Only
4 Preliminary P 1,500 Fixed Fee 10% goes to
Exam Fee regardless of admin.;
number of 10% goes to
subjects; chair;
For Doctor in 80% is distributed
Sustainable among members,
Studies Only including chair.
5 Special Project P2,000/adviser One adviser; 100% goes to
Final Defense P1,000/member 0, 1 or more adviser and
Fee members members
6 Thesis P2,000/adviser One adviser; 100% goes to
Proposal Fee P500/member At least two (2) adviser and
members members.
7 Thesis Final P2,000/adviser One adviser; 100% goes to
Defense Fee P1,000/member At least two (2) adviser and
members members.

25
 Amount
Share/Honoraria
No. Fee (paid by Remarks
(subject to tax)
student)

8 Dissertation P 2,500/adviser One adviser; 100% goes to

Proposal Fee P700/member At least three (3) adviser and
members. One members.
member must be
an outsider.
9 Dissertation P2,500/adviser One adviser; 100% goes to
Final Defense P1,000/member At least three (3) adviser and
Fee members. One members.
member must be
an outsider.

* subject to change

26
 GUIDELINES ON FLOW OF FORMS/REPORTS
(with reference to sample forms)

Application for Admission to a Graduate Program:

1. This is the first form to be filled out by an applicant for admission
to a graduate program in the School of Graduate Studies.
2. Two sets of application forms must be submitted to the Program
Coordinator/Adviser with each set containing the following items:
a. One (1) set Xerox copies of Transcript of Records;
b. One (1) pc. 2 × 2 ID photo;
c. One (1) pc. Xerox copy of Transfer Credentials/Honorable
Dismissal (required only to non-IIT alumnus; promissory
note if yet to be secured); and
d. Official Receipt for admission fee paid at the Cashier’s
Office.
3. The application must also be supported with the following
documents:
a. Two recommendation forms from former Professors or
experts (or promissory note if yet to be secured);
b. Permit to study (for government employees);
c. Passing results of admission test, if required by the
program;
d. Some evidences of potential ability to do graduate work,
as may be required by the program coordinator/ adviser;
e. Other requirements of the college; and
f. Other requirements as may be required by law.
4. Relevant data, e.g., educational background, civil/professional
service eligibility, degree sought, etc., are provided by the
applicant in filling out the form.
5. This form, together with other aforestated credentials, should be
submitted to the program coordinator/adviser at least two weeks
prior to enrolment.
6. The program coordinator/adviser indicates on the application form
the status of the student, i.e., regular, conditional, probational or
special.
7. Application is approved by the SGS Dean, jointly with the
Program Coordinator/Adviser or College Coordinator after
examination and evaluation of credentials and other supporting
papers.

27
Recommendation Form for Admission to a Graduate Program:
1. This form provides the School of Graduate Studies data regarding
the performance of the prospective student in previous studies, or
performance in his/her work that is related to the degree sought.
2. Recommendation forms from at least two Professors or experts in
the field sought should be submitted to the School of Graduate
Studies as a requirement for admission.
3. The form must be filled out by former Professors or experts in the
field of specialization sought.
4. The sealed envelope may be returned to the applicant or may be
mailed directly to the School of Graduate Studies. The
Professor/Expert must sign across the seal of the envelope.

Notice of Admission
1. This notice is issued by the School of Graduate Studies once the
application for admission to the graduate program is jointly
approved by the Program Coordinator/Adviser or College
Coordinator and the SGS Dean.
2. Classification of the student, whether regular, probational,
conditional or special, is stated in this notice.
3. Deficiencies in credentials and deadline for their submission are
likewise stated.
4. This notice authorizes the applicant for enrolment in the semester.

Admission Form 1-2007

1. This form is supplied by the Admissions Office once the student is
allowed to enroll during the semester. This should be filled out by
new students. Data from this form will be entered in the Institute
network.
2. Data such as family and educational background, address, contact
information, etc., are supplied by the student.
3. Other credentials required by the Admissions Office should also
be submitted together with this form.
4. This form also requires the student to execute a pledge of
allegiance to the Institute.

Preliminary Registration Form (PRF):

1. This form is secured from the Program Adviser/Coordinator.
Courses to be enrolled during the semester are listed.
2. Schedules, e.g., time, days, room, etc., related to the courses are
supplied.
28
 3. Classification of the student, e.g., regular, probational, etc.; and
scholarship, if any, e.g., DOST, CHED-HEDP FDP, and other
privileges as employee, staff, etc. are indicated.
4. The form should be signed by the student and the Program
Coordinator/Adviser.
5. This form is presented to the controllers who, following the list of
courses listed in the form, enters the name of the student under the
appropriate courses.
6. This is the basis for the assessment of fees.

Assessment Form:
1. Once the PRF is duly accomplished, and courses are controlled,
students are assessed based on the controlled courses.
2. Details of the assessment, showing tuition and other fees are
printed out in this form.
3. Payment should be done at the deputized cashier in each
College/School; or may be paid directly at the Cashier’s Office, or
through electronic means, e.g., G-cash, etc., as may be prescribed
by the administration.
4. Payment should be done on or before the date indicated in the
form; otherwise, the name of the student will be deleted from the
control list.
5. Certificate of Registration (COR) will be printed once the fees are
paid.

Certificate of Registration (Registrar’s Copy, Cashier’s Copy and

Student’s Copy):
1. This form is printed once payment for the tuition and other fees
has been made.
2. This is a computer print-out of the courses of the student during
the semester.
3. Details of the courses enrolled are reflected. These include course
code, course title, units, schedule and room number.
4. Student classification (scholar, paying, etc.) is likewise indicated,
usually at the upper right hand corner of the form.
5. A copy each for the Registrar, Cashier and Student is provided.
6. A copy of the COR must be kept by the student. This will be
shown to the Professor on the first day of the class.

29
Program of Study
1. This is to be drawn up by the student in consultation with the
adviser.
2. This shows a summary of the courses that are taken or intended to
be taken by the student during his/her study. The format may be in
a semester-by-semester presentation or course listing.
3. The number of units required per type of course, whether
foundation, major or elective is clearly indicated.
4. This is approved by the Program Adviser/Coordinator.
5. A copy must be filed with the department.

Academic Load Revision Permit

1. This form is to be filed by a student who intends to add or
withdraw a course.
2. Addition or withdrawal of courses must have prior consent of the
instructor teaching the course. The Professor should affix his/her
signature on the form.
3. Reason for the addition or withdrawal is also indicated.
4. This is requested by the student in consultation with the Program
Coordinator/Adviser and approved by the Dean/Director of the
College/ School offering the program

Application for Advanced Credit

1. This form is to be filed by the student subject to joint
recommendation of the Program Coordinator/Adviser, the
Department Chair and Dean/Director of the College/School,
preferably during the first semester of residency in the program.
2. This form is to be forwarded to the School of Graduate Studies for
final approval.
3. Only nine (9) units for a master’s course, or sixteen (16) units for a
Doctoral program, taken from other schools, or taken prior to
readmission to the program, may be validated;
4. In the case of readmission to the program, only thirty percent
(30%) of total required credit or nine (9) units, whichever is
higher, for a masteral program will be validated. For a doctoral
program, only thirty percent (30%) or sixteen (16) units,
whichever is higher, will be validated.

Removal Exam/Grade Completion Form

1. Subjects with INC (Incomplete) marks should be completed using
this form within one (1) year after the INC is incurred. Non-
30
 completion of INC’s within one year automatically assigns a grade
of 5.0 on the subject. Note further that the grade of 5.0 is used for
INC in computing the Grade-Point Average (GPA) of the student.
2. The grade should be entered by the faculty member who
administered the completion.
3. Once the form is filled out by the faculty member, it must be
submitted to the student custodian of the College who shall then
submit the form to the Registrar’s Office.

Application for Leave of Absence:

1. Students, who for some reasons decide not to enroll the following
semester, are required to fill up the application for leave of
absence prior to enrolment.
2. Approval from Program Adviser/Coordinator, Chair and Dean
must be secured.
3. Parental/Marital consent must likewise be secured.
4. Note that the duration of the leave of absence, regardless of any
reason, is counted in the Maximum Residency Rule (MRR) of the
student.
5. Students who did not file a leave of absence will be affected by
any increase in registration-related fees implemented at the time of
re-enrolment.

SGS Form 1: Nomination of Members of Advisory Panel

1. Nomination is recommended by the Program Adviser/Coordinator
or College Coordinator in consultation with the student, approved
by the SGS Dean, preferably after the semester the student is
awarded admission to candidacy to the program.
2. This is approved by the SGS Dean and filed with the School of
Graduate Studies.

