Department of Education

Division of City of Balanga

District II
BO. CENTRAL ELEMENTARY SCHOOL

DUTIES AND RESPONSIBILITIES: SCHOOL HEAD

The principal is the administrative and professional leader of the school, and as such,
he/she is directly responsible to the Superintendent for its successful operation. The major
effect of the principal is in the field of educational leadership and supervision, with stress on
the improvement of teaching and learning. To bring about this improvement, he/she should call
upon all of the resources of the school division.
A. Supervision of Instruction
The primary duty of the principal is to develop and implement an effective instructional
program appropriate to the pupils in his/her school. Careful attention should be given to
the supervision of teachers and other instructional personnel working in the school,
including both full and part-time personnel.
B. Supervision of School Property
Principals have general supervision of the grounds, building, and cleanliness. The safety
of the children is a primary responsibility, and school premises should be inspected
regularly, giving careful attention of safety factors. When repairs are needed, principals
should notify the designated person in the office of the Superintendent.
C. Make Recommendations
Principal may submit recommendations to the Superintendent for the appointment,
assignment, promotion, transfer and dismissal of all personnel assigned to his/her
supervision.
D. Other Duties

Principals also perform the following duties:

1. Collect data, prepare and complete attendance reports as required by the
Superintendent or by law.
2. Conduct, under the direction of the Superintendent, studies and investigations to
improve instructional procedure.
3. Establish and maintain proper relationships between the school, the home, and the
community.
4. Keep an accurate record of all non-resident pupils in the school and enroll no such
pupils without an official permit from the designated person in the office of the
Superintendent
5. Supply the Superintendent’s office with pertinent information whenever pupils are
suspended and referred there.
6. Receive all patrons calling at the school and, when requested, arrange for conferences
between patrons and teachers.
7. Hold fire drills and submit drill reports promptly.
8. Organize the school for civil defense in accordance with the latest bulletin published by
the Virginia State Department of Education and in accordance with such supplementary
regulations as may be issued by the office of the Superintendent.
9. File, in the administrative office, all required reports.
10. Attend all meetings called by the Superintendent.
11. Arrive at school long enough before the regular opening hour and remain there long
enough after dismissal to arrange for proper supervision of activities of pupils from the
time the later arrive on the grounds until they leave.
12. Perform such other as may be assigned by the Superintendent pursuant to the rules and
regulations of the School Board.
 Department of Education
Division of City of Balanga
District II
BO. CENTRAL ELEMENTARY SCHOOL

DUTIES AND RESPONSIBILITIES: TEACHERS

The teacher has the responsibility to lead students toward the fulfillment of his/her
potential for intellectual, emotional, psychological, and social growth. Teachers are responsible
for stimulating maximum learning on the part of the pupils assigned to them by providing a
good environment and by guiding sound curriculum experiences and activities in the classroom,
the school, and the community. The teacher reports to the building principal or other
designated person.

Major duties and responsibilities of the teacher are to:

1. Meet and instruct assigned classes in the locations and at the times designated.
2. Develop and maintain a classroom environment conducive to effective learning within
the limits of the resources provided by the division, with responsibility for the order and
progress of his/her classes.
3. Prepare for classes assigned, and show written evidence of preparation upon request of
the immediate supervisor.
4. Assist students in setting and maintaining standards of classroom behavior.
5. Take all necessary and reasonable precautions to protect students, equipment,
materials, and facilities with responsibility for the neatness of his/her room and the
proper care of all furniture and supplies.
6. Evaluate student progress on a regular basis.
7. Employ a variety of instructional techniques and instructional media, consistent with the
physical limitations of the location provided and the needs and capabilities of the
individuals or student groups involved.
8. Maintain accurate, complete, and correct records as required by law.
9. Be available to students and parents for education-related purposes outside the
instructional day when required or requested to do so under the reasonable term.
10. Comply with and enforce school rules, administrative regulations, and School Board
policies.
11. Attend and participate in faculty meetings as well as other professional meetings called
by the administrative staff.
12. Cooperate with other members of staff in planning instructional goals, objectives, and
methods.
13. Assist in selecting books, equipment, and other instructional materials.
14. Establish and maintain cooperative relations with others.
15. Accomplish reasonable special assignments as assigned by the principal.
16. Provide for his/her own professional growth through an ongoing program of study,
including workshops, seminars, conferences, and/or advanced course work at
institutions of higher learning.
17. Perform other school duties as assigned.
 Department of Education
Division of City of Balanga
District II
BO. CENTRAL ELEMENTARY SCHOOL

