XI Computer Application 6.

Word Processor Basics(Open Office Writer)

PART I
ADDITIONAL QUESTIONS AND ANSWERS
CHOOSE THE CORRECT ANSWERS 1 MARK
1.Which of the following is a word processor?
(a)Openoffice writer (b)Openoffice calc (c) Openoffice base (d)Openoffice draw [Ans. (a)]
2.How many software packages are there in openoffice suite?
(a)3 (b) 4 (c) 5 (d) 6 [Ans. (d)]
3.Which of the following is not a package of openoffice suite?
(a)Writer (b)Word (c)Calc (d)Draw [Ans. (b)]
4.Which of the following is a word processing software?
(a)Word pro (b) MS. Word (c) WPS word (d) all of these [Ans. (d)]
5.The openoffice suite developed by
(a)Microsoft (b)Kingsofit(c) Apache (d) Cotus 1-2-3 [Ans. (c)]
6.Which of the following word processor is not exclusively for Tamil language?
(a) Word pro (b) Openoffice writer (c) Kamban 3.0 (d) Tamil libre [Ans. (a)]
7.The opening screen of the openoffice is called
(a) Desktop (b)Office center (c) Starcenter (d) Openstar [Ans.(c)]
8.The shortcut key used to open a new text document is
(a) Ctrl + f (b) Ctrl + N (c) Alt + F4 (d) Shift + N [Ans. (b)]
9.Which of the following is not a content of openoffice window?
(a) Titlebar (b)Ruler (c) Status bar (d) taskbar [Ans.(d)]
10. How many control buttons are there in openoffice window titlebar?
(a) 3 (b) 4 (c) 2 (d) 5 [Ans.(a)]
11.How many menus are there in openoffice window member?
(a) 6 (b) 7 (c) 8 (d) 9 [Ans. (d)]
12.Which menu contains the commands which are used to modify the environment of write?
(a) Tools (b) View (c) Edit . (d) None of these [Ans. (b)]
13.How many default Toolbars are there in openoffice writer window?
(a) 4 (b) 3 (c) 2 (d) 1 [Ans. (c)]
14.Which toolbar consist of the options like bold, Italic, Underline?
(a) Standard (b)Formatting (c) Table (d)Object [Ans. (b)]
15.How many rulers are there in openoffice writer window?
(a) 2 (b) 3 (c) 4 (d) 1 [Ans. (a)]
16.Which of the following content of openoffice window display the number of pages, current
page number etc?
(a) Scroll bar (b) Title bar (c) Status bar (d) Menu bar [Ans. (c)]
17.Which of the following key should be present at the end of the paragraph?
(a) Enter (b) Start Esc (c) Alt (d) Ctrl [Ans. (a)]
18.Which key used to move to the beginning of document?
(a) Home (b) Shift + Home (c) Ctrl + Home (d) Alt + Home [Ans. (c)]
19.Which key used to move to the End of line?
(a) End (b) Ctrl + End (c) Enter (d) Shift + End [Ans. (a)]
20.Tab key used to move the insertion point to one cell
(a) Left (b) right (c) up (d) down [Ans. (b)]
21.Which key is used to more the insertion point to one cell left?
(a) Tab (b) Home (c) Shift +tab (d) Alt + tab [Ans. (c)]
22.The shortcut key used to save the docuemtn is
(a)Ctrl + S (b)Alt + S (c)Shift +S (d) Alt + F2 [Ans. (a)]
23. How many number of check boxes available is Save as dialog?
1
XI Computer Application 6.Word Processor Basics(Open Office Writer)

(a) 4 (b) 2 (c) 3 (d) None [Ans. (c)]

24.The shortcut key used to close the document is
(a) Ctrl + C (b) Ctrl + C (c) Ctrl + S (d) Ctrl + W [Ans. (d)]
25.The shortcut key use to open an existing document is
(a) Ctrl + E (b) Ctrl + W (c) Ctrl + D (d) Ctrl + O [Ans. (d)]
26.Which key is used to select the text continously?
(a) Ctrl (b) Shift (c) Shift + tab (d) tab [Ans. (b)]
27. Which key is used to select the text not continously?
(a) Alt (b) Tab (c) Shift (d) none [Ans. (d)]
28.Which of the following is used to paste the cut or copied text?
(a) Ctrl + P (b) Ctrl + V (c) Ctrl + Alt + V (d) Ctrl + C [Ans. (b)]
29.The key used to cancel the previous operation that was performed is
(a) Ctrl + W (b) Ctrl + P (c) Ctrl + O (d) Ctrl + F [Ans. (d)]
30.Which of the following key combination used for paste special option?
(a) Ctrl+ Alt+ V (b)Shift + Ctrl+ V (c) Ctrl+ E + S (d)None of these [Ans. (a)]
31.The expansion of DDE is
(a)Data Dynamic Exchange (b)Dynamic Data Exchange
(c)Data Distributed Exact (d)Distributed Data Exchange [Ans. (b)]
32. Which option ensures the source document is always updated?
(a)ODBC (b)hyperlink (c)DDE link (d)link [Ans. (c)]
33. The command Tools —> Options —> Openoffice will activate
(a) Tool tips (b) Extended tool tips (c) help agent (d) all of these [Ans. (d)]
34.A............is a set of characters in a particular style.
(a)font (b)highlighting (c)Alignment (d)Indenting [Ans. (a)]
35.The default font name is
(a)Arial (b)Arial Black (c)Times New Roman (d)None of these [Ans. (c)]
36.The default font size is
(a)8 points (b)12 points (c)6 points (d)24 points [Ans. (b)]
37.The size of the font is measured in
(a)bits (b)bytes (c)points (d)width [Ans. (c)]
38.The formatting options selecting from using
(a) Edit —> Character (b) Tools —>Character
(c) View —>Character (d) Format —> character [Ans. (d)]
39.How many different cases are there to type the text in a document?
(a) 5 (b) 4 (c) 3 (d) 6 [Ans. (a)]
40.The text in a document can be changed to different cases uses the command
(a) Formant —> character case (b) Format—>Change case
(c) Edit —>Change case (d) Tools —> Change case [Ans. (b)]
41.Which of the following is used to draw attention to important information in a text?
(a)Find (b )Style (c)Indenting (d)Highlighting [Ans. (d)]

