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Project Proposal Example

The document provides guidance on creating an effective project proposal with key sections: 1) Project Summary - concisely answers why, what, how, who, where, when and how much. 2) Project Background - explains needs/problems and history. 3) Project Objectives - explicitly states goals. 4) Methodology - details approach, tasks, schedule, deliverables and risk management. 5) Costs - estimates budget, provides narrative to justify figures. 6) Conclusion - summarizes potential value and feasibility. 7) Appendix - includes supporting documentation.

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426 views3 pages

Project Proposal Example

The document provides guidance on creating an effective project proposal with key sections: 1) Project Summary - concisely answers why, what, how, who, where, when and how much. 2) Project Background - explains needs/problems and history. 3) Project Objectives - explicitly states goals. 4) Methodology - details approach, tasks, schedule, deliverables and risk management. 5) Costs - estimates budget, provides narrative to justify figures. 6) Conclusion - summarizes potential value and feasibility. 7) Appendix - includes supporting documentation.

Uploaded by

College08
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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http://www.brighthubpm.

com/project-planning/60068-tips-and-example-for-a-
project-proposal/

 Project Summary

The goal of this section is to present the reasons for doing this project as well as stating all of the
project's objectives. In this section in particular it is very important to write concisely and
clearly. Some project professionals even suggest writing the project summary last. Before you
begin writing you should be able to answer the following questions:

 Why are you doing this project?


 What will you be doing?
 How will you be doing it?
 Who will be doing it?
 Where will it be done?
 How long will it take?
 How much will it cost?

1.) Project Background

Explain what needs/problems you are trying to solve, and why these needs/problems are worth
solving. You should also provide a brief setting and history behind the project. This section
should be no more than a page. Include references to supporting documentation, such as research
papers and articles. This information can be placed in the index at the end.

2.) Project Objectives

State explicity what goals the project is aiming to achieve.

 Objective 1
 Objective 2
 Objective 3

 Project Methodology

This sections details the plan for how the project objectives will be achieved. It usually starts
with a description of the overall approach. Then it provides details on methodology, the
population being addressed, and how anticipated problems will be managed.

1.) The Project Approach Summary

Write a few short paragraphs or bullet points on your overall approach to the project. Include
how the project team will be organized, what development and collaboration tools will be used,
and how the plan will be updated along the way.

2.) Work Breakdown and Task Time Estimates


In this section you should create a detailed project schedule. Make a list of tasks that will be
performed for this project, make sure the list is detailed enough and the tasks broken down
enough to expose risks and make reasonable estimates in man hours required. You may want to
include a milestone chart in this section.

For a great example of a project schedule, go here.

3.) Project Deliverables

Make a list of project "deliverables." (These are the products, information, reports, etc that will
be delivered to the client at the end and throughout the duration of the project). Make sure to
include a description of the deliverable and an estimated delivery date.

 Project Risk Management

This section details the major project risks and delineates the plans to alleviate or control them.
Make sure to address each risk's likelihood of occurring as well as its impact on the project and
the organization.

1.) Risk Management Plan

This is the detailed plan of action to minimize and contain any risk factors that may come up as
the project progresses.

2.) Risk Register

Be sure to include this line-item list of risks and counter efforts.

 Project Costs

In this section you will need to estimate the overall cost of the project.

1.) Project Budget

A detailed, line-item budget should be divided into categories such as salaries, fringe benefits,
travel, supplies, and equipment. Make sure to also include any overhead costs (called "indirect
costs") that will be associated with the project.

2.) Budget Narrative


The budget narrative is basically a list of commentary needed to clarify and justify the figures on
your budget.

3.) Additional Financial Statements

Some project proposals may require additional financial statements, such as a profit and loss
statement, a recent tax return, an annual report, or a list of funding sources.

 Conclusion

In this section you should try to tie up all the above information in a short summary that explains
the potential value of the project and emphasizes its feasibility.

 Appendix

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