EXHIBITOR MANUAL

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 FOREWORD

Dear Exhibitors,
We value your participation in ENGIMACH 2019 and would like it to be smooth and profitable.
This manual is designed to simplify your preparations for the event.

The Exhibitor's manual has been prepared to provide you with not only the essential information
and guidance with all aspects of the physical preparation and onsite management of your
stand, but also other additional resources and information details that you may need.

We strongly recommend that you read the entire text to make the best use of this manual.
Please fill up and return the same before stipulated date.

Yours Sincerely,

Kamlesh Gohil
Chairman & Managing Director
K AND D COMMUNICATION LIMITED

ENGIMACH 2019 2
 4 8 DECEMBER, 2019

ORGANISER :
K AND D COMMUNICATION LIMITED

206, 2nd Floor, Harmony Icon, Near Baghban Party Plot,

Thaltej-Hebatpur Road, Thaltej, Ahmedabad – 380059, Gujarat, INDIA

Phone: +91-9909041613, 9909041618

Email : [email protected], [email protected] | URL.: www.kdclglobal.com

IMPORTANT INFORMATION

Exhibition Timings:
Exhibition: ENGIMACH 2019 Business Hours : 10:00 a.m. to 04:30 p.m.
Venue: Exhibition Centre, Helipad Ground, General Hours : 04:30 p.m. to 06.30 p.m.
Gandhinagar, Gujarat, India. Exhibitors Timing : 09:00 a.m. to 07:00 p.m.
Dates: 4th to 8th December, 2019
Last Day Exhibitors Timing : 09:00 a.m. to 06:00 p.m.
Last Day Visitors Timing : 10:00 a.m. to 04:30 p.m.

OFFICIAL SERVICE PROVIDERS

UTILITY & SERVICES

K AND D COMMUNICATION LIMITED

Phone: +91-99090 41613, 99090 41618

Email : [email protected]
URL.: www.kdclglobal.com

CARRIER & FORWARDING AGENTS

R. E. ROGERS INDIA PVT. LTD. ORIENT MARINE LINES PVT. LTD.

510 / 511, Midas, Sahar Plaza Complex, 49, Rani Jhansi Road,
M. V. Road, Andheri (E), New Delhi-110055 INDIA
Mumbai- 400 059, India Contact Person: Mr. Aashish Kulkarni
Contact Person: Mr. Sudhir Dhavan Mobile : +91 98 18683392
Mobile : +91-99207 28175 Phone : +91 11 45359999
Phone : +91- 22- 2820 3845 - 3088 0309 Email : [email protected]
Email : [email protected] Contact Person: Mr. Nitin Gupta
Mobile : +91 98 10993392
Email : [email protected]

ENGIMACH 2019 3
 4 8 DECEMBER, 2019

Mr. Kamlesh Gohil Ms. Dhara Gohil

Chairman & Managing Director Director
K AND D Communication Ltd. K AND D Communication Ltd.

TEAM ENGIMACH

GUJARAT SOUTH INDIA NORTH INDIA

Mr. Amit Mistry Mr. Barindrasinh Jhala Mr. Mangalesh Kumar

M: +91 - 98250 83530 M: +91 - 93288 99503 M: +91 - 9724720601

Mr. Prashant Gohil Mr. Rohit Patel Mr. Rajat Goyal

M: +91 - 95588 10572 M: +91 - 81282 55251 M: +91 - 9871034516

Mr. Jagdish Barot Mr. Prashant Maheriya Mr. Abhishek Pandey

M: +91 - 98985 55228 M: +91 - 90332 85638 M: +91 - 88606 88861

Mr. Snehal Vasava Mr. Shyama Pathak

M: +91 - 78788 79339 M: +91 - 82383 63787

Mr. Kunwar Chandan

M: +91 - 97611 10090

MAHARASHTRA INTERNATIONAL ADMINISTRATION

Mr. Dewang Shah Mr. Ritesh Shah Mr. Nilesh Chauhan

M: +91 - 98690 25868 M: +91 - 93282 49374 M: +91 - 98797 54570

Mr. Rajesh Parmar COMFAST Ms. Dhara Bakraniya

M: +91 - 98795 66567 M: +91 - 99090 41613
Mr. Vyomesh Pandya
Mr. Tarique Ansari M: +91 - 95101 86950
ACCOUNT
M: +91 - 80976 38274
Email- [email protected]
Mr. Akshay Chavda
M: +91 - 90161 35466

ENGIMACH 2019 4
 4 8 DECEMBER, 2019

Welcome to ENGIMACH 2019

We request you to study the contents of this manual carefully. Please return all Forms irrespective
of the services required by you; before the due date. Please do not forget to put your company
stamp and details of the contact person for the stall requirement on each form, since each form
would be handled individually by a separate agency.

