A MANUAL FOR PREPARATION OF PROJECT REPORT

CONTENTS

1. GENERAL

2. NUMBER OF COPIES TO BE SUBMITTED

3. SIZE OF PROJECT REPORT

4. ARRANGEMENT OF CONTENTS OF PROJECT REPORT

5. PAGE DIMENSIONS AND MARGIN

6. MANUSCRIPT PREPARATION

7. TYPING INSTRUCTIONS

8. NUMBERING INSTRUCTIONS

9. BINDING SPECIFICATIONS

Appendix 1 : M.E. / M.Tech. / M.Sc. / MBA / MCA Title Page

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 A MANUAL FOR PREPARATION OF PROJECT REPORT

1. GENERAL :
The manual is intended to provide broad guidelines to the M.E. / M.Sc. /
M.Tech. / M.C.A. / M.B.A. candidates in the preparation of the project report. In
general, the project report shall report, in an organised and scholarly fashion an
account of original research work of the candidate leading to the discovery of new
facts or techniques or correlation of facts already known (analytical, experiments,
hardware oriented etc.)

2. NUMBER OF COPIES TO BE SUBMITTED :

M.E. / M.Tech. / M.Sc. / M.B.A. / M.C.A. : Students should submit five

copies to the Head of the Department concerned on or before the specified date.
The Head of the Department should send (i) One copy to the Zonal Coordinator
for onward transmission to the University. (ii) One copy to the Department
library (iii) One copy each to the internal and external examiner and (iv) One
copy to the student concened.

3. SIZE OF PROJECT REPORT :

The size of project report should not exceed 60 pages of typed matter reckoned
from the first page of Chapter 1 to the last page.

4. ARRANGEMENT OF CONTENTS OF PROJECT REPORT :

The sequence in which the project report material should be arranged and bound
should be as follows :

1. Title page
2. Bonafide Certificate
3. Abstract
4. Acknowledgement
5. Table of Contents
6. List of Tables
7. List of Figures
8. List of Symbols, Abbreviations or Nomenclature (Optional)
9. Chapters
10. Appendices
11. References

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The Tables and Figures shall be introduced in the appropriate places.

5. PAGE DIMENSIONS AND MARGIN :

The dimensions of the final bound copies of the project report should be 290mm x
205mm. Standard A4 size (297mm x 210mm) paper may be used for preparing
the copies.

The final five copies of the project report (at the time of submission) should have
the following page margins :

Top edge : 30 to 35 mm
Bottom edge : 25 to 30 mm
Left side : 35 to 40 mm
Right side : 20 to 25 mm

The project report should be prepared on good quality white paper preferably not
lower than 80 gms /Sq. Meter.

Tables and figures should conform to the margin specifications. Large size figures
should be photographically or otherwise reduced to the appropriate size before
insertion.

6. MANUSCRIPT PREPARATION :
The candidates shall supply a typed copy of the manuscript to the guide for the
purpose of approval. In the preparation of the manuscript, care should be taken to
ensure that all textual matter is typed to the extent possible in the same format as
may be required for the final project report.

Hence, some of the information required for the final typing of the project report
is included also in this section.

The headings of all items 2 to 11 listed section 4 should be typed in capital letters
without punctuation and centred 50mm below the top of the page. The text
should commence 4 spaces below this heading. The page numbering for all items
1 to 8 should be done using lower case Roman numerals and the pages thereafter
should be numbered using Arabic numerals.

6.1 Title page – A specimen copy of the title page for M.E. /
M.Tech./M.B.A./ M.C.A. / M.Sc. project report are given in Appendix 1.

6.2 Bonafide Certificate – Using double spacing for typing the Bonafide
Certificate should be in this format :

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 Certified that this project report titled…………………………is
the bonafide work of Mr./ Ms………………………………..who carried
out the research under my supervision. Certified further, that to the best of
my knowledge the work reported herein does not form part of any other
project report or dissertation on the basis of which a degree or award was
conferred on an earlier occasion on this or any other candidate.

(Certificate to be countersigned by the HOD.)

6.3. Abstract – Abstract should be an essay type of narrative not exceeding

600 words, outlining the problem, the methodology used for tackling it
and a summary of the findings.

6.4. Acknowledgement – It should be brief and should not exceed one page
when typed double spacing.

6.5. Table of contents – The table of contents should list all material
following it as well as any material which precedes it. The title page,
bonafide Certificate and acknowledgement will not find a place among the
items listed in the table of contents but the page numbers of which are in
lower case Roman letters. One and a half spacing should be adopted for
typing the matter under this head.

6.6. List of Tables – The list should use exactly the same captions as they
appear above the tables in the text. One and a half spacing should be
adopted for typing the matter under this head.

