Oracle Payables Holds

Summary of Invoice Hold Names

The following tables provide summary information about each hold name that Payables provides and why the hold is used. You can
review these hold names in the Invoice Hold and Release Names window. The last column of each table describes one or more
methods you can use to resolve the hold. You manually release holds using the Invoice Holds tab or the Invoice Actions window.

Related Topics

Invoice Validation

Releasing Holds

Invoice Hold and Release Names , Oracle Payables Implementation Guide

Account Holds
The following table lists all the predefined Hold names with the Account Hold Reason type. Payables uses holds with this type to identify invoices
with invalid or incorrect accounts. An invalid account prevents payment of an invoice and prevents Payables from creating accounting entries for
an invoice or payment.

Manual
Hold Hold Accounting
Hold Reason Release Hold Removal
Name Placement Allowed
Allowed
Dist Acct Invoice distribution distributed to invalid account Invoice No No Correct account and
Invalid Validation resubmit Invoice
Validation
ERV Acct Payables created invalid Exchange Rate Variance Invoice No No Correct account and
Invalid account for invoice distribution. Used only if you Validation resubmit Invoice
enable Automatic Offsets Validation
Funds Holds
The following table lists all the predefined Hold names with the Funds Hold Reason type. Payables applies these holds only if you use budgetary
control and if either there are insufficient funds for an invoice distribution or Payables cannot perform funds checking.

Manual
Hold Accounting
Hold Name Hold Reason Release Hold Removal
Placement Allowed
Allowed
Funds Check No budget exists for the Invoice No No Create a budget in General Ledger and
account in the accounting Validation resubmit Invoice Validation
period on the invoice Enter different account for invoice
Invoice account is not equal to distribution and resubmit Invoice
the purchase order account Validation
Detail account not assigned to Assign detail account to parent account
a parent account and resubmit Invoice Validation
Insufficient Invoice distribution amount is Invoice No Yes Enter different account for invoice
Funds more than the funds available Validation distribution and resubmit Invoice
Validation
Transfer funds to account budget and
resubmit Invoice Validation
In General Ledger, enable a user to
override funds control and user
resubmit Invoice Validation
Manually release in the Invoice Holds
tab
Invoice Holds
The following table lists all the predefined Hold names with the Invoice Hold Reason type. Payables applies holds with this type to invoices. You
can manually apply as many of these holds to an invoice as you require when you enter or adjust the invoice.

Manual
Hold Accounting
Hold Name Hold Reason Release Hold Removal
Placement Allowed
Allowed
Amount Invoice amount is more than the invoice Invoice Yes Yes Adjust invoice amount and
amount limit you specify for a supplier site Validation resubmit Invoice Validation
Change Invoice Amount Limit
option for supplier site and
resubmit Invoice Validation
Manually release in the Invoice
Holds tab
Invalid PO You apply this hold when a supplier does not Manual No Yes Manually release in the Invoice
provide a valid purchase order number for Holds tab. (Note: you can
matching submit the Invalid PO Supplier
Notice to request a valid PO
from the supplier).
Natural You assigned a tax code to an expense or Invoice No Yes Change the tax code on the
Account Tax asset account in the Tax Options window, Validation invoice to match the tax code
and you enabled the Enforce Tax From assigned to the account.
Account Payables option. The tax code on Disable the Enforce Tax From
the invoice does not match the tax code Account Payables option
assigned to the account. In the Tax Options window in
General Ledger, change the tax
code association, or manually
release the hold in the Invoice
 Holds tab.
Pay When Subcontractor cannot be paid until the Invoice Yes Yes Release in the Invoice Holds
Paid customer pays. Validation tab
Pay When Subcontractor cannot be paid until the Invoice Yes Yes Release in the Invoice Holds
Paid customer pays. Validation tab
PO PO deliverables are not submitted by the Invoice Yes Yes Release in the Invoice Holds
Deliverable subcontractor. Validation tab
Supplier You enabled the Hold Unvalidated Invoices Invoice Yes Yes Manually release in the Invoice
option for a supplier site in the Suppliers Validation Holds tab
Sites window (To prevent future Supplier
holds, disable the Hold
Unvalidated Invoices supplier
site option)
Withholding Payables cannot perform automatic Invoice No No Correct error that caused
Tax withholding of tax Validation automatic withholding of tax to
fail. For example, you may
need to set up a period in the
withholding tax special
calendar.
Matching Holds
The following table lists all the predefined Hold names with the Matching Hold Reason type. Payables applies holds with this type to an invoice if
the invoice violates predefined matching criteria.