42.The shortcut key is used to select the entire text is

(a)Ctrl + W (b)Ctrl + A (c) Ctrl+Z (d) Alt + A [Ans. (c)]
43.Which key is used to clear the applied formatting?
(a) Ctrl + M (b) Shift + M (c) Alt + M (d) Ctrl + F [Ans. (a)]
44.A paragraph a any text that ends with
(a)Soft return (b)Hard return (c)Simple return (d)all of these [Ans. (b)]
45.Hard Return is accomplished by pressing
2
XI Computer Application 6.Word Processor Basics(Open Office Writer)

(a)Esc key (b)Arrow keys (c)Enter key (d)Alt key [Ans. (c)]
46.How many of paragraph alignment in openoffice writer?
(a) 3 (b) 2 (c) 4 (d) 4 [Ans. (d)]
47.Which tyx of alignment used inserting space between words?
(a)Left (b)Right (c)Center (d)Justify [Ans. (d)]
48.The short cut key used for center alignment is
(a) Ctrl + C (b) Ctrl + E (c) Ctrl + A(d) Shift+ E [Ans. (b)]
49.The default paragraph alignment is
(a)left (b)right (c)center (d)Justify [Ans. (a)]
50.The default linespacing is
(a)Single (b)Double (c)1.5 (d) Atleast [Ans. (a)]
51.How many type of line spacing option are there in Openoffice writer?
(a) 5 (b) 6 (c) 7 (d) 12 [Ans. (c)]
52.How many types of indents are there in Openoffice writer?
(a) 7 (b) 4 (c) 3 (d) 6 [Ans. (b)]
53.Which of the following is the default indent?
(a) left (b) Right (c) First time (d) Hanging [Ans. (a)]
54.The increase indent icon moves the paragraph away from the left margin by.......inch.
(a) x/% (b) 1 (c) 1.5 (d) none [Ans. (a)]
55.The decrease indent icon moves the paragrah away from the right margin by....... inch.
(a) 1 (b) 1.5 (c) % (d) none [Ans. (d)]
56.Which indent is the most common way to start a new paragraph?
(a)left (b)Right (c)First line (d)Hanging [Ans. (c)]
57.A negative value is given in the 'first line' option of the paragraph dialog box is
(a)left (b)Right (c)First line (d)Hanging [Ans. (d)]
58.Which menu is used to apply different types of bullets and numbering from the list?
(a)file (b)format (c)window (d)none of these [Ans. (b)]
59.The default page size in writer is
(a)8.5" x 11" (b)11" x 8.5" (c)8" x 11" (d)11" x 8" [Ans. (a)]
60.How many ways are there to change pagemargins in openoffice writer?
(a) 3 (b) 4 (c) 2 (d) 6 [Ans. (c)]
61.How many types of page orientation in openoffice writer?
(a) 3 (b) 4 (c) 6 (d) 2 [Ans. (d)]
62.Which of the following format books, newspapers are generally displayed?
(a)Potrait (b)Landscape (c)A5 (d)none of these [Ans. (a)]
63.Which dialog box used to page the page color?
(a)Page format (b)Page style (c)Paragraph (d)Page color [Ans. (b)]
64.Which menu is used to select find & Replace Dialog?
(a) Format (b)View (c)Tools (d) Edit [Ans. (d)]
65.The shortcut key used to get find and replace dialog is
(a) Alt + F (b)Ctrl + F (c) Ctrl + F + R (d) Shift+ F [Ans. (b)]

66.Which command is used to correct the common mis spellings and typing errors
automatically?
(a) Format —> Auto correct (b)Edit —> Auto correct
(c)Tools —> Auto correct (d)Tools —> Correct spelling [Ans. (c)]
67.How many check boxes are there in find & replace dialog?
(a) 2 (b) 3 (c) 4 (d) 6 [Ans. (a)]
3
XI Computer Application 6.Word Processor Basics(Open Office Writer)

68.Which control button is used to add a word to a dictionary?