6.7. List of Figures – The list should use exactly the same captions as they
appear below the figures in the text. One and a half spacing should be
adopted for typing the matter under this head.

6.8. List of Symbols, Abbreviations and Nomanclature – One and a half

spacing should be adopted for typing the matter under this head. Standard
symbols, abbreviations etc. should be used.

6.9. Chapters – The chapters may be broadly divided into 3 parts (i)
Introductory chapter, (ii) Chapters developing the main theme of the
project report, (iii) Results, Discussion and Conclusion.

The main text will be divided into several chapters and each chapter may
be further divided into several divisions and sub-division.

 Each chapter should be given an appropriate title.

 Tables and figures in a chapter should be placed in the immediate

vicinity of the reference where they are cited.

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  Footnotes should be used sparingly. They should be typed single
space and placed directly underneath in the very same page which
refers to the material they annotate.

6.10. Appendices – Appendices are provided to give supplementary

information, which if included in the main text may serve as a distraction
and cloud the central theme under discussion.

 Appendices should be numbered using Arabic numerals, e.g.

Appendix 1, Appendix 2, etc.

 Appendices, Tables and References appearing in appendices

should be numbered and referred to at appropriate places just as in the
case of chapters.

6.11. List of References – Any work of other researcher is used either directly
or indirectly the origin of the material thus referred to at appropriate places
in the project report should be indicated. A paper, a monograph or a book
may be designated by the name of the first author followed by the year of
publication, placed inside brackets at the appropriate places in the project
report should be indicated. A paper, a monograph or a book may be
designated by the name of the first author followed by the year of
publication, placed inside brackets at the appropriate place of reference.
The citation may assume any one of the following forms.

Examples of citation
(i) An improved algorithm has been adopted in literature (Tsychiya
1980)

(ii) Jankins and Walts (1968) have dealt at length this principle.
(iii) The problems of mechanical manupulators has been studied by
Shin et al (1984) and certain limitations of the method used, has
been pointed out by Shin et al (1984 a).

The listed should be typed 4 space below the heading

“REFERENCES” in alphabetical order in single spacing left-justified. The
reference material should be listed in the alphabetical order of the first
author. The name of the author/authors should be immediately followed
by the year and other details. A typical illustrative list given below relates
to the citation examples quoted above.

REFERENCES
1. Ariponnammal S. and Natarajan S. (1994) ‘Transport Phonomena
of Sm Se 1-x Asx’ Pramana – Journal of Physics Vol. 42 No.5
pp.421-425

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 2. Barnard R.W. and Kellogg C. (1980) ‘Applications of Convolution
operators to Problems in univalent function theory. Michigan
Mach. J., Vol 27, pp 81-94

3. Jankins G.M. and Walts D.G. (1968), Spectral Analysis and its
Applications’ Holder Day, Sanfrancisco.

4. Shin K.G. and Mckay N.D. (1984) ‘Open loop minimum time
control of mechanical manupulations and its applications’, Proc.
Amer. Contr. Conf., San Diego, CA, pp. 1231-1236.

6.12. Tables and Figures – By the word Table, is meant tabulated data in the
body of the project report as well as in the appendices. All other material
used in the body of the project report and appendices such as charts,
graphs, maps, photographs and diagrams may be designated as figures.

 A table or figure including caption should be accommodated within the

prescribed margin limits and appear on the page following the page
where their first reference is made.

 Tables and figures on half page or less in length may appear on the
same page along with the text. However, they should be separated
from the text both above and below by triple spacing.

 All tables and figures should be prepared on the same paper or

material used for the preparation of the rest of the project report.

 For preparing captions, numerals, symbols or characters in the case

of tables or figures, the Computer should be used.

 Two or more small tables or figures may be grouped if necessary

in a single page.

 Whenever possible, the entire photograph(s) may be reproduced on

a full sheet of photographic paper.

 Photographs, if any, should be included in the colour xerox form

only. More than one photograph can be included in a page.

 Samples of Fabric, Leather, etc., if absolutely necessary may be

attached evenly in a page and fixed/pasted suitably and should be
treated as figures.

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7. TYPING INSTRUCTIONS
7.1 General
This section includes additional information for final typing of the project
report. Some information given earlier under ‘Manuscript preparation’
shall also be referred.

The impressions on the typed copies should be black in colour.

Uniformity in the font of letters in the same project report shall be

observed.

A sub-heading at the bottom of a page must have atleast two full lines
below it or else it should be carried over to the next page.

The last word of any page should not be split using a hyphen.

One and a half spacing should be used for typing the general text.