Please return all forms at the earliest, to enable the service providers to meet your requirement in me.
Exhibitors are requested to note the following important information:

* The exhibition halls would be open from 10:00 hours to 20:00 hours during build-up and break down
period (see Time table of hall operaiton)

* Possession of the stall area and temporary electrical connection during build-up period will be given to
exhibitors only after their obtaining "No Dues" certication from K AND D Communiction Ltd.
accounts department.

* All exhibitors must submit three copies each of the layout plan of their stalls, showing positions of
equipment, exhibits, ttings, furniture and ofce cubicles etc, with their dimensions in meters, and
elevation drawing, showing various heights of partitions, cabins, logo, name fascia exhibits and other
display material to the Organisers for approval.

* The stall-in-charge of each exhibitor should be available at site on 1st December, 2019, to attend to last
minute requirements, if any, and to ensure completing the stall arrangements before 15:00 hrs. on 3rd
December 2019

* Trade invitations are valid only for genuine trade visitors. Entry for persons below 16 years is strictly
prohibited during business hours. Right of admission is reserved with Organising Committee.

* All items/exhibits and stall structures must be removed before 12:00 hours on 9th December 2019.

* Charges mentioned in the forms for relevant services are exclusive of all Taxes and Levies.

Exhibitors are requested to contact K AND D Communication Ltd. office for their specific
requirements at following contact details.

To,
K AND D Communication Limited
206, 2nd Floor, Harmony Icon, Near Baghban Party Plot,
Thaltej-Hebatpur Road, Thaltej, Ahmedabad – 380059, Gujarat, INDIA
Phone: +91-9909041613, 9909041618 |
Email : [email protected] | URL.: www.kdclglobal.com

Email : , [email protected] | URL.: www.kdclglobal.com

ENGIMACH 2019 6
In the text throughout this manual, 'The Organizers' shall mean K AND D Communication Limited. 'The Exhibitor'
shall mean any Exhibitor, who has been allotted space in the exhibition, and the 'Exhibition' shall mean ENGIMACH
2019.

Exhibition Management
The Exhibition is organised by K AND D Communication Limited. In case of any dispute, the final decision binding on
all concerned parties shall rest with the management of K AND D Communication Limited.

Children: Children below 16 are not allowed in the exhibition.

Visiting Hours, Entry Fee

Only trade visitors allowed. Free Entry on registration of visitors. 4-5-6-7-8 December 2019

Business Hours:
10:00 a.m. to 04:30 p.m.

General Hours:
04.30 p.m. to 06.30 p.m. 8th December : 10:00a.m. to 04:30 p.m.

Exhibitor's staff badges must be requisitioned in advance vide Form 3 and collected from the organisers' site ofce at the time of
possession of stand. 3 nos. of exhibitor badges will be provided per 9 sq. mtr. Additional badges for exhibitors would be charged at
` 500/- each.

Car Entry:
For vehicle bound exhibitor car parking is provided outside. Two parking passes will be provided to
each exhibitor per stall.

Allotment of Stands:
The Organisers reserve the right to refuse allotment of stand to any applicant or to change the stand location allotted
to any exhibitor before full payment is made, without assigning any reason. Even after full payment is made by an
exhibitor, the Organisers reserve the right to change the stand location of any exhibitor due to changes in oor plan
considered necessary by the organizers.

Imported Exhibits/ Foreign Principals:

As per the directives of India Trade Promotion Organisation, the nodal agency attached to Ministry of commerce, Govt.
of India, which approves all International Exhibitions, duty-free import facility (Under ATA Carnet or Re-Export Bond
Supported by bank Guarantee) is available to only foreign exhibitors who have paid participation charges in foreign
exchange at the rates applicable to foreign exhibitors. Indian exhibitors interested in displaying exhibits imported from
foreign principals, must ensure that each of their foreign principals register as an exhibitor with ENGIMACH 2019 and
reserve appropriate space (min. 9 Sq.m.) for which payment will be made in US$. At the request of Indian exhibitor and
foreign principals, an integrated stand with their combined space will be provided.