(a)Dictionary (b)Add (c)Add word (d)Add to dictionary [Ans. (b)]
69.Which can be used as a Quick way to insert special character?
(a)Auto correct (b)Auto format (c)Auto character (d)Format character [Ans. (a)]
70.Which menu is used to insert special characters in a document?
(a) Format (b)File (c) View d) None of these [Ans. (d)]
71.The drawing toolbar obtained by using the menu
(a) Insert (b) View (c) Tools (d)Format [Ans. (b)]
72.Which key is used to cancel the selected drawing function?
(a) Enter (b)Delete (c)ESC (d)Tab [Ans. (c)]
73. ................are pictorial representation of data.
(a) Shapes (b)Charts (c)Pictures (d)Drawing [Ans. (b)]
74.Which of the following is not a word art effects?
(a) Outlines (b)Gradients (c) Grey scale (d)Shadows [Ans. (c)]
75.The shortcut key to open AutoText dialog is
(a) Ctrl + F3 (b)Alt+F3 (c)Ctrl + F9 (d)Shift+ F9 [Ans. (a)]
76.How many check boxes are there in AutoText dialog?
(a) 2 (b) 3 (c) 4 (d) 6 [Ans. (d)]
77.Which command is used to define the number of columns on a page?
(a) Edit —> Columns (b) Format —> Columns
(c) Tools—> Columns (d) Insert —> Columns [Ans. (b)]
78.Which of the following is a grid with a specified number of rows and columns?
(a) Sheet (b) Document (c) List (d) Table [Ans. (d)]
79.Which of the following is used to insert a Table?
(a)Table —> Insert —>Table (b)Ctrl + F2 (c) Table icon (d)any one of these [Ans. (d)]
80.The expansion of CSV is
(a)common segregated values (b)comma seperated volume
(c)comma seperated values (d)colon seperated values [Ans. (c)]
81.The shortcut key used to view the non-printing characters in label is
(a) Ctrl + F9 (b) Ctrl + F10 (c) Ctrl + FI 1 (d) Ctrl + F12 [Ans. (b)]
82.The shortcut key used for showing the field contents of a label is
(a) Ctrl + F9 (b) Ctrl + FI1 (c) Ctrl + F13 (d)Ctrl + F10 [Ans. (a)]
83.The tab key moves the insertion point by inch.
(a) 0.5 (b) 0.25 (c) 0.75 (d) 1 [Ans. (a)]
84.Which is a section of the document that appears in the top margin?
(a) Endnote (b)Footer (c)Footnote (d)Header [Ans.(d)]
85.How will you insert page number in a footer?
(a)Insert —> fields —> Page number (b)Format —> fields —> Page number
(c)Insert —> Footer —> Page number (d) View —> Footer —> Page number [Ans. (c)]
86.Which of the following is also called notes?
(a)Header (b)Footer (c)Comments (d)Label [Ans. (c)]
87.The key combination used to insert comments in a document is
(a) Ctrl + Alt+ V (b) Shift + Alt + V (c) Shift + Ctrl+ V (d) Ctrl + Alt+ F10 [Ans. (a)]

88.Which keys is used to create hyperlink automatically?

(a) Space bar (b) Enter (c) Ctrl + Alt (d) (a) or (b) [Ans. (d)]
89.Which menu is used to insert line numbers in a documents?
(a) Insert (b)Tools (c)View (d)Format [Ans. (a)]
4
XI Computer Application 6.Word Processor Basics(Open Office Writer)

90.Which key combination used to Delete text to end of word?

(a) Shift + Del (b)Ctrl + Alt +Del (c)Ctrl + Del (d)Ctrl + Shift+ Del [Ans. (c)]
91.Which key combination used to delete text to beginning of sentence?
(a)Ctrl + Shift + Backspace (b)Ctrl + Shift + Del
(c)Ctrl + Alt + Del (d)Ctrl + Alt + Backspace [Ans. (a)]
92. Which key combination used to break a line with out paragraph change?
(a) Ctrl + Enter (b)Shift + Enter (c) Alt + Enter (d)Ctrl + Alt + Enter [Ans. (b)]
93. Match the following.
(i) To more one cell of left - (1) Ctrl + End
(ii) To the beginning of line - (2) Shift + tab
(iii) To the end of document - (3) Tab
(iv) To more one cell to right - (4) Home
(a) 2,3,4,1 (b) 4,3,1,2 (c) 2,4,1,3 (d) 2,4,3,1 [Ans. (c)]
94.Which of the following statement is false?
(i) Rulers are not used to change margins.
(ii) The file content typed in workspace.
(iii) File Save As can not be used save the document for first time.
(iv) The status bar is not at the bottom of the window.
(v) There are 3 control buttons in the window title bar.
(a) Only (i), (ii) and (iv)
(b) Only (i), (iii) and (iv)
(c) Only (ii) and (iv)
(d) Only (iii) and (iv) [Ans. (b )]
95.Match the following.
(i) To create worksheets - (1) Open office Writer
(ii) To create documents - (2) Open office Base
(iii) To create presentation- (3) Open office Calc
(iv) To create Database - (4) Open office Impress
(a) 3,2,1,4 (b) 3,1,2,4 (c) 3,1,4,2 (d) 4,3,2,1 [Ans. (c)]
2 MARKS
VERY SHORT ANSWERS
1.What is word processing?
Word processing is an activity carried out by acomputer with suitable software to create,
edit,manipulate, transmit, store and retrieve text documents.
2.What is Openoffice?
OpenOffice is the leading open-source office software suite for word processing, spreadsheets,
presentations, graphics, databases.
3.Mention any four Openoffice software package?
(i) OpenOffice Writer (ii) OpenOffice Calc
(iii) OpenOffice Base (iv) OpenOffice Impress
4. Name the proprietary source word processing software along with developer?

Proprietary source Word processing software

Package Developer
Microsoft Word Microsoft Corporation
WPS Word Kingsoft
WordPro Lotus-123
5.Name the open source word processing software along with developer?