SGS Form 2: Request for Change of Adviser/Panel Member

1. This form is filled out when there is a strong reason necessitating
the change in the panel adviser/members, such as disability or
prolonged absence of any panel member, or a strained working
relationship among panel members, the student and the adviser,
etc.
2. This is recommended by the Program/College Coordinator and
approved by the SGS Dean.

31
SGS Form 3: Approval for Proposal Hearing
1. This is filled out once the target research is ready for a proposal
defense.
2. Date, time and place of the defense are clearly indicated.
3. This form is filled out only for a proposal defense of a thesis or
dissertation, and not for a special project.
4. Fees associated with the defense must be paid at the Cashier’s
office, and the corresponding receipt must be attached to this form.
5. This form, together with a copy of the manuscript, must be
submitted to the School of Graduate Studies at least one (1) week
prior to the scheduled proposal hearing.
6. Each member of the panel must be provided with a copy of the
manuscript.
7. This form is recommended for approval by the Program/College
Coordinator and approved by the SGS Dean and filed with the
School of Graduate Studies.
8. A student undergoing a special project need not fill out this form
nor pay any proposal fee. However, proposal defense of a special
project must be arranged at the Department level.

SGS Form 4: Approval of Proposal

1. This form is used for approval of proposal defense for thesis or
dissertation, and not for special projects. This is filled out by the
members of the advisory panel.
2. This form has two sheets. The first sheet is a consolidated report
on the proposal hearing, together with the approval of the advisory
panel. Each member of the panel affix his/her signature and date.
The second sheet (SGS Form 4, contd.) shows the
recommendations on the proposed research from each panel
member.
3. This form must be submitted to the School of Graduate Studies
after the proposal defense.

SGS Form 5: Nomination of Members of Oral Examination Panel

1. Members of this panel are tasked to hear the final defense of the
student undergoing special project, thesis or dissertation.
2. Members should affix their names and signatures on the form.
3. Nomination is recommended by the Program/College Coordinator
and approved by the SGS Dean. A file is kept at the School of
Graduate Studies

32
SGS Form 6: Approval for Final Defense
1. This must be filled out by members of the Oral Examination Panel
who approved the final defense of the special project, thesis or
dissertation.
2. Each member should affix his/her name and signature on the form.
3. Date, time and place of the defense are clearly stated.
4. This form, together with a copy of the manuscript, must be
submitted to the School of Graduate Studies at least one (1) week
prior to the scheduled final defense.
5. An accompanying poster, 30” x 40” (preferably tarpaulin), must
be shown containing a summary of the study (Abstract,
Introduction, Research Design and Methodology, Results and
Discussion, Conclusions and Recommendations).
6. Each member of the panel must be provided with a copy of the
manuscript.
7. The final defense, which is a public oral examination, must be
conducted at least one (1) month before graduation day.
8. The student must attach to this form the official receipt of the
defense fee.
9. Approval for the defense is recommended by the Program/College
Coordinator and approved by the SGS Dean. A file is kept at the
School of Graduate Studies.

SGS Form 7: Oral Examination Report in Final Defense of Dissertation,

Thesis or Special Project
1. This form shows the results of the final defense for special project,
thesis or dissertation.
2. This form has two sheets. The first sheet is a report from each
examiner with ratings on four major criteria, namely, (1)
Presentation, (2) Mastery of subject matter, (3) Ability to defend
ideas and (4) receptiveness towards suggestions given. Overall
Evaluation, whether passed, failed or conditional, is likewise
indicated. The second sheet (SGS Form 7, Contd.) shows the
recommendations on the research from each examiner.
3. This form, together with SGS Form 8 (Panel Oral Examination
Report), must be submitted to the School of Graduate Studies
within one week after the oral examination.

33
SGS Form 8: Panel Oral Examination Report
1. This is a consolidated report of the Oral Examination Panel
regarding the results of the final defense for a special project,
thesis or dissertation.
2. All members affix their names and signatures on the form.
3. This form, together with SGS Form 7 (Oral Examination Report)
must be submitted to the School of Graduate Studies within one
week after the oral examination.

SGS Form 9: Approval for Binding

1. Once the manuscript is fully edited, with all revisions/corrections
applied, as suggested by the oral examination panel, application
for binding may be done using this form.
2. Recommendation is jointly endorsed by the members of the panel
and the Program/College Coordinator.
3. The manuscript is scrutinized by the School of Graduate Studies,
through the assistant Dean, with respect to formatting and style
based on the Research Guide issued by the School.
4. The SGS Dean approves the binding once all requirements are in
order.

SGS Form 10: Application for Written Examination

1. This form is intended for students who are required to take the
comprehensive/ preliminary examination.
2. This is filed preferably after the academic courses covered by the
comprehensive/preliminary examination have been completed.
3. Date, time and place of the examination are indicated.
4. The application should be filed in the School of Graduate Studies
at least one (1) week before the intended date of examination.
5. The examination must be administered in at most two days within
a span of at most two weeks.
6. The student must attach to this form the official receipt of the
examination fee.
7. Application is recommended by the Program/College Coordinator
and approved by the SGS Dean. A copy is kept at the School of
Graduate Studies.

SGS Form 11: Nomination of Members of Written Examination

Committee
1. This form is filled out by students who intend to take the

34
 comprehensive or preliminary examination.
2. Members in this committee are preferably the Professors of the
applicant in the areas/subjects covered by the exam. The same are
tasked to prepare and correct the examination sheets.
3. Members of the Committee affix their names and signatures on the
form.
4. Date, time and place of the examination are indicated.
5. Nomination is recommended by the Program/College Coordinator
and approved by the SGS Dean. A copy is kept at the School of
Graduate Studies.

SGS Form 12: Written Examination Report

1. This form summarizes the results of the
comprehensive/preliminary exam administered on the student on a
per area/subject basis.
2. This is submitted by the comprehensive/preliminary examination
committee to the School of Graduate Studies within two weeks
after the examination.
3. The student must retake the examination on a subject/area with a
failing mark. Re-application for examination on the specific
subject/area, and payment of the corresponding fee, must be done.
4. It should be noted that the examination papers must be kept at the
department for at least one (1) year to resolve inquiries that may
arise.
5. This form, attested by the Program/College Coordinator and
signed by the Chair of the examination panel, is submitted to SGS.

SGS Form 13: Application for Intention to Graduate

1. This must be filed early during the semester in which the student
intends to graduate.
2. Data regarding the research of the student, courses validated,
semester to graduate, etc. are supplied.
3. This form serves as a basis for the School of Graduate Studies to
recommend to the Institute Council the student’s candidacy to
graduation.
4. This form is endorsed by the research adviser to the SGS Dean.

35
Comprehensive/Preliminary Exam Results
1. After the written examination committee submits the results of the
comprehensive/ preliminary examination to the School of
Graduate Studies, the student is notified of the results.
2. Notification is in the form of either passing all the subjects/areas
taken or failing in one or more of the subject/areas. In the latter’s
case, a re-examination on the subject/area failed must be
conducted.

Application for Graduation

1. This must be filed with the Registrar’s Office when all
requirements for the degree are expected to be complied with
during the semester.
2. Deadline for filing is set by the Registrar’s Office.
3. Fees associated with graduation should be paid at the cashier’s
office. These include, among others, graduation fee, Tadman
(Yearbook) fee, graduation gown rental fee, etc.

Certification
1. Certification on subjects taken may be secured from the School of
Graduate Studies anytime as the student may deem necessary and
after paying a certification fee at the Cashier’s Office.
2. Subjects are arranged by semester and academic year.
3. This is checked by the SGS Student Custodian and signed by the
Dean.

Certificate of Panel Approval:

1. This is a black-bordered form, printed by the School of Graduate
Studies, and attached to the final manuscript of the student prior to
binding.
2. This is signed by the members of the oral examination panel, the
College Coordinator and the Deans of the School/College and
School of Graduate Studies.
3. The dry seal of the School of Graduate Studies is embossed in this
form.
4. Printing in Filipino is allowed for manuscripts in Filipino.
5. Printing fees must be paid at the Cashier’s office.