Withdrawal from Participation:

In case of cancellation or withdrawal from participation or non occupation of the stand by any exhibitor, money paid
by them will be forfeited.

ENGIMACH 2019 7
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 Section 5
Regulation for Stand Design

Bare Space
Stand Designer need to carry authority letter from the Participation company for taking possession, & the
contact detail of concerned agency in charge

All stall designing agency should maintain the timings & discipline as per the guideline of exhibition management
team at the site.

EXHIBITORS WITH BARE SPACE

Exhibitors will have to submit their stall drawing and to scale mock-up, complete with details of exhibits,
Electricity, telephone and other installations and elevation for approval of the Organizer before 15th November
2019. If exhibitor fails to submit the same before deadline, the exhibitor will have to pay a penalty of ` 1000/-
per week after 16th November 2019..

GUIDE LINES FOR STALL DESIGN APPROVAL

For bare space stall designing maximum permissible height is 12 feet & the sharing wall with the neighboring
stalls must not exeed 10 feet (3 meters).

Exhibits must be placed at least 1 meter away from the boundary of the open sides of the stand.
No part of the exhibit should project out of the stand boundaries even when the exhibits are demonstrated.

In case any construction guidelines are violated, the Organizer will take corrective measures at the risk and the cost
of exhibitors. Charges for such modifications will have to be borned and paid by the exhibitor before the closure of
the exhibition.

Note: No fabrication or construction work in any medium will be allowed to be executed within the hall
(Exhibition Site). Only ready made/ prefabricated structures/ components/ items will be allowed to be
installed in the stand area. No Part of the hall will be allowed to be used as workshop space for
production of exhibition/ display requirements. Exhibitors must get jobs executed and well finished at
their own outside places and bring them in only for installation/ display in permitted areas in the halls.

Bare Space Entitlement: Exhibitor is entitled to the following

* Four Exhibitor Badges (per 36 sq. mtr.) (Form 3 )
* Two Car Passes per participant
* Additional badges for exhibitor would be charged at Rs 500 /- each.
* Any Additional requirement will be charged additionally.

ENGIMACH 2019 9
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 Section 4

EXHIBITORS WITH SHELL SCHEME

No structure should exceed 8.125 ft. in height. Special prior permission from the organizer for any display higher than
8.125 ft. should be taken. No part of the exhibit should project out of the stand area and nothing should be place
outside the stand. Ground / Digging in oors or walls is prohibited.

All items supplied under Shell Scheme Package and additional items supplied by our ofcial contractors are only on
hire basis and exhibitors are required to hand them over back to the contractors at the end of exhibition in good order
and condition. Any damage or loss of these items will have to be compensated by the exhibitors to the contractors.

No rebate will be allowed to exhibitors if any item under Shell Scheme is not availed by exhibitors.

Design & Decoration Contractors: Entire exhibition will be built by the ofcial stand building contractors and all
the stand will be built with standard octonorm system.

Note: Painting, wall-papering, nailing/ drilling on wall panel supplied under the shell scheme is strictly prohibited. A
penalty of Rs. 5000/- will be levied per panel for violation of this rule

Drilling, grouting on the Floor welding or any support of the semi constructed structure is strictly prohibited any one
found guilty, will be charged a penalty of Rs. 50,000/-.
Excess material of stand design will be allowed to be carried out after the stall design with a Self-declaration on
company's letterhead along with Exit form.

Exhibitor Name on Fascia (Form 2).

Exhibitor's name and stand number will be provided on the fascia only for shell scheme exhibitors. The name will be in
uniform lettering of 10 cm height. A maximum of 24 characters can be displayed on 3 meter fascia in case of stands
with 2 or 3 sides open; exhibitor may indicate a short name to be displayed on additional fascia.