5
XI Computer Application 6.Word Processor Basics(Open Office Writer)

Open Source Word processing oftware

Package Developer
OpenOffice Writer Apache
LibreOffice Writer The document foundation
Abiword Abisource
6.Name the word processors exclusively for Tamil language.
Tamil openoffice writer, Tamil Libre, Kamban 3.0, Mentamizh2017-These are familiar
word processors exclusively for Tamil Language. Microsoft also provides full Tamil interface to its
office suits.
7 How will you open a text document in Openoffice writer?
A new text document can also be created by selecting File —> New —> Text Document from
any OpenOflfice Application. Ctrl + N keyboard short cut can also be used to open a new text
document.
8.Name the types of tools bars available in Openoffice writer?
There are two toolbars available by default. They are:
(i) Standard Toolbar (ii) Formatting Toolbar
9.What is ruler?
The ruler is a scale below the formatting tool bar which shows the margins. There are two set of
rulers (1) Horizontal ruler and (2 ) Vertical ruler. Horizontal rules is used to set left and right margins
of a page and vertical ruler for top and button setting.
10.What is Insertion pointer?
A flashing vertical bar appears at the beginning of the screen which is called as “Insertion pointer”.
11.What is Wordwrap?
When thetext reaches theend of the line, the word is automatically wrapped to he next line. This
feature in any word processor is known as “Word Wrap”.
12.Differentiate Backspace and Delete key.
Backspace Key : Deletes the character left of the insertion pointer
Delete Key : Deletes the character right of the insertion pointer
13.Differentiate between moving and copying a text in document.
While moving, the text is removed from the source location.
While copying, a duplicate copy of the text is made.
14.Why paste special option is psed?
To move or copy only some aspects of the data, like only its formatting or only value, the Paste
Special option is used.
15.Differentiate paste and paste special.

Paste Paste special

Paste is a feature that lets a user cut or copy Paste Special allows the items being
items from Cells and transfer them to another transferred to be formatted in several different
completely. ways. Paste Special is a feature found in
software like Microsoft Word, Microsoft
Excel and Open Office.
16.What is Text formatting?
Changing the default appearance of the text like changing the font type , size, color, style etc.,
are called as Text formatting. (or)
Text Formatting means to organize text with font attributes—such as bold, italics, or underlining— to
enhance data to catch the reader's attention and becomes more attractive and easy to read.

6
XI Computer Application 6.Word Processor Basics(Open Office Writer)

17.Name the different cases used to type the text in a document.

Text can be typed in upper or lower case. The text can be changed to different cases like
uppercase, Toggle case, sentence case, Title case, Lower case.
18.How will you remove the formatting is applied?
After the formatting is applied, it can be removed by
(i)Selecting the entire document by Ctrl + A or Edit —>Select All
(ii)Clear applied formatting by Ctrl + M
19.Define Highlighting.
Highlighting is to draw attention to important or key points in a document for easy reference
by marking a different color.
20.Name the types of paragraph alignment in Openoffice writer.
There are four types of alignment available in Open office Writer — left-alignment, Right-
alignment, Center-alignment, and Justify-alignment.
21.What is the use of line spacing option?
Line spacing determines the amount of vertical space between lines of text in a paragraph. By
default, the lines are single-spaced, that is the spacing accommodates the largest font in that line, plus a
small amount of extra space.
22.Write the steps of applying line spacing.
(i) Select the entire document by Edit -->Select All
(ii) Format —> paragraph
(iii) The paragraph dialog box appears, click Indents and spacing tab
(iv) In the line spacing option, select the type and click OK button.
23.What is indenting the text?
Indent is the distance from the left and right margin of a paragraph. It is used to improve the
efficiency and readability of the paragraph and makes the paragraph look more attractive.
24.Name the different types of indents.
There are four types of indents:
(i) Left Indent (ii) Right Indent
(iii) First Line Indent and (iv) Hanging Indent
25.Differentiate left indent and right indent.

S.No Left indent Right indent

1. The Left indent controls the space The Right indent controls the
between the paragraph and the left space between the paragraph and
margin. the right margin
2. This is the default indent. Each click on Each click on the decrease indent
the increase indent icon moves the icon removes the indent applied by
paragraph 1/2 inch away from the left the increase indent that is the
margin. earlier indent is removed
26.Define first line indent.
(i) A first-line indentation indents the first line of the paragraph. It is the most common way to start a
new paragraph.
(ii) This indent can be applied by Format —> Paragraph —> indents and paragraph tab , select first
line option in the indent group, enter a positive value which results in first line indent.
27.Define Hanging Indent.
This is a special kind of indent where the first line of the paragraph alone hangs outside leaving
the rest of the text. To apply Hanging indent, a negative value is given in the “first line” option of the
paragraph dialog box.
7
XI Computer Application 6.Word Processor Basics(Open Office Writer)

28.What is Page formatting?

Format the page with elements such as margins, numbering, page layout, headers and footers
are called page formatting.
29.What are page margins?
Page margins are the white space around the top, bottom, left, and right of your document.
30.What is Page orientation? Name the types of page orientation?
Page orientation refers to how the document will be displayed on screen and printed.
There are two different orientations:
(i) Landscape
(ii) Portrait
31.Differentiate Landscape and Portrait.
Landscape Portrait
Landscape helps to print your document Portrait will print from top to bottom
horizontally. Here, the width of the document is (vertically), this is the most common
more than the height. orientation .

