Table of Contents

1. Introduction ........................................................................................................................ 5

2. Organizational Doctrine ..................................................................................................... 5

3. History at a Glance ............................................................................................................. 6

4. Academic Departments of UMT ......................................................................................... 5

5. Academic Regulations and Policies ..................................................................................... 7
Academic Calendar
Schedule of Semesters
Credit Hour
Course Categories
Course Registration (Enrollment for a
Semester) Late Registration
Course Load Management
Add/Drop Course(s)
Repeating a Course(s)
Class Attendance
Semester Freeze/Leave
Programs Duration

Policy 
For Two Degrees Awarded in Same Year or Session Clash with Same or Different
Mode
  
Withdrawal of Course(s)
  
Cross Campus Registration
  
Credit Transfer Policy
  
Cross Campus Credit transfer Policy
  
Course Exemption Policy
  
Inter-Schools Program Change
  
Dismissal on Academic Grounds
  
Re-Admission
  
Fee Refund Policy
  
Independent Study
 
Payment of Dues
6. Academic Calender............................................................................................................ 22
7. Examination ....................................................................................................................... 23
Evaluation
Duration of Examinations
Grading System
Grading System for Engineering
Participants Award of Incomplete (I) Grade
Award of Grades “P”, “NC” and “S”
Calculation of Grade Point Average (GPA) for a
Semester Degree Completion Requirement
Rules for Probation
Report Based Results

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 Make-up of midterm examination policy
Communication of Results
Conduct of Tests and Examinations
Examination Schedule
Examination Rules

Unfair Means
8. Final Transcripts and Degrees ........................................................................................... 32
Process of Final Clearance
Guidelines for Issuance of Final Transcript and Degree
Award of Degrees
Duplicate/ Revised (FT/ Degree)
Charges for Verification and Issuance of duplicate FT/ Degree

9. Honors and Awards .......................................................................................................... 34

Rector's Merit Award
Dean's Merit Award
Patron's Medal
Rector's Medal
Special Medals

10. Convocation .................................................................................................................... 38

11. Scholarship and Financial Assistance (Qarz-e-Hassana) ................................................ 39

Need Based (Qarz-e-Hassana) ILM Scholarship Fund

Scholarships
Rules Governing Financial Awards and Scholarships

12. General Policies ............................................................................................................. 46

Participant ID card Policy
Transport Card Policy
Academic Discipline
Academic Culture
Respect of Teachers
Eating/Drinking
Abuse, Assault, Threatening Behavior
Firearms, Explosives and Other
Weapons Alcohol/Drugs/Intoxicants
Violation of Disciplinary Sanction
Inappropriate or Indecent Behavior
Provoking Others to Misconduct
Non-Compliance with Official Direction
Violation of University Regulations and
Policies Theft
Furnishing False Information, Forgery or Unauthorized Use of
Documents Unauthorized Access to Facilities
Animals

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 Demonstrations
Political Activities
Gambling
Off Campus Conduct
Environmental policy

13. Code of Conduct ............................................................................................................ 53

Greetings
Safe Driving
Good Conduct
Gender Mixing
Harassment
Enforcement of Code of Conduct
Dress Code
14. Hostel .............................................................................................................................. 56
15. Cafeteria .......................................................................................................................... 56
16. Parking............................................................................................................................ 57
17. Extra/Co-Curricular Activities.......................................................................................... 57
18. Sports Rules and Regulations .......................................................................................... 59
19. Information Processing Center (IPC) ............................................................................... 60
Login Accounts
Internet Access
Access to HEC Digital Resources
IPC Rules and Policies
Web Browsing Policy
Participant Moodle Account

20. Learning Resource Center (LRC) ...................................................................................... 63

Information and Orientation Sessions
Timing and Access
General Rules
Borrowing Rules
Library Fines

21. Services Fee Structure ..................................................................................................... 65

22. Contact Details of Administrative/Academic Staff ......................................................... 68

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 Glossary (in alphabetical order)

‘CGPA’ means Cumulative Grade Point Average

‘Chairperson’ means Chairperson of the concerned Academic Department
‘COD’ means Chairman of the Department
‘Cr. Hr.’ means Credit Hour
‘DAI’ means Degree Awarding Institution
‘Dean’ means Dean of the concerned Faculty/School
‘FT’ means Final Transcript
‘HEC’ means Higher Education Commission of Pakistan
‘HOD’ means Head of Department
‘ID’ means UMT Identification of Participant
‘IPC’ means Information Processing Center
‘Participant’ means Student
‘OCRIS’ means Online Course Registration Information System
‘OCE’ means Office of Controller Examination
ORG’ means Office of the Registrar
‘OTS’ means Office of Technology Support
‘Resource Person’ means Teacher/Faculty Member
‘SGPA’ means Semester Grade Point Average
‘University’ means University of Management and Technology
‘Website’ means UMT website www.umt.edu.pk

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 1. Introduction

This handbook contains general rules related to undergraduate and graduate programs at the
University of Management and Technology (UMT). The aim of this handbook is to familiarize the
participants with the academic information of the programs offered at UMT and also with
expectations concerning participants’ ethical and professional conduct, and academic
performance.

Each participant is required to familiarize himself/herself with the University’s policies and to act
in accordance with them. The participant must know that ignorance of rules, regulations and
guidelines is no excuse. Knowing exactly what they can do, will keep them at ease and they will
be less likely to face any problem. Therefore, participants are advised in their best interest to
keep this important document “Participants’ Handbook” as book of guidance during their
academic career at the University of Management and Technology (UMT).

The document is intended as a guide and not a substitute to notifications periodically issued by
UMT. The rules mentioned in this handbook are valid at present. UMT reserves the right to
amend any policy at any time.

2. Organizational Doctrine

i). Our Vision is... Learning

It defines our existence, inspires all stakeholders associated with us, creates a powerful
momentum inside, and responds to the challenges outside. It continues to evolve as present
captures new realities and foresight unfolds new possibilities. All in an incessant attempt to help
individuals and organizations discover their God-given potentials to achieve Ultimate Success
actualizing the highest standards of efficiency, effectiveness, excellence, equity, trusteeship and
sustainable development of global human society.

ii). Our Mission is.... Leading

We aspire to become a learning institution and evolve as the leading community for the
purpose of integrated development of the society by actualizing strategic partnership with
stakeholders, harnessing leadership, generating useful knowledge, fostering enduring values,
and projecting sustainable technologies and practices.

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 3. History at a Glance

The University of Management and Technology (UMT) was established in 1990 and has now
evolved into a premier institution of higher learning in the country. Recognized by the Higher
Education Commission (HEC) as a “W4” category (highest rank) university, UMT is also the first
in Punjab amongst medium sized universities in the general category.

UMT was founded in 1990, as the Institute of Leadership and Management (ILM). ILM was
established by leading educationists, professionals and industrialists with an aim to enhance the
organizational and individual effectiveness. Guided by the noble mission of helping others in
actualizing their limitless human potential to its finest shape, ILM sought to respond to the
challenges of information-based economy, globalization and ever increasing complexity.

