Table of Contents:

1.Purpose
1A. Scope
2.Description
2A. Problem Statement
2B. Project Goals and Objectives
2C. Product Description
3.Application features
3A. Stakeholders
3B. Data
3C. Processes
4.Requirement specification

1. Purpose
The purpose of the blood bank management system is to simplify and automate the process of

searching for blood in case of emergency and maintain the records of blood donors, recipients,

blood donation programs and blood stocks in the bank.

1A. Scope

The system is used for maintaining all the process and activities of blood bank management

system.

The system can be extended to be used for maintaining records of hospital, donation and

other similar sectors. While developing the system, there shall be space for further modification.

There shall be a proper documentation so that further enhancement becomes easy.

As a whole the system is focused to work with blood bank management system and on additional

modification it can be also used as management systems of similar organizations.

At present, the public can only know about the blood donation events through conventional

media means such as radio, newspaper or television advertisements. There is no information

regarding the blood donation programs available on any of the portal.

The current system that is using by the blood bank is manual system. With the manual system,

there are problems in managing the donors' records. The records of the donor might not be kept

safely and there might be missing of donor's records due to human error or disasters. Besides

that, errors might occur when the staff keeps more than one record for the same donor.

There is no centralized database of volunteer donors. So, it becomes really tedious for a person to

search blood in case of emergency. The only option is to manually search and match donors and

then make phone calls to every donor.

There is also no centralized database used to keep the donors' records. Each bank is having their

own records of donors. If a donor makes donation in different hospital, no previous records can

be traced except if the donor brings along the donation certificate. Hence, the donor is considered

to be a first-timer if they make blood donation in a new place.

Without an automated management system, there are also problems in keeping track of the actual

amount of each and every blood type in the blood bank. In addition, there is also no alert

available when the blood quantity is below its par level or when the blood in the bank has

expired.

B) Project Goals and Objectives

The goals and objectives of the Blood Bank Management System are as follows:

1. To provide a means for the blood bank to publicize and advertise blood donation

programs.

2. To allow the probable recipients to make search and match the volunteer donors, and

make request for the blood.

3. To provide an efficient donor and blood stock management functions to the blood bank

by recording the donor and blood details.

4. To improve the efficiency of blood stock management by alerting the blood bank staffs

when the blood quantity is below it par level or when the blood stock has expired.
5. To provide synchronized and centralized donor and blood stock database.

6. To provide immediate storage and retrieval of data and information.

2C. Product Description

The system that is going to be developed is Blood Bank Management System (BBMS). This is a

web-based database application system that is to be used by the blood banks or blood centers as a

means to advertise the nation wide blood donation events to the public and at the same time

allow the public to make online reservation and request for the blood.

The system keeps the record of all the donors, recipients, blood donation programs, rejected

bloods. For internal works and activities intranet is used and for interaction with public internet

is used.

This system also has the ability to keep track of the donor's donation records and the blood stock

in the blood bank. This project intends to computerize the blood and donor management system

in a blood bank in order to improve the record management efficiency due to the grown size of

records of data.

3.Application features
3A.Stakeholders

1) System Owner: The Blood Bank

2) System Users:

• Administrators: has full privilege on the system's functions

• Staffs of Blood Bank: has privilege on the system's functions as assigned by the administrator

• Public: can view the blood donation events and donate or can make requests for

donation (Donor and Recipients fall under this category)

3B.Data

1. Data about Donor and requester

Donor/ Recipient Id

Name

Date of Birth

Gender

Blood Group
 City

Contact Number

Email Address

3. Blood

Name

Blood Group

Date of collection

Expiry date

3C.Processes

• Login

The system provides security features through username-password matching where only

authorized user can access the system with different authorization level.

• Advertisements of blood donation event

This function allows the blood bank staff to publicize the blood donation events online.

The public can view the venue and time of the blood donation programs to be held.

• Donor Profile Registration

This allows healthy public to register as volunteer donor.

• Online Request for fresh blood

This allows the probable recipients to make online request to the donor. After the request

has been filed donors are matched and the request is sent via SMS with necessary details.

• Donor/Recipient Management

The records of all donors/recipient and their history are kept in one centralized database

and thus reducing duplicate data in the database. The record of donation is maintained by

the system.

Project Approach

Route:

• Problem Identification

• System Design

• System Building
• Testing and Implementation

Requirement Specification
Use-Case Model

• Analysis Model will be used to show the realization of all use-cases conceptually

• Design specification will be used to specify the design for the realization of all use-cases

including class diagrams

• Implementation model

Code and System

• Documentation and Manual

• Software requirements:

Java programming

jsp Framework

Sql

Technology

The technologies used for the development of the system are as follows:

1. Operating System: windows

2. Database Management System: Sql

3. Programming Language: java

4. Web-framework: jsp

5. Browser: google