This is best suited for displaying professional Here, the height of the document is more than
photos, invitations, albums etc. the width. Normally books, newspapers will be
displayed in this format.
32. How will you change the Page orientation?
To change the orientation:
(i) Select the page whose orientation is to be changed
(ii)In the page style dialog box, under the Orientation group,
(iii)Select Portrait or Landscape button.
33.Write a note on Auto spell Check icon.
Auto spell check option checks each word as it is typed and displays a wavy red line under any
misspelled words. Once the word is corrected, the red wavy line disappears. This can be done through
clicking the icon.
34.Write the picture tools that helps to render the image in Openoffice writer.
To render the image more effectively by using the picture tools like Grey scale, flip horizontal
and vertical, change the color, percentage of intensity
35.Write the tree main parts of chart wizard.
The Chart Wizard has three main parts:
(i)list of steps involved in setting up the chart,
(ii) list of chart types, and the options for each chart type.
(iii)At any time you can go back to a previous step and change selections.
36.Name few word art effects.
Word art includes effects such as shadows, outlines, colors, gradients, and 3D effects
37.What is Wrap through?
The Wrap Through option inserts ah image that overlaps the text which as a result will be hidden.
38.What is the use of Auto format option?
Auto format option is used to display the table in a document in predefined formats.
39.Define the term template.
The term template means a preformatted, readymade basic layout for a document. It is a sample
document that has already some details in place, that can adapted, removed or changed.
40.How will you insert food note/ end note in a document?

8
XI Computer Application 6.Word Processor Basics(Open Office Writer)

To insert a footnote or an endnote, place the cursor where you want the footnote/endnote
marker to appear. Then select Insert -> Footnote / Endnote from the menu bar or click the Insert
Footnote Directly or Insert Endnote Directly icon on the Insert toolbar.
41.What is the use of line numbering?
The use of line numbers make it easier to identify specific locations in the document

42.How will you apply line numbering?

To apply line numbering:
Click Tools —>Line Numbering and select the Show numbering option in the top left corner.
Then click OK.
43.Name the type of Help system is Openoffice writer?
Help (FI), Tool tips, Extended tips, Help Agent.
44.What is Autocorrect Option?
AutoCorrect function has the facility to correct the common misspellings and typing errors,
automatically.
45.Which give the enhanced appearance to the test?
Text and graphics combined give an enhanced appearance to the text.
SHORT ANSWERS 3 MARKS
1.Explain the use of different OpenOffice package?
OpenOffice is a productive office suite with a collection of different software packages.such as
(i)OpenOffice Writer - Word Processor to create text documents
(ii)OpenOffice Calc - Spreadsheet to create worksheets
(iii)OpenOffice Base - Database
(iv)OpenOffice Impress - Presentation software
(v)OpenOffice Draw - Drawing Software
(vi)OpenOffice Formula - formula and equations
2.Differentiate standard toolbar and formatting toolbar.

Standard toolbar Formating toolbar

This tool bar is just below the menu bar The formatting tool bar is below the
which consists of shortcut icons for standard tool bar which consists of icons
frequently performed tasks. There are used for formatting the text like bold,
many shortcut icons like cut, copy, paste, underline, italics, font type, font color etc.
undo etc...
3.Write the steps to save the document with password.
(i) In OpenOffice writer, a document can be protected with a password. You can set a password to
protect your document while saving a file.
(ii) To save a file with password, click on “Save with Password”check box and then click “Save”
button. Immediately it shows “Set Password” dialog box.
(iii) In this dialog box, Enter a password in “Enter Password to open” text box and retype the same
password in “Confirm Password” box for confirmation. Finally click “OK” button.
(iv)“More Options” button provides some more features to your protected document such as “Read
only” and change password.
4.Differentiate continuous and discontinuous selection of text in the document.

S.No Continuous Discontinuous

1. To select the text continuously select the text not continuously, take the
take the insertion pointer to the insertion pointer to the starting of the
starting of tht text. text,.
9
XI Computer Application 6.Word Processor Basics(Open Office Writer)

2. Hold the Shift key and drag the Hold the Ctrl key and drag across it till
mouse across until the required the required text is selectedand release
text is selected and then release the Ctrl key
the shift key
3. The required text is selected for The required text is selected for any
any operation operation

5.Write the Editing Shotkeys to move and copy the text in the document.
Operation Action Icons Shortcut key
Cut Cuts the selected text Ctrl +X

Copy To make a duplication of the Ctrl +C

text.
Paste To paste the text to a new Ctrl +V
location after cut or copy
process.
Undo Cancels the previous operation Ctrl +Z
that was performed

6.Why DDE link used while using paste special option?

DDE is an acronym for Dynamic Data Exchange, a mechanism whereby the source data can be
pasted into destination as a linked, ‘live’ copy of the original. Any changes made in the source will
immediately reflect into the destination. The DDE link ensures that, the source document is always
updated.
7.Define Highlighting.
Highlighting is used to draw attention to important information in a text. Highlighting is
beneficial because it first asks the reader to pick out the important parts, and then gives an effective
way to review that information later.
8.Tabulate the types of paragraph alignment along with action and shortcut key.
Alignment Action Icon Shortcut Key
Aligns the paragraph with respect to the
Left left margin Ctrl + L
Aligns the paragraph with respect to the
Right right margin Ctrl + R
Aligns the paragraph with respect to the
Center center of the page Ctrl + E
Aligns the paragraph with respect to
Justify both the left and right margin Ctrl + J

9.What is the use of Bullets and Numbering in writer?