UMT – now an independent, not-for-profit, private institution of higher learning – received its
degree-granting charter first as the Institute of Management and Technology (IMT) in 2002
th
through an Act of the Assembly of the Punjab. Later, on June 16 , 2004, IMT became University
of Management and Technology (UMT) through passing of a similar Act by the Punjab
Assembly.

In September 2007, the Higher Education Commission of Pakistan upgraded the category of
UMT from ‘Category X’/ previous ‘Category B’ to ‘Category W’/ previous ‘Category A’.

UMT , offers a broad range of bachelor, master and doctoral degree programs in many
disciplines such as Commerce, Accounting, Business Administration, Banking and Finance,
Business and IT, Computer Science, Economics, Education, Electrical Engineering, Aviation,
Management, Supply Chain, Textile Engineering, Industrial Engineering, Information Systems,
Linguistics, Media and Communication, Agri-business, School Management, Social Sciences,
Educational Leadership Management, Law, English Language, Teaching, and many more.

All academic programs meet HEC criteria. The Pakistan Engineering Council (PEC) permits
electrical engineering and industrial engineering programs offered at UMT while BBA and MBA
programs are accredited by the National Business Education Accreditation Council. The National
Computer Education Accreditation Council (NCEAC) has accredited BS Computer Science and
Software Engineering programs. Quality assurance systems as suggested by HEC have been
implemented at UMT.

At present, thirteen schools and four institutes are operating under the umbrella of UMT namely;
School of Business and Economics (SBE), School of Science and Technology (SST), School of
Social Sciences and Humanities (SSS&H), School of Professional Advancement (SPA), School of
Law and Policy (SLP), School of Textile and Design (STD), School of Commerce and Accountancy
(SCA), School of Engineering (SEN), School of Governance and Society (SGS), School of Advance
Studies (SAS), School of Health Sciences (SHS), School of Architecture and Planning (SAP),
School of Science (SSC), Institute of Islamic Banking (IIB), Institute of Applied Sciences (IAS),
Institute of Clinical Psychology (ICP) and Institute of Communication and Cultural Studies (ICCS).

UMT distinguishes itself with 372 faculty members including 110+ PhDs, 14,000+ alumni- and
10000 participants from 63 districts of Pakistan and 18 countries across the globe. The University
has state-of-the-art science, engineering and textile laboratories, computer network, well-

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 stocked library with over 100,000 books and digital resources to facilitate learning and research.
The University also offers generous financial assistance to participants. Scholarships and merit
based awards are being availed by a large number of participants.

4. Academic Departments of UMT

1. School of Business and Economics
i. Department of Management
ii. Department of Quantitative Methods
iii. Department of Finance
iv. Department of Economics
v. Department of Marketing
vi. Department of Operations and Supply Chain
vii. Department of Information Systems
viii. Department of Skills Development

2. School of Architecture and Planning

i. Department of Architecture and Planning

3. School of Science
i. Department of Physics
ii. Department of Chemistry
iii. Department of Mathematics

4. School of Systems and Technology

i. Department of Computer Science
ii. Department of Informatics and Systems

5. School of Social Sciences and Humanities

i. Department of Islamic Thought & Civilization
ii. Department of Psychology
iii. Department of Media and Communication
iv. Department of English Language and Literature
v. Department of Social Sciences
vi. Department of Education

6. School of Engineering
i. Department of Industrial Engineering
ii. Department of Mechanical Engineering
iii. Department of Electrical Engineering
iv. Department of Civil Engineering
v. Department of Energy Engineering

7. School of Commerce and Accountancy

8. School of Textile and Design

9. School of Law and Policy

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 10. School of Professional Advancement

11. School of Governance and Society

12. School of Advanced Studies

13. School of Health Sciences

14. Institute of Applied Sciences

15. Institute of Islamic Banking

16. Institute of Communication and Cultural Studies

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 5. Academic Regulations and Policies

5.1 Academic Calendar

UMT publishes complete schedule of whole academic year for its fall semester, spring
semester and summer session for the convenience of participants and faculty members
with the following details:
Semester starting date
Dues payment dates
Semester end date
Final exam week
Grade notification date
Holidays during the semester
Participants are responsible for meeting the requirements and deadlines published for
each semester in the academic calendar of the University. Participants are expected to
know and adhere to the rules, regulations, course loads, pre-requisites and policies of
the University, as well as those of the departments/institutes in which they are enrolled.

5.2 Schedule of Semesters

5.2.1 There are two regular semesters (Fall/Spring) in an academic year. Each semester will
consist of a total of 17 working weeks, 15 weeks for teaching and two weeks for examinations.
There shall be one to two weeks’ semester break at the end of each semester.

5.2.2 A student who has either failed or has been stopped to take the examination due to
shortage of attendance or wishes to improve his/her grade is allowed to register in summer. The
University may offer Summer Session of eight weeks between Spring and Fall Semesters. A
student will only be allowed to register in 1-2 courses of 3-6 credit hours. The contact hours will
be doubled during the Summer Session as compared to a regular semester to ensure that the
course is taught completely in a semester with half the duration compared with a regular
(Fall/Spring) semester.

5.3 Credit Hour

5.3.1 A “CREDIT HOUR” is the unit of measuring educational CREDIT, usually based on the
number of classroom hours per week throughout a term. A theory course which equals 03 Credit
hours having the length of the class contact hour should be 3 hours per week.

5.3.2 One credit hour in laboratory or Independent study/project would require lab contact of
three hours per week throughout the semester.

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 5.4 Course Categories

Courses have been divided into the following categories:

Compulsory
General
Foundation
Major/Core
Elective

5.5 Course Registration (Enrollment for a Semester)

All participants need to register for each semester they want to study in. Course registration of
th
continuing participants for the upcoming semester is done in advance, i.e., in the 13 week of
the running semester (fresh participants can enroll on the day of orientation). Participants will
register online through OCRIS account. They can check status of their registration along with
information such as roll numbers, semester, all courses taken in that particular semester, and
sections along with timetable details through participant helpdesk i.e. my.umt.edu.pk. All
sections are allotted on first come first served basis. Participants can check their registration slips
through the online system to ensure their course registrations and sections. Participants are
requested to contact IPC lab for OCRIS login and password.

5.6 Late Registration

Late registrations up to the first week of commencement of classes are subject to a late
registration fine of Rs 500/- per day. After the first week of classes, no registration shall be
allowed and the next semester shall be considered frozen. However, fresh participants can enroll
in the first week of their classes without late registration fine.

5.7 Course Load Management

All participants will normally be required to take a workload according to the CGPA. The details
are mentioned below:

MS/M.Phil Programs
SGPA/CGPA Course Load Allowed (Cr. Hrs.)
2.50 and above 12 (Full Course Load)
2.25 to 2.49 Up to 9 (Course Repeat + Regular Course)
Below 2.25 Up to 6 (Only Course Repeat)
Expulsion from University in case CGPA is below 2.25 in 2
consecutive semesters

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 Master Programs
SGPA/CGPA Course Load Allowed (Cr. Hrs.)
2.25 and above 15-18 (Full Course Load)

2.00 to 2.24 Up to 15
1.75 to 1.99 Up to 12 (Course Repeat + Regular Course)
Below 1.75 Up to 9 (Only Course Repeat)
Expulsion from University in case CGPA is below 1.75 in 2
consecutive semesters

Master programs include all masters (16 years of education) only.

