SLA FA With Custom Sources

Advanced SLA: Creating and
Testing Custom Sources –

An Assets Example
Karen Brownfield
About the Speaker
■ Oracle Ace
■ Oracle Certified Specialist (EBS and Fusion)
■ Over 20 years E-Business Suite support
■ OAUG board member, former President
■ Member ATG Customer Advisory Board
■ Member GL SIG Board
■ OAUG Board Liaison User Management SIG
■ Over 100 presentations worldwide
■ Co-author multiple books on E-Business Suite
2 Gold
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Copyright © 2014 Infosemantics, Inc. All Rights Reserved . Any other commercial product names herein are trademark, registered trademarks or service marks of their respective owners.
About Infosemantics
■ Established in 2001
■ SBA 8(a) Small Business

disadvantaged company
■ GSA Schedule contract GS-
35F-0680V
■ Texas State HUB vendor
■ For more information, go to

our web site at
www.Infosemantics.com
■ R12.1.3, R12.2.5, OBIEE
public vision instances
■ Posted presentations on
functional and technical topics
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Agenda
■ Overview of SLA, Asset Events
■ Change Standard Accounting Using SLA
■ Migrate to Another Instance
■ Technical Details
■ References
■ Questions
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Overview of SLA
Review of Asset Events
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SLA – Subledger Accounting
■ Rules-based accounting engine for generation of
journal entries from Oracle subledgers and optionally
from 3rd party applications
■ No extra license fees required when used with Oracle
subledgers
■ Table acronym is XLA
■ Supports user-defined accounting rules
■ Provides centralized repository for all accounting
(except GL) and drilldown to subledgers
■ GL_INTERFACE still supported for external JE
integration
■ Is not invoked for JEs in GL
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Partner
SLA – Subledger Accounting
■ Accounts all transactions from subledgers
■ Can be configured to change accounting shown on
subledger transaction (seeded Oracle SLAMs do not do
this)
■ Does not eliminate need to setup AR AutoAccounting or
Projects/PO Account Generators
■ AP/PO/AR transactions cannot be completed/validated
without accounting distributions
■ Can configure Account Generators to generate “dummy”
combination and then use SLA to generate “real”
accounting
▸ Approvals will not be able to be based on “real” accounting
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Partner
Accounting Methods Builder (AMB)
■ Permits definition of user-defined accounting rules
■ Rules are defined via forms and guaranteed not to be
overwritten or deleted by patching or upgrades
■ Significantly reduces need for SQL to affect changes in
seeded accounting
■ Custom Sources will still require SQL
■ No workflow knowledge is required, unlike customizing
Account Generators
■ Workflow Builder is not utilized
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SLA Architecture Simplified
■ Ledger – 4th C
■ Subledger
■ Transaction
■ Journal
■ Distribution Line
■ Accting for Distribution Line

■ Many may be summarized
into single JE line
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Partner
SLA Architecture Definition
http://www.eprentise.com/blog/r12/under-the-covers-with-subledger-accounting/
For FA, tables are

FA_TRANSACTION_HEADERS for
Headers FA_ADJUSTMENTS
for Lines / Distributions
Actual Tables are