Manual
Hold Accounting
Hold Name Hold Reason Release Hold Removal
Placement Allowed
Allowed
AMT ORD Amount Billed is greater than Amount Invoice Yes Yes Correct PO or invoice and
Ordered * (1 + % Ordered tolerance). Validation resubmit Invoice Validation;
Adjust tolerance and resubmit
Invoice Validation; or Manually
release in the Holds tab.
AMT REC Amount Billed is greater than Amount Invoice Yes Yes Correct PO or invoice and
Received * (1 + % Received Validation resubmit Invoice Validation;
tolerance). Adjust tolerance and resubmit
Invoice Validation; or Manually
release in the Holds tab.
MAX AMT Amount Billed is greater than the sum Invoice Yes Yes Correct PO or invoice and
ORD of Amount Ordered and Maximum Validation resubmit Invoice Validation;
Amount Ordered Tolerance Amount. Adjust tolerance and resubmit
Invoice Validation; or Manually
release in the Holds tab.
MAX AMT Amount Billed is greater than the sum Invoice Yes Yes Correct PO or invoice and
REC of Amount Received and Maximum Validation resubmit Invoice Validation;
Amount Received Tolerance Amount Adjust tolerance and resubmit
Invoice Validation; or Manually
release in the Holds tab.
MILESTONE Quantity or Amount Billed is not equal Invoice Yes Yes System hold - Correct PO or
to the total Quantity or Amount Validation invoice and resubmit Invoice
Ordered. Validation
Can't Close PO Online receipt accrual enabled in Invoice Yes Yes Resolve purchase order delivery
Purchasing and Purchase order Validation information in Purchasing and
quantity delivered is not equal to the resubmit Invoice Validation
quantity received Manually release in the Invoice
Holds tab
Can't Try Final Invoice (final matched to purchase Invoice No No Release hold that caused invoice
Close order) placed on hold during Invoice Validation to be placed on hold and resubmit
Validation Invoice Validation
Final Matching Invoice is matched to a purchase order Invoice No No Reverse the distribution and
that was final matched by another Validation resubmit Invoice Validation to
invoice remove the Final Matching hold
Matching You have enabled the Hold Unmatched Invoice Yes Yes Match invoice to purchase order
Required Invoices option in the Supplier Sites Validation or receipt and resubmit Invoice
window, and the invoice is not matched Validation
to purchase order or receipt Manually release in the Invoice
Holds tab
Max Qty Ord Quantity billed more than the sum of Invoice Yes Yes Correct PO or invoice and
(quantity ordered plus the tolerance Validation resubmit Invoice Validation
amount) Adjust tolerance and resubmit
Invoice Validation
Manually release in the Invoice
Holds tab
Max Qty Rec Quantity billed is more than the sum of Invoice Yes Yes Correct invoice or receipt and
(quantity received plus the tolerance Validation resubmit Invoice Validation
amount) Adjust tolerance and resubmit
Invoice Validation
Manually release in the Invoice
Holds tab
Max Rate Exchange rate variance exceeds Invoice Yes Yes Correct PO or invoice and
Amount amount tolerance limit Validation resubmit Invoice Validation
Adjust tolerance and resubmit
Invoice Validation
Manually release in the Invoice
Holds tab
Max Ship Variance between invoice and Invoice Yes Yes Correct PO or invoice and
Amount shipment amount exceeds amount Validation resubmit Invoice Validation
tolerance limit Adjust tolerance and resubmit
Invoice Validation
Manually release in the Invoice
Holds tab
Max Total Sum of exchange rate variance and Invoice Yes Yes Correct PO or invoice and
Amount maximum shipment amount variance Validation resubmit Invoice Validation
exceeds amount tolerance. Adjust tolerance and resubmit
Invoice Validation
Manually release in the Invoice
Holds tab
Price Weighted average price of all Invoice Yes Yes Correct PO, invoice, or price
distributions on the matched invoice Validation corrections and resubmit Invoice
and all price corrections related to the Validation
 invoice is more than [purchase order Adjust tolerance and resubmit
unit price (1 plus % tolerance)] Invoice Validation
Manually release in the Invoice
Holds tab
Qty Ord Quantity billed is more than [quantity Invoice Yes Yes Correct PO or invoice and
ordered (1 plus % tolerance)] Validation resubmit Invoice Validation
Adjust tolerance and resubmit
Invoice Validation
Manually release in the Invoice
Holds tab
Qty Rec Quantity billed is more than [quantity Invoice Yes Yes Enter receipt in Purchasing and
received (1 plus % tolerance)] Validation resubmit Invoice Validation
Adjust tolerance and resubmit
Invoice Validation
Manually release in the Invoice
Holds tab
Quality Quantity billed is more than quantity Invoice Yes Yes Enter acceptance in Purchasing
accepted Validation and resubmit Invoice Validation
Manually release in the Invoice
Holds tab
Rec Exception Purchase order receipt indicates Manually in Yes Yes Manually release in the Invoice
exception Purchasing Holds tab
Tax Difference Invoice tax code value is not equal to Invoice Yes Yes Correct PO or invoice and
the purchase order tax code Validation resubmit Invoice Validation
Invoice tax code value = purchase Manually release in the Invoice
order tax code value, but taxable flag Holds tab
set to No for PO shipments
Variance Holds
The following table lists the three predefined Hold names with the Variance Hold Reason type. Payables applies holds with this type as follows.
Payables applies the Dist Variance hold to an invoice if the total of the invoice distributions does not equal the invoice amount. Payables applies
the Tax Variance and Tax Amount Range holds by verifying that the invoice's distribution tax amount matches the calculated tax for the Tax Code
within the amount tolerance or percentage tolerance or both that you define. If the variance exceeds a percentage tolerance, Payables applies
the Tax Variance hold. If the variance exceeds an amount tolerance, Payables applies the Tax Amount Range hold.