Bachelor Programs
SGPA/CGPA Course Load Allowed (Cr. Hrs.)
2.25 and above 15-18 (Full Course Load)

2.00 to 2.24 Up to 15
1.75 to 1.99 Up to 12 (Course Repeat + Regular Course)
Below 1.75 Up to 9 (Only Course Repeat)
Expulsion from University in case CGPA is below 1.75 in
2 consecutive semesters

Bachelor programs include all bachelor programs including 14, 16 and 17 years of bachelor
degree programs.

In Summer session only two courses (Repeats only) are allowed.

5.8 Add/Drop Course(s)

Since the participants register for courses before the end term exams, they are allowed to
add/drop a course after declaration of results. A Participant cannot drop or change a course
without written approval from the participant’s advisor. The time period for changing (add or
drop) a course is one week; beginning from the commencement of the semester. For this
purpose, a participant must meet his/her advisor and submit the form. The advisor will add or
drop the course through his login. The Participant can drop a course with the approval of HoD
concerned. However, such participants will have to understand that this is a matter of choice and
he/she will have to complete his/her degree program in the maximum time allowed, e.g., six
years for a four year degree program and three years for a graduate program.

After the declaration of the results, if a participant adds repeat course/courses, he/she shall have
to pay the dues without fine with the very next installment.

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 5.9 Repeating a Course(s)
The course(s) with “F” and “W” grade(s) may be repeated in regular semester(s) as well as in
Summer session if offered, subject to registration by the participant concerned within due dates.
Participants are required to complete the normal semester activities (class attendance,
assignments, quizzes, mid-term exam and final examinations. In case of repeating the course(s),
participant has to pay full dues without any financial benefits with the next installment.
Maximum 15 credit hours (5 courses) can be repeated in undergraduate program, 6 credit hours
(2 courses) for graduate programs and no repeat in PhD program. However, one course can be
repeated not more than once.

In case of improvement in the grade after repeating a course, highest grade will be reflected on
the transcript and same shall be counted towards calculation of CGPA.

5.10 Class Attendance

The participants are expected to attend all the classes, laboratories, tutorials, or other class
meetings officially designated for a particular course. They are also expected to complete all
assignments. Each three credit hour course will have 45 contact hours (3 hours/week *15
teaching weeks which equals 45 hours) in a semester. Attendance sheets are computer
generated. No one is allowed to attend a class without his/her name in the attendance sheet. No
one is authorized to add or remove his/her name from that list manually. Queries for that
purpose must be routed to ORG.

A minimum of 80% attendance is required for a participant to be eligible to sit in the final
examination.

Participants with less than 80% of attendance in a course will be given grade ‘F’ (Fail) and will
not be allowed to take end term exams. They will have to repeat the course to get the required
attendance to be eligible to sit in the exam when the course is offered next time, after paying
the full course fee.

Participants may check their attendance status from their respective faculty members.

5.11 Semester Freeze/Leave

A participant may freeze/leave his/her semester due to any plausible reason for a maximum
period of one year (two times in a four/five year degree program and once in a two year degree
program). However, freezing in first semester is not allowed.

In order to freeze a semester, the participants will apply before the beginning of that particular
semester. He/she has to fill in a clearance form and get clearance from library, IPC and Accounts
Office only, and submit it to ORG for approval and updating database and personal file.

He/she will have to render his/her University of Management and Technology participant ID
Card to ORG. During the “freezing period” the applicant will lose his/her participant status at
UMT and will not be entitled to avail University facilities like hostel, medical, transport, library
and computer labs.

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 A participant shall rejoin in the next semester after paying semester fee. The right to use all
university facilities will be resumed upon rejoining and UMT ID card would be available from
ORG.

Freezing the semester(s) is a matter of choice and such participants will not qualify for any
relaxation in semester maximum credit limit or towards maximum time specified for completion
of the degree.

In case a Participant needs to freeze his/her semester before midterm exams, application only
under medical emergencies or if any critical situation arises beyond human control along with
supporting documents can be submitted, he/she will be charged fine of Rs 5000. However,
Registrar’s decision will be final in these cases.

For a prolonged/extraordinary leave of more than one semester, participant must apply for leave
with a valid reason. Clearance process of semester freeze will be followed for this kind of
semester freeze as well. Leave application will be submitted before a semester starts. A
participant will not have to pay any charges during semester freeze. Leave is valid for two
semesters maximum. After two semesters, participant will rejoin, register for courses and
continue studies, failing which his/her admission shall be cancelled automatically, without any
prior information/intimation.

Leave from semester shall be counted towards the maximum permissible semesters for the
completion of the degree.

Note
Participants always have to leave their studies with prior confirmation and approval on a written application. Once
registered in a course and leaving without approval shall result in a grade that shall be applicable to it and shall not be
replaced at any cost. For example, registering for a semester and leaving without any approval will result in awarding or
leaving the end term exams will result in ‘F’ grade.

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 5.12 Programs Duration
The limit for the completion of the undergraduate degree is usually four years while it is two
years for graduate degree from the beginning of the first course counted towards the end of
degree.

The time limit of a participant repeating course(s) shall be extendable up to a maximum of two
years for all four years bachelor. Whereas for all Master/MS/MPhil degree programs the
maximum extendable time is one year. Maximum duration is inclusive of availing semester
freeze/leave, repeat course, dismissal on disciplinary grounds etc.

Total Duration of Maximum Duration of

Program Extended Period
Program (Minimum) Program *

2 years Bachelors 2 years or 4 semesters 1 year or 2 semesters 3 years or 6 semesters

4 years Bachelors 4 years or 8 semesters 2 years or 4 semesters 6 years or 12 semesters

5 years Bachelors 5 years or 10 semesters 2 year or 4 semesters 7 years or 14 semesters

1 ½ year MBA 1 ½ years or 3 1 year or 2 semesters 2 ½ years or 5 semesters

semesters

2 Years Masters/MS/MPhil 2 year or 4 semesters 1 year or 2 semesters 3 years or 6 semesters

3 ½ years MBA 3 ½ years or 7 1 ½ years or 3 semesters 5 years or 10 semesters

semesters

PhD Total 5 years including Defense of Thesis.

5.13 Policy For Two Degrees Awarded in Same Year or Session Clash with Same or
Different Mode

Sr Degree I Degree II Policy Decision

No.
1 Bachelor/Master degree Bachelor/Master degree Degree with the time Clash are not
Obtained in regular mode in obtained in regular mode in the allowed.
the Morning Session in one Morning Session in the same
university. university.
2 Bachelor/Master degree Bachelor/Master degree Degrees with time clash are not allowed.
obtained in regular mode in the obtained in regular mode in the
Morning Session in one Morning Session in the
university. different university.
3 Bachelor/Master degree Bachelor/Master degree This combination of degrees is allowed
obtained in regular mode in the obtained in regular mode in the provided that:
Morning Session in one Evening Session in the same a) Admission requirements are met.
university. university. b) Written permission is obtained
from university before joining
programs.