Bullets and numbering are used to emphasize list of things and make list easy to read and
follow. It provides an excellent way to segregate, list, and organize information for a reader. You can
control the appearance, or format a bulleted or numbered list.
10.Write the steps followed to apply different style of bullets and numbering.
Style of Bullets and Numbering :
10
XI Computer Application 6.Word Processor Basics(Open Office Writer)

The default type of bullet is ( . ) and the default type of numbering is (1, 2, 3 ).
The style of bullets and numbering can be changed by applying the following steps:
(i) Select the text to be bulleted
(ii) Format -> Bullets and Numbering -> Bullets
(iii) The bullets dialog box where different styles of bullets are displayed
(iv) Click on the particular style
(v) Click Ok button
11.Write the steps followed to change the papersize in writer.
To change the paper size:
(i) Select the page whose page size is to be changed
(ii) Select Format -> Page, the page style dialog box appears as shown in Figure 6.31,
(iii) Select Page Tab
(iv) In the paper format group, select the format like A4, legal ....
(v) Or the width and height option can be used to set the page size.
12.How will you change the page color in writer?
In the page style dialog box , in the Background option, click on color and select the “color”
from the color palette or select “graphic” to apply an image as a page background.
13.How will you apply borders to an entire document?
Borders can be applied to an entire document, an entire page, paragraph, or just to certain
sections of the document. From the page style dialog box , select the Border tab, the user defined area
helps to define the area of borders, the line style of borders, color of borders can be selected.
14.How will you delete a word in Autocorrect list?
(i) To stop the Writer to replace specific spellings,use Tools —>AutoCorrect —> Replace, highlight
the word pair and click Delete.
(ii) To add a new spelling to correct, type it into the Replace and With boxes and click New.
15.Write the steps to correct the word "Computer" into "Computer"automatically?
Steps to correct the word “computer” into “computer” automatically.
(i)Goto Tools —> Autocorrect Options
(ii)Click the replace tab and type “computer” in Replace text box and “computer” in with text box.
Then Click OK.
(iii)The word “Computer” is replaced with “Computer” and displayed in the list.
(iv)After entering this, when you type “computer” in the document, it will be automatically changed
to the correct spelling “computer”.
16.Define Spell check.
Spell check is a software program that corrects spelling errors in word processing, email and
documents. Spell check identifies and corrects misspelled words and the grammatical error is displayed
with a green wavy line under the wrong word.
17.Write the steps followed to insert word Art in a writer.
To insert WordArt, the steps followed are as given below :
(i)Click the Font work icon on the Drawing toolbar(View —>Toolbar —> Drawing)
(ii)A piece of text with that style will appear in your slide.
(iii)Double-click the Font work text, select the black plain text that appears, and type the new text.
18.How will you define the number of columns on a page in writer?
To define the number of columns on a page:
(i) Choose Format —> Columns or Select Columns page of the Page Style dialog box.
(ii) In the Columns dialog box, choose the number of columns and specify the spacing between the
columns and if you want a vertical separator line to appear between the columns.

11
XI Computer Application 6.Word Processor Basics(Open Office Writer)

(iii)You can also use Writer's predefined column layouts, or you can create a customized column
layout. The preview box, located to the right of the Settings area, shows how the column layout
will look.
(iv) Click OK to save the changes.
19.Write the steps followed to customize the width and spacing of the columns a page in writer.
To customize the width and spacing of the columns, follow these steps:
(i) In the Width and spacing area, clear the Auto Width check box.
(ii) On the Width line, enter a width for each column.
(iii) On the Spacing line, enter the amount of space that you want between each pair of columns.
20.Define Table in writer.
A table is a collection of related data held in a structured format .A table is a grid of rows and
columns that intersect to form cells. It is easier to read or present information in table format than in
paragraph format.
21.How will you formate the table using formatting toolbar?
Formatting a table involves formatting of the table layout, formatting of the table text, adjusting
the size of the table, its position on the page, adding or removing rows or columns, merging and
splitting cells, changing borders and the background.
22.How will you delete rows or columns inside a table?
(i) Place the cursor in the row or column to be deleted and right-click.
(ii)Choose Row —> Delete - to delete a row or Column —> Delete- to delete a column.
(iii)The selected row / column is deleted.
23.How will you print the current document in black and white a gray scale.
To print the current document in black and white or grayscale:
(i) Click File —» Print to open the Print dialog.
(ii) Click Properties to open the properties dialog for the printer. The available choices vary from one
printer to another, but you should find an option for Color. See your printer’s help or user manual
for more infoimation.
(iii) The choices for color may include black and white or grayscale. Choose one of these. Grayscale is
best if you have any graphics in the document. Click OK to confirm your choice and return to the
Print dialog, then click OK again to print the document.
LONG ANSWERS 5 MARKS
1.Explain the important features of Openoffice Writer.
Writer provides these important features:
(i) Templates and styles.
(ii) Page layout methods, including frames, columns, and tables.
(iii) Embedding or linking of graphics, spreadsheets, and other objects.
(iv) Built-in drawing tools.
(v) Master documents—to group a collection of documents into a single document.
(vi) Change tracking during revisions.
(vii) Database integration, including a bibliography database.
(viii) Export to PDF, including bookmarks.
2.Explain any five menus in the Openoffice Writer Menu bar.
File : The File menu contains the commands of all file management tasks like, Create a new file,
Open an existing file, Close the current file, Save a file, Save As another file, print file, Export file etc.
Edit: The Edit menu contains the editing commands like, cut, copy, paste, Undo, Redo etc.
View :The View menu contains the commands which are used to modify the environment of write like
display of toolbars, web layout, print layout, navigator etc.