Please submit this information vide Form 2. Shell Scheme Entitlement: Exhibitors with shell scheme package are
entitled to the following (per 9 sq. mtr.)
1) Up to 3 side walls in Octonorm like System with white laminated panels 2.5m high x 1m wide.
2) Unless specically advised, Corner stalls will have two sides open.
3) Carpet for the oor area.
4) Fascia panel with Exhibitor name and stand number in uniform white lettering 10 cm high.
5) Three Spotlights, one 5 amp electricity socket, two chairs, one laminated table & one dustbin.

Shell Scheme Entitlement: Exhibitor is entitled to the following

* Three Exhibitor Badges (per 9 sq. mtr.)
* Two Car Passes per participant
* Additional badges for exhibitor would be charged at Rs 500 /- each.
* Any Additional requirement will be charged additionally.

ENGIMACH 2019 8
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GUIDELINES FOR BUILDING OF MEZZANINE FLOOR

1) Mezzanine floors are permitted only for exhibitors who applied for 72 sqm or more.
2) The area of the mezzanine floor cannot exceed 50% of the allotted stand area.
3) The mezzanine floor design & drawing must be certified by a chartered structural engineer/consultant for
structural stability as per the guidelines give below and must be approved by the Organizer before construction.
Copy of the certificate must be enclosed along with stand layouts.
4) The mezzanine floors can be used only as a visitor hospitality lounge. Exhibits/display will not be permitted on
the mezzanine floor.

STAND DESIGN
5) Offices/ cabins with closed walls & ceiling are strictly prohibited on the mezzanine floor.
6) The mezzanine must be an open area only with safety railing on open sides.
7) Rear and side walls of stands adjacent to/facing neighboring stands must not be transparent and must be clean
and covered in a uniform neutral colour, above a height of 3m.
8) Branding will be allowed on the mezzanine railings, not exceeding a maximum height of 1.2m.

MAXIMUM HEIGHT
9) The height of the mezzanine floor itself should be 1.2m only.
10) The maximum permissible height below the mezzanine floor is 3m.
11) The maximum permissible height of the stand covered with mezzanine flloor cannot exceed 4.2
(i.e.3m+1.2m.) Height of the stand in all other areas not covered by mezzanine floor exceed 3m.

ESCAPE ROUTES
12) A hall aisle must be no further than 20m from any location within the stand.
13) For stand areas >400 sqm, please consult the Organizer.
14) Mezzanine floors with areas >100 sqm must have two stairways as escape routes.

STAIRWAYS
15) Stairways should be within the stall limit.
16) Horizontally steps must be completely closed.
17) The rise of each step should not exceed 0.20m and the tread depyh must be at least 0.25m in the middle of
the steps
18) Handrails are required on both the sides of the stairway. They must provide a safe grip and must be free of
gaps even on landings.
19) Handrail clearance to an adjacent structure must be at least 0.10m.
20) The width of stairway should be at least 1.25m and should not exceed 1.5m.

RAILINGS
21) Safety railings must be at least 1.2m high and consist of a top, middle and bottom rail.
22) A strip of a least 0.10m must be mounted along the edge of the mezzanine floor beneath the railing tp prevent
falling objects.
23) Walls adjoining neighboring stands on the mezzanine floor must be sufficiently stable so as to prevent
accidental falling of persons or objects.

FIRE PREVENTION
24) Any load bearing elements of the mezzanine floor must be flame retardant. The mezzanine floor should be
equipped with at least one fire extinguisher.

ENGIMACH 2019 10
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 Section 7

* Electrical Power, Fitting & Appliances (Form 5)

It is essential to inform your power requirements (3 phase power) to the organisers by 15th November 2019.

The Electric Power available is:

Single Phase: 230V, 50Hz (+-10%)
Three Phase: 430V, 50 Hz (+-10%)

Voltage fluctuation is not uncommon. It is advisable to install stabilizers to protect sensitive equipment/instruments. No
halogen lights or any other focus lights can be put in the stands only spot lights are to be used.

* Copmressed Air & Water (Form 6)

Compressed air connection & water (limited to 200 ltr Barrel only) will be made available to exhibitors on prior
requisition. The volume and pressure is to be mentioned.

Exhibitors will have to arrange connection to the machines from the sources provided at their own cost. Exhibitors are not
permitted to use their own compressors.

Water connection will not be provided for wash basin or kitchen facilities, There is no facility provided in the exhibition halls.
Exhibitors will be required to make special arrangements to collect and dispose off the waste water. However exhibitors
may seek assistance from the official conservancy agency for this purpose.