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 4 Bachelor/Master degree Bachelor/Master degree This combination of degrees is allowed
obtained in regular mode in the obtained in regular mode in the provided that:
Morning Session in one Evening session in different a) Admission requirements are met.
university. university located in the same b) Written permission is obtained
city. from both universities before
joining Programs.
5 Bachelors/Master degree Bachelors/Master degree This combination of degrees is allowed.
obtained in the regular mode in obtained in the private mode in
one university. the same university.
6 Bachelor/Master degree Bachelors/Master degree This combination of degrees is allowed.
obtained in the regular mode in obtained in the private mode in
one university. the different university.
7 Bachelor/Master degree Bachelor/Master degree This combination of degrees is allowed.
obtained in the regular mode in obtained through Distance
the same session/year. Learning mode in the same
session/year.
8 Bachelor/Master degree Bachelor/Master in the private This combination of degrees is allowed.
obtained in the private mode in mode in the same university in
one university in the same other discipline in the same
session/year. session/year.
9 Bachelor/Master degree Bachelor/Master degree This combination of degrees is allowed.
obtained in the private mode in obtained in the private mode in
one university. different university.
10 1 Year B.Ed degree obtained in 2 Year M.A in any discipline This combination of degrees is allowed.
the private mode from one obtained in the private mode
university in one academic from the same university in the
year/session. same academic year/session.
11 2 Year Degree (Science) 2 Year degree(Arts/Social This combination of degrees is allowed.
obtained in the regular mode in Science) in the
one university on one academic private/distance learning
session/year. mode in the same or different
university in one academic
session/year.

Guidelines:
1- In the case of Professional Degrees, the permission of respective councils, for example,
Pakistan Medical and Dental Council (PMDC) and Pakistan Engineering Council (PEC),
would be required.
2- Degrees with time clash are not allowed in any case.
3- For all above mentioned degree programs if the policy of university does not allow for
any mode, the degree program must not be started.
4- Students shall meet the pre requisites viz admission requirements of programs.

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 5.14 Withdrawal of Course(s)

5.14.1 Students may be allowed to withdraw from a course till the end of the 12th week of the
semester. Consequently, grade W will be awarded to the student which shall have no impact on
the calculation of the GPA of the student.

5.14.2 A student withdrawing after the 12th week shall be automatically awarded “F” grade
which shall count in the GPA.

5.14.3 In Process (IP) grade Allocation

i. Undergraduate Projects comprise of two semesters. IP Grade will be shown in initial

semester and grades will be awarded in last semester based on evaluation of project. If a
group fails to submit project in a specified time i.e one year, then F Grade will be
awarded. Group failed to submit/pass the project will have to pay fee of specified credit
hours of project accordingly.

ii. MS/M.Phil students, who fail to submit their thesis within specified minimum time
duration i.e. two years, may apply to respective Dean/Director for extension through
supervisor. The School Graduate Committee, on the recommendation of Department
Graduate Committee, may give extension initially for six months or up to maximum of
one year. Participant will pay thesis credit hours fee for use of facilities of the university
during extension in time period.

iii. PhD students, who fail to submit their thesis within specified time duration i.e three
years, may apply to respective Dean/Director for extension through supervisor. The
School Graduate Committee, on the recommendation of Department Graduate
Committee, may recommend extension for consideration/approval by BASAR.

5.15 Cross Campus Registration

Cross campus registration is allowed. However, the registration for a particular semester is
subject to approval of the respective Dean/ Director of the School/Institute and availability
of seating capacity in the requested course(s).

a. Student will submit request for registration of course(s) across the campus
through the parent campus (where student is originally enrolled) on a specific
form.

b. The Course Instructor will forward grades to parent campus. The student record
will be held and managed by parent campus.

5.16 Credit Transfer Policy

Through an authentic/logical plea, duly supported by black and white evidence, one can apply
for transfer of credits from a Higher Education Commission of Pakistan, recognized
university/degree awarding institute to the University of Management and Technology (UMT).
However, he/she will have to file application for this at least one month before the
Participant’s Handbook Page 16
 commencement of a regular semester.

Subject to the similarity and equivalence of at least 80% of courses of the respective
discipline/degree for undergraduates and graduate programs and availability of seat(s), the
transfer of credit request(s) will be processed for a regular semester only.

The merit of the applicant should be higher or equivalent to the minimum admission criteria in
that particular discipline/degree program/batch.

The applicant desiring credit transfer will submit an application form accompanied by copies of
all previous transcripts, course outlines, his/her latest photograph, duly verified by the
Registrar/Principal/Chairperson/Head of the Department of the institution in which he/she is
currently enrolled in.

The applicant must have CGPA of at least 2.00 for undergraduate programs and 2.50 for
graduate programs.

Depending upon the similarity and equivalence of the courses, only credit hours of courses shall
be transferred which shall have at least 60% marks in annual system or C+ and above grade in
semester system of bachelor or B and above grades in master programs.

The participant will provide a clearance certificate from his/her previous institution and will
register himself/herself with UMT within the stipulated time.

The participant will have to cover the entire deficient course(s) (if any) within the stipulated time
for the completion of his/her degree.

The credits transferred are counted towards degree requirements of a participant. However, GPA
of transferred credits will not be counted towards the calculation of CGPA, and that only
“Transferred” will be written against those courses whose transfer of credits was allowed by the
respective Dean.

5.16.1 Credit Transfer Policy for Undergraduate and Graduate (Masters) Programs

50% courses of the total credit hours for the program can be transferred at the
undergraduate level and 30% can be transferred in graduate programs of the course work
only.

5.16.2 Credit Transfer Policy for MS/M.Phil & Ph.D Programs

o On the recommendations of the concerned Dean, the Rector may allow to

transfer maximum of two courses of MS/M.Phil/Ph.D to complete that program.

o The Academic Council is authorized to transfer more than the aforesaid limit on
exceptional grounds/cases examining the merit and genuineness of the case on
the recommendations of concerned Dean.

o On the recommendations of concerned Dean/BASAR, the Academic Council may

allow any student, who has completed course work of MS/M.Phil/Ph.D in any
other HEC approved university, for transfer of full course work to pursue only
Participant’s Handbook Page 17
 dissertation/thesis at UMT, provided that Parent University has allowed the
scholar for transfer of credit hours. Such candidates should at least have CGPA of
3.3 and must have taken almost same courses or courses which can be
substituted.

o The scholar will be charged with half of the total fee of course work in addition to
prescribed dissertation/thesis fee.

o The scholar has to fulfill residency requirement of one year after the transfer of
credit hours at UMT, even if the research work is at its final stage. Otherwise
normal duration of program will have to follow for completion of degree.

5.17 Cross Campus Credit transfer Policy

A participant may transfer his/her credits earned at UMT in either campus by submitting the
following requirement two weeks before the start of upcoming semester.

a. Credit transfer form with approval of the concerned Dean of destination School
and parent department.
b. Clearance from Lab, Library and accounts of parent campus
c. Progress report signed by the examination office of parent campus

5.18 Course Exemption Policy

UMT accept course exemption requests from the participants. UMT applies a holistic assessment
approach for the suitability for the exemption(s) based on consideration of the following:

Compatibility

At least 80 % course elements of the applicant’s current degree must match with UMT
program/module curriculum.

