IT FINANCE GUIDE TO SAP CODING

Project Coding
Coding for projects will include the following :

Company Code # : 1059

G/L Account # : see below
WBS Element: see below

THE PROFIT CENTER (50001) WILL DEFAULT WHEN YOU ENTER YOUR WBS ELEMENT

SOFTWARE DEVELOPMENT, INFRASTRUCTURE & STRATEGIC PROJECTS

IXXXXX.0007 - HARDWARE EXPENSE
Hardware Maintenance
IXXXXX.0008 - HARDWARE CAPITALIZED
Hardware Purchases
IXXXXX.0009 - SOFTWARE EXPENSE
Software Maintenance
IXXXXX.0010 - SOFTWARE CAPITALIZED
Software Purchases
IXXXXX.0011 - INTERNAL LABOR EXPENSE
IT Finance books Internal Labor to projects through a journal entry based on PPM Time
IXXXXX.0012 - INTERNAL LABOR CAPITALIZED
IT Finance books Internal Labor to projects through a journal entry based on PPM Time
IXXXXX.0013 - EXTERNAL LABOR EXPENSE
TIME & MATERIALS VENDORS - Hours are booked to the project by IT Finance through a Journal
FIXED BID VENDORS - IT PM creates a requisition in Ariba based on Fixed Bid Contract.
IXXXXX.0014 - EXTERNAL LABOR CAPITALIZED
TIME & MATERIALS VENDORS - Hours are booked to the project by IT Finance through a Journal
FIXED BID VENDORS - IT PM creates a requisition in Ariba based on Fixed Bid Contract.
IXXXXX.0015 - HOSTING
IXXXXX.0016 - OTHER EXPENSE
T&E, Photocopies, Media Services, Postage, Telephone Expenses, Materials & Supplies, Training
IXXXXX.0017 - OTHER CAPITALIZABLE
T&E for capitalizable labor

HARDWARE POOLS
IXXXXX.0008 - HARDWARE CAPITALIZED
Hardware Purchases
IXXXXX.0012 - INTERNAL LABOR CAPITALIZED
IT Finance books Internal Labor to projects through a journal entry based on PPM Time
IXXXXX.0014 - EXTERNAL LABOR CAPITALIZED
TIME & MATERIALS VENDORS - Hours are booked to the project by IT Finance through a Journal
FIXED BID VENDORS - IT PM creates a requisition in Ariba based on Fixed Bid Contract.
IXXXXX.0017 - OTHER CAPITALIZABLE
T&E for capitalizable labor
SOFTWARE POOLS
IXXXXX.0010 - SOFTWARE CAPITALIZED
Software Purchases

ENHANCEMENT POOLS

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IXXXXX.0011 - INTERNAL LABOR EXPENSE
IT Finance books Internal Labor to projects through a journal entry based on PPM Time
IXXXXX.0012 - INTERNAL LABOR CAPITALIZED
IT Finance books Internal Labor to projects through a journal entry based on PPM Time
IXXXXX.0013 - EXTERNAL LABOR EXPENSE
TIME & MATERIALS VENDORS - Hours are booked to the project by IT Finance through a Journal
FIXED BID VENDORS - IT PM creates a requisition in Ariba based on Fixed Bid Contract.
IXXXXX.0014 - EXTERNAL LABOR CAPITALIZED
TIME & MATERIALS VENDORS - Hours are booked to the project by IT Finance through a Journal
FIXED BID VENDORS - IT PM creates a requisition in Ariba based on Fixed Bid Contract.
IXXXXX.0016 - OTHER EXPENSE
T&E, Photocopies, Media Services, Postage, Telephone Expenses, Materials & Supplies, Training
IXXXXX.0017 - OTHER CAPITALIZABLE
T&E for capitalizable labor

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Temporary
Employee Expense Description
604000 Temporary - Approved Open Positions 604040
604010 Temporary - Overload 604050
604020 Temporary - Vacation 604060
604030 Temporary- Sick

Hardware &
Software
581185 Software 581196
581190 Connectivity Hardware 581197
581191 Computer Equipment 581198
581193 Computer Monitors 140900
581194 Computers - Desktops 615000
581195 Computers - Laptops

Travel &
Entertainment
605000 Late Work & Weekend Expenses - Meals 610040
605010 Late Work & Weekend Exp - 610060
610000 Trans. & Others
T&E - Airfare 610070
610010 T&E - Entertainment 610080
610020 T&E - Lodging 610090
610030 T&E - Meals 610125

Seminars /
Education
635000 Seminars 636000

Recruitment
634000 Recruitment Fees

Communications
620000 Telephone And Telex Expenses 620060
620020 Telephone-Home & Car Usage 620070
620030 Telephone-Installation/Relocation 620080
620040 Televideo Conferencing 620090
620050 Telephone-Internet Service

Miscellaneous
614000 Rent-Computer HW & SW 637000
623000 Computer Supplies 639000
624000 Photocopy Expense 640000
626000 Postage 640010
633020 Management Consulting 641140

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635000 Training

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Coding
Coding Example
Example
1059
1059 - 604000
- 604000 -- I00115.0014
I00115.0014

WHEN YOU ENTER YOUR WBS ELEMENT

rojects through a journal entry based on PPM Time

rojects through a journal entry based on PPM Time

ours are booked to the project by IT Finance through a Journal Entry based on PPM Time.
es a requisition in Ariba based on Fixed Bid Contract.

ours are booked to the project by IT Finance through a Journal Entry based on PPM Time.
es a requisition in Ariba based on Fixed Bid Contract.

Postage, Telephone Expenses, Materials & Supplies, Training

rojects through a journal entry based on PPM Time

ours are booked to the project by IT Finance through a Journal Entry based on PPM Time.
es a requisition in Ariba based on Fixed Bid Contract.

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rojects through a journal entry based on PPM Time

rojects through a journal entry based on PPM Time

ours are booked to the project by IT Finance through a Journal Entry based on PPM Time.
es a requisition in Ariba based on Fixed Bid Contract.

ours are booked to the project by IT Finance through a Journal Entry based on PPM Time.
es a requisition in Ariba based on Fixed Bid Contract.

Postage, Telephone Expenses, Materials & Supplies, Training

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Temporary - Maternity
Temporary - Disability
Temporary - Other

Computer Peripherals
Computer Printers
Computer Servers
Maint & Repair- Computer Equip (over $25K)
Maint & Repair- Computer Equip (under $25K)

T&E - Car Expense

T&E - Car Rental
T&E - Limousine
T&E - Mileage
T&E - Miscellaneous
T&E - Overseas Airfare

Books and Subscriptions

Telephone-Car & Cellular

Telephone-Data Lines
Telephone-Frame Relay
Telephone-Pagers

Meetings
Refreshments
Outside Services/Processing
Messenger Service
IT Application Hosting

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