12
XI Computer Application 6.Word Processor Basics(Open Office Writer)

Insert : The Insert menu contains commands for inserting various elements such as pictures,
tables, charts, comments, headers, footers, special characters, cross reference etc.
Format :The Format menu contains the commands of various text and page formatting features like
page size, layout, font characteristics, bullets and numbering etc.
3.Explain the cursor movement keys used in Openoffice Writer document.
Key Action
To move a character right
To move a character left
To move one line up
To move one line down
Ctrl+ One word right
Ctrl+ One word left
Ctrl+ One paragraph up
Ctrl+ One paragraph down
Home To the beginning of line
End To the end of line
Ctrl+ Home To the beginning of document
Ctrl+ End To the end of document
Tab To move one cell to right
Shift+Tab To move one cell to left
Pg up (Page Up) To scroll one screen up
Pg Down(Page Down) To scroll one screen down
4.Explain the steps followed to save the document.
To save a document for a first time,the following steps are used:
(i) Click File -> Save —> (or) File —> Save As(Or) Ctrl + S
(ii) “Save As” dialog box appears
(iii) Select location to store your document. The default location to store all documents is
“Documents” folder in Windows.
(iv) Type your document name in the File Name box.
(v) All documents in OpenOffice will be stored with .odt extension. You can store your OpenOffice
document as Microsoft Word document orPDF. To do so, select file type from Save as type list
box. This list box shows variety of formats to be saved.
(vi) Finally, Click “Save” button.
(vii) Once the file is saved, your document name will be displayed on the title bar.
5. Explain how move and copy the text in the document.
Moving :
To move a text from one location to another
(i) select the text to be moved
(ii) Click Ctrl + X or Cut Icon or Edit —► Cut
(iii) The text is removed from the source location and placed in the clipboard
(iv) Take the insertion pointer to the new location to be moved and

13
XI Computer Application 6.Word Processor Basics(Open Office Writer)

(v) Click Ctrl + V or Paste Icon or Edit —» Paste The required text is moved to the required
location.
Copying:
To copy a text from one location to another
(i) select the text to be copied
(ii) Click Ctrl + C or Copy Icon or Edit —*• Copy
(iii) A duplicate copy of the text is made and send to the clipboard
(iv) Take the insertion pointer to the new location to be copied and
(v) Click Ctrl + V or Paste Icon or Edit —> Paste Ans. The required text is copied to the required
location.
6.Explain the four types of paragraph alignment.
Paragraph Alignment or justification refers to theway in which the lines of a paragraph are
aligned. Paragraph alignment lets you control the appearance of individual paragraphs. There are four
types of alignment available in Open office Writer — left- alignment, Right-alignment, Center-
alignment, and Justify-alignment.
Left-alignment:
A paragraph's text is Left aligned when it is aligned evenly along the left margin. This is the
default alignment which occurs by default when a paragraph is typed.
Right-alignment :
A paragraph's text is Right aligned when it is aligned evenly along the right margin.
Center-alignment :
All the lines in the paragraph are aligned along the same imaginary vertical line at the center of
the text area between the margins.
Justify-alignment :
All the lines in the paragraph, except the last line, are extended so that the left- hand end of each
line is aligned along the left-hand margin of the text area, the right-hand end of each line is aligned
along the right-hand margin of the text area, and the lines are all of the same length. This is achieved
by inserting additional space between words.
7.Explain the types of indenting the text.
(i) Indent is the distance from the left and right margin of a paragraph. It is used to improve the
efficiency and readability of the paragraph and makes the paragraph look more attractive.
(ii) There are four types of indents:
□ Left Indent
□ Right Indent
□ First Line Indent and
□ Hanging Indent.
(iii) Left indent:
□ The Left indent controls the space between the paragraph and the left margin. This is the default
indent.
□ Each click on the increase indent icon moves the paragraph Vi inch away from the left margin
(iv) Right indent:
□ The Right indent controls the space between the paragraph and the right margin.
□ Each click on the decrease indent icon removes the indent applied by the increase indent that is
the earlier indent is removed.
(v) First line indent:
□ A first-line indentation indents the first line of the paragraph. It is the most common way to start
a new paragraph.

14
XI Computer Application 6.Word Processor Basics(Open Office Writer)

□ This indent can be applied by Format —> Paragraph —> indents and paragraph tab, select first
line option in the indent group, enter a positive value which results in first line indent.
8.Explain how will you create and remove bullets and numbering in writer.
Bullets :
(i) This is a paragraph level attribute that applies a bullet character to the start of the paragraph. In
bulleted lists, each paragraph begins with a bullet character.
(ii) This is suitable when the text has to be presented as a list of items preceded by a bullet symbol
and no sequence has to be followed.
(iii) Bullets are quickly created by clicking on the bullet icon
Numbering:
(i) This attribute applies a numeral to the start of the paragraph. Numbering is more suitable when
the text has to be presented as a sequence.
(ii) In numbered list, each paragraph begins with an expression that includes a number or letter and
a separator such as a period or parenthesis
(iii) The numbers in a numbered list are updated automatically when you add or remove paragraphs
in the list. Numbering is quickly created by clicking on the numbering icon. Style of Bullets and
Numbering :
The default type of bullet is ( . ) and the default £= type of numbering is (1, 2, 3 ). The style of
bullets and numbering can be changed by applying the following steps:
(i) Select the text to be bulleted
(ii) Format -> Bullets and Numbering -> Bullets
(iii) The bullets dialog box where different styles of bullets are displayed
(iv) Click on the particular style
(v) Click Ok button To apply Numbering:
(i) Select the text to be numbered
(ii) Format —> Bullets and Numbering —> Numbering
(iii) The numbering dialog box where different styles of numbering are displayed
(iv) Click'On the particular style
(v) Click Ok button
(vi) The selected text is .numbered.
The bullets and numbering dialog box with the numbering tab is displayed
Turning off Bullets and Numbering - As you can quickly add bullets or numbers to existing text by
clicking on the icons, the bullets and numbers can be removed easily.
(i) Select the text where the bullets and numbers are to be removed.
(ii) Click on the bullets icon ~ again to remove bullets.
(iii) Click on the numbering icon scdA again to remove numbering.
9.Explain the steps to find and replace the text in writer.
. (i) Click Edit -> Find & Replace (or) Ctrl + F (ii) The Find & Replace dialog box appears.
Steps to find and replace a text:
(i) Type the text you want to find in the Search for box
(ii) To replace the text with different text, type the new text in the Replace with box
(iii) Click Find button, to start the search , the found word is highlighted and
(iv) To replace text, click Replace button
(v) Click Find All, Writer selects all instances of the search text in the document
(vi) Click Replace All button, Writer replaces all matches.
(vii) Enable Match case to perform the search case sensitively so that uppercase and lower cases
are distinguished separately.
(viii) Enable Whole Words only to make the search more specific to words used separately alone.
15
XI Computer Application 6.Word Processor Basics(Open Office Writer)