* Stand fitting & furniture ( Form 7)

Additional partitions, cabins with doors, furniture and such other fittings may be ordered with advance payment vide Form
7 latest by 15th November 2019.

* Temporary Hostesses/ Staff (Form 8)

Temporary Hostesses will be available from approved agencies.
Please submit the Form by 15th November 2019.

* Temporary Security Guards (Form 9)

Temporary Security Guards will be available from approved agencies. Please submit the Form by 15thNovember2019.
Organizer will arrange for general security of the halls. Exhibitors with valuable materials & machines are advised to deploy
security personnel from the approved security agency. Exhibitors are requested to co-operate by paying the greatest
attention to materials, goods, and articles belonging to them that are kept in the aisles, which will be emptied by the official
agency during the night.

To,
K AND D Communication Limited
206, 2nd Floor, Harmony Icon, Near Baghban Party Plot,
Thaltej-Hebatpur Road, Thaltej, Ahmedabad – 380059, Gujarat, INDIA
Phone: +91-9909041613, 9909041618 |
Email : [email protected] | URL.: www.kdclglobal.com

ENGIMACH 2019 11
2
 Section 8

Taking Possession of the Stand (Form 4)

Possession of stands for raw space exhibitors will be given at 10.00 a.m. on 1st December 2019 and for shell scheme will be given
after 10.00 a.m. on 2nd December 2019 to any authorised personnel of the exhibitors or contractors mentioned in Form 4, only if
full payment is made. No personnel either exhibitors or contractors will be allowed without valid entry pass during the construction
of the stalls. The passes can be collected from the organizer site office.

a) Exhibitors must submit packing lists of all consignments at our site office while taking their exhibition goods into the exhibition
hall.
b) Exhibitors bringing their own furniture, fans, potted plants, refrigerators, TV/VCR, Computer or any other appliance, which are
also being supplied by the official contractors, must submit a separate challan for the items (listing specifications and identification
marks) while bringing them into the exhibition hall and obtain a copy of the challan duly stamped and signed by the site Manager.
c) The same challan must be produced while obtaining gate pass for removing the items from the exhibition hall at the end of the
exhibition.
d) No work will be allowed after 20:00 hours during setup days.
e) No worker / labor/contractor / sub contractor will be allowed to stay at venue in night. Kindly make the necessary arrangement of
the night stay at your end.

Exhibitor's Car Pass

Organizers have made arrangement for the exhibitor's car to be parked in the allotted exhibitor parking space of exhibition center.
The passes for the same can be collected from the organizer site office from 3rd December 2019.

Material handling at site

Services for loading/ unloading, packing / unpacking, transportation of goods to exhibitor's stand, hiring of forklifts and
trolleys,skilled/ unskilled labour, removal and storage of empties, etc. are offered at a price by the official materials handling
contractors. No private labour or contractor will be allowed for this purpose.

Regulations for Workmen: It is the responsibility of the exhibitor and their contractors to ensure that:
i. Their workmen do not enter other exhibitor's stand/ or passage.
ii. The workmen do not sleep or cook in the exhibition halls & do not wash clothes or have bath in the toilet blocks.
iii. The workmen or exhibitors staffs do not behave in drunken or disorderly manner. Anybody disregarding the above instructions
will be evicted from the exhibition hall.

Machinery to be displayed
All machines to be displayed in the exhibition should be brought inside the hall latest by 12.00 AM on 3rd December2019.

Storage of Empties, Removal of Debris

Storage of empty cases/ cartons, in the stand, in passages or in open area near your stand is not allowed our official materials
handling contractors, should be contacted to arrange this service. Exhibitors must remove all debris, empty cartons and other
wastes from their stand daily during the construction period and finally before passage carpeting isbegins laid.

Safety and Fire Protection

Fire Safety Norms Before / During / After Exhibition Days :
1. Use of Flame Retardant Low Smoke ( FRLS ) Cables is must by Booth Designer / Exhibitor.
2. Size of Flame Retardant Low Smoke ( FRLS ) Cable : 1 Sq. mm is must.
3. FRLS Cable must be use in 3 Pin Socket which can connect to Power Socket in the booth provided by Organizer.
4. All power circuits must include a protective conductor linked to the grounding terminal of the stand's electrical cabinet.

