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Data Cleansing Process For Master Data

The document outlines a 12-step process for cleansing material master data, which includes pre-cleanse evaluation, establishing data standards, testing, data mining, standardization, research, product classification, duplicate identification, review of incomplete records, quality control, and post-cleanse governance. Implementing this process would eliminate duplicates, reduce costs, and improve inventory, purchasing, and other operations through accurate, unique material descriptions. Resources of 10 days each for an ABAP developer and consultant are estimated.

Uploaded by

Ajay Kumar Khattar
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602 views4 pages

Data Cleansing Process For Master Data

The document outlines a 12-step process for cleansing material master data, which includes pre-cleanse evaluation, establishing data standards, testing, data mining, standardization, research, product classification, duplicate identification, review of incomplete records, quality control, and post-cleanse governance. Implementing this process would eliminate duplicates, reduce costs, and improve inventory, purchasing, and other operations through accurate, unique material descriptions. Resources of 10 days each for an ABAP developer and consultant are estimated.

Uploaded by

Ajay Kumar Khattar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Problem Statement:

UPL has one lac plus Material master data for Bharuch Plant for PM and PS module which has
following issues,
 Looking for master data cleansing for Material Master
 Facing difficulty in creating a new master record?
 Suffering with various quality issues?
 Suffering from inconsistencies in the descriptions?
 Suffering with lack of information?
 Want to eliminate duplicates within the data?
 Looking for standard technical dictionary/taxonomy?
 Looking for Extension or Supersede of materials in various plants?
 Want to reduce time?
 Looking for more accurate purchase order descriptions?

Features Needed
 Best Quality & Standardized Data
 Elimination of duplicate material items
 Best Taxonomy/Dictionary with best templates
 Accurate class assignment in material creation
 Auto mapping of material master record with UNSPSC/eCl@ss or any other classification
 Assigning HSN Codes to the materials
 Classes are divided into different disciplines like Electrical, Mechanical, Automobile, Food &
Beverages, Chemicals, etc
 Industry proven ISO compliant abbreviations (Class, Characteristics, Characteristic Values,
UoM's)
 Reduction in cost of creating new material items
 Improved inventories of material items and reduction of inventory variances with unique and
accurate materials descriptions
 Utility for Web Based tool to create Material avoiding duplication.
 Enforced governance rules to improve consistency & data quality using approved characteristic
values
If MDM is not available, then suggested procedure for master data cleansing should be MS Excel,
which is easy to manage for considerable size.

The Data Cleansing Process-Genisys Roadmap to Material Master Data Quality

Step 1. Perform Pre-Cleanse Data Evaluation

Assess Current (Raw) Data Condition

Calculate Data Quality Score Based On:


 Duplicate Percentage
 Review Item Percentage
 Number of Manufacturer Names Populated
 Number of Manufacturer Part Numbers Populated
 Number of Nouns
 Number of Modifiers
 Description Length – Avg. Number of Words/Characters
 Prepare Before and After Data Cleansing Samples
 Determine Cost Savings Opportunities and ROI

Step 2 Establish Corporate Data Standard

• Standard Naming Convention


• Define Noun-Modifier Dictionary
• Standard Abbreviations & Policies
• Develop Standard Abbreviation List
• Define Standard Cleansing Policies
• Standard Data Format
• Define Enterprise System Specifications (fields, features, character limitations, contents)
• Develop Data Formatting Template
• Product Classification System
• Select and define Product Classification System
• Example: UNSPSC, eCl@ss, Custom, etc.

Step 3 Review and Approve Test Data

• Prepare 500-1000 SKU Test Data Sample


• Implement Pre-Defined Data Standards
• Utilize Pre-defined Data Formatting Template
• Review Test Data Sample
• Review and Critique Data Cleansing Deliverable
• Perform Test Upload in Non-Production Environment
• Modify Corporate Data Standard and Format as Required

Step 4 Pre-Cleanse Data Mining

• Identify, Standardize and Populate Manufacturer Name & Part Number


• Assign Valid Noun-Modifier Naming Convention Raw Data

Step 5 Standardize and Validate

• Standardize and Validate Existing Information by Attribute Raw Data

Step 6 Research and Enhance

• Research and Enhance Description


• Utilize internal information resources, online sources, and Manufacturer, OEM or Vendor Catalogs

Step 7 Assign Product Classification Codes

• Typically based on Noun, Modifier, Type, and Material

Step 8 Identify & Consolidate Duplicates

• Identify Duplicate Records and Assign Common Corporate Part Number


• Duplicates may be identified by Exact Match and Fit-Form-Function Equivalent
• Duplicates may be consolidated (merged) into a single item number (material record) while
Maintaining history of old item numbers

Step 9 Identify and Address “Review” Items

• Identify Items Containing Insufficient Information


• Compile List of All Item Requiring Review
• Perform Physical Part Review, Identification and Data Collection
• Obtain Adequate Information for Cleansing

Step 10 Perform Quality Control Review

• Ensure Each Cleansed Record Meets the Service Level Agreement

Step 12 Final Delivery and Upload

• Upload Final Cleansed File into Live Enterprise System


• .xls, .csv, .txt, .db and other supported formats ENTERPRISE SYSTEM
Post-Cleanse Data Governance
• Implement Data Governance Strategy to Maintain Data Quality
• Select and Implement a Data Governance Solution
• Establish a Data Governance Team with Restricted System Access
• Define the Data Governance Process (Workflow)
• Implement Pre-Defined Corporate Data Standards for All New Item Creations, Modifications,
Extensions, and Suspensions (Deactivations)
• Prevent Duplication
• Maintain Ongoing Data Integrity and Consistency

Business Benefits

 Elimination of duplicate material items


 Reduction in cost of creating new material items
 Reduction in cost of using current descriptions through improved efficiency, reliance and
assurance of accurate and unique descriptions by Engineers, operations personnel, material
warehousing, logistics, finance and purchasing
 Improved purchase contracting and reduced material cost by elimination of duplicate items and
reliance on volumes used and needed
 Improve logistic delivery times by creating internal efficiencies with correct material
descriptions
 Improved inventory receipt process with complete and accurate material descriptions
 Improved warehousing control and management with unique and accurate materials
descriptions
 Improved inventories of material items and reduction of inventory variances with unique and
accurate materials descriptions
 Reduction of Excess and obsolete through accurate, unique and complete descriptions used in
the purchase, receipt and warehousing of items
 Improved material item availability and reduction of operation stoppage and or rush order
shipping through elimination of duplications and proper minimum and maximum stock levels
 Reduced cost to set up new material items. Cost moved from fixed internal cost to variable
external cost
 ISO compliant content and standardization processes
 Create standardized Short and Long Descriptions for all items to ensure purchasing accuracy
 Update the UNSPSC codes to the correct/latest version

Resources Required:
 ABAP for writing upload Program/BDC – 10 days ( 80 hrs)
 PM/PS Consultant for Validating data – 10 days ( 80 hrs)

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