Single spacing should be used for typing:

(i) Long Tables

(ii) Long quotations
(iii) Foot notes
(iv) Multiline captions
(v) References

All quotations exceeding one line should be typed in an indented space –

the indentation being 15mm from either margins.

Double spacing should be used for typing the Bonafide Certificate and
Acknowledgement.

7.2. Chapters
The format for typing chapter headings, divisions headings and sub
division headings are explained through the following illustrative
examples.

Chapter heading : CHAPTER 1

Division heading INTRODUCTION

Division heading : 1.1 OUTLINE OF PROJECT REPORT

Sub-division heading : 1.1.2. Literature review.

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 The word CHAPTER without punctuation should be centered 50mm down
from the top of the page. Two spaces below, the title of the chapter should
be typed centrally in capital letters. The text should commence 4 spaces
below this title, the first letter of the text starting 20mm, inside from the
left hand margin.

The division and sub-division captions along with their numberings should
be left-justified. The typed material directly below division or sub-division
heading should commence 2 spaces below it and should be offset 20mm
from the left hand margin. Within a division or sub-division, paragraphs
are permitted. Even paragraph should commence 3 spaces below the last
line of the preceding paragraph, the first letter in the paragraph being
offset from the left hand margin by 20mm.

8. NUMBERING INSTRUCTIONS
8.1. Page Numbering
All pages numbers (whether it be in Roman or Arabic numbers) should be
typed without punctuation on the upper right hand corner 20mm from top
with the last digit in line with the right hand margin. The preliminary
pages of the project report (such as Title page, Acknowledgement, Table
of Contents etc.) should be numbered in lower case Roman numerals. The
title page will be numbered as (i) but this should not be typed. The page
immediately following the title page shall be numbered (ii) and it should
appear at the top right hand corner as already specified. Pages of main
text, starting with Chapter 1 should be consecutively numbered using
Arabic numerals.

8.2 Numbering of Chapters, Divisions and Sub-Divisions

The numbering of chapters, divisions and sub-divisions should be done,
using Arabic numerals only and further decimal notation should be used
for numbering the divisions and sub-divisions within a chapter. For
example, sub-division 4 under division 3 belonging to chapter 2 should be
numbered as 2.3.4. The caption for the sub-division should immediately
follow the number assigned to it.

Every chapter beginning with the first chapter should be serially numbered
using Arabic numerals. Appendices included should also be numbered in
an identical manner starting with Appendix 1.

8.2. Numbering of Tables and Figures

Tables and Figures appearing anywhere in the project report should bear
appropriate numbers. The rule for assigning such numbers is illustrated
through an example. Thus if as figure in Chapter 3, happens to be the
fourth then assign 3.4 to that figure. Identical rules apply for tables except

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 that the word Figures is replaced by the word Table. If figures (or tables)
appear in appendices then figure 3 in Appendix 2 will be designated as
Figure A 2.3. If a table to be continued into the next page this may be
done, but no line should be drawn underneath an unfinished table. The top
line of the table continued into the next page should, for example read
Table 2.1 (continued) placed centrally and underlined.

8.3. Numbering of Equations

Equations appearing in each Chapter or Appendix should be numbered
serially, the numbering commencing a fresh for each Chapter or
Appendix. Thus for example, an equation appearing in Chapter 2, if it
happens to be the eighth equation in that Chapter should be numbered
(2.8) thus:

C(s) G1 G2
----- = ----------------- (2.8)
R(s) 1 + G1 G2 H

While referring to this equation in the body of the project report it should
be referred to as Equation (2.8).

9. BINDING SPECIFICATIONS
Project report submitted for M.E. / M.Tech. / M.Sc./ M.C.A. / M.B.A.
should be bound using flexible cover of thick white art paper. The spine
for the bound volume should be of black Calico of 20mm width. The
cover should be printed in black letters and the text for printing should be
identical to what has been prescribed for the title page.

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 APPENDIX 1
(A typical Speciman of Title Page)

EARTHQUAKE ANALYSIS OF TALL TOWERS

By

(Name of Candidate)

A PROJECT REPORT
Submitted to the
FACULTY OF _____________________ ENGINEERING

In partial fulfillment of the requirements

for the award of the degree

of

MASTER OF ENGINEERING / TECHNOLOGY / SCIENCE /

MASTER OF COMPUTER APPLICATION /
BUSINESS ADMINISTRATION

IN

(Name of the specialization)

(Emblem)
ANNA UNIVERSITY
CHENNAI 600 025

Month, Year

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Synopsis
The “Project Report” gives an account of the original research work undertaken by
the Management Trainee during the duration of Summer Training/ Internship. It
illustrates in an organized and logical manner, the “Research Methodology adopted,
research findings, inferences and recommendations”, as well as their meaningful
associations, thus fitting in the various disjointed pieces of information, in the form
of a big picture.