Exhibitor has to take care of any emergency of FIRE which can occur due to Electric Short Circuit in their Booth & exhibitor is the
responsible for this.

Completion of Stand Display

Display in stands/ pavilions must be completed latest by 14:00 PM. on 3rd December 2019

Outer Surface or Stand Walls, Partitions

Exhibitors are not allowed to display anything on the outer surface of stand-walls or on partition walls inside the exhibition halls
without written permission of the organizers. The organizers reserve the exclusive right to display posters or notices on all such
surfaces, nailing the panels is not allowed.

ENGIMACH 2019 12
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 4 8 DECEMBER, 2019

Section 9

Entry and Exit of Exhibition Staff

Exhibitor staff will be allowed to enter the exhibition hall at 9.00 a.m. during exhibition days, and all must leave the hall by
7:00 p.m. unless written permission has been obtained from Exhibition hall manager to enter early or leave late.

Entry & Exit of Goods

Entry or exit of goods during the daily exhibition hours is strictly prohibited. These may be allowed before or after the
exhibition hours at the discretion of the organisers, on written request from exhibitors.

Manning Your Stand

Exhibitors are advised to ensure that their stands are effectively manned during the visiting hours. They should also
guard against pilferage of small exhibits during the rush of visitors.

Audio-Visual Equipment

Sound volume of AV equipment should be regulated so as not to be a nuisance to neighboring exhibitors.

Prohibited and Unsuitable Exhibits

The organiser/ Venue owner may prohibit exhibition, distribution or sale of any article including printed literature which it
considers unsuitable or objectionable and may confiscate the same. It can debar the exhibitor from selling/distributing
or demonstrating to the public if his conduct or that of his agent is likely to cause offence to or is otherwise considered
objectionable in any manner.

Cleaning and Collection of Waste

The organisers have appointed a cleaning contractor to clean the passages and other areas in the exhibition halls, to
collect the waste from the waste baskets supplied to the exhibitors and to ensure cleanliness of the toilets. However,
cleaning of individual stands is the responsibility of each exhibitor.

Smoking and Other Nuisance ForbiddenSpitting, smoking, committing nuisance of any kind or otherwise making any
portion of the exhibition space or furniture, walls etc. dirty in any way is strictly prohibited.

Catering by Authorised Caterers

No catering by any outsiders is permitted in the premises of the exhibition space. Catering services have to be obtained
from the authorised caterer appointed by the organisers.

Failure of Services

The exhibition space is equipped with electric supply and water facility, provided by the venue owners, while every effort
shall be made to maintain the services in order, the organisers shall not be responsible for any failure or breakdown or
curtailment thereof or any damage/ loss caused to the exhibitor thereof.

ENGIMACH 2019 13
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 4 8 DECEMBER, 2019

Section 10

Commencement for Removal of Goods

Exhibitors will be allowed to remove goods from exhibition hall from 7.00 p.m. onwards on 8th December 2019 and
vacate the stand latest by 10:00 p.m. on 9th December 2019. Four copies of the exit pass duly filled is to be submitted at
the organizer's office in the morning of 8th December 2019, for approval and stamping. These passes can be collected
from the organizers office at the exhibition site after 5pm.

All items received from our official contractors must be handed over to them in good condition. Any damage of these
items will have to be made good by the exhibitors. No goods will be allowed to be taken out of the exhibition halls unless a
"Gate Pass" is obtained from site office of organisers listing items to be removed. The Gate Passes will be issued only
when all the due of organisers & contractors are settled.

If an exhibitor fail to remove their goods and vacate the stand within stipulated period, the organizer reversed right to
remove the said goods. All cost in this connection will be debited to the concerned exhibitors.

Gate Passes for Removal of Goods

For taking out the exhibition material and exhibits after closure of the exhibition, participants would need to obtain a
standard final exit pass from the organiser. Exhibitors must settle all dues to organisers and/ or various official
contractors before the closing of the exhibition.

Right of Lieu

The organisers reserve the right to refuse Exit Gate Pass to any exhibitor if he has not settled all his dues, and to retain his
exhibits or other goods as collateral security, till debts are discharged. The exhibitors expressly indemnify the organisers
against claims for damage to their goods held as collateral security.

