Self-Assessment Checklist For Speaking Tests 2019

2.
Test rooms and waiting area preparation

Waiting area is of appropriate size located away from test rooms
Test rooms are away from waiting area, are of appropriate size and required desks
Self-assessment checklist for the administration of Speaking tests and chairs for Speaking Examiners and candidates are available in each test room
Pencils and paper provided for Business Preliminary/Vantage/Higher
This checklist has been designed to help you run a Speaking test session according to Direction signs to test rooms or effective alternative is available
regulations. It can also help you if you are inspected. It can be used as: Current Notice to Candidates (NtC) displayed outside exam room – available from
 a self-assessment tool for Centre Exams Managers to carry out their own inspection support site
 a tool for supervisors to check procedures  Separate NtC for Starters/Movers/Flyers – can be inside room
 a training tool for your examination staff Check examiners have enough A4 envelopes (unless placed in script return
envelopes immediately) for sealing mark sheets after each session
Centre number: Exam date: Exam: General environment checked for noise, light, temperature, cleanliness
Display materials with English words in test rooms are removed or covered
Venue: 3. On the day administration
Issue speaking packs to Speaking Examiners if required and log who takes what
Completed by (name in print and role): Speaking Examiners are asked to switch off their mobile phones
Current Instructions to Speaking Examiners given to each examiner (not for UK)
Test day photos taken if applicable and to regulations, e.g. photo ID is checked
1. Before the exam Relevant 2019 Exam Day Booklet is available (electronic copy acceptable)
Speaking test materials stored securely according to regulations (at least 2 locked Photo identification of candidates checked upon arrival
barriers)  ID is original, correct type, not expired
Accurate Venue and Timetabling details submitted on time  photo on ID is checked against the candidate
Tests are timetabled to take place on a date within Speaking test window  name on ID is checked against the attendance register
Check you have the right mark sheets for the exam. For Starters/Movers/Flyers,  tick candidates name on the attendance register
download then print the mark sheets When candidates are the next pair to go into the test room, check photo ID again and
Ensure you have downloaded and printed the Special Consideration form, Late distribute mark sheets. Supervise them constantly until they enter the test room
Arrival form, Malpractice form and the attendance register. Centres in UK/Africa/Asia/Australasia running Advanced, also check each candidate’s
Ensure that you have sufficient A4 envelopes and/or script return envelopes photo ID is the same as that used at registration
Candidates are instructed to switch off and hand in phones and electronic items,
Adequate number of relevant Speaking packs available/ordered in time (not for UK) before they enter the test room. These items must not be taken into the test room
If Speaking test packs are taken out of storage, a log is kept of who has taken which Candidates are instructed where to put personal belongings
pack Adequate supervision and marshalling is available
Adequate number of Instructions to Speaking Examiners available (not for UK) Candidates waiting under supervision do not communicate with those already tested
Candidates know where and when to go for their speaking test No single candidate is left at end of test session (not Starters/Movers/Flyers)
Candidates are instructed to bring suitable, original (not a copy) and unexpired Materials are secure, including during breaks
photo ID to the speaking test (as well as for the written components) 4. After the exam
Timetable has been drawn up with correct times allocated per test, with appropriate Mark sheets checked and sealed in envelope at end of each Speaking test session
breaks and no more than 3 hours per session and a copy is available on the test day with Speaking Examiner’s or supervisor’s signature across the seal
No candidate is tested by any Speaking Examiner who knows him/ her Completed mark sheets must not be stored or transported unsealed
Equipment/staff/time allocated for taking Test day photos on the exam day Exam materials in secure storage (2 locked barriers) until despatch or destruction
(mandatory for First, Advanced and Proficiency) Paper-based exam: despatch materials to Cambridge no later than 3 calendar days
Invigilation staff trained to run Cambridge English exams & records of training kept after the written exam date or within 1 working day of the last window date.
Centres in UK/Africa/Asia/Australasia running Advanced provide invigilators with a Computer-based exam: input into Cambridge English Online no later than 5 calendar
list of ID references used at registration days after the written exam and destroy mark sheets immediately after
CIU Dec18

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2.

Test rooms and waiting area preparation

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