XLA_AE_HEADERS and
XLA_AE_LINES
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SLAM is Assigned to a Ledger
One of “4 C’s”
Currency
Chart of Accounts
Calendar
Accounting Method
Click to see SLAM
definition
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SLAM Definition
■ Cannot change SLAMs owned by Oracle
■ Can Copy to custom SLAM
■ Cannot navigate to AADs from GL (must be in
responsibility assigned to the application)
■ Seeded SLAMs
▪ Standard Accrual
▪ Standard Cash
▪ Encumbrance Accrual
▪ Encumbrance Cash
▪ United States Federal
▪ China Standard
Accrual
AADs not shown: Payables, Process Manufacturing Financials ■ No seeded IFRS
Projects, Property Manager, Receivables, Trade Management
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Assets Application Accounting Definition
■ Can Copy to
Custom AAD
■ For each
Event Class
/ Type
Combo, can
■ Set Header
■ Drill down
to JE lines
that can be
generated
for Class /
Type
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Assets Events Type Class
■ Additions | All ■ Category Reclass | All
■ Adjustments | All ■ Deferred Depreciation | All
■ CIP Additions | All ■ Depreciation | All
■ CIP Adjustments | All ■ Depreciation Adjustments |
All
■ CIP Category Reclass | All ■ Impairment | All
■ CIP Retirements ■ Reverse Transfers | All
■ CIP Reinstatements ■ Retirement Adjustments | All
■ CIP Retirements ■ Retirements |
■ CIP Revaluation | All Reinstatements
■ CIP Source Line Transfers ■ Retirements | Retirements
| All ■ Revaluation | All
■ CIP Transfers | All ■ Source Line Transfers | All
■ CIP Unit Adjustments | All ■ Terminal Gain and Loss | All
■ Capitalization | ■ Transfers | All
Capitalization ■ Unit Adjustments | All
■ Capitalization | Reverse ■ Unplanned Depreciation | All
Cap
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Category Reclass Journal Line Definition
■ Note: 12
Journal Line
Types
■ Each Type has
Account
Derivation
Rules and
Description
■ If unsure
whether Line
Type is Debit or
Credit side,
click Line Type
■ Can copy to
custom JLD
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Category Reclass Journal Line Types
■ To change JLT, copy to custom JLT

■ To change Line Description, copy to custom Line
Description
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Change Standard
Accounting Using SLA
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The Issue
■ An Asset is inadvertently assigned to a category with a
Property Class of 1245, it should have been assigned to a
one with a Property Class of 1250 (or vice versa)
■ Several Periods have passed since the assignment was
made
■ Management wishes to reclass the asset and track
separately the cost and accumulated depreciation that was
inadvertently charged to the wrong class
■ Sub-Account 0001 will be used to track transferred in
■ Sub-Account 0002 will be used to track transferred out
■ Management wishes to post JE’s associated with this
reclass in detail with the asset number in the JE line
description
■ Management no longer wishes to use the Assets Account
Generator – at this point, the account generator has not
been customized
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The Solution
■ Use SLA and set the sub-account value based on whether
the old category property class is different from the new
category property class (if the property class doesn’t
changed, leave sub-account = 0000)
■ Change Posting from summary to detail for these lines and
change JE description to include asset number
■ Issue with this solution
■ SLA engine deals with one side of an entry at any given time,
to effect this change, SLA must know the property class of both
sides of the entry
■ Issue Resolution
■ Create a custom source to store property class of old category
■ Create a custom source to store property class of new
category
■ Create Accounting Derivation Rule using the new sources
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How to Know When Custom Source Required
■ Either Source doesn’t exist, or Oracle definition doesn’t
meet your need
■ Oracle provides two screens for querying Oracle
defined sources, Sources and Source Assignments
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■ Screens for Source Definition - Sources
■ Note derivation of source not always provided – screen
does limit to sources assigned to responsibility application
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■ Screens for Source Definition – Source Assignments
■ Tells whether assigned to Header or Line
■ Must query each Event Class
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■ Query table XLA_SOURCES_B/TL
■ _TL gives user name of source
■ _B usually gives definition of source
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Steps
■ Get Ready to Test
■ Ensure Account Generator is turned off and seeded AAD
is valid
■ Ensure all transactions are accounted
■ Create Transaction for Testing
■ For comparison purposes, generate standard accounting
(draft mode)
■ Run “Subledger Accounting Rules Detail Listing Report”
to see definition of current SLAM
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Steps
■ Create Solution
■ Create custom Sources
■ Create custom Account Derivation Rule (ADR)
■ Create custom Subledger Accounting Method (SLAM)
■ Create custom Application Accounting Definition (AAD)
■ Create custom Journal Line Definition for Category
Reclass | All
■ Create custom Journal Line Types (JLTs) as needed
■ Substitute custom JLT in custom JLD, inactivate Oracle
JLT
■ Add Accounting Definition Rules to each custom JLT
■ Create custom Line Description(s), substitute in Line
Assignment for custom JLT
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Steps
■ Create Solution (continued)
■ Assign custom JLD to Category Reclass | All Event Class
| Type in custom AAD
■ Validate Category Reclass | All Event Class | Type
■ Assign custom Assets AAD to custom SLAM
■ Assign custom SLAM to Ledger
■ Test Accounting in Draft mode, make changes as
necessary
▸ Remember to validate Category Reclass Event Type
■ Test Accounting in Final / Transfer mode to see JE line
descriptions
■ Migrate to next instance
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Get Ready to Test
■ Set Profile Option “FA: Use Workflow Account
Generation” to No
■ Ensure current Application Accounting Definition (AAD)
for Assets is Valid
■ Query SLAM attached to your ledger, highlight Assets
row, click Accounting Setups, Validate button should be
grayed out
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Get Ready to Test
■ Ensure current period has no outstanding unaccounted
transactions
■ Run Create Accounting in Final / Transfer mode
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Get Ready to Test
Create Transaction
■ Perform a Category Reclass where one category has
1245 Property Class and the other category has 1250
Before
After
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Get Ready to Test
Run Create Accounting - Assets
■ Use Accounting Mode = Draft, Report = Detail, Include
User Transaction Identifiers = Yes
■ Last parameter adds Asset Number, Transaction Number,
Book Type Code, Asset Description, Period Entered to
the Detail
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Get Ready to Test
Subledger Accounting Rules Detail Listing
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Get Ready to Test
Subledger Accounting Rules Detail Listing
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Create Solution
Create Custom Sources
■ Setup | Financials | Subledger Accounting | Accounting
Methods Builder | Sources | Custom Sources
Parameters to Function – keys to FA_ADJUSTMENTS