36
SAMPLE
FORMS

37
Republic of the Philippines
2” x 2”
Mindanao State University-Iligan Institute of Technology I.D.
Photo
SCHOOL OF GRADUATE STUDIES
Ground Floor, CSM Bldg., Andres Bonifacio Avenue, Tibanga, 9200 Iligan City
Tel. No.: (063) 221-4050 Local 138 Tel./Fax No.: (063) 223-2345
Website: http://csm.msuiit.edu.ph/sgs

APPLICATION FOR ADMISSION TO A GRADUATE PROGRAM

(Updated Feb. 2008)
Degree Sought: ______________________________ Major: _____________________
st nd
1 Sem 2 Sem Summer Academic Year___________

INSTRUCTION: Type or print clearly in ink and submit completed application form and other requirements
on or before ________________________________

1. Name: ___________________ __________________ ____________________

Last First Middle/Maiden

2. _______________ _________________ _____________ _______________

Date of Birth Place of Birth Citizenship Tel. No.: Home/Office

3. Address: _____________ _________________ _________________ ________

No./Street City/Town Province Zip Code

4. Marital Status: Married Single

5. Information on nearest relative (Father / Mother / Spouse if married / Guardian)

__________________________ _______________________ _____________
Name Address/ Tel. No. Relationship

6. Education (From secondary to highest university education)

Institution Location Date Degree Major
Attended Received
___________________ ________________ __________ _________ ________
___________________ ________________ __________ _________ ________
___________________ ________________ __________ _________ ________

7. Scholastic honors or prizes/special trainings: ______________________________

__________________________________________________________________

8. Civil Service Eligibility Title of Examination Date Taken Rating

Professional Licensure ______________________ ___________ ________
______________________ ___________ ________
9. Professional Experience (From latest employment; include teaching and research.
Use additional sheet or you may use the back of this sheet, if necessary.)
Position Employer’s Name/Address/Tel. No. Inclusive Dates Remarks
____________ ______________________________ _____________ ________
____________ ______________________________ _____________ ________
____________ ______________________________ _____________ ________

10. List two of your former professors or experts in your field as references.
Name & Title: ________________________________ Address: ______________
Name & Title: ________________________________ Address: ______________
I declare that the information supplied in this application and the documentation
supporting it are true and complete. I acknowledge that the provision of incorrect information
and/or documentation in relation to my application may result in cancellation of admission or
enrolment. If admitted, I agree to abide by the policies, rules and regulations of the MSU–IIT
School of Graduate Studies.
______________________ ____________
Signature Date

38
Name of Applicant: __________________________________________________
Degree Sought: _____________________________________________________
A. Classification: (to be filled up by the Program Coordinator)

REGULAR CONDITIONAL PROBATIONAL

SPECIAL NOT QUALIFIED

B. Remarks: ______________________________________________________
______________________________________________________________
______________________________________________________________

RECOMMENDED BY: _______________________________________________

Program Coordinator

APPROVED: __________________________________
Dean, School of Graduate Studies
Notes:
A. Admission Requirements:
1. A bachelor’s degree, or master’s degree, from a recognized institution is required
for admission to a master’s program or doctoral program, respectively.
2. For an applicant to a master’s program, an undergraduate Grade Point Average
(GPA) of 2.00 or better, and for an applicant to a doctoral program, a GPA of 1.75
or better in the master’s program; or some evidences of potential ability to pursue a
graduate degree, e.g., excellent performance in teaching or research.
3. Evidence of suitable background or its equivalent in the degree sought.
B. Classification of Graduate Students:
1. Regular - a full-fledged regular graduate student who satisfactorily complies with all
the requirements for admission, including those prescribed by the
department/college offering the degree.
2. Conditional - an applicant with deficiencies, e.g., prerequisite courses, but satisfies
all the basic requirements for admission. The said deficiencies should be satisfied
on or before the end of the second semester of the first year of attendance. A
student on conditional status should be dismissed from SGS if he/she fails to earn a
GPA of 2.00 or better in the first semester of residence for the master’s degree, or a
GPA of 1.75 or better for the doctoral degree.
3. Probational - an applicant who fails to earn an undergraduate GPA of 2.00 or better
but has proven to be capable to pursue a master’s degree, or an applicant who fails
to earn a GPA of 1.75 or better in the master’s degree but has proven to be capable
to pursue doctoral studies. A student on probation should be dismissed from SGS if
he/she fails to earn a GPA of 2.00 or better in the first semester of residence for the
master’s degree, or a GPA of 1.75 or better for the doctoral degree.
4. Special - an applicant who, in writing, does not intend to pursue a graduate degree
but seeks admission to the Graduate School to register in some courses. Credits
earned during the period as a special student are not credited for any degree
unless the basic requirements for admission to the degree have been satisfied,
approved and recommended by the department/college. Such credits shall not
exceed nine (9) units.
5. Not Qualified - an applicant who does not have the necessary preparation to pursue
the degree sought.
C. Other Requirements:
Submit two sets of documents to the program coordinator, each containing the
following items: (1) accomplished admission form (including this form), (2) Xerox
copy of Transcript of Records, (3) Xerox copy of transfer credentials/honorable
dismissal (for non-MSU alumnus), (4) 2” x 2” picture attached to the application for
admission form, and (5) official receipt of the admission fee. If possible, submit also
the duly sealed two (2) letters of recommendation from former professors or experts
in your field.

39
 Republic of the Philippines
Mindanao State University-Iligan Institute of Technology

SCHOOL OF GRADUATE STUDIES

Ground Floor, CSM Bldg., Andres Bonifacio Avenue, Tibanga, 9200 Iligan City
Tel.: (063) 221-4050 Local 138 Tel./Fax: (063) 223-2345
Website: http://csm.msuiit.edu.ph/sgs
(Updated Feb., 2008)
RECOMMENDATION FORM FOR ADMISSION
TO A GRADUATE PROGRAM
Name: Mr./Ms. _________________ __________________ ______________
Last Name First Name Middle/Maiden Name

Degree Sought: ________________________________ Major: _____________________

st nd
[ ] 1 Sem [ ] 2 Sem [ ] Summer Academic Year: ______________

How long have you known the applicant? _________ years

In what capacity have you known the applicant? ________________________________
He/She ranked __________________in my class of _____________________students.
Please rate the applicant on the following characteristics in comparison with other students in
his/her class or other persons you have known. You may use the back of this sheet for
additional comments. Your evaluation will be kept confidential.

Excellent Good Satisfactory Average No

Basis for
(upper 5%) (6-20%) (21-50%) (lower 50%) Judgment

1. Intellectual ability ________ _______ ________ ________ _______

2. Academic preparation for
proposed field of study ________ _______ ________ ________ _______
3. Motivation ________ _______ ________ ________ _______
4. Analytical & problem
solving ability ________ _______ ________ ________ _______
5. Initiative & independence ________ _______ ________ ________ _______
6. Honesty & integrity ________ _______ ________ ________ _______
7. Oral communication skills ________ _______ ________ ________ _______
8. Written communication skills ________ _______ ________ ________ _______
9. Emotional maturity ________ _______ ________ ________ _______
10. Potential as a teacher ________ _______ ________ ________ _______
11. Potential as a researcher ________ _______ ________ ________ _______
I therefore __________ strongly recommend
__________ recommend
__________ recommend with reservations
__________ do not recommend
the applicant for admission to graduate studies in MSU-Iligan Institute of Technology.
Printed Name: ________________________________ Signature: _________________
Position: _____________________________________ Date: ____________________
Name and Address of Organization:
______________________________________________________________________

Note: Please enclose the completed form in an envelope, seal the envelope, and sign across the seal. Return the sealed
envelope to the applicant or mail directly to the Dean, School of Graduate Studies, MSU-Iligan Institute of Technology,
Tibanga, Iligan City 9200.

40
 Republic of the Philippines
Mindanao State University-Iligan Institute of Technology
SCHOOL OF GRADUATE STUDIES
Ground Floor, CSM Bldg. Andres Bonifacio Avenue, Tibanga, 9200 Iligan City
Tel. (063) 221-4050 Local, 138 Tel./Fax: (063) 223-2345
e-mail: [email protected] Website: http//csm.msuiit.edu.ph/sgs
_________________________________________________________________________

April 11, 2007

________________

________________
________________

Dear Mr./Ms. ____________:

This is to inform you that based on the evaluation and

recommendation of the Graduate Program Adviser, the official
action on your application for admission to the degree
___________________________ program is as follows:

* APPROVED AS A ______________ STUDENT *

subject to submission of the following documents within

one month after regular enrolment:

 Copy of Transfer Credential/Honorable Dismissal

 O.R. of the Processing fee
 2 letters of recommendation
 2 pcs. (2 × 2) pictures
 Copy of Transcript of Records (TOR)

___________________________
Dean
cf: Student
Program Adviser
SGS File

41
 PHOTO
1x1

BIOGRAPHICAL DATA (PRINT CLEARLY)

1.Surname: 2. aAge: 3. Sex: [ ] Male [ ] Female 4. Civil Status: [ ] Single [ ] Married [ ] Widow

5 Middle Name: 6. Date of Birth: 7. Place of Birth: 8. Citizenship:

9.First Name:
10. Ethnic Origin: 11. Address in Iligan City: 12. Cell phone No.
13. Blood Type: 14. Allergies:

15.Complete Home Address: Zip code: 16.E-mail add:

17.Height: cms cm 18. Weight: kgs 19. Place & nature of employment: (if employed)

20.Religious Affiliation: MOTHER FATHER GUARDIAN SPOUSE

21.NAME:

22.AGE:

23.EDUCATIONAL ATTAINMENT:

24.OCCUPATION:

25.RELIGIOUS AFFILIATION:

26. ETHNIC ORIGIN:

27. GROSS INCOME PER YEAR:

28. CONTACT NO.(CELL or TEL #.)

29. E-MAIL ADDRESS:

30. COMPLETE HOME ADDRESS:

31. RELATIONSHIP OF GUARDIAN: 32. How many brothers do you 33. How many sisters do you 34. Your rank in the family: 35. How many children do
have? have? : you have?