Manual
Hold Accounting
Hold Name Hold Reason Release Hold Removal
Placement Allowed
Allowed
Dist Invoice amount is not equal to Invoice No No Adjust invoice distributions or
Variance the sum of invoice distribution Validation invoice amount and resubmit Invoice
amounts Validation
Prepaid The prepaid amount including tax Invoice Yes No Unapply the prepayment and apply a
Amount exceeds the invoice amount Validation lower amount
Tax Amount Tax amount is less than [(tax rate Invoice Yes Yes Adjust tax rate for tax code and
Range taxable dist line total) - tolerance Validation resubmit Invoice Validation
amount] Change tax code or tax group on
or invoice distributions and resubmit
Tax amount is more than [(tax Invoice Validation
rate taxable dist line total) + Adjust tax tolerance and resubmit
tolerance amount] Invoice Validation
Manually release in the Invoice
Holds tab
Tax Tax amount is less than [(tax rate Invoice Yes Yes Adjust tax rate for tax code and
Variance taxable dist line total) (1 - % Validation resubmit Invoice Validation
tolerance)] Change tax code values on invoice
or distributions and resubmit Invoice
Tax amount is more than [(tax Validation
rate taxable dist line total) (1 + % Adjust tax tolerance and resubmit
tolerance)] Invoice Validation
Manually release in the Invoice
Holds tab
Miscellaneous Holds
The following table lists miscellaneous predefined Hold names that Payables uses to apply holds to invoices.

Manual
Hold Accounting
Hold Reason Hold Placement Release Hold Removal
Name Allowed
Allowed
No Rate No exchange rate for Invoice Validation No No Enter exchange rate and resubmit Invoice
foreign currency Validation
invoice Submit AutoRate and resubmit Invoice
Validation
[All You enabled the No hold placed on Yes N/A Disable the Hold All Payments option in the
Payments] Hold All Payments invoice, but the enabled Supplier Sites window and Payables allows
option for the option prevents payment you to select the supplier site's invoices for
invoice's supplier site of a supplier site's payment if they are validated (and approved,
invoices if the invoice requires invoice approval)
Create a manual payment for any of the held
invoices
Supplier Hold all unvalidated Invoice Validation Yes Yes Remove the hold in the Invoice Holds tab, or
invoices for a use the Actions button.
supplier To disable completely, disable the Hold
Unvalidated Invoices option at the supplier
site.