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Create Solution
Create Custom Account Derivation Rule
■ Setup | Financials | Subledger Accounting | Accounting
Methods Builder | Journal Entry Setups | Account
Derivation Rules
■ Must specify
Accounting Chart of
Accounts to create
rule for non-qualifier
segments
▪ Specify segment
■ Enter first option for
value, click Save,
click Conditions
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Create Solution
ADR Condition – Priority 10
■ Source will be either Oracle source or custom source
■ If Source references a code combination, can then
choose which segment
■ Value Type is either Source or Constant
■ If Value Type = Source, Value/Segment behaves as first
source column
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Create Solution
ADR Condition – Priority 20
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Create Solution
ADR Condition – Priority 30, Default Value
■ Final Priority should be value to be defined with all
other conditions fail
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Create Solution
Copy SLAM, AAD, JLT
■ Create Custom SLAM by copying existing SLAM
■ From custom SLAM, find Assets AAD, click “Application
Accounting Definition’, then click ‘Copy’
■ Must specify Accounting CoA
■ From custom AAD, highlight Category Reclass Event
Class, click Journal Line Definition
■ When next screen displays, click Copy Definition
▸ Must specify Accounting CoA
■ From custom JLD, highlight JLT that needs to be
changed and click Line Type
■ Custom JLTs are not needed unless changing posting
from Summary to Detail as Account Derivation Rules can
be changed/added (but not deleted) w/o customization
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Create Solution
Copy SLAM, AAD, JLT
■ Before clicking Copy at any level, ensure ‘Display After
Copy’ is checked
■ When copying AAD, ensure Include Header and Line
Assigments is checked
■ When copying JLD, ensure ‘Copy Line Assignments’ is
checked
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Create Solution
Create Custom SLAM
■ Query SLAM
attached to
ledger
■ Click Copy
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Create Solution
Create Custom SLAM
■ Enter Method Code, Name, and (optional) Description
■ Since we want to reference non-qualified segments,
specify Accounting Chart of Accounts
Leave
Checked
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Create Solution
Create Custom AAD
■ New SLAM is
displayed
■ Click Assets
row, then click
Application
Accounting
Definition
button
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Create Solution
Create Custom AAD
■ Click Copy
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Create Solution
Create Custom AAD
■ Enter Definition Code, Name, and (optional) Description
■ If SLAM for secondary ledger with different CoA, specify
Primary CoA as Transaction CoA
Leave
Checked
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Create Custom Solution
Create Custom JLD
■ New AAD is
displayed
■ Highlight
Category
Reclass
■ Click Journal
Line Definition
button
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Create Custom JLD
■ Click Copy
Definition
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Create Custom JLD
■ Enter Definition Code, Definition Name, and (optionally)
Description
■ If SLAM for secondary ledger with different CoA, specify
Primary CoA as Transaction CoA
Leave
Checked
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Partner
Create Custom JLT
■ New JLD is
displayed
■ Highlight
Journal Line
Type to be
changed, click
Line Type
■ Custom JLT is
not needed
unless
changing
posting from
Summary to
Detail
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Create Custom JLT
■ Click
Copy
■ (Note
condition)
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What if You Don’t Know
Which Line Type To Change?
■ Each JLT has a condition
■ Match condition to results of following query

