Key Combination Function

Select a contiguous range that contains data.

Move the upper-left cell of the range, and then press CTRL + SHIFT
Ctrl + Shift + End + END Mouse/Touch Mode Command can be found in the Quick Access Toolbar
Enter Moves down one arrow = the ribbon increases in height, the buttons are bigger, and more space appears around each
Shift + Enter Moves up one row button so you can more easily use your finger or a stylus to tap the button you need.
Tab Moves right one column
Shft + Tab Moves left one column
Simulation for CTRL+D & CTRL+ENTER
Ctrl + .(period) Moves from corner to corner in a range
Ctrl + Alt + right arrow Moves to the next range in a noncontiguous selection
Ctrl + Alt + left arrow Moves to the preceding range in a noncontiguous selection First Name Last Name Full Name
ALT or F10 Display the Key Tips for the commands and tools on the ribbon Peter Parker Peter-Parker
Ctrl+A Select all objects in a range John Constantine
Ctrl+C Copy the selected object(s) Peter Parker
Ctrl+G Go to a location in the workbook Bruce Banner
Ctrl+N Open a new blank workbook
Ctrl+O Open a saved workbook files
Ctrl+P Print the current workbook
Ctrl+S Save the current workbook
Ctrl+V Paste the content that was cut or copied
Ctrl+W Close the current workbook
Ctrl+X Cut the selected object(s)
Ctrl+Y Repeat the last command
Ctrl+Z Undo the last command
Ctrl+R Fill's the cell to the right with the contents of the selected cell.
F1 Open the Excel Help window
F5 Go to a location in the workbook
F12 Save the current workbook with a new name or to a new location
Alt+Enter Start a new line
Ctrl+D Copied data is being passed down
Ctrl+Enter Copied data is being passed down during editing mode of the active cell

UP, Down, Left, Right one cell

Home To column A of the current row
Ctrl+Home To cell A1
Ctrl+End To the last cell in the worksheet that contains data
Enter Down one row or to the start of the next row of data
Shift+Enter Up one row
Tab One column to the right
Shift+Tab One column to the left
PgUp, PgDn Up or down one screen
Ctrl+PgUp, Ctrl+PgDn To the previous or next sheet in the workbook
TOPIC: FORMULAS & FUNCTION

Formula - is an expression that returns a value

- it begns with an equal sign (=) followed by an expression describing the

operation that returns the value.
- The most common operators are arithmetic operators.
FUNCTION - is a named operation that replaces the arithmetic expression in a formula.

- every function follows a set of rules or syntax which specifies how the function should be written.
FUNCTION (arg1, arg2, ...) function is the function name, and arg1, arg2 and so forth are values used by the function.

- A fast and convenient way to enter commonly used functions is with AutoSum.
The AutoSum button includes options to insert the following functions into a select cell or cell range:
1. SUM - sum of all values in the specified range
2. AVERAGE - average value in the specified range.
3. COUNT - total count numeric values in the specified range
4. MAX - maximum value in the specified range.
5. MIN - minimum value in the specified range.
Deleting - removes the data from the row or column as well as the row or column itself.
Clearing - removes the data from the selected row or column but leaves the blank row or column in the worksheet.
Flash Fill - enters text based on patterns it finds in the data. Press [CTRL+E].
- works best when the pattern is clearly recognized from the values in the data.

Formatting - changes a workbook's apperance to make the content of a worksheet easier to read.

Simulation for Flash Fill

Reference Number Last three digits Last one digit

RTY200 200 0
TYR201 201 1
ASW 202 3
BNH204 204 4
POL205 205 5
UIO206 206 6
CVY207 207 7
NJM208 208 8

Day First Two Characters First Three Characters

Monday Mo Mon
Tuesday Tu Tue
Wednesday We Wed
Thursday Th Thu
Friday Fr Fri
Saturday Sa Sat

First Name Second Name

John Mary John Mary
Joseph Rita Joseph Rita
Peter Neena Peter Neena
Robert Remy Robert Remy
Currency and Accounting number formats

Excel supports two monetary formats—currency and accounting.

Currency format places a currency symbol directly to the left of the first digit of the currency value and displays
negative numbers with a negative sign.

Accounting format fixes a currency symbol at the left edge of the column, and displays negative numbers within
parentheses and zero values with a dash.
Currency Format Accounting Format
$ 1,000 1,000.00
$ (3,300) (3,300.00)
$ -   -  
$ 1,108 1,108.00
$ (1,192)
NOTE:
######## - it means the formatted number don't fit into the columns.

AutoFill - extends formulas or data patterns that were entered in a selected cell or range into adjacent cells.
Fill Handle - is the box that appears in the lower-right corner of a selected cell or range.
Topic: Range Name
Definition: Range Name = labels applied to a single cells or to a range of cells.
Advantage:
You can use the name instead of selecting the range or typing the range or typing in its coordinates.
Names are easier to remember than range coordinates.
Names don't change when you move a range to another part of the worksheet.
Names ranges adjust automatically whenever you insert or delete rows and columns within a range.
Names make it easier to navigate a worksheet. You can use the Go To command to jump to a named range quickly .
You can use worksheet labels to create range names quickly.

Defining a Range Name:

Few restrictions and guidelines:
The names can be maximum of 255 characters.
The names must begin with either a letter or an underscore character (_). For the rest of the name, you can use any combination of characters,
numbers, or symbols, except spaces.
Don’t use cell addresses such as Q1 or any of the operator symbols such as +, –, *, /, <, >, and & because these can cause confusion if you use the
name in a formula.
To make typing easier, try to keep your names as short as possible while still retaining their meaning. TotalProfit2010 is faster to type than
Total_Profit_For_Fiscal_ Year_2010, and it’s certainly clearer than the more cryptic TotPft10.
Don’t use any of Excel’s built-in names: Auto_Activate, Auto_Close, Auto_ Deactivate, Auto_Open, Consolidate_Area, Criteria, Data_Form, Database,
Extract, FilterDatabase, Print_Area, Print_Titles, Recorder, and Sheet_Title.

Name Box: in Excel's formula bar usually shows just the address of the active cell.
Cell Range: A group of cells in a rectangular block.
Range Reference: includes the cell reference of the upper-left cell of the rectangular block and the cell reference of the lower-right cell separated by a colon

Simulation for Range Name

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