Academic achievement

Participant must have cleared the course(s) with at least 60 % marks in annual system or C+ and
above for bachelor programs or B and above for master programs in a semester system.

Other details of this policy include:

Previous institute – HEC Recognized
Time period –Applicant must have studied the course(s) within the past two years.
Maximum allowed exemption - 50 % for total course load for BS programs and 30 % for
all master programs.
Exempted course(s) will be indicated by “EX’ on the transcript and shall not be counted
towards the calculation of GPA/ CGPA and Cr Hrs.
The participant will be required to study a course in lieu of each course exempted.
How – Where – When to Apply for Exemption

Course exemption form is available at UMT photo copy shops.

Completely fill out the exemption form and attach with it the following supporting documents:

Participant’s Handbook Page 18

Final Transcript/Degree of the previous institution issued by Controller of Examination or
Registrar.
Course outline attested by Registrar/Dean.

Participant should submit the application to the concerned Program Director and on approval of
the respected Dean/Director of the school/institute the OGR will execute the exemption in the
participants database.
A course exemption request may be applied at the time of admission on in the first semester. An
equivalent course(s) may be assigned in lieu of the exemption and participant will pay the fee as
equivalent to the regular course of his road roadmap.

5.19 Inter-Schools Program Change

Participants can change their program of study with the permission of their parents/guardians
and on the acceptance of the Dean of the School to which a participant wishes to transfer, by
submitting program change form and clearance form. It is to be noted that program change is
provided to participants who meet admission criteria of the program which they intend to
pursue.

The Dean of the School accepting the transfer of the program will determine the road map to be
completed. The previous course grades and credits applicable to the new program will be
counted towards calculating CGPA of the new program. After approval, form will be submitted
to Office of the Registrar; the team of ORG will issue new ID after checking all documents and
will also block previous ID.

Admission fee paid by the participant for the previous program will be fully adjusted in the
admission fee of the new program, However, Rs 15000/- shall be charged as program change
fee irrespective of the semester of admission. All new policies and fee structure will be
applicable as per new program and schedule.
Program change request can be entertained only once. However, the participant request for the
second time change of program can be processed on the approval of the competent authority
followed by the CGPA of the participant which should be 3.00 or above. Program change will not
be allowed in case the participant is on ‘Last Probation.
Rs.25000/= will be charged on program change for the second time.

5.20 Dismissal on Academic Grounds

The undergraduate participant shall be dismissed on academic grounds from the University if

a) Participants having GPA/CGPA less than 1.75 in two consecutive semesters in bachelors
program shall be dropped from the University enrollment and their admission shall be
cancelled.
b) completed maximum duration of program (see 5.12) at the University after his/her first
registration without being able to fulfill the requirements for the award of BS degree;
c) Fee defaulter of two consecutive quarters;
d) Repeated one course more than one time or over all repeated more than 5 courses (15
credit hours);
e) Not meeting the admission criteria, in case of provisional admission.

The graduate (MS/MPhil/MBA) participant shall be dismissed from the University on

academic grounds if he/she has:
 a) Participants having GPA/CGPA less than 1.75 in two consecutive semesters in all masters
and less than 2.25 in two consecutive semesters of MS/MPhil and Masters programs
equivalent to 18 years of education shall result in admission cancellation.

Participant’s Handbook Page 19

 b) Completed maximum duration of program (see 5.12) at the University after his/her first
registration without being able to fulfill the requirements for the award of MS/
MPhil/MBA/Masters) degree.

c) Fee defaulter of two consecutive semesters;

d) Repeated one course more than one time or over all repeated more than 2 courses;
e) Not meeting the admission criteria, in case of provisional admission.

A PhD Scholar shall be dismissed from the program on academic grounds if he/she has:

a) Earned a CGPA of less than 3.00 in any semester

b) Remain unsuccessful twice in the qualifying comprehensive examination;
c) Completed 5 years at the University after their first registration without being able to fulfill
the requirements for the award of PhD degree.
d) Fee defaulter of two consecutive quarters;
e) Fail in any course;
f) Not meeting the admission criteria, in case of provisional admission.

Participants dismissed on academic grounds will, however, be provided with an official transcript
indicating the courses completed along with grades earned in registered courses.

5.21 Re-Admission
Separation from Program (Academic Grounds)

Re-admission, without going through the admission process, is granted to only those bachelor
and MS/Master participants who have been dismissed on academic grounds. Dismissal based on
expiration of maximum degree duration from the date of first registration shall render such
participants inadmissible for re-admission.

PhD participants may be relegated to the MS/Masters program after dismissal from the PhD
program on academic grounds.

The admissions committee may or may not transfer a course taken by the re-admitted
participant prior to re-admission, depending on the approved criteria being followed at the time
of re-admission. The new transcript will only show those courses that have been transferred
towards the continuation of the degree by the participant. The participant will have to pay the
readmission fee again of Rs 20000/- and will respond to new package.

Registrars decision regarding readmission will be consider final.

5.22 Fee Refund Policy

For fresh entrants in a semester, the tuition fee may be refunded in case of admission
cancellation provided the application is moved as per the following schedule:

Participant’s Handbook Page 20

 During first week of commencement of classes: 100%

During second week of commencement of classes: 50%

After second week of classes: No Refund

Note

The admission fee and library fee are non refundable and non transferable. However, these are adjustable in case the
Participant informs the Registrar office before the start of the semester and does not initiate the fee refund process.

5.23 Independent Study

Independent Study (IS) Policy

In independent study, a student is guided by a teacher but usually does not take classes with
other students every day. This may be due to graduation deadlines, required courses not being
offered in a particular term, scheduling difficulties, job purpose or to cover special areas.

Mandatory Conditions for IS

Following are the conditions for independent study;

• Only one independent study is allowed in a degree program

• No semester is remaining and one course left which was graded as F or it is participants
th th
12 semester in case of non PEC undergraduate programs and 14 in case of PEC
undergraduate programs.

Points to be considered for opting IS;

• Maximum B+ grade can be awarded

• No MS/MPhil and PhD scholar is allowed to take any course as "Independent Study"
without the direct approval of the Honorable Rector.
• All those students who are having a semester and few courses left are not eligible.

5.24 Payment of Dues

Participants may opt to deposit lump sum dues. A pre-payment discount of 15% is given on
total amount admissible for four years, 10% discount on amount admissible for three years, and
5% discount on amount admissible for two years. In case a participant who had deposited lump
sum dues discontinues studies at UMT before completion of the pre-paid period, refund will be
made by the accounts department according to the prescribed policy.

Regular semester dues are paid on the dates specified in the fee card issued by the accounts
department each year for each participant. The annual fee amount is calculated based on
average course load of a participant incorporating all financial assistance committed to him/her.
th
The annual fee estimate is payable in four equal installments on or before the 10 day of
March, June, September and December every year. Those who are unable to pay their dues
by the deadline will be charged with a fine of Rs 100/- per day.

Participant’s Handbook Page 21

 Participants will be allowed to register for courses, attend classes, take examinations and receive
degrees only if they have cleared all their dues. Failure to pay the dues and fine by the end of
the grace period will result in dismissal of the participant from the program. Re-
instatement is permitted only at the discretion of the Registrar on payment of outstanding dues.

