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Event Proposal Format

This document is an event proposal for an event organized by [Club Name]. It includes sections on the introduction, objectives, event details including date, venue and number of participants. It also outlines the flow of conducting the event including registration, rules and awards. The proposed budget lists estimated income from sponsors and participants, and expenses for venue, supplies, refreshments, decorations, transportation and more. It provides a contact list for the event committee and notes requirements for attachments, notifications, timing of submission and adherence to the proposal format.

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spikey90
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17K views5 pages

Event Proposal Format

This document is an event proposal for an event organized by [Club Name]. It includes sections on the introduction, objectives, event details including date, venue and number of participants. It also outlines the flow of conducting the event including registration, rules and awards. The proposed budget lists estimated income from sponsors and participants, and expenses for venue, supplies, refreshments, decorations, transportation and more. It provides a contact list for the event committee and notes requirements for attachments, notifications, timing of submission and adherence to the proposal format.

Uploaded by

spikey90
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Event Proposal

For
Event’s name
Date(dd-mm-yyyy)
by

Club Name
Name OC
Acknowledge by
Club advisor/President
1.0 Introduction of the Event
2.0 Objectives and Mission
3.0 Event details
Date:

Venue:

Scale of Activity: Number of participants

4.0 Flow of conducting the event


This section is basically base on the event, which includes:
registration period, rules and regulations awards (if any).
For instance, a sport competition – then rules and
regulations can be as this section and the awards can be put
in the other section.
5.0 Proposed Budget

RM

Income (Example)

1000
1. Abcd Company sponsor
2. Participate 500

Total 1500

Expenses

500
1. Venue
50
2. Banner
150
3. Souvenir
50
4. Certificates

5. Refreshment 500

6. Decoration 300

7. PA-System 200

8. Transportation (Curtin Shuttle Bus)


150*

1900
Total
Net Deficit 400

*Transportation by using Curtin Shuttle Bus will be deducted directly from the Club’s subsidy
fund. However, this particular has to be mentioned in the proposal as well, if you’re using Curtin
Shuttle Bus services.

Remarks:

Kindly lists down the specific item of expenses that you require the student council to
subsidy in a paragraph.
6.0 Event Committee’s List
Contact Details:

Name Position Contact Number E- mail


AAA OC 012-1231233 [email protected]
7.0 Attachment
 If booth opening in the cafeteria, please do state the date and the
time. The maximum duration for booth opening is two weeks time.
 If bus booking is required, please do get the bus booking form from
Student Council room and hand in together with this proposal as an
attachment.
 If any equipment borrowing wish to be done also can get the
equipment borrowing form from Student Council room.
 If the event is held in Campus, the booking of venue also is needed to
mention in the attachment.
 Pop-up notice in campus computers also can be done in two weeks
time.
 Take note that the promotional banners shall be removed
together with the closing of registration booth. No banners
are allowed to hang over night.
 Event posters are required to be verified by student council
before paste it on notice board. It will be removed by council
member right after the event ended.
 If any outsider is invited to the event, then please do prepare a list of
their name and IC no as a reference for the security purpose.
 If any certificate needs to be signed by Student Council President,
please attach together with the receipt(s) after the event.

**A SMS is required to be sent to the respective activity sub-council one


day before the event for notification purpose.

**This document has to be sent to respective Activity sub-council in two


weeks time before the event in hard copy.

**The event proposal format is strictly adhered. Any proposal which is not
following the format will not be entertain. However, extra information is
encouraged to add in.

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