Project Selection
Project Selection
CHAPTER 2
Project Selection
Multiple project
opportunities
Strategic
criteria
Projects
matter how small, to the overall mission and objectives of the company.
A project is considered an investment in time, effort, and money. When
a company invests money, it does so in pursuit of its mission to achieve
and maintain a competitive advantage within the markets it serves. The
term “competitive advantage” is a reference to competitive positioning.
A company is better able to succeed when it is well positioned compared
with those against whom it competes. A company is considered to be well
positioned when it is able to set the price level for its products and main-
tain it—while at the same time—minimizing its costs. Michael Porter, a
well-known strategist from the Harvard Business School, informs us that
companies that are best able to do things such as minimize competition
and rivalry, minimize the threat of substitutes, and keep new entrants out
of the marketplace have the power to set their prices and minimize their
costs. They do so because they are said to be well positioned in terms of
Porter’s strategic model. To use an analogy drawn from the military, imag-
ine a platoon preparing to engage with the enemy. The platoon leader will
survey the surrounding environment to find the best position within the
field of battle. A hill is a position that is likely to be preferred over a valley.
A mediocre platoon may still have a strong chance of winning the battle if
it fights from the hill rather than the valley. Fighting from a hill provides
Project Selection • 27
Strong
strategic
position
Weak
position
The term alignment suggests that elements put “in alignment” must be
ordered so that they are all facing, or pointing to the same direction. Stra-
tegic alignment uses this concept—but in terms of activities carried out by
the organization. All initiatives, tasks to be carried out, deliverables to be
produced—as well as projects—must “point in the same direction” as that
indicated by the strategy of the company. It follows then that when a com-
pany selects an optimal project for execution, it will be a project that is
considered to be in alignment with the company mission. It further follows
that the degree of alignment of a project with the mission of the company
is obvious. This is not always the case—which is why tools are applied to
make the degree of alignment clear.
The concept of alignment provides the project manager with only a start-
ing point for deciding upon which projects to fund and execute, and which
to discard. It is only a starting point because the degree of strategic align-
ment of each project proposal must be determined. There are many differ-
ent ways to do this including the application of judgment using qualitative
tools, as well as analytical techniques that apply quantitative measures to
assess the degree to which the project fits the goals spelled out in the strat-
egy of the company. Often the process begins with a qualitative approach
by quickly weeding out projects that obviously do not fit well with the
company mission. Eventually the vetting process leads to a small number
of projects that on the face of it, all seem to satisfy company strategic
requirements. It is at this point where the application of tools becomes
more advantageous by making small but important differences clear for
the purpose of decision making.
element and total. Multiple projects are then compared against each other
based upon the total weighted score for each. An example of a weighted
project selection checklist is provided in Table 2.1.
Although the weighted selection checklist uses numbers—this does
not necessarily mean that the method is considered to be a quantitative
method. This is because the numbers used for scoring and weighting are
based upon the collective subjective judgment of the management team.
The numbers are therefore interpreted as relative measures of emphasis—
rather than absolute quantitative measures.
Selecting a project that aligns with the strategy of the company is import-
ant—but it may be only a beginning. For example, companies often have
multiple possible choices of projects from which to choose that each align
with the strategy of the company. What should a project manager do if
(and likely when) this happens? The next level of consideration usually
involves determining if the project will result in financial rewards. There
are a number of techniques that may be applied in order to make this
determination—and different companies will likely use different methods.
Each of the analysis techniques are designed to answer questions that lead
to project selection decisions.
$100 in your pocket today will be worth more tomorrow if you put it
in the bank and it earns interest.
For example, using the previous example for three years but employ-
ing the simpler formula, we have:
There are some observations that can be made by comparing the value
of $100 promised three years from today versus one year from today, as
follows:
1. The longer the waiting period for the promised money, the less it
is worth today.
2. The higher the discount rate, the less the money is effectively worth
today.
3. The higher the discount (or “hurdle”) rate, the more money the proj-
ect will need to generate in order to compensate for the higher rate.
If TVM is taken into account when using the payback analysis, then the
cash from project deliverables (less the cost of project deliverables) is
simply discounted to the present. Again, this is useful for presenting a
more accurate assessment of the payback when future cash flows are less
certain and the initial investment is high. In simpler cases, TVM may be
dispensed with when calculating TVM. What would constitute a “simpler
case?” An example would be a project whose payback timeframe is short
compared to its project life cycle. A project that produces deliverables that
lead to profits that pay back the initial investment within one to two years
need not be overly concerned with the TVM. However, projects that are
not expected to pay back within 5 to 10 years, and include widely spaced
and inconsistent cash flows would likely benefit from the incorporation of
TVM within payback analysis.
What is the return on the money invested in this project and how does
it compare with the return on secure financial instruments?
What does it all mean? When a project manager selects from a number
of projects—the optimal choice from a purely risk and reward perspective
would be the project with the highest NPV. In simple terms, positive NPVs
result from projects that produce returns above the required project dis-
count rate. The higher the NPV, the greater the return exceeds the project
discount rate. An NPV of zero indicates that the project returned profits
sufficient to equal the required project discount rate. Although zero is
considered acceptable—it may be a question mark for project selection.
Because the project result is only an estimate—it is not difficult to imag-
ine a scenario when the future expected cash flows are less than expected.
In this case, the zero NPV could shift to a negative value depending on
events and circumstances. Finally, a negative NPV is an indicator that the
project returns less than the return targeted by the discount rate. In most
cases—this is an indicator that the project should be rejected. However,
negative NPV projects might be selected if some higher level strategic
reason exists for pursuing the project. A project that is commissioned sim-
ply to produce a placeholder product in the market or to maintain market
share may be one example of a strategic reason to pursue a project with a
negative NPV.
making the new series of cash flows and higher discount rate a question
mark in terms of project selection.
The NPV returns three possible results—positive, zero, and negative. The
NPV therefore is a comparative measure that examines how the project
performs by comparison to a given target discount or hurdle rate. Another
way to evaluate a project however is to determine its effective return rate
known as the IRR. The formula for the IRR is rather complex—although
the formula is embedded within Microsoft Excel and does produce the
correct result when used correctly. However, a project manager who first
performs and NPV may easily determine the IRR in a spreadsheet by
adjusting the discount rate until the NPV becomes exactly (or at least very
close to) zero. The discount rate at an NPV of zero is the IRR. Revis-
iting Table 2.4 shows a slightly negative NPV. This infers that the dis-
count rate applied was in fact very close to the IRR rate since it is close to
zero. Adjusting the discount rate to 14 percent returns a positive NPV of
$3,446.81. This informs the project manager that the IRR is between 14
and 15 percent—and likely very close to 15 percent. Granted, this is a ball-
park IRR figure—but—project selections involve estimates and judgment
including the estimation of the investment level, timing of cash flows, and
choice of discount rate. Finding the IRR in this way makes it a simple pro-
cess to work hand in hand with the NPV calculation in project selection.