36.Special Skills:

EDUCATIONAL BACKGROUND

Name of Schools Date of Graduation Type of School Honors Received

1. Elementary: [ ] Private
[ ] Public
Address:

2. High School [ ] Private

[ ] Public
Address:

3. College: [ ] Private
[ ] Public
Address:

ADMISSION DATA
ID No._______________ ACR No. _________________
College: _____________ Course & Year: ________________ Scholarship Status: ______________________________
SASE GR: _______LU_____MA______ Date of Test: _____________ Place of Test: ____________________________
Student Classification: [ ] Freshmen [ ] Transferee [ ] Returnee [ ] Special/Graduate

CREDENTIALS SUBMITTED

[ ] Form 138-A/ HS Card Ave: ________ [ ] TC/ Honorable Dismissal

[ ] Birth Certificate [ ] Transcript of Records
[ ] Certificate of Good Moral Character [ ] Income Tax Return

PLEDGE OF ALLEGIANCE

In consideration of my admission to MSU-Iligan Institute of Technology and of the privileges of a student of this institution, I hereby promise and pledge to
abide by and comply with all the rules and regulations laid down by competent authority in the University Institute.
_______________ _________________
Student’s Signature Date FSS/ecs/2.07

Admitted by:

________________ ________________
Signature Date

42
PREREQUISITE FORM REGISTRATION OF NEW ENROLLEE

Republic of the Philippines

Mindanao State University PRELIMINARY REGISTRATION FORM
ILIGAN INSTIUTE OF TECHNOLOGY (New and Old Enrollees)
Iligan City

I.D. Family Name First Name Middle Name Sex Scholarship

No.

School Year Term: Date of Registration

1st 2nd 3rd Summer
Year: Program / Major
1st 2nd 3rd 4th 5th
Course Descriptive Title of Course Hrs. / Wk Unit Days Time Room
No. Lec. / Lab

Request for Approval: Approval of Preliminary Registration

____________________ _______________________
Student’s Signature Program Coordinator

43
 Mindanao State University
Iligan Institute of Technology
Iligan City, Philippines
ASSESSMENT OF FEES
SY: 2007-2008 1st Term
ID No:
Name:
Major:
Year:
Scholarship Status:
----------------------------------------------------------------------------------
Course No. Section Descriptive Title Lec Lab Credits Assessment of Fees
----------------------------------------------------------------------------------
BIO 241 JAAR Advanced Physiology 2 3 3 Registration Fee 20.00
BIO 251 CGD Advanced Genetics 2 3 3 Tuition Fee 7,800.00
BIO 261 EGT Developmental Biology 2 3 3 Laboratory Fee 2, 000.00
ENSCI 206 SDS Environmental Impact 1 9 4 Computer Fee 0.00
Late Registration Fee 90.00
Library Fee 500.00
Athletics Fee 10.00
Medical Fee 20.00
Student Pub Fee 10.00
Student Gov Fee 0.00
Student Fee 100.00
ID Fee 0.00
Facilities Dev. Fee 0.00
Guidance Fee 0.00
Misc. Fee (CHED) 0.00
ID Validation 5.00
Discount 0.00

Total Assessment 10,515.00

Previous Balance 0.00

------------
Total 10,515.00

Date Printed: 06/08/2007 04:30:22 pm

Please pay on or before: 06/08/2007
Note: COR cannot be printed until payment has been done
Except for scholars with billing arrangements (e.g. DOST)

_________________
Assessor

44
MINDANAO STATE UNIVERSITY
ILIGAN INSTITUTE OF CERTIFICATE
TECHNOLOGY OF 020354
Iligan City, Philippines
http://www.msuiit.edu.ph
REGISTRATION

I.D. No. Family Name First name Middle Name Gender

School Year Term Date Major Year GPA Previous Scholarship Status

Course No. Section Descriptive Title Time Days Room Bldg Lec Lab Grade/Comp Credits

Total Units:
Registrar’s Copy

____________ ________________ _________________ _____________

STUDENT ADVISER DEAN REGISTRAR

45
MINDANAO STATE UNIVERSITY
ILIGAN INSTITUTE OF CERTIFICATE
TECHNOLOGY OF 020354
Iligan City, Philippines
http://www.msuiit.edu.ph
REGISTRATION

I.D. No. Family Name First name Middle Name Gender

School Year Term Date Major Year GPA Previous Scholarship Status

Course No. Section Descriptive Title Time Days Room Bldg Lec Lab Grade/Comp Credits

Total Units:
Cashier’s Copy

____________ ________________ _________________ _____________

STUDENT ADVISER DEAN REGISTRAR

46
MINDANAO STATE UNIVERSITY
ILIGAN INSTITUTE OF CERTIFICATE
TECHNOLOGY OF 020354
Iligan City, Philippines
http://www.msuiit.edu.ph
REGISTRATION

I.D. No. Family Name First name Middle Name Gender

School Year Term Date Major Year GPA Previous Scholarship Status

Course No. Section Descriptive Title Time Days Room Bldg Lec Lab Grade/Comp Credits

Total Units:
Student’s Copy

____________ ________________ _________________ _____________

STUDENT ADVISER DEAN REGISTRAR

47
 Department of Mathematics
College of Science and Mathematics
MSU-Iligan Institute of Technology
Iligan City. 9200

Name of Student: XXXXXXXXXXXXXX

PROGRAM OF STUDY
Doctor of Philosophy in Mathematics(Ph.D. Math)
First Year, First Semester
Course No. Course Title Units
Math 412 Real Analysis I 3
Math 425 Abstract Algebra I 3
Math Elective 3
Total 9

First Year, Second Semester

Course No. Course Title Units
Math 413 Real Analysis II 3
Math 426 Modern Algebra II 3
Math 421 Linear Algebra I 3
Total 9

First Year, Summer Term

Course No. Course Title Units
Math 461 Topology I 3
Total 3

Second Year, First Semester

Course No. Course Title Units
Math 416 Complex Analysis I 3
Math 431 Probability Theory I 3
Math Elective 3
Total 9

Second Year, Second Semester

Course No. Course Title Units
Math Elective 3
Math Elective 3
Total 6
Comprehensive Examination - November 2006
48
 Third Year, First Semester
Course No. Course Title Units
Math Elective 3
Math Elective 3
Math Elective 3
Total 6

Third Year, Second Semester

Course No. Course Title Units
Math 500 Doctoral Dissertation 6
Total 6

Dissertation Proposal Defense

Fourth Year, First Semester

Course No. Course Title Units
Math Elective 3
Math 500 Doctoral Dissertation 3
Total 6

Fourth Year Second Semester

Course No. Course Title Units
Math 500 Doctoral Dissertation 3
Total 3
Oral defense & submission of bound copies of dissertation

Notes:

Electives are to be chosen from any math courses numbered from 406 to 588 other
than the required core courses.