DUTIES AND RESPONSIBILITIES: PRESCHOOL TEACHER

A preschool teacher is responsible for teaching children, usually up to the age of 5,

about things related to intellectual, physical and social growth. They will help the children to
interact with others while learning necessary tools to get them ready for kindergarten. Some
preschool teachers must be certified while others may not have to be as it all depends on the
state in which they teach. The preschool teacher will instruct children in a wide variety of
settings such as preschool, day care or other types of child development centers.

General Responsibilities of a Preschool Teacher

The preschool teacher has a number of general responsibilities in their daily teaching
job. They must provide a wonderful learning environment for the children, teach them how to
interact with others and help them with their daily needs. The preschool teacher will instruct
them in basic educational programs, teach them to be creative and provide them with a safe
and caring environment to learn and grow.

Specific Duties of a Preshool Teacher

A preschool teacher has a wide array of specific duties which they must complete on a
daily basis. With regard to educational aspects, the preschool teacher must prepare daily lesson
plans to help the children start learning basic education to get them ready for primary school.
The preschool teacher will have a set educational plan each day which the children will be
involved with as a group.

The preschool teacher must also prepare creative activities for the children to complete
each day. It is important that creativity is a big part of the preschool experience and preschool
teachers will prepare various activities for the children to engage in. things such as arts and
crafts, music and imagination will all play a big role in the creative learning process.

One who is a preschool teacher must also prepare outdoor activities and games for the
students. This will help them improve their coordination and motor skills. With that said, the
preschool teacher must ensure a safe play environment for the children to engage in activities
within.

A preschool teacher must also cater to the basic needs of the children. One who
oversees a preschool class must feed the children. Serve them beverage and help them with
their bathroom needs. They must ensure that they provide a comfortable, nurturing
environment for the little ones within their care.

Along with teaching the children various things, the preschool teacher must also
monitor their development. It is important to know which children are doing fine and which
ones may need a little extra help. This will be done by monitoring progress and making notes of
the progress of each child.

The preschool teacher is also responsible for meeting with other education
professionals and parents of the children. During these meetings, the preschool teacher will
discuss their lesson plans, what they are doing improve their classroom techniques and how
each of the children are doing with their progress.
Positive Traits for a Preschool Teacher to Possess
There are many positive traits every preschool teacher should possess. One such trait is
compassion. Since many of these children enrolled in preschool are of a young age and new to
the school-like setting, it is important that the preschool teacher has compassion for the
children and treats them in such a manner that they feel safe and cared for. This will greatly
help to produce a favorable learning and creative environment for the children.
The preschool teacher must also be able to relate information to the children in a way in
which they can understand. One who teaches preschool has to know how to format lesson
plans and activities so that preschool children pick them up quickly and are not confused by
what the teacher is saying.
One who is a preschool teacher must also have good people skills. Since they will not
only have to relate to the children but their parents and other teachers as well, a preschool
teacher should be a people person and find it easy to correspond with others. This will help in
many aspects of the teaching role.
A preschool teacher should also be an alert individual. Since young children can often be
quite active, it is important that the preschool teacher knows exactly where all the kids are all
the time. It is crucial for the teacher to run a formatted classroom and be alert in manner so
that he/she can keep up with the kids.
It is also helpful for preschool teachers to be good planners. Since they will need to
create educational lesson plans and activities for the children on a daily basis, they need to
know how to adequately construct lesson plans that will be entertaining and educational for all
of the children involved.
Creativity is another wonderful trait preschool teachers should possess in their
teachings. Those who are creative by nature will find it much easier to construct interesting
lesson plans and prepare unique activities for the kids to engage in while they are at preschool.
Children love to learn and make this possible.
 Department of Education
Division of City of Balanga
District II
BO. CENTRAL ELEMENTARY SCHOOL