GUIDELINES FOR PREPARATION OF THE PROJECT

REPORT
Project report SIZE

The project report should, at the max, be 60 pages long, taking into consideration
the first page of Chapter 1 and the last page of typed material, as the limits.

project report layout and COMPOSITION

The project report matter should be arranged in the following sequence:

1. Title page / Cover page

2. Training Certificate issued by organization
3. Abstract
Around 500-600 words long narration highlighting the project /research
methodology and providing insight into various components that build it up
4. Acknowledgement
At the max, 1 page long ; it is a note of thanks in recognition of the inputs,
guidance or any other support extended by Organizational key people, guides
or any other individual, who contributed towards the successful completion of
project work by the trainee
5. Table of Contents
6. List of Tables
7. List of Figures/ Flow-charts
8. Chapters
The titles suggested here for “Chapters” and their sub-divisions are optional
and may be adapted to meet the specifications of the project under-taken.

Chapter 1 : Introduction & Background

1. Company Profile
 Organization History
 Vision & Mission
 Structure
 Leadership
 Constituent Units/ Departments
2. About the Project
 Introduction

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  Rationale behind choosing the project

Chapter 2 : Research Layout & Design

3. Research Process
 Research Objectives
 Project Layout

 Step-wise procedure followed

4. Topic“XYZ”
 What is “XYZ”?
 Why is “XYZ” important?
 Highlights of “XYZ”
 Graphical representation/ Flow-chart of complete “XYZ” process
 What are the different components of “XYZ”? (Explanation of
management terms, methods, processes involved)
 Effect of/ Relationship of “XYZ” with other elements of “your
specialization”. For ex., if your project topic is “Brand
Management”, you can demonstrate its impact on other
functions of Marketing i.e. “Market Segmentation”,
“Positioning”, “Customer Satisfaction” etc. Similarly , HR
trainees can bring to light the impact of “Training &
Development” on “Employee Satisfaction”, “Career Planning”
etc

Chapter 3: Research Findings

5. Assessment of “XYZ”
 “XYZ” System/ Process analysis in context to the organization
6. Components of “XYZ”

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  Evaluation of different components that build up the “XYZ”
System/ Process at the organization
7. Comparative Analysis
 “XYZ” Practices in other Indian companies
 “XYZ” Practices at the Inter-national level/ overseas
8. Enhancing “XYZ” Effectiveness
 Tools/ Measures for effective implementation of “XYZ” System/
Process

Chapter 4: Analysis of Information

9. Execution
 Making “XYZ” work
10. Road-blocks
 Why is “XYZ” difficult?
11. Recent Trends
 Modern Trends in India/ Overseas in relation to “XYZ”
12. Impact of related factors
 Implications of factors internal to the organization on “XYZ”
 Implications of factors external to the organization on “XYZ”
 Time & Cost constraints in relation to “XYZ” System/ Process

9. Conclusion
10.Recommendations
11. Appendices
Feed-back forms; statistical calculations; any other material in support of
your findings
12. References
Books, Journals, Articles, Web-sites, Organization documents and any other
material referred to, for preparation of the project report

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 SUMMER REPORT STRUCTURE
(MBA):
Every MBA Institute has a differnet way / representation of summer internship report.
This article provides a standard report structure with reference to MBA in Marketing fied.
This will give a brief idea of how a summer internship report for MBA grads. is
structured.

1. Cover and Title page

• Certificate
• Acknowledgement
• Declaration given by the student
• Table of contents
• Executive summary

2. Intorduction to the project.

• Introduction
• Objective of the study
• Methodology
• The chapter would contain the following things.
• 5.Sources of data
• Sample size, if any
• 7.Methods of data collection
• 8.Instrument used
• 9.Tools and techniques of analysis

3. Literature review:

This section for the summer training report would mean writing about the ways in which
the organizational realities are similar or different from theory. The management theory
dealt with in the report must be written in detail.

• The Background
• The Promoters
• The Company and its Product line
• Features of the Product
• Marketing strategies
• Competitors
• Government Policies
• Taxation aspects

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 • Major problems
• Achievements
• Share Market position
• National and International Image
• Future Prospects
• Conclusion

4. About the project (assignment or topic) taken in the organisation

5. Surveys, Feedback and Data Analysis

6. Suggestion/ Recommendation

7. Conclusion

8. Bibliography

9. Appendix/ Annexure

If you use any table/graph/ Figure, then it is to be numbered and source of information
from which it is collected, is to be mentioned under each.

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