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Time Management - Organize Yourself

The document discusses time management and goal setting. It provides tips for prioritizing tasks, setting SMART goals, and avoiding common pitfalls when setting goals. Assertiveness is also discussed, defining it as communicating needs, feelings and opinions without violating others. Keys to being assertive include being direct, honest, and respecting yourself and others.

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ladi jandiala
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69 views5 pages

Time Management - Organize Yourself

The document discusses time management and goal setting. It provides tips for prioritizing tasks, setting SMART goals, and avoiding common pitfalls when setting goals. Assertiveness is also discussed, defining it as communicating needs, feelings and opinions without violating others. Keys to being assertive include being direct, honest, and respecting yourself and others.

Uploaded by

ladi jandiala
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOC, PDF, TXT or read online on Scribd
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Time Management – Organize yourself

Putting First Things First

Urgent – are the activities that you cannot keep on hold and you have to pay your
attention to

Important – are the jobs that are required to be prioritized above tasks as the completion
of these will affect the final result of the entire work

Crisis Preventive
Deadline &
Driven Projects Planning Activities
I II

Interruption Trivial
Mail Phone Calls
Phone calls IV
III

 Quadrant II is the heart of effective management. It is the activity which need to


manage properly to avoid the crisis and convert the normal activity to a crisis

 Bad management of the time is due to:

 Inability to prioritize
 Inability or lack of desire to organize
 Lack of discipline to execute the priorities

 Benefits From Time Management

 Remove Hesitancy
 Boost confidence
 Prevent sudden rush
GOAL SETTING
A goal is an objective, which is sought to be achieved in various field

 Before you can attempt to meet your goals, you have to know what they are.
That's a lot more complicated than it sounds. Your goals to this point may
have been very short term, but now you are going to make decisions that
could affect the rest of your life. That can be a very scary thought, but if you
think things through and prioritize, you can set realistic, reasonable,
attainable goals - then meet them

 Good goals must generally meet the SMART requirement


 S: Specific
 M: Measurable
 A: Action Oriented
 R: Realistic
 T: Time Bound

 1. Make sure the goal you are working for is something you really want, not just
something that sounds good.
 2. A goal can not contradict any of your other goals.
 3. Develop goals in the 6 areas of life:
 Family and Home Financial and Career
Spiritual and Ethical Physical and Health
Social and Cultural Mental and Educational

 4. Write your goal in the positive instead of the negative.


 5. Write your goal out in complete detail.
 6. By all means, make sure your goal is high enough.
 7. This is the most important, write down your goals.

So your goals are written down

 Goal Setting and Achievement


 We will be covering:
 characteristics of goals
 how to break down goals
 where goal setting can go wrong

 Goals should be...


– Realistic
– Winning a marathon after two weeks of training is an unrealistic goal. Use
what you’ve accomplished in the past to set a reasonable goal for the
future
 Goals should be...
– Self-chosen
– You are much more likely to achieve a goal that you set for yourself than
one that has been set for you

 Goals should be...


– Moderately difficult
– A goal that is too hard or too easy will decrease your motivation and won’t
show you what you’re really capable of accomplishing. Use what you’ve
accomplished in the past as a guide

 Goals should be...


– Specific
– Getting an “A” in Math and a “B” in Geography is much more specific
than just saying that you would like to get good grades this semester

 Goals should be...


– Measurable
– You’re more likely to keep up if you can see progress toward your goal.
For example, getting an “A” on your midterm is measurable progress
toward getting an “A” in the class.

 Goals should be...


– Positive
– Say what you do want to accomplish instead of what you don’t want to do.
“I will attend all classes,” is much better than “I won’t skip any classes.”

 Goals should be...


– Flexible
– If it looks like you can’t reach your original goal, be flexible and redraw
your plan

 Goals should be...


– Associated with a deadline
– When do you plan on accomplishing this goal, in a month, day, or year?

 Goals should be...


– Written down
– It will serve as a better reminder to keep you motivated

 Where goal setting can go wrong


– When goal setting is disorganized
– For example, keep personal and academic goals separate
– When goals are unrealistic
– For example, becoming a company CEO immediately after graduation is an
unrealistic goal
–
– When goals are vague
– For example, “becoming successful” or “becoming a better student” are
not clear goals to work toward.
– For example, winning the lottery is definitely beyond your control
– Goals that are ‘beyond’ your control

– When you set too many goals


– At any one time you should focus on achieving only three or four goals

 Summary
 Goals with certain characteristics will enable you to be more successful in goal
setting and achievement.
 Breaking down large goals into parts will help you to see what steps you will need
to complete on the way to accomplishing your goal

ASSERTIVENESS

• WHAT IS IT?
• HOW CAN IT HELP ME?
• WHAT DO I NEED TO DO?

• Assertiveness is the ability to communicate your needs, feelings, opinions, and


beliefs in an open and honest manner without violating the rights of others

1. IS NOT THE SAME AS AGGRESSIVE BEHAVIOR.


2. AGGRESSIVE BEHAVIOR ENHANCES SELF AT THE EXPENSE OF
OTHERS.
3. ASSERTIVENESS PRODUCES POSITIVE OUTCOMES FOR ALL;
AGGRESSIVE ACTS RESULT IN NEGATIVE OUTCOMES.
4. HELPS YOU BECOME SELF-CONFIDENT
5. INCREASES SELF-ESTEEM
6. GAIN RESPECT OF OTHERS
7. IMPROVE COMMUNICATION SKILLS
8. IMPROVE DECISION-MAKING ABILITY

HOW TO BE ASSERTIVE
1. BE HONEST AND DIRECT ABOUT YOUR FEELINGS, NEEDS, BELIEFS.
2. EXPRESS YOURSELF FIRMLY AND DIRECTLY TO SPECIFIC
INDIVIDUALS.
3. BE REASONABLE IN YOUR REQUESTS
4. STATE YOUR VIEWPOINT WITHOUT BEING HESITANT OR
APOLOGETIC.
5. BE HONEST WHEN GIVING OR RECEIVING FEEDBACK.
6. LEARN TO SAY “NO” TO UNREASONABLE EXPECTATIONS.
7. PARAPHRASE WHAT OTHERS HAVE STATED TO YOU
8. REGOGNIZE AND RESPECT THE RIGHTS OF THOSE AROUND YOU.
9. USE APPROPRIATE TONE OF VOICE.
10. BE AWARE OF BODY POSTURE/LANGUAGE
11. MAINTAIN EYE CONTACT.
12. USE “I” STATEMENTS TO EXPRESS SELF

13. DON’T LET OTHERS IMPOSE THEIR VALUES/IDEAS ON YOU


14. ENCOURAGE OTHERS TO BE CLEAR AND DIRECT
15. TAKE OWNERSHIP

AND MY RIGHTS ARE…

1. The right to respect myself because of who I am.


2. How to lead my life…pursuing goals, dreams, etc.
3. Have my own values, beliefs, etc.
4. To tell others how I wish to be treated.
5. To change my mind and make mistakes without being ridiculed.

6. TO HAVE POSITIVE, HEALTHY, SATISFYING RELATIONSHIPS IN


WHICH I AM SAFE AND RESPECTED.
7. TO CHANGE AND DEVELOP MY LIFE HOW I DETERMINE.
8. TO BE HAPPY AND AT PEACE.

ASSERTIVENESS

1. DOESN’T JUST HAPPEN.


2. DOES NOT GUARANTEE YOU HAPPINESS OR FAIR TREATMENT.
3. WILL NOT SOLVE ALL YOUR PROBLEMS
4. DOES NOT GUARANTEEE YOU WILL GET WHAT YOU WANT.

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