DUTIES AND RESPONSIBILITIES: SCHOOL CLERK

This list of Essential Duties and Responsibilities is not exhaustive and may be supplemented.
1. Assists in the preparation and maintenance of records of enrollment and attendance.
2. Maintains SASI database to compile, retrieve, and generate accountability records and
reports for, class schedules, cumulative records, transfer, registration, attendance,
health records, discipline, student’s personal information, etc.
3. Plans schedules, edits, and prioritizes input source documents and computer generated
output to maintain accuracy of printed products.
4. Assists with receiving, distributing, and controlling input to information processing
operations.
5. Serves as liaison with school users regarding quality or timelines of information
processing operations, irregularities, requests, and coordination of needed information
to see that objectives are being met.
6. Gives out information to the public, teachers, and other employees regarding school
activities, policies, rules, and regulations.
7. Assists and/or trains designated personnel in the proper use of equipment and software
applications.
8. Assists in compiling, regular and special reports relating to child health and welfare,
damage and theft, accidents, personnel, and PTA activities.
9. Assists in routine record keeping duties.
10. Determines work priorities and exercises judgment with respect to urgency, confidential
status, and relative importance.
11. Assists in the care of all students, and administers first aid, when necessary.
12. Operates a variety of office equipment (i.e., computer, printer, copier, typewriter,
facsimile machine, microfilm machine, etc.).
13. Screens and routes incoming and outgoing telephone calls and mail for appropriate
action.
14. Conforms to safety standards as prescribed.
15. Performs other tasks related to the position as assigned.
 Department of Education
Division of City of Balanga
District II
BO. CENTRAL ELEMENTARY SCHOOL

DUTIES AND RESPONSIBILITIES: WATCHMAN

The primary role of a security guard is to protect people and property in their
workplace by patrolling or monitoring the perimeter. They serve as a deterrent for visitors
with criminal intent as their presence discourages theft, vandalism and inappropriate
behavior. Watchmen typically have stationary duties like watching security camera feeds and
screening visitors. The duties of watchmen and security guards tend to overlap so be prepared
to perform as a security officer no matter the title of your position.

Attributes of a Professional Security Guard

Academy Security Training explains that a professional security guard should be alert
while on duty. They should listen and watch their assigned perimeter with the aid of security
cameras, electronic gates, anti-theft devices and alarms. Security guards should be vigilant,
cautious and detail-oriented. If an incident occurs on the property they will be responsible for
reporting the details to the authorities and their superiors. They should be ready to protect,
deter, observe and report as necessary.

Duties of a Security Officer

The primary duty of a security guard is to protect their assigned people and property
from danger. They should monitor the premises and keep track of personnel in the building
they guard. If a situation arises (such as a break-in, trespassers or violent act) they are to notify
the police. They are not under any circumstance to act as law enforcement.

They may be responsible for checking people in and out of the building, validating
personnel identification badges and inspecting bags or property brought in the premises for
dangerous or illicit material. Security guards may have to escort unwelcome persons off the
property at the employer’s request.

Most security guards are expected to patrol the area they protect. They should sweep
the building to identify potential hazards, remind visitors and personnel of their presence and
keep an eye out for any suspicious activity.
 Department of Education
Division of City of Balanga
District II
BO. CENTRAL ELEMENTARY SCHOOL