Accounts department will issue supplementary fee bills to the participant for repeating courses
and for studying pre-courses.

Options Available for Payment of Dues

Online Payment

Fee challan forms can be deposited through online bank facility in Pakistan.

Online Bank Accounts

Bank Name /Branch Current Account No.

1. HABIB BANK LIMITED

Fortress Stadium Branch, Lahore A/C. # 1025-79003167-03
2. ASKARI ISLAMIC BANK, LIMITED
Peco Road Branch, Lahore A/C. # 91802000033801

Participants can collect their challan forms from accounts staff from 09:00 am to 07:00 pm.
Please ask the fee receiving officer at the bank to mention your UMT Participant ID in
online narration for branch to branch dealing.

Outstanding dues can be sent through demand draft/ pay order in favor of UMT only. The
demand draft/ pay order must reach at the following address through courier before due date.
The mailing address is as follows:

Office of Treasurer
University of Management and Technology
C-II, Johar Town, Lahore
Phone No: +92 42 35212801-10

Please get your confirmation through online account after three days of depositing the fee. Also
present your copy of original deposit fee receipts at accounts office for re-confirmation of
deposited fee.

Bank Details for Overseas Transfer

For Overseas Participants

Amount US$ / ______________

Favoring:

Participant’s Handbook Page 22

 Beneficiary:
University of Management and Technology

Beneficiary address:
C-II, Johar Town Lahore

Inter-bankers Routing

HABIB BANK LIMITED ( UMT BRANCH LAHORE)

ACCOUNT TITLE : UNIVERSITY OF MANAGEMENT AND

TECHNOLOGY ACCOUNT NUMBER: 23497000000303
BRANCH CODE. 2349
IBAN NO: PK22 HABB 0023 4970 0000 0303
BANK ADDRESS : UMT BRANCH, C-II, JOHAR TOWN LAHORE, PAKISTAN

ASKARI ISLAMIC BANK ( PECO ROAD LAHORE)

ACCOUNT TITLE : UNIVERSITY OF MANAGEMENT AND

TECHNOLOGY ACCOUNT NUMBER: 9180200033801
BRANCH CODE. 918
IBAN NO: PK 49 ASCM 0091 8020 0003 3801
BANK ADDRESS : BLOCK –D FAISAL TOWN PECO ROAD LAHORE, PAKISTAN

HEC scholars will pay the dues as per UMT fee package.

Payment of fee for MS/Bachelor courses by Bachelor/MS participants

Bachelor participants who are taking courses in the MS/Master programs will be charged the per
credit tuition fee of the bachelor program for these courses. MS participants registering for
bachelor courses to fulfill their deficiencies or for fulfilling the degree requirements will be
charged bachelor fee rates.

Participant’s Handbook Page 23

 6. ACADEMIC CALENDAR

Description Fall, 2016 Semester Spring, 2017 Semester Summer 2017 session

Start of Classes August 22 , 2016 January 23,2017 July 3, 2017

Last Date of Add/Drop August 26, 2016 January 27,2017 July 5, 2017

Declaration of Final Class Roster September 2, 2016 February 3 ,2017 July 8, 2017
………
Convocation November 26, 2016 March , 2017

July 24-29, 2017

Mid-Term Examinations October 17-22, 2016 March 20-25, 2017

Last Date of Withdrawal November 11, 2016 April 14, 2017 August 4, 2017
Registration for Next Semester & April 17- 28, 2017
November 14-25, 2016
Students Feedback Activity (summer & fall, 2017) ……..
Deadline to Declare Results of August 16, 2017
November 28, 2016 May 2, 2017
Sessional Evaluation
August 19, 2017
Semester End December 3, 2016 May 6, 2017
August 21-26, 2017
Final Examination December 5-14 , 2016 May 8-20, 2017

Submission of Results to the August 28, 2017

December 17, 2016 May 24, 2017
Controller of Examinations
Declaration of Results by the August 31, 2017
December 21, 2016 May 30, 2017
Controller of Examinations
December 19 ,2016- January 21, August 28, 2017-
Semester Break for Participants May 22 – July 1, 2017
2017 September 4, 2017
Classes of new intake for Fall-2016 semester shall commence from Monday October 17, 2016. For further details please visit
http://umt.edu.pk/org/home.aspx

Public Holidays
Eid ul Edha** September 12-14,2016 Kashmir Day February 05,2017
Allama Iqbal Day November 09,2016 Pakistan Day March 23 , 2017
Yaum e Aushura** October 11-12,2016 Labor Day May 01 , 2017

Eid Milad-un-Nabi (PBUH) December 12,2016 Eid ul Fitar** June 26 - 27 , 2017

Quaid-e-Azam Day December 25,2016

**Subject to the sighting of the moon

Participant’s Handbook Page 24

 7. Examinations/Participant Evaluation Rules

7.1 Evaluation

The final standing of each participant, in each course, is assessed through the midterm
examination, sessional work (presentations, assignments, quizzes, class attendance, participation,
practical) and final examination at the end of each semester.

Each course will be evaluated on the weight age as under:

For theoretical For practical

Sr. # Category
subjects (%) subjects
1 Class Attendance
5 -10
Class Participation

2 Assignments/Project 5-25 30
3 Quizzes 5-10
4 Mid-term Examination 20-25
5 End-term Examination 35-50 70
Total 100 100

During a session, 25-40% of work shall comprise of combination of assignments and quizzes.
The number and nature of tests and assignments are at the discretion of the faculty members.

In case a participant joins a course after it has started, he/she will be responsible for submitting
any missed quizzes, assignments and lectures. The marks in missed quizzes and other tests shall
be considered zero while make-up tests, assignments, projects and labs can be arranged in
consultation with the teacher/ head of department.

There is no supplementary/special examination in a semester system; if a participant fails in a

course, he/she is required to repeat it.

The midterm examination is held in the ninth week of a semester while final examination is
scheduled at the end of the semester.

The script of midterm/final examination will be shared and returned back to the participants
concerned by the teacher. The final examination will cover the entire course taught during the
semester.

To pass a course, a participant must obtain 50% marks in bachelor and master level degree
programs equivalent to 16-years of education whereas, 60% in all master/MS/MPhil programs
equivalent to 18 years of education and 70% for PhD. Please note; passing final examination is
mandatory.

Rules and regulations of accredated bodies will be observed for the accredated degree
programs.

Participant’s Handbook Page 25

 7.2 Duration of Examinations

Besides home assignments, term papers, quizzes, etc., the duration for various examinations
shall be as follows:

Midterm Examination One hour during class period

Final Examination 1.5-2.5 hours during examination week

7.3 Grading System

Performance of participants will be assessed on the basis of the following grading criteria:

Master/MS/MPhil/PhD
Bachelor/Master (equivalent
Letter Grade to 16-years of education) (equivalent to 18-years
of education or above)

Grade points Grade points

A+/A 4.0
A- 3.7
B+ 3.3
B 3.0
B- 2.7
C+ 2.3
C 2.0
C- 1.7
F 0.0
P (Pass) -
I (Incomplete) -
W (Withdrawal) -
S (Satisfactory) -
NC (Non Credit) -
AU (Audit) -
IP (In process) -

Maximum grade point average is 4.00.