Substitute your book name
and transaction number
from Create Accounting
report
■ Above query returned 4 lines, 4 JLTs will have to be

copied
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Create Custom JLT
■ Enter Line Type Code, Name, (optional) Description
■ Suggest using same name as JLT being copied with
your company identifier following
Leave
Checked
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Create Custom JLT
■ New JLT is
displayed
■ Choose
whether to
Transfer to
GL in
Summary
or Detail
■ Click
Save,
close form
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Substitute Custom JLT
■ Insert line
beneath copied
line
■ Select the JLT just
created
■ Initially, copy Line
Description from
JLT just copied
■ Unclick the Oracle
line (or will
account twice)
■ Save
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Partner
Add Account Derivation Rules to Custom JLT
■ Rules through Account
same as defined for
Oracle JLT
■ Added rule for Sub-
Account
■ Note: Account
Derivation Rule could
have been defined from
here rather than
defined separately (but
source cannot)
■ Note: could have
changed ADRs from
Oracle line, but could
not set Posting to Detail
on JLT
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Partner
Add Asset Number to JE Line Description
■ Highlight
Journal Line
Type with
description to
be changed, or
highlight Line
Description to
be changed,
click Line
Description
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■ Click Copy
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■ Enter Description Code, Name, and (optional)
Description, Click Done
■ If JED is for secondary ledger and any attribute from
Primary chart will be needed in the description, specify
the Transaction CoA
Leave
Checked
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■ Click Details
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■ Enter Seq 4 and 5 to add Asset Number, Save, close
form
■ Trailing spaces in Constant values are ignored
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Substitute JE Line Description
■ Change Line
Description
to one just
created
■ Click Save
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Create Solution
Repeat for Other 3 JLTs
■ Procedure must be repeated for:
■ Assets Category Reclass Destination Depreciation
Reserve
■ Assets Category Reclass Source Cost
■ Assets Category Reclass Source Depreciation Reserve
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Create Solution
Backout and Substitute
■ Close Journal
Lines Definition
Window, will
now be back at
Application
Accounting
Definitions
window
■ Add custom
Journal Line
Definition,
delete Oracle
one
■ Save
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Create Solution
■ Click
Validate
button (and
wait)
■ Status
should
change to
Valid
■ If not
■ Close
window
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Create Solution
■ Substitute custom AAD for Assets line, save
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Custom Solution
Assign Custom SLAM to ledger
■ Setup | General Ledger | Accounting Setup Manager |
Accounting Setups
■ Click Update Accounting Options, then update pencil
■ Change Subledger Accounting Method, click Finish
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Partner
Test Results – Accounting
■ Run Create Accounting – Assets in Draft mode with
Report Detail and Include User Transaction Identifiers =
Yes
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Partner
What typically goes wrong
■ “Accounting Program” and “Create Accounting –
Assets” end in Warning – view output for “Create
Accounting – Assets”
■ Wrong JLD was copied – picked a DR instead of CR JLD
■ Forgot to unclick the Oracle definition – double accounted

or forgot to click custom definition – missing accounting –
both result in unbalanced JE
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Partner
What typically goes wrong
■ “Accounting Program” Errors – check log file
■ “Accounting Program” and “Create Accounting –