Prepared by:

XXXXXXXXXXXXXXXXXXXXXX
Program Adviser/Coordinator

49
 Department of Civil Engineering
College of Engineering
MSU-Iligan Institute of Technology
PROGRAM OF STUDY
Master of Science in Civil Engineering
Preference: Structural Engineering
Name: _______________________________ Sem/Year Admitted: _______________
Last First MI. B.S. Degree: ______________________
Scholarship: ______________________
Entry Status: □ Regular □ Probational
Program Option: □ Thesis (30 units) □ Coursework (45 units)
(Check appropriate boxes or write proposed subjects).
I. Foundation Courses: [Required: 6 units (Thesis Option), 9 units (Coursework Option)]
Units Grade
□ ES 201 Advanced Engineering Mathematics I 3 ______
□ ES 202 Advanced Engineering Mathematics II 3 ______
□ ES 205 Numerical Methods for Engineers 3 ______
□ ES 210 Prob. & Statistical Concepts in Eng’g. Planning & Design 3 ______
□ ES 211 Regression Analysis and Experimental Design 3 ______
□ ES 215 Computer Programming 3 ______
□ ES 216 Operations Research 3 ______
□ ES 218 Energy Management 3 ______
□ ES 219 Environmental Engineering and Management 3 ______
□ ES 220 Management Information Systems 3 ______
II. Core Courses: [Required: 15 units (Thesis Option), 24 units (Coursework Option)]
□ CE 220 Advanced Structural Analysis 3 ______
□ CE 221 Computer Methods of Structural Analysis and Design 3 ______
□ CE222 Non-linear Structural Analysis 3 ______
□ CE 223 Finite Element Methods in Engineering 3 ______
□ CE 224 Boundary Element Method 3 ______
□ CE 225 Structural Dynamics 3 ______
□ CE 226 Plate and Shell Structures 3 ______
□ CE 227 Structural Stability 3 ______
□ CE 228 Introduction to Solid Mechanics 3 ______
□ CE 229 Theory of Elasticity and Plasticity 3 ______
□ CE 230 Material Properties for Design 3 ______
□ CE 231 Experimental Methods in Structural Engineering 3 ______
□ CE 232 Earthquake Engineering 3 ______
□ CE 233 Planning and Optimization of Structure 3 ______
□ CE 234 Advanced Reinforced Concrete Design 3 ______
□ CE 235 Prestressed Concrete Structures 3 ______
□ CE 236 Plastic Design of Steel Structures 3 ______
□ CE 211 Adv. Const. Field Techniques 3 ______
□ _____ ___________________________________________ 3 ______
□ _____ ___________________________________________ 3 ______
□ _____ ___________________________________________ 3 ______
□ _____ ___________________________________________ 3 ______
III. Elective Courses: [Required: 3 units (Thesis Option), 9 units (Coursework Option)]
□ _____ __________________________________________ 3 ______
□ _____ __________________________________________ 3 ______
□ _____ __________________________________________ 3 ______
IV. Thesis/Special Project: [Required: 6 units (Thesis Option), 3 units (Coursework Option)]
a) Thesis Option: (6 units)
□ CE 299 Thesis 6 ______
b) Coursework Option: (3 units)
□ CE 298 Special Project 3 ______
Total: ______

Prepared by: ____________________________ Approved by: __________________________

(Signature Over Printed Name) Program Adviser/Coordinator
Date: ___________________

50
 MSU- ILIGAN INSTITUTE OF TECHNOLOGY ACADEMIC LOAD
OFFICE OF THE REGISTRAR REVISION PERMIT
POSTAL ADDRESS: P.O. Box 5644, 9200 Iligan City *URL: http://www.msuiit.edu.ph
Telephone/Telefax: (063) 223-3794 Email <[email protected]>

Accomplish in 3 copies. Entries must be legible preferably in print. Check blank space before needed information.
Attach required documents as directed.
PART
1 ( ) 1ST Semester ( ) 2ND Semester ( ) Summer Term School Year

PART FULL NAME (Family, Given, Middle) I.D. No. Date

2
PART COLLEGE/SCHOOL DEPARTMENT COURSE & YEAR
3
PART REVISION(S) REQUESTED
4 ( ) Change Course/Major from:
________________________________________________________
to:
________________________________________________________
PART WITHDRAWN FROM ALL SUBJECTS. (Attach letter stating reasons, and Student Copy of the
5 Certificate of Registration)
( ) NO NEED to fill Part 6 of this form.
PART WITHDRAWN FROM following subject(s).
6 ()
COURSE NO. & DESCRIPTIVE TITLE UNITS HR./WK. PROFESSOR
SEC. OF COURSE

PART ADD the following subject(s):

7 ()
COURSE NO. & DESCRIPTIVE TITLE UNITS HR./WK. PROFESSOR
SEC. OF COURSE

PART TOTAL LOAD before Revision TOTAL LOAD after Revision

8 ( ) _________ units; ______
( ) _________ units; ______ hours/week hours/week
PART REASONS for Load Revision
9 ( ) Conflict of Schedule ( ) Subjects Abolished ( ) Ill Advised

If other reason, explain briefly:

___________________________________________________________
STUDENT applying for Load Revision, sign here:
DO NOT WRITE BELOW THIS LINE ________________________
(Student’s Signature)

PART APPROVALS by the Faculty and Officials (Please print names along legible signatures.)
10
Advisers ____________________ Date: ___________ Assessment Php __________
Dept. Chairman ___________________ Date: __________ O.R. No. _____________
DEAN _______________________________ Date: ______________

REGISTRAR ______________________

51
 Republic of the Philippines
MINDANAO STATE UNIVERSITY
Charter Republic Act No. 1387 (1995), as amended by R.A. No. 3791, and R.A. 3868
ILIGAN INSTITUTE OF TECHNOLOGY
Charter: Republic Act No. 5363 (1968)
POSTAL ADDRESS: P.O. Box 5644, 9200 Iligan City *INTERNET: http://www.msuiit.edu.ph
PBX Telephones: ((063) 51-61-51, 52, 72, & 74 or (063) 221-4050 to 55 * FAX: (063) 221-40-56

OFFICE OF THE REGISTRAR

Intercom/Local Telephone Numbers: 178 or 165, (063) 223-3794 * Email <[email protected]>

APPLICATION FOR ADVANCE CREDIT

Date: _____________
To: The Chairman
Department of _______________________________

Please examine Mr./Ms. ____________________________________ and award

him/her Advance Credit to which he/she is entitled under regulation adopted by the
University Council.
Dean’s Signature______________
Printed Name ________________
COURSES COMPLETED AT:
Name of School: ___________________________________________________________
School Address: ____________________________________________________________

COURSE NUMBER DESCRIPTIVE TITLE CREDITS

EQUIVALENT MSU COURSES, respectively:

COURSE NUMBER DESCRIPTIVE TITLE CREDITS

ACTION TAKEN: [ ] 1st Sem. [ ] 2nd Sem. [ ] Summer Term, S.Y. _____________
[ ] Examination given credits granted. Department Chairman’s Action:
[ ] Credits granted, exam not needed
Signature: _________________
Printed Name: ______________

Approved:
Respectfully submitted to the Registrar.
Dean’s Signature: ___________
Printed Name: ______________

ASSESSMENT OF FEES: CERTIFIED CORRECT:

Amount: Php ___________
O.R. NO.: ______________ By:
Date: _________________ __________________________

Printout Time: 6/11/2008 8:04:08 PM

52
 MSU- ILIGAN INSTITUTE OF TECHNOLOGY
OFFICE OF THE REGISTRAR
POSTAL ADDRESS: P.O. Box 5644, 9200 Iligan City *INTERNET: http://www.msuiit.edu.ph
PBX Telephones: (063) 221-4050 loc 178* Telephone/Telefax: (063) 223-3794
Email <[email protected]>

REMOVAL EXAMINATION / GRADE COMPLETION FORM

Date: ________________

Mr./Mrs./Miss ____________________________________________with student I.D. # _______________

is hereby permitted to take
a. __________Removal Examination for Incomplete Grade
b. __________Removal Examination for Conditional Grade
c. __________Waiver Examination
d. __________Steps for completion of course requirements other than test in the Subject
(Course No. & Sec.) ____________________ taken during the ______ semester,
school year ___________.

Recommending Approval: Assessment:

_________________________ No Fee 
Department Chairman
(Signature over Printed Name)
With fee of Php _______________
OR No.: _____________________
Dated:
_______________________________
TO BE administered and rated by:
APPROVED:
_________________________
Faculty
(Signature over Printed Name) _________________________
Registrar/Assessor
----------------------------------------------------------------------------------------------------------------------------- ---
DO NOT DETACH
--------------------------------------------------------------------------------------------------------------------------------
REPORT OF GRADE
NAME OF STUDENT: ____________________________________________________________________
Family Name Given Name Middle Initial
COURSE NO. & SEC. ___________________________ For: _________ Semester, S.Y. _______________
DESCRIPTIVE TITLE: ____________________________________________________________________
GRADE OBTAINED: ____________________ CREDIT: ____________ units
GRADE given by: ______________________
Received at Registrar’s Office:
___________________________
FACULTY Date: _________
(Signature over Printed Name) By: ________________

Date of giving grade ____________________

_____________________________________________________________________________________
TO THE STUDENT:
Accomplish in 3 copies – first copy (original) for Registrar, second copy for Department, third copy for student;
AFTER GRADE IS ENTERED, student should not be allowed to carry this form to the Registrar’s Office. Such
transmittal should be made by the Faculty or the Dean’s/Director’s Office.