Grading will be based on the norms of relative grading system.

Participant’s Handbook Page 26

 7.4 Grading System for Engineering Participants
i. Grading shall be based on the norms of relative grading system;

ii. Minimum marks threshold linked to content mastery shall be established for
award of a passing letter grade by the subject teacher in consultation with COD.
Participants earning marks below this threshold shall be awarded “F” grade;

iii. Participants earning marks above the minimum threshold shall be listed in
descending order of merit. Passing letter grades shall be awarded based on a
normal curve or any other method as deemed suitable with “A+” being the
highest passing grade and “C-“ being the lowest passing grade.

iv. Subjects having lab component shall be treated as a separate independent

subjects. They shall be assessed in continuous mode against 40% marks and the
end term viva voce shall be held for 60% marks. COD shall ensure that viva voce
shall be conducted by a minimum of two teachers including one who has
conducted that lab.

v. In theory subjects, midterm exam shall carry 25-30% marks and the curriculum
coverage shall not be less than 40%, end term exam shall carry 50% marks and
30% exam question shall be set from midterm curriculum. The remaining marks
shall be allocated to quizzes, assignments, presentations, etc.

vi. Midterm exam shall be one hour long and end term exam shall be 2-2.5 hours
long.

vii. When a subject is being taught to multiple sections by more than one teacher,
single exam paper (for mid and final) shall be set by the senior teacher in
consultation with the other teachers. Marking and grading shall be collectively
done by course teachers.

Participant’s Handbook Page 27

 7.5 Award of Incomplete (I) Grade

A participant, owing to an emergency or a plausible reason, may apply for the award of ‘I’
(Incomplete) grade. Such application is acceptable upon recommendation of the Advisor/COD
and approval of the Dean/ Director. Approval on application form is mandatory. The approved
application form shall be submitted to the Controller of Examinations at UMT.

The participant has to take only end term exam for the course(s) graded ‘I’, with end term
examinations of the semester immediate after the original exam. Attendance, midterm and
sessional evaluation for such course(s) will be considered as it was at the time of awarding ‘I’
grade. If a participant fails to take end term exams in the very next semester, the ‘I’ grade will be
changed into ‘F’ and participant will be required to study whole semester in order to appear in
the end term exams.

The “I” graded exam must be taken with the end term examination of next semester of the
original exam. This will be coordinated by the Controller of Examinations in consultation with the
instructor(s).

Condition of I Grade

A Participant is required to attend minimum 80% of classes and attempt all assignments,
projects and midterms exams. His class evaluation must be complete till the end term exams.

Private arrangements for an “I” graded examination between a participant and an instructor are
not allowed.

The participants who miss a re-scheduled exam will not be given a second chance.

7.6 Award of Grades “P”, “NC” and “S”

In some courses, “P” or “S” is awarded as the final grade. The credits of these courses are
counted towards completion of the degree but these are not used for computation of CGPA.

Some courses cannot be counted towards fulfillment of the requirements for the award of
bachelor, MS or master degrees. A participant registering for these courses will be awarded
grade “F”, “W” and due to any reason will not be converted into “NC”.

In some courses, “P” or “S” is awarded as final grade.

Non Credit (NC); NC course(s) allows a participant to take regular classes with complete
attendance. He/she will submit all quizzes, assignments, mid-term and final-term exams etc to
fulfill the course requirements. The course(s) will be evaluated with marks and regular grades. It
will not be counted in Credit Hours and CGPA. Following condition will be followed;

‘F’, ‘W’ and ‘SA’ awarded courses will not be converted into ‘NC’

Certificate course(s)

Graded Elective course(s), substitute of any other elective course(s)

Core and compulsory course(s) will be not converted into ‘NC’

Participant’s Handbook Page 28

 7.7 Calculation of Grade Point Average (GPA) for a Semester

Semester Grade Point Average (SGPA) and Cumulative Grade Point Average (CGPA) will be
calculated using the following relationships:

SGPA= Sum over Courses in Semester (Course Credit Hours ×Grade Point
Earned) Total Semester Credit Hours

CGPA= Sum over All Courses Taken in All Semesters (Course Credit Hours ×Grade Point
Earned) Total Credit Hours Taken in All Semesters

7.8 Degree Completion Requirement

The degree completion requirements in terms of CGPA (Cumulative Grade Point Average) at
Undergraduate-Level and Graduate Level are given in below.

Programs Minimum CGPA requirement

1 Two years Bachelor Degree Programs (equivalent to 14 years of education) 2.00

2 Two years Bachelor Degree Programs (equivalent to 16 years of education) 2.00

3 Four years Bachelor Degree Programs (equivalent to 16 years of education) 2.00

4 All Master Degree Programs (equivalent to 16 years of education) 2.00

5 MBA (Professional) 2.50

6 MS Programs ( Except SSC, SAP & SST) 2.50

7.9 Rules for Probation

In case a participant remains unable to achieves the minimum CGPA of 1.75 in bachelors
program, he/she will be on first probation. However, on achieving less than 1.75 in second
semester, a participant may not be allowed to continue. A participant is allowed two probations
in the entire duration of a degree program. If a participant, who is earlier on last probation does
not come out of probation by achieving CGPA 2.00/4.00, he/she shall automatically be dropped
from the program of the university.

In case a participant remains unable to achieve the minimum CGPA of 1.75 for masters, he/she
will be on first probation. However, on achieving less than 1.75 in second semester, a participant
may not be allowed to continue. A participant is allowed two probations for the entire duration
of a degree program. If a participant, who is earlier on last probation, does not come out of
probation by achieving CGPA 2.00/4.00, he/she shall automatically be dropped from the
program of the university.

In case a participant comes out of probation and again falls below his/her minimum degree
requirement CGPA, shall be dropped. During the degree program, a participant is required to
repeat all the courses in which he/she failed to pass.

In case a participant remains unable to achieve the minimum CGPA of 2.25 for MS/MPhil

Participant’s Handbook Page 29

 programs, he/she will be on first probation. However, on achieving less than 2.25 in second
semester, a participant may not be allowed to continue. A participant is allowed two probations
for the entire duration of a degree program. If a participant, who is earlier on last probation,
does not come out of probation by achieving CGPA 2.50/4.00, he/she shall automatically be
dropped from the program of the university.

7.10 Report Based Results

All the participants will have to stringently follow the rules and procedures regarding written
assignments, class preparations, projects, quizzes and examinations for a course.


The participants submit thePlagiarism report to resource person with final report/project,
 thesis and assignments etc
 
Respective faculty and Chief Library Officer shall sign plagiarism report


Signed Plagiarism report
 will be submitted to OCE with the result of final project, thesis and
 independent study.

7.11 Make-up of midterm examination policy

Absence from examinations is permissible only in extreme situations beyond the control of the
participant. Serious illness of the participant or death in the immediate family is regarded as a
legitimate reason for rescheduling a make-up of midterm exams.
The request for scheduling a make-up exam must be made by the participant or someone on
his/her behalf, through the make-up exam petition form which must be submitted to the batch
advisor, along with other required documents within three working days of missing the exams.
The batch advisor will then direct the case to the Controller of Examinations.
The makeup exam will be taken within two weeks of the original exam. This shall be coordinated
by the Controller of Examinations in consultation with the instructor(s).
Private arrangements for a make-up examination between a participant and an instructor are
not allowed.
The participants who miss a scheduled make-up exam shall not be given a second chance.
The participants involved in extracurricular activities, arranged by the societies or other
institutions, would get prior approval from the Resource Person and COD/Dean regarding their
absence in a quiz or an exam.