DUTIES AND RESPONSIBILITIES: PTA OFFICERS

Duties of the President
In addition to the duties of every, the duties of the President are:
1. Determine the agenda for meetings of the board and the general membership Preside
at meetings of the board and the general membership and follow the accepted order of
business
2. Call the meeting to order at the designated time and, if a quorum is present, proceed
with the business
3. Maintain a fair and impartial position at all times and encourage members to participate
4. Take no part in any discussion while president, refrain from expressing a personal
opinion, and avoid personal bias when giving information to the Refer to self
impersonally as “the chair” Decide all parliamentary questions State each motion clearly
after it has been seconded before allowing discussion
Declare the result of every vote taken. Call upon the vice president
5. May vote when voting is by ballot. In other cases, may cast a vote to create or break a
tie
6. Call upon each chair to prepare a plan of work to be approved by the board
7. Delegate duties to the vice president as appropriate
8. Serve ex officio on all committees, if the by laws so provide
Consult with and chairs before meetings to ensure the details of the meeting are ready
as planned Sign all contracts for the PTA
9. Represent the PTA at meetings of affiliated organizations
10. Ensure that records of the PTA are retained according to the retention period
recommended in the PTA Money Matters Quick-Reference Guide, or as established by
your PTA
11. Review bank statement monthly-it should be mailed to the President. Then send it to
the Treasurer to reconcile the account.
12. Ensure that a Treasurer’s Report is presented at every meeting of the board and general
membership whether the Treasurer is present at the meeting or not. Ensure that a
budget is prepared by the board and approved by the general membership. Refer to the
PTA Money
 Department of Education
Division of City of Balanga
District II
BO. CENTRAL ELEMENTARY SCHOOL

DUTIES AND RESPONSIBILITIES: President-Elect or Vice President

In addition to the duties of every, the duties of the Vice President are:

Preside at meetings in the absence of the president or upon the president’s inability to serve

Assume the duties of the president in the event of a vacancy until the position is filled in

accordance with the bylaws Act as an aide to the president and assume responsibilities for

duties assigned by the president

Perform any other specific duties that may be provided for in the bylaws

Represent the president upon request

DUTIES AND RESPONSIBILITIES: TREASURER

In addition to the duties of every, the duties of the Treasurer are:

1. Study carefully all references to dues and finances as outlined in the PTA Money Matters

Quick-Reference Guide and in your PTA bylaws.

2. Do not touch the

 Department of Education
Division of City of Balanga
District II
BO. CENTRAL ELEMENTARY SCHOOL

ADMINISTRATIVE ROLES

A. School Planning and Implementation

 Prepares SIP 3 year with participation of key stakeholders
 Prepares Annual Improvement Plan based on school needs with participation of
stakeholders
 All AIP activities implemented on schedule
 Evaluates progress in implementing SIP
 Plans religiously based on evaluation feedback
B. Administrative functions on Resource Generation and Management
 Has resource generating projects
 Prioritize procurement of essential materials
 Procures materials and other equipments strictly according to accounting and
auditing rules
 Observes equity in allocation of resources
 Maximize utilization of materials and other resources
 Uses all financial collections for purposes for which they are collected
 Keeps audited records of funds utilization open to teachers and community
C. On Information Management
 Has efficient filling system for all school records
 Utilizes data/information for policy formulation/decision-making
D. On Professional and Interpersonal Skills and Public Relations
 Commands respect to the community
 Shows pride in school accomplishments
 Deals with problems objectively and fairly
 Recognizes each person as an individual with unique needs and expertise
 Continuously upgrades ones knowledge and skills
 Ensures that teachers are highly motivated teachers
 Establishes awards and incentives systems for teachers, pupils, and other school
personnel
 Provides safe and secures school environment

ADMINISTRATIVE DUTIES ON COMMUNITY PARTNERSHIP

 Involves stakeholders in planning and implementing school plans

 Informs community about school accomplishments
 Maintains good public relations with community to ensure its support
 SUPERVISORY ROLES

 Has operational supervisory plan or prepares supervisory plan with varied and
innovative supervisory strategies to suit different needs/abilities of teachers
 Observes classes to ensure that all teachers have knowledge and mastery of
basic learning competencies
 Evaluates regularly teachers lesson plans and other work plans
 Assists teachers in preparing local instrumental materials
 Implements innovative strategies programs and projects to respond to current
and future needs of teachers
 Conducts school based training based on:
 Training needs of teachers
 Classroom observations
 Result of pupils performance in school, division, regional and national
test
 Sets target for pupil achievement and teachers
 Tracks down progress of pupils and teachers
 Gives feedback to teachers and pupils about their performance
 Utilizes test results to improve school performance