53
 MSU-ILIGAN INSTITUTE OF TECHNOLOGY
OFFICE OF THE REGISTRAR
Andres Bonifacio Avenue, Iligan City
Intercom/Local Telephone Numbers: 178 or 165, (063) 223-3794 * Email <[email protected]>

APPLICATION FOR LEAVE OF ABSENCE

1. Name:
______________________________________________________________________
Last Name First Name M. I.
2. Student ID No.: ___________________
3. Mailing Address:
________________________________________________________________
________________________________________________________________
4. Last Semester Attended and School Year: _____________________________________
5. College: _______________ Course: ______________________________
6. Total Number of Units Taken _____________ Total Failures _______________
7. Cumulative GPA _____________
8. Period Covered by leave of absence _________________________________________
9. Reason(s) for leave of absence:
_____________________________________________________
_____________________________________________________
_____________________________________________________

___________________________________ ___________________
Student’s Signature over Printed Name Date

Approved Disapproved
Adviser: _________________________ Date: ___________ ( ) ( )

Chairperson: ______________________ Date: ___________ ( ) ( )

Dean: ___________________________ Date: ___________ ( ) ( )

Parental/Marital Consent: Action Taken:

________________________ _____________________
Institute Registrar

54
 SGS Form 1
(Updated Feb. 2008)
Republic of the Philippines
Mindanao State University
ILIGAN INSTITUTE OF TECHNOLOGY
Iligan City

SCHOOL OF GRADUATE STUDIES

Date: _________________

NOMINATION OF MEMBERS OF ADVISORY PANEL

DISSERTATION
THESIS

The following graduate faculty members are recommended to compose the

Advisory Panel of Mr./Ms. _______________________________________________ in the
graduate program leading to the degree_______________________________________.

Name Signature

1. ______________________ _______________ Chairperson/Adviser

2. ______________________ _______________ Member

3. ______________________ _______________ Member

4. ______________________ _______________ Member

5. ______________________ _______________ Member

The members of the Panel shall perform their functions in accordance with the
Rules and Regulations of the School of Graduate Studies. They shall be entitled to honoraria
in accordance with the Scheme of Honoraria approved by the Board of Regents, subject to
the usual accounting and auditing rules and regulations.

This panel shall be in force until it has submitted its report to the Dean of the
School of Graduate Studies.

RECOMMENDING APPROVAL: APPROVED:

___________________________ _________________________________
Program/College Coordinator Dean, School of Graduate Studies

Distribution:
Panel Members
Program Coordinator
College Coordinator
College Dean
SGS Dean

55
 SGS Form 2
(Updated Feb. 2008)
Republic of the Philippines
Mindanao State University
ILIGAN INSTITUTE OF TECHNOLOGY
Iligan City

SCHOOL OF GRADUATE STUDIES

REQUEST FOR CHANGE OF ADVISER / PANEL MEMBER

DISSERTATION
THESIS
SPECIAL PROJECT

Date: ______________

Name : _______________________________ Degree: _________________________

Change concurred in (please affix signature above printed name):

Adviser / Panel Member to be replaced: Proposed Adviser / Panel Member:

_____________________________ ____________________________

Reason(s) for replacement:

Requested by:

_____________________________
Student

Recommending Approval: Approved:

_____________________________ ___________________________
Program/College Coordinator Dean, School of Graduate Studies

Distribution:
Program Coordinator
College Coordinator
SGS Dean

56
 SGS Form 3
(Updated Feb. 2008)
Republic of the Philippines
Mindanao State University
ILIGAN INSTITUTE OF TECHNOLOGY
Iligan City

SCHOOL OF GRADUATE STUDIES

APPROVAL FOR PROPOSAL HEARING

DISSERTATION
THESIS

As members of the Advisory Panel of Mr./Ms. _____________________________,

we recommend approval of the student’s application for proposal hearing.

________________________________ ____________
Chairperson Date

________________________________ ____________
Chairperson Date

________________________________ ____________
Chairperson Date

________________________________ ____________
Chairperson Date

________________________________ ____________
Chairperson Date

DATE: _________________________ TIME: ________________ PLACE:_____________

Recommending Approval: Approved by:

________________________ ___________________________
Program/College Coordinator Dean, School of Graduate Studies

Date:______________________
IMPORTANT:
1. This form, together with a copy of the manuscript, must be submitted to the School of
Graduate Studies at least
one (1) week prior to the scheduled proposal hearing.
2. Each member of the panel must be provided with a copy of the manuscript.
3. The proposal hearing must be open to the public.
4. The student must attach to this form the official receipt of the proposal fee.

57
 SGS Form 4
(Updated Feb. 2008)
Republic of the Philippines
Mindanao State University
ILIGAN INSTITUTE OF TECHNOLOGY
Iligan City

SCHOOL OF GRADUATE STUDIES

APPROVAL OF PROPOSAL

DISSERTATION
THESIS

Date filed: ______________

Name :_________________________________________________________________
Degree :____________________________________ Specialization:_______________
Dissertation/Thesis Title: ______________________________________________________
________________________________________________________________
Comments:

APPROVED:

Advisory Panel:

________________________________ _______________
Chairperson/Adviser Date

________________________________ _______________
Member Date

________________________________ _______________
Member Date

________________________________ _______________
Member Date

________________________________ _______________
Member Date
Note:
Submit this approval sheet and the Proposal, together with the recommendations of the
examiners, to the School of Graduate Studies.

58
 SGS Form 4 (Contd.)
(Updated Feb. 2008)
Republic of the Philippines
Mindanao State University
ILIGAN INSTITUTE OF TECHNOLOGY
Iligan City

SCHOOL OF GRADUATE STUDIES

Date: _______________
PROPOSAL HEARING
DISSERTATION
THESIS

Name: ____________________________________________________________________
Dissertation/Thesis Title: ______________________________________________________
__________________________________________________________

Recommendations:

____________________________
Examiner
(Signature over printed name)

59
 SGS Form 5
(Updated Feb. 2008)
Republic of the Philippines
Mindanao State University
ILIGAN INSTITUTE OF TECHNOLOGY
Iligan City

SCHOOL OF GRADUATE STUDIES

__________________
Date

NOMINATION OF MEMBERS OF ORAL EXAMINATION PANEL

DISSERTATION
THESIS
SPECIAL PROJECT

The following graduate faculty members are recommended to compose the Oral
Examination Panel of Mr./Ms.______________________________________________ in the
graduate program leading to the degree ___________________________________ .

Name Signature

1. __________________________ ________________ Chairperson / Adviser

2. __________________________ ________________ Member
3. __________________________ ________________ Member
4. __________________________ ________________ Member
5. __________________________ ________________ Member

The members of the Panel shall perform their functions in accordance with the
Rules and Regulations of the School of Graduate Studies. They shall be entitled to honoraria
in accordance with the Scheme of Honoraria approved by the Board of Regents, subject to
the usual accounting and auditing rules and regulations.

This Panel shall be in force until it has submitted its report to the Dean of the
School of Graduate Studies.

Recommending Approval: Approved by:

____________________________ ______________________________
Program/College Coordinator Dean, School of Graduate Studies

Distribution:
All Panel Members
Program Coordinator
College Coordinator
College Dean
SGS Dean

60
 SGS Form 6
(Updated Feb. 2008)
Republic of the Philippines
Mindanao State University
ILIGAN INSTITUTE OF TECHNOLOGY
Iligan City

SCHOOL OF GRADUATE STUDIES

APPROVAL FOR FINAL DEFENSE

DISSERTATION
THESIS
SPECIAL PROJECT

As members of the Oral Examination Panel for the defense of Mr./Ms.

____________________________, we have examined his/her manuscript entitled
__________________________________________________________________________
_____________________________________________________________ and found it to
be in order. We have not found any gross error in the manuscript. We, therefore,
recommend the approval of the student’s application for the final defense.