Note
This policy is not applicable for end term exam

7.12 Communication of Results

The results of quizzes, midterms and assignments are communicated to the participants during
the semester and answer books are returned to them. It is the responsibility of the course
instructor to keep the participant informed about his/her progress during the semester. The
course instructor will inform a participant at least one week before the final examination related
to his or her performance in the course (excluding only the participant's performance in the final
examination). All objections of the participants regarding their performance must be addressed
prior to the commencement of final examinations. The semester progress report shall be

Participant’s Handbook Page 30

 dispatched by Office of Controller Examination, to the participants’ at the available mailing
address.

7.13 Conduct of Tests and Examinations

Use of Reference Material during Tests/ Examinations

Prior to class test/final examination, the concerned faculty member informs books, notes or
other material that can be referred to by the participants during the test or examinations. All
other books, notes, papers, etc., cannot be used by examinees.

7.14 Examination Schedule

Dean’s office publishes tentative examination schedule at least three weeks before the start of
the final examination to remove clashes.

The Controller of Examinations publishes the final examination schedule at least two weeks
before beginning of the final examination on OCE website.

7.15 Examination Rules

1. Reach examination room at least 10 minutes before the schedule time. No additional
time shall be given to Participants arriving late.

2. Participants having short attendance in any of their courses shall not be allowed to sit in
the examination room for that particular course.

3. Participants may only bring basic writing material or authorized material in the
examination room as permitted by invigilator.

4. Participants are not allowed to bring weapons of any kind in the campus and
examination hall.

5. Personal belongings such as bags/books/files may be taken into examination room and
kept at the front stage/dice.

6. DON'T BRING YOUR MOBILE PHONE! Please leave your mobile phone (and
headphone, hands free, MP3 Player, iPad, iPod or similar gadgets) at home or
somewhere safe. If you bring it to an exam, you should be aware of the following:

i. The University of Management and Technology accepts no responsibility for any loss
or damage to your mobile phone if it is brought into the examination hall. You will
be unable to claim it from the University if it is lost or damaged.
ii. If you bring mobile phone in the examination room it must be SWITCHED OFF (not
just on silent mode). You must keep your mobile in your pocket or handbag and
must not take it out for any purpose during the exam.
iii. If you do not switch off your mobile phone and place it in the pocket or handbag
and it rings or vibrates, or is found on your desk or amongst your belongings, it will
be confiscated until such time that it can be checked that it does not hold
unauthorized material. This may cause a delay in returning it to you of at least 24
hours and may be considered fit for UMC.

7. Maintain complete silence in the examination room. Only raise your hands for any kind

Participant’s Handbook Page 31

 of query and wait for the invigilator.

8. Lending/borrowing of pen, pencil, ruler, calculator, etc. is strictly prohibited in the

examination room.

9. Produce UMT ID Card on the request of resource person/invigilator/Controller

Examinations.

10. Participants must immediately complete particulars mentioned on answer books/extra

sheets and write down their ID No. on the question paper as well.

11. No rough work is to be done on the question paper. Any participant found writing on
anything other than answer book will be considered using unfair means.
12. Don’t forget to mark your attendance on the attendance sheet during the examinations.
In case, your name is not listed, report to invigilator immediately.
13. Remain silent and seated while your papers are being distributed or collected.

14. Participant found cheating; chatting, gesturing or misbehaving in the examination room
shall be dealt with under the UMC rules.

15. Any participant using abusive or obscene language in the answer sheet shall be dealt
with under disciplinary rules.
16. Do not leave the examination room without prior permission of the invigilator.

17. Participants are requested to adhere to the examination rules prescribed by the
University failing which strict action shall be taken.

18. In case of open book/open notes exams, Participants must follow instructions given on
the front page by the resource person and should not indulge themselves in
conversation with one another. They are strictly not allowed to exchange their
books/notes during the examination.
19. Do not leave your seat during the exam, without getting permission from the invigilator.

20. You are not allowed to keep any other participant’s notes or photocopies. Keeping loose
pages with you is also prohibited.
21. You are only allowed to keep your own notes/book for the said examination.

22. Do not look around under any circumstances. In case you need anything, please raise
your hand.

7.16 Unfair Means

Any participant found using unfair means or assisting another participant during a class
test/quiz, assignments or examination would be liable to disciplinary action. Use of unfair means
generally covers the following:

An attempt to have access to a question paper before the test or examination.

Use or possession of unauthorized reference material during a class test/quiz,

Participant’s Handbook Page 32

 assignments or examination.

Any form of communication among the examinees in or outside the examination room
while the test or examination is in progress.

Unauthorized entry into faculty member's office with the intention of accessing or
tampering official documents.

Plaigiarism reported in assignments, projects, thesis and independent study.

A participant found guilty of such an act by the relevant committee will be liable to one or more
of the following disciplinary actions:

Grade “F” in the subject; and/or

Fine and/or

Temporary separation; and/ or

Complete withdrawal from UMT

Any other

Participant’s Handbook Page 33

 8. Final Transcripts and Degrees

8.1 Process of Final Clearance

Participant who has completed all the degree requirements will apply for FT through the
prescribed clearance form and follow the given process.

1. Participant may collect the form from photocopier on premesis.

2. Fill the required fields and get clearance from departments mentioned on the
clearance form.
3. In case participant has availed financial assistance in his/her academic life, he/she is
also required to visit scholarship department (Treasurer Office) to fill the undertaking
for return of Qarz-e-Hassana.
4. Submit the form in Office of the Registrar after attaching all the attested credentials
along with a snap required for FT and degree.
5. In case of any liability, ORG will contact to participant through email. In this case,
participant is required to visit again and clear his/her liability.
6. Participant is required to collect his/her FT from examination department after two-
three weeks, providing the copy of CNIC.

8.2 Guidelines for Issuance of Final Transcript and Degree

It is preferred that the participant who has graduated must receive his/her FT/degree
personally from Office of Controller Examinations (OCE) during office hours.

It is encouraged that the graduates receive their degrees in person on the eve of
Convocation which is a regular annual feature of UMT.

However, if the participant cannot come, he/she may collect the FT/degree through an
authorized person with the help of prescribed authority letter (Appendix-12), having
attached with it copies of his/her CNIC and that of an authorized person.

Participants living abroad will send their authority letter duly attested by Pakistan
Embassy/Consulate General Office for issuance of their FT/degree through courier from
Pakistan. In spite of adopting all precautionary measures and safe methodologies while sending
the FT degrees through courier, University will not be responsible for any damage/loss, if
caused.

The University reserves the right to hold FT/ degree to further investigate the applicant
and may ask him/her to produce further evidence for his/her identification.

The receipt of FT/degree will be acknowledged to Controller Examinations, UMT.

8.3 Award of Degrees

Degrees will be