To,
K AND D Communication Limited
206, 2nd Floor, Harmony Icon, Near Baghban Party Plot,
Thaltej-Hebatpur Road, Thaltej, Ahmedabad – 380059, Gujarat, INDIA
Phone: +91-9909041613, 9909041618 |
Email : , [email protected] | URL.: www.kdclglobal.com

ENGIMACH 2019 14
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 4 8 DECEMBER, 2019

Section 11

Insurance & Liability

Exhibitors are advised to obtain insurance cover against all risks. It is expressly understood that the organisers stand
indemnified by the exhibitors in respect of any loss or damage to their goods due to theft, fire, etc. or injury to any person
as well as third party claims.

Permission/ Concessions
All agreements, permissions and concessions granted to any exhibitor shall be valid only if given in writing by an
authorised officer of the organisers.

Change of Venue, Dates, and Timing

The organisers reserve the right to change the venue, dates, duration or timings of an exhibition, if the circumstances so
demand, and the exhibitors are bound to accept the decision of the organisers, so long as the exhibitors are informed
about the changes either by individual communication or by a press advertisement. No refund shall be allowed, if an
exhibitor withdraws from participation on account of the changes.

Changes in Floor Plan, Location & Dimensions of Stand

The organisers also reverse the right to make changes in the floor plan, location and dimensions of any stand allotted to
an exhibitor or entry/ exit points etc. at any time before the erection of stands, if such changes are necessary in the
opinion of the organisers.

Cancellation of Exhibition
In the event of cancellation of an exhibition due to circumstances beyond the control of the organisers, i.e. due to force
majeur, political events, government orders etc. the organisers shall refund to exhibitors only that portion of money paid
by them, which is calculated by the organisers after accounting for expenditure incurred. The exhibitors expressly agree
to accept the organizer's decision in the matter.

Breach of Peace
The organisers reserve the right to close any exhibitor's stand temporarily or permanently. If the exhibitor Commits
breach of peace in any way or causes disturbance in the normal functioning of the exhibition. In such an event, the
organisers stand indemnified by the concerned exhibitor against any claim of any kind whatsoever.

Binding Terms of Contract

The submission of the Application and Contract Form duly signed by an exhibitor, shall be deemed as confirmation of
participation in the exhibition, and acceptance of all rules and regulations printed at the back of the Application and
Contract Form and in this Exhibitor Manual as well as any amendments or additions from time to time, notified to
exhibitors through circular letters. These are binding on all parties concerned.

Claims Deadline
All claims arising out of settlement of accounts and participation in this exhibition must be submitted in writing to the
organisers within sixty days from the close of the exhibition, after which the claims shall not be tenable.

Settlement of Legal Disputes

The competent court and place for settlement of all disputes in connection with these Rules & Regulation for Exhibitors
is Ahmedabad court jurisdiction, India.

ENGIMACH 2019 15
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 4 8 DECEMBER, 2019

ANNEXURE 1

IMPORTANT DOCUMENTS:

We further request you to kindly advise your stall designer/fabricators to bring along the following documents
at the time of taking stall possession:

1) Letter from the company authorizing them as the official stall designer

2) Photo ID Proof of the workers working in the stall

3) Letter from the Stall Designing Company (on company letterhead) with details of Workers with name,
address and contact number .
4) Working Hours at the Exhibition Site: Morning 9 am to Evening 8 pm

Note: Workers will not be allowed to work at the Exhibition Site after 8 pm and during night hours.

Exhibitors : Need to take care of their valuable belongings like “Passport - Laptop - Mobile - Money ....etc”

ENGIMACH 2019 16
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 4 8 DECEMBER, 2019

Form 11
EXIT PASS

Company:

Stand No.

Please allow the following goods to be taken out of exhibition after the necessary clearance and approval:

S.No. Items Quantity

For, K AND D Communication Ltd.. Exhibitor sign / stamp

(Authorized Signatory)

ENGIMACH 2019 25
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We wish you a Successful Participation.

K AND D Communication Limited

206, 2nd Floor, Harmony Icon, Near Baghban Party Plot,
Thaltej-Hebatpur Road, Thaltej, Ahmedabad – 380059, Gujarat, INDIA
Phone: +91-9909041613, 9909041618
Email : [email protected] | URL.: www.kdclglobal.com