________________________________ _______________
Chairperson / Adviser Date

________________________________ _______________
Member Date

________________________________ _______________
Member Date

________________________________ _______________
Member Date

________________________________ _______________
Member Date

DATE: _________________________ TIME: _______________ PLACE:_____________

Recommending Approval: Approved by:

__________________________ ________________________________
Program/College Coordinator Dean, School of Graduate Studies

Date:______________________

IMPORTANT: 1. This form, together with a copy of the manuscript, must be submitted to the School of
Graduate Studies at least one (1) week prior to the scheduled final defense.
2. An accompanying poster, 30” x 40” (preferably tarpaulin), must be shown containing a
summary of the study (Abstract, Introduction, Research Design and Methodology,
Results and Discussion, Conclusions and Recommendations).
3. Each member of the panel must be provided with a copy of the manuscript.
4. The final defense, which is a public oral examination, must be conducted at least one (1)
month before graduation day.
5. The student must attach to this form the official receipt of the defense fee.

61
 SGS Form 7
(Updated Feb. 2008)
Republic of the Philippines
Mindanao State University
ILIGAN INSTITUTE OF TECHNOLOGY
Iligan City

SCHOOL OF GRADUATE STUDIES

ORAL EXAMINATION REPORT IN FINAL DEFENSE OF

DISSERTATION
THESIS
SPECIAL PROJECT

Name of Student: ___________________________________________________________

Dissertation/Thesis/Special Project Title: _________________________________________

_____________________________________________________________________

Date: _____________________

This evaluation form is designed to assist the panelists in making an objective

evaluation of the student’s manuscript and his/her oral performance. Please rate each item
either passed or failed.

1. Dissertation/Thesis/Special Project Presentation

a. Organization ------------------------------------------ _____________

b. Presentation ------------------------------------------- _____________

c. Content ------------------------------------------------- _____________

2. Mastery of Subject Matter --------------------------------------- _____________

3. Ability to defend ideas -------------------------------------------- _____________

4. Receptiveness towards suggestions given ----------------- _____________

Overall Evaluation:
Passed _______________

Failed _______________

Conditional ____________

___________________________________
Examiner
(Signature over Printed Name)

Note: Write all suggested modifications or changes, if any, on the other sheet of paper.

62
SGS Form 7 (Contd.)
(Updated Feb. 2008)

Mindanao State University

ILIGAN INSTITUTE OF TECHNOLOGY
Iligan City

SCHOOL OF GRADUATE STUDIES

Date: __________________

Name of Student: ___________________________________________________________

Dissertation/Thesis/Special Project Title: _________________________________________

__________________________________________________________________

Recommendations:

_______________________________
Examiner
(Signature over Printed Name)

63
 SGS Form 8
(Updated Feb. 2008)
Republic of the Philippines
Mindanao State University
ILIGAN INSTITUTE OF TECHNOLOGY
Iligan City

SCHOOL OF GRADUATE STUDIES

PANEL ORAL EXAMINATION REPORT

____________________
Date of Examination

We, the members of the Oral Examination Panel, report that we have examined

______________________________________________________.
(Name of Student)
On the basis of the student’s final defense of his/her
DISSERTATION
THESIS
SPECIAL PROJECT
we submit the following result:

He/She passed the final defense without modification of the manuscript.

He/She passed the final defense provided that the attached list of
suggestions/changes be reflected.

He/She failed the final defense because of the following reasons:

________________________________________________________
________________________________________________________
________________________________________________________

Remarks (if any):

__________________________________________________________________________
__________________________________________________________________________

Name Signature
________________________________ _____________________
Chairperson / Adviser

________________________________ _____________________
Member

________________________________ _____________________
Member

________________________________ _____________________
Member

________________________________ _____________________
Member
64
 SGS Form 9
(Updated Feb. 2008)
Republic of the Philippines
Mindanao State University
ILIGAN INSTITUTE OF TECHNOLOGY
Iligan City

SCHOOL OF GRADUATE STUDIES

____________________
Date

APPROVAL FOR BINDING

DISSERTATION
THESIS
SPECIAL PROJECT

This is to certify that we have examined the manuscript of Mr./Ms.

____________________________________________ and found that all the comments and
recommendations of the Oral Examination Panel had been reflected.

This certification is issued to allow the student to submit the manuscript for final
binding.

The Oral Examination Panel:

Name Signature

1. __________________________ _________________Chairperson/Adviser

2. __________________________ _________________ Member

3. __________________________ _________________ Member

4. __________________________ _________________ Member

5. __________________________ _________________ Member

Recommending Approval:

____________________________
Program/College Coordinator

Approved:

_____________________________
Dean, School of Graduate Studies
65
 SGS Form 10
(Updated Feb. 2008)
Republic of the Philippines
Mindanao State University
ILIGAN INSTITUTE OF TECHNOLOGY
Iligan City

SCHOOL OF GRADUATE STUDIES

APPLICATION FOR WRITTEN EXAMINATION

Comprehensive Exam
Preliminary Exam (SDS)

Name: ______________________________________ Degree: __________________

Major: __________________

Indicate whether First or Second examination.

DATE:_________________ TIME:___________________ PLACE: _________________

This is to certify that I have completed all the requirements of the graduate program
necessary in taking the Examination.

_______________________
Student

Recommending Approval: Approved:

_________________________ ____________________________
Program/College Coordinator Dean, School of Graduate Studies

Reminders: 1. This application should be filed in the School of Graduate Studies at least one (1) week
before the intended date of examination.
2. The student must attach to this form the official receipt of the examination fee.

66
 SGS Form 11
(Updated Feb. 2008)
Republic of the Philippines
Mindanao State University
ILIGAN INSTITUTE OF TECHNOLOGY
Iligan City

SCHOOL OF GRADUATE STUDIES

Date __________________

NOMINATION OF MEMBERS OF WRITTEN EXAMINATION COMMITTEE

Comprehensive Exam
Preliminary Exam (SDS)

The following graduate faculty members are recommended to compose the Written
Examination Committee of Mr./Ms. __________________________________ leading to the
degree ___________________________________________________________________.

Name Signature

1. __________________________ ______________ Chairperson/Adviser

2. __________________________ ______________ Member
3. __________________________ ______________ Member
4. __________________________ ______________ Member
5. __________________________ ______________ Member

DATE:__________________ TIME:__________________ PLACE: _________________

The members of the Committee shall perform their functions in accordance with the
Rules and Regulations of the School of Graduate Studies. They shall be entitled to honoraria
in accordance with the Scheme of Honoraria approved by the Board of Regents, subject to
the usual accounting and auditing rules and regulations.

This Committee shall be in force until it has submitted its report to the Dean of the
School of Graduate Studies.

Recommending Approval: Approved:

___________________________ ___________________________
Program/College Coordinator Dean, School of Graduate Studies

Distribution:
All Committee Members
Program Coordinator
College Coordinator
College Dean
SGS Dean

67
 SGS Form 12
(Updated Feb. 2008)
Republic of the Philippines
Mindanao State University
ILIGAN INSTITUTE OF TECHNOLOGY
Iligan City

SCHOOL OF GRADUATE STUDIES

Date __________________

WRITTEN EXAMINATION REPORT

Comprehensive Exam
Preliminary Exam (SDS)

This is to certify that Mr./Ms. ___________________________________________

obtained the following results in the written examination leading to the degree
______________________________________ given on __________________________.

Remarks
Subject/Area Score/Perfect Score (Passed or Signature
Failed)

Recommendations:

________________________
Chairperson/Adviser
Examination Committee
Attested by:

___________________________
Program/College Coordinator

Note: Two (2) copies of this written examination report shall be submitted to the School of Graduate
Studies within two weeks after the examination.

68
 SGS Form 13
(Updated Feb. 2008)
Republic of the Philippines
Mindanao State University-Iligan Institute of Technology
SCHOOL OF GRADUATE STUDIES
APPLICATION FOR INTENTION TO GRADUATE

Name : _______________________________________ Date Filed: _____________________

Home Address:____________________________ Local Address: _________________________
____________________________ _________________________
Tel. No. ____________________________ Tel. No. _________________________
Previous (BS or MS) Degree:__________________________________________________________
Year Obtained : _______________________ Name of Institution __________________________
__________________________________________
Degree Sought : _______________________ Major _____________________________________
Minor _____________________________________

Research Title for (pls. check): DISSERTATION THESIS SPECIAL PROJECT

_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
Research Adviser: ________________________________________

Date of Comprehensive Exam (if any):_________________

Did you cross-register in any other schools? ______ Yes _____ No

Name of School Courses Taken Units Grade MSU Equivalent Grade Units
________________ ____________ ____ _____ ______________ _____ ____
________________ ____________ ____ _____ ______________ _____ ____
________________ ____________ ____ _____ ______________ _____ ____

Have you applied for Transfer of Credits from other schools? _____ Yes _____ No

Name of School Courses Taken Units Grade MSU Equivalent Grade Units
________________ ____________ ____ _____ ______________ _____ ____
________________ ____________ ____ _____ ______________ _____ ____
________________ ____________ ____ _____ ______________ _____ ____

When do you intend to graduate? October _____ March _____ Summer _____

_______________________________
Research Adviser
____________________________
Student’s Signature
Distribution: SGS Office
Program Coordinator

69
 Republic of the Philippines
Mindanao State University-Iligan Institute of Technology
SCHOOL OF GRADUATE STUDIES
Ground Floor, CSM Bldg. Andres Bonifacio Avenue, Tibanga, 9200 Iligan City
Tel. (063) 221-4050 Local, 138, Tel./Fax: (063) 223-2345
e-mail: [email protected] Website: http//csm.msuiit.edu.ph/sgs
_______________________________________________________

April 2, 2007

Mr./Ms.__________________________
c/o Department of _________________
This Institute

Dear Mr./Ms. ________________,

It gives me pleasure to inform you that you passed the Comprehensive

Examination administered on _____________________________ for the degree
__________________________________.