10. How will you check the spelling mistakes after the document typed.
To perform a separate spelling check on the document (or a text selection) click the
Spelling and Grammar button. This checks the document or selection and opens the Spelling
dialog box if any misspelled words are found. This can be achieved by clicking the icon

Here are some more features of the spelling

tools-
(i) Right-click on a word with a wavy underline, to open a powerful context menu. Correct
words can be selected from the suggested words on the menu. The selection will replace the
misspelled word with correct word. Other menu options are discussed below.
(ii) The dictionary language can be changed (for example, Spanish, French, or German) from
the Spelling dialog box.
(iii)The new words can be added to a dictionary. Click Add in the Spelling dialog box and
pick the dictionary to add it to.
(iv)The Options dialog box of the Spelling tool has a number of different options such as
whether to check uppercase words or words with numbers. Words can be added or deleted
through this option. Dictionaries also can be added or deleted through custom directories.
11. Explain the steps to insert a special character in a writer.
Many symbols which are used in a mathematical equation like alpha(co), beta(P), pi(7t) etc., are
not available on the standard keyboard. However, representing these characters are very much essential
in mathematical equations. To insert such characters, the procedure given below is followed:
(i) Place the cursor in your document where you want the character to appear
(ii) Click on the Insert —► Special character
(iii) The Special character dialog box appears from which the desired symbol can be selected by
clicking on the character.
(iv) As you select each character, it is shown on the lower right, along with the numerical code for
that character
(v) If you do not find a particular special character you want, try changing the font selection.
(vi) Click the ok button and the character is inserted at the current location.
12.Write the steps to use a drawing tool in a writer.
16
XI Computer Application 6.Word Processor Basics(Open Office Writer)

To use a drawing tool, the steps are as given below:

(i) Click in the document where you want the drawing to be anchored.
(ii)Select the tool from the Drawing toolbar The mouse pointer changes to a drawing-functions pointer.
(iii)Move the cross-hair pointer to the place in the document where you want the graphic to appear and
then click-and-drag to create the drawing object. Release the mouse button. The selected drawing
function remains active, so you can draw another object of the same type.
(iv)To cancel the selected drawing function, press the Esc key or click on the Select icon on the
Drawing toolbar.
(v)You can now change the properties (fill color, line type and weight, anchoring, and others) of the
drawing object using either the Drawing
Object Properties toolbar or the choices in the dialog box.
13.Explain the steps headed to create a water mark in writer.
The following are the steps needed to create a watermark:

(i) Insert the image or text of your choice

(ii) Anchor the image to the page and
(iii)select the wrap through option from the Format —> Wrap menu or right-clicking on the
image and selecting Wrap
(iv)Wrap Through from the pop-up menu.
(v) Move the image into the desired position.
(vi)The Picture toolbar should be displayed when the image is selected.
(vii)Change the transparency to a suitable value so that the text can be read.
(viii)In the example, a shadow effect is applied to the text (Format —► Character then
select Shadow in the Font Effects page).
(ix)You can obtain a better result if you set a graphic’s wrap to in Background.
14. Explain the steps to assign auto text to same textin writer.
To assign AutoText shortcut to some text, the stepsare as follows :
(i) Type the text into your document.
(ii) Select the text so tha it is highlighted.
(iii)Select Edit —► AutoText (or press Ctrl+F3).
(iv)Enter a name for your shortcut. Writer will suggest a one-letter shortcut, which you can
change.
(v) Click the AutoText button on the right and select New (text only) from the menu.
(vi)Click Close to return to your document.
(vii)Once the entry is created, to insert the auto text into the document, nlacc the cursor
where the text is to be inserted and click Ctrl+F3,
(viii)Select the name from the list of entries and click Insert button.
(ix)The auto text is inserted into your text.
17
XI Computer Application 6.Word Processor Basics(Open Office Writer)

15. Explain the different techniques to insert tables in a writer.

To insert a new table, position the cursor where you want the table to appear, then use any
of the following methods to open the Insert Table dialog box:
There are two methods to create a table :
Using Table Icon:
To insert a table quickly from the standard tool bar:
(i) Place the cur
(ii) sor where you want the table to appear.
(iii)Click the arrow to the right side of the Table icon.
(iv)In the drop down grid, select the number of rows and columns for the table.
(v) The table will appear at the location of your cursor.
Using the Insert Table Dialog Box :
To insert a table with more control over the settings and properties, use the Insert Table
dialog box. To open the dialog box, select Table -> Insert ->Table or Ctrl +F12 or left-
click the Table icon. From this dialog box, you can:
(i) Select the number of rows and columns of the table
(ii) Give a Name to the table to later distinguish it in the Navigator
(iii)Select the Heading option to define the first row in the table as the heading
(iv)Select the Repeat heading option to repeat the heading row if the table spans more than
one page.
(v) Select the Don't split table option to prevent the table from spanning more than one page
(vi)Select the Border option to surround each cell of the table with a border

18