Assets” end successfully but accounting isn’t as
expected
■ Use SQL to find transaction in FA_ADJUSTMENTS
■ Using transaction_header_id and adjustment_line_id,
evaluate results of custom functions and then evaluate
logic for ADR
▸ If ADR has complex logic, look for missing or misplaced
parentheses or use of AND where it should be OR or vice
versa
68 Gold
Partner
How to See Source Values
■ Prior to running Create Accounting
■ Do one of the following
▸ Trunc tables XLA_DIAG_EVENTS and XLA_DIAG_SOURCES
▸ Run concurrent program “Purge Transaction Objects
Diagnostics” – must be run from Assets responsibility
■ Set profile option “SLA: Enable Diagnostics” to Yes
■ After running Create Accounting, query table
XLA_DIAG_SOURCES
■ Line_number=0 are header atttributes
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Partner
Test Results – JE Line Description
■ Unfortunately, only way to see results of JE Line
Description is to account in Final mode and Transfer
the JE to GL
■ XML file does not show the JE Line Description, just the
JE Header
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Partner
Migrate to Next
Instance
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Migrate to Next Instance
Export Definitions
■ Run “Export Application Accounting Definitions”
■ Specify full file path, include .ldt in file name
■ Versioning Mode – see MOS note 1564866.1 for
explanation
■ User Version – will become the
PRODUCT_RULE_VERSION for all User defined AADs
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Partner
Export Definitions
■ Only Asset AAD is exported, must run export from
responsibility associated with application that owns
AAD
■ All AADs exported, not just custom one
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Partner
Possible Error if Version Mode = Standard
■ See MOS note 987629.1 for explanation
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Partner
Import Definitions
■ See MOS note 1502685.1 for explanation of
parameters
■ Although all definitions in .ldt file, only User defined are
updated
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Partner
Validate ALL AADs
■ The upload replaced all User Asset AADs
■ All AADs (User and Oracle) now have status “Not
Validated”
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Partner
Validate ALL AADs
■ Open report and verify all have a status of Valid
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Partner
Create Custom SLAM, Assign Custom AAD
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Assign Custom SLAM to Ledger
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Technical Details
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SLA Architecture Definition
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XML File Associated with Create Accounting
■ From View Concurrent Requests, Click Diagnostics
button, then View XML
■ Scroll down to <LIST_EVENT> section
Non-indexed column in
XLA_DISTRIBUTION_ LINKS
so use
Select * from
xla_distribution_links l
where l.ae_header_id =
(select h.ae_header_id from
xla_ae_headers h
where h.event_id = 3351719)
FA_ADJUSTMENTS.TRANSACTION_HEADER_ID
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Function for Custom Source
KB Category 1245 1250 Other
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References
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Documentation
■ SLA Implementation Guide
■ Link for 12.1 –
http://docs.oracle.com/cd/E18727_01/index.htm
■ Link for 12.2 –
http://docs.oracle.com/cd/E26401_01/index.htm
■ OAUG Paper Database
■ http://oaug.org/education-events/cpd
■ Search for “Subledger Accounting”
▸ Must be an OAUG member to access, login first
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Partner
My Oracle Support Notes
■ 985539.1 – R12 SLA: Subledger Accounting Reference
Articles
■ 578313.1 – R12 Subledger Accounting in Oracle Assets
White Paper
■ 1488686.1 – How to join GL, SLA and FA tables?
■ 1525748.1 – How To Check SLA Accounting Errors
After Running 'Create Accounting - Assets' If the Output
Cannot Be Displayed?
■ 1502685.1 – Parameters to Run Import Application
Accounting Definitions Program
■ 1564866.1 – Questions About Versioning Modes When
Running Export Application Accounting Definitions
■ 987629.1 – Why Export Accounting Definitions End
With Warning Code 0?
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Partner
Thank you!!
[email protected]
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SLA FA With Custom Sources

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SLA FA With Custom Sources

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Advanced SLA: Creating and

Testing Custom Sources –

■ SBA 8(a) Small Business

■ For more information, go to

■ Accting for Distribution Line

For FA, tables are

Actual Tables are

■ To change JLT, copy to custom JLT

Parameters to Function – keys to FA_ADJUSTMENTS

■ Match condition to results of following query

■ Above query returned 4 lines, 4 JLTs will have to be

■ Change Subledger Accounting Method, click Finish

■ Forgot to unclick the Oracle definition – double accounted

■ “Accounting Program” and “Create Accounting –

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