A notation to this effect has been entered on your records.

CONGRATULATIONS!

__________________________
Dean

cc: Registrar
Program Coordinator
file

70
 Republic of the Philippines
MINDANAO STATE UNIVERSITY
Charter Republic Act No. 1387 (1995),
as amended by R.A. No. 3791, and R.A. 3868
ILIGAN INSTITUTE OF TECHNOLOGY
Charter: Republic Act No. 5363 (1968)
POSTAL ADDRESS: P.O. Box 5644, 9200 Iligan City *INTERNET:
http://www.msuiit.edu.ph
PBX Telephones:(063) 51-61-51, 52, 72, & 74 or (063) 221-4050 to 55 * FAX:(063) 221-40-56

OFFICE OF THE REGISTRAR

Intercom/Local Telephone Numbers: 178 or 165, (063) 223-3794
* Email <[email protected]>

APPLICATION FOR GRADUATION

Date: _____________
The Chancellor
MSU-Iligan Institute of Technology
Iligan City
Thru: The Registrar
Dear Sir:
I have the honor to apply for graduation with, and conferment of, the Degree of / Diploma in /
Title of _____________________________________________________________, Major/Option in
___________________________________________________________, during the ______
Commencement Exercises of the Institute on __________________________, I have completed the
requirements as of (date) _________________________________________________, I will complete
the requirements as of (date) _______________________________________, and I am submitting
these pertinent documents:
1. Recommendation of the College/faculty _______________________________________
2. Certification of Completion of Academic Requirements ___________________________
3. Evaluation of Record for Graduation__________________________________________
4. Certification of Completion of Work Experience _________________________________
5. Approved Application for Advance Credits _____________________________________
6. Approved Petition for Substitution of Courses __________________________________
7. Graduation Fee O.R. No. __________________________________________________
Ph.D. P 500.00
Master’s Degree 300.00
Bachelor’s Degree 150.00
Diploma (SET) 120.00
Diploma Jacket 150.00
Application for Graduation 20.00
8. Lifetime Membership to AIITAFI______________________ P 600.00
MSUAA Membership ________________________________ 100.00
9. Rent Gown/Cap: O.R. No.____________________________ 50.00
10. Yearbook Fee: O.R. No.______________________________ 600.00
11. Other Fees: O.R. No.___________________________(OTR) 100.00
12. Clearance of Property Accountability __________________________________
My NAME to be printed in the DIPLOMA shall be (type or print clearly):
________________________________________________________________________
My NAME & ADDRESS for printing in the Graduation Program shall be (type or print clearly):
(Name) _____________________________________________________________________
(Home Address) ______________________________________________________________
(Mailing Address, if needed) ____________________________________________________
(Contact Number)_____________________________________________________________

Very respectfully yours,

_______________________________
(Signature of Applicant)
(Prepare this form in 3 copies: for THE Registrar, the Dean, and for your file)

71
 Republic of the Philippines
Mindanao State University-Iligan Institute of Technology
SCHOOL OF GRADUATE STUDIES
Ground Floor, CSM Bldg. Andres Bonifacio Avenue, Tibanga, 9200 Iligan City
Tel. (063) 221-4050 Local, 138, Tel./Fax: (063) 223-2345
e-mail: [email protected] Website: http//csm.msuiit.edu.ph/sgs
_______________________________________________________
July 11, 2007

CERTIFICATION

To Whom It May Concern:

This is to certify that based on the records of the School of Graduate

Studies, MR..MS.________________________________, has taken the following
graduate subjects under the ___________________________ (___________)
program:

Course No. Descriptive Title Grade Unit

1st Sem., 2005-2006:
Bio 253 Molecular Genetics 3
Sci ED 301 Seminar in Curriculum & Design & 3
Instruction in Science Education
2nd Sem., 2005-2006:
Bio 261 Developmental Biology
Sci Ed 302 Advanced Educational Statistics 3

This certification is issued upon request of Mr./Ms.____________ for

whatever purpose it may serve him/her best.

______________________________
Dean

72
 Mindanao State University
ILIGAN INSTITUTE OF TECHNOLOGY
Iligan City, 9200 Philippines

SCHOOL OF GRADUATE STUDIES

CERTIFICATE OF PANEL APPROVAL

The special project attached hereto, entitled “XXXXXXXXXXX

XXXXXXX XXXXXXXXXXXXXX XXXXXXXXX”, prepared and
submitted by XXXXXXXX XXXXXXX, in partial fulfillment of the
requirements for the degree XXXXXXX XX XXXXXXX XXXXXXXXX,
is hereby recommended for approval.

XXXXXXXX XXXXXXXX
Adviser
__________

XXXXXX XXXX XXXXX XXXXXXX XXXXXXXX XXXXX

Member Member
_________ ___________

This special project is approved in partial fulfillment of the

requirements for the degree of XXXXX XXXXXXXX XXXXXXXX.

XXXXX XXXXXX XXXXXX XXXXX XXXXX XXXXXX

Graduate Program Coordinator Dean, College of XXXXX XXX XXX
_________ __________

XXXXXX XXXXXX XXXXXXX

Dean, School of Graduate Studies
____________

73
 Mindanao State University
ILIGAN INSTITUTE OF TECHNOLOGY
Iligan City, 9200 Philippines
_________________________________________________
PAARALAN NG MGA PAG-AARAL NA GRADWADO

SERTIPIKO NG PAGPAPATIBAY NG PANEL

Itong tesis na pinamamagatang
“XXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXX”, na inihanda at
isinumite ni XXXXXXXXXXX bilang bahagi ng mga pangangailangan para sa
digring MASTER OF ARTS IN FILIPINO, ay inirekomendang tanggapin at
pagtibayin.

XXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXX
Miyembro Miyembro
___________ ___________
Petsa Petsa

XXXXXXXXXXXXXXXXXX
Miyembro
___________
Petsa

XXXXXXXXXXXXXXXX
Adbayser
___________
Petsa
Pinagtibay bilang bahagi ng pangangailangan para sa digring MASTER
OF ARTS IN FILIPINO.

XXXXXXXXXXXXXXXX
Program Koordineytor XXXXXXXXXXXXXXXXXXXX
Dekano, Kolehiyo ng mga Sining at
________ Agham Panlipunan
Petsa
________
Petsa

XXXXXXXXXXXXXXXXXXX
Dekano, Paaralan ng mga Pag-aaral na Gradwado
________
Petsa

74
Prepared and submitted by the Graduate Coordinators’ Committee:

___________________________
Dr. Jerson N. Orejudos
Dean, School of Graduate Studies

___________________________ ___________________________
Dr. Ruben F. Amparado, Jr. Dr. Manuel B. Barquilla
Coordinator, Sustainable Development Studies Coordinator, College of Education

___________________________ ___________________________
Dr. Ma. Cristina L. Duyaguit Prof. Milagros R. Narido
Secretary, School of Graduate Studies Coordinator, College of Business
Administration

___________________________ ___________________________
Dr. Maria Luisa S. Orbita Dr. Sulpecia L. Ponce
Coordinator, College of Science & Mathematics Coordinator, College of Arts &
Social Sciences

___________________________ ___________________________
Prof. Alquine Roy F. Taculin Dr. Eliseo P. Villanueva
Coordinator, School of Computer Studies Coordinator, College of Engineering

Office Staff:

Ms. Cheryl C. Encabo ___________________________

Ms. Vanessa Joy A. Namocatcat ___________________________

Mr. Benjamin V. Tubo ___________________________

Office/Student Assistants:

Jivv Roy B. Manaloto ___________________________

Ian G. Trenia ___________________________

Cover Picture:

Prof. Rosalio G. Artes, Jr. ___________________________

Prof. Julius V. Benitez ___________________________

75