Engineering Procedure

SAEP-342 1 June 2014

Engineering Drawings Emergency Delivery Plan
Document Responsibility: Engineering Data and Drawing Systems Standards

Saudi Aramco DeskTop Standards

Table of Contents

1 Scope............................................................. 2
2 Definitions....................................................... 2
3 Applicable Documents.................................... 3
4 General Information........................................ 3
5 Proponent Responsibility................................ 3
6 Engineering Services Responsibility.............. 4
7 Design Agency Responsibility........................ 4
8 Construction Agency Responsibility............... 5

Previous Issue: 20 April 2013 Next Planned Update: 1 June 2019

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Primary contact: Khedher, Khalid Hasan on +966-13-8801245

Copyright©Saudi Aramco 2014. All rights reserved.

Document Responsibility: Engineering Data and Drawing Systems Standards Committee SAEP-342
Issued Date: 1 June 2014
Next Planned Update: 1 June 2019 Engineering Drawings Emergency Delivery Plan

1 Scope

This procedure defines a process to quickly identify, obtain and distribute usable CADD
files of engineering drawings required to repair/rebuild Saudi Aramco facilities in
emergency situations upon proponent request. In doing so, it identifies the
responsibilities and actions of various agencies involved.

This procedure covers the following:

1.1 Saudi Aramco plants.

1.2 Responsibilities and actions for the quick identification and delivery of Saudi
Aramco Engineering Drawings in an emergency situation.

2 Definitions

Engineering Knowledge & Resources Division (EK&RD): of Engineering Services

(ES) charged with the custody and management of all Saudi Aramco Engineering
Drawings.

Integrated Plant - IPlant: is the sole corporate Saudi Aramco Engineering drawing,
Tags and Data Management system that contains all approved and certified engineering
data that are collected from the inception of the company. It is an automated system
designed for administration and control of Saudi Aramco engineering drawings, Tags and
data in a centralized library. This allows the users to query, view, print, retrieve and
submit engineering and vendor drawings in addition of allowing them to retrieve new
engineering drawing numbers, tag numbers, create new sheet numbers and to perform job
tracking/creation functions. Refer to IPlant Users Guide for operational details.

Proponent: shall mean the department of a Saudi Aramco operations organization

responsible for operation, maintenance, safety and protection of a Saudi Aramco
facility, equipment or property.

Engineering Drawing: as used throughout in this procedure, is a document produced

on an approved Saudi Aramco engineering form, by Saudi Aramco (or for Saudi
Aramco by approved sources) which bears a Saudi Aramco engineering drawing
number and which was prepared for the purpose of identifying engineering related
information to be used for the construction, operation or maintenance of a Saudi
Aramco plant and facility.

Design Agency: refers to any Saudi Aramco organization or Contractor charged by

Saudi Aramco with the responsibility of developing and/or modifying a Saudi Aramco
Engineering Drawing.

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Document Responsibility: Engineering Data and Drawing Systems Standards Committee SAEP-342
Issued Date: 1 June 2014
Next Planned Update: 1 June 2019 Engineering Drawings Emergency Delivery Plan

Construction Agency: Any Saudi Aramco organization or the contractor responsible

for the construction or the repair of the affected facility.

QVP: Query, View and Print engineering drawings.

3 Applicable Document

 Saudi Aramco Engineering Procedure

SAEP-334 Retrieval, Certification, and Submittal of
Engineering & Vendor Drawings

4 General Information

4.1 Engineering Knowledge & Resources Division (EK&RD) provides technical

support in the area of engineering drawing management and drawing control.
EK&RD is responsible for the corporate Drawing Management System (IPlant).

4.2 The technical contents of the engineering drawings are the responsibility of the
Proponent.

4.3 All action and responsibility items included in this Plan are to be handled on top
priority basis and in the fastest manner under the direction of Chief Engineer.

4.4 EK&RD will provide electronic files of drawings on CDs that are
comprehensible by the proponents.

4.5 All Saudi Aramco IPlant users including EK&RD shall assist the proponent if
required in printing drawings from electronic files.

4.6 The contact persons identified in paragraphs 5.1, 6.1, 7.1, and 8.1 must work
together to maximize efficiency of this procedure while meeting requirements of
Saudi Aramco drawing security.

5 Proponent Responsibility

5.1 Manager (or his delegate) will assign contact person(s) to interface with
EK&RD Coordinator (or his delegate) to support day to day activity during the
emergency period.

5.2 It is the responsibility of Department Manager’s (or his delegate) to make sure
that all the updated AS-BUILT drawings shall be archived in the Corporate
Drawing Management System (IPlant) for his organization.

5.3 It is the responsibility of Department Manager’s (or his delegate) to make sure
that no other archival system shall be used for maintaining or revising AS-BUILT

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Document Responsibility: Engineering Data and Drawing Systems Standards Committee SAEP-342
Issued Date: 1 June 2014
Next Planned Update: 1 June 2019 Engineering Drawings Emergency Delivery Plan

drawings other than Corporate Drawing Management System (IPlant).

5.4 Identify and prioritize list of required Engineering drawings.

5.5 Request EK&RD to deliver engineering drawings that are related to the affected
plant(s).

5.6 Request EK&RD to provide Query View and Print (QVP) access of drawings to
design or operations personnel that are involved in the rebuild of the facility.

5.7 Identify and deliver drawings for on-going projects that are not in IPlant to
EK&RD. Proponent to identify specific drawing numbers, rev. etc. of 'on-going
project drawings not in IPlant and supply CADD files to EK&RD, or identify
PMT responsible for these drawings.

5.8 Request FPD “Facilities Planning Department” and PMT “Project Management
Team” to identify any upcoming projects close to the emergency area that may
affect the rebuild of the affected plants. Supply any drawings available.

6 Engineering Services Responsibility

6.1 EK&RD Coordinator (or his delegate) shall assign contact person(s) to support
day to day activity during the emergency period.

6.2 Locate the drawings requested by the proponent.

6.3 Copy CADD electronic files of the latest revisions that are available in the
IPlant.

6.3.1 Utilize “iPlant” to copy electronic CADD files onto CDs.

6.3.2 The CD shall include:

6.3.2.1 Engineering Drawing Index

6.3.2.2 CADD files (PDF or any available format)

6.4 Provide the electronic files of drawings to the proponent or designated design
office.

6.6 Process on-line drawings QVP access requests to design or operations personnel
requested by proponent that are involved in the rebuild of the affected plant.

6.7 Coordinate the installation of CADD equipment and software if required.

6.8 Assist Operations to print drawings as required.

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Document Responsibility: Engineering Data and Drawing Systems Standards Committee SAEP-342
Issued Date: 1 June 2014
Next Planned Update: 1 June 2019 Engineering Drawings Emergency Delivery Plan

7 Design Agency Responsibility

7.1 Design Manager of Design Services (or his delegate) shall assign contact
person(s) to communicate with EK&RD and the Proponent.

7.2 Search at the site and in the proponent libraries for any additional information
related to engineering drawings. Contact equipment vendors if necessary.
Coordinate searches with Proponent.

7.3 Assist Design Services to print drawings as required.

8 Construction Agency Responsibility

8.1 PMT Department Manager of Project Management (or his delegate) shall assign
contact person(s) to communicate with EK&RD, Design Agency and the
proponent.

8.2 Request any additional information related to engineering drawings or other

required for construction from the Design Agency.

8.3 Assist PMT to print drawings as required.

Revision Summary
28 May 2014 Revised the Next Planned Update, reaffirmed the content of the document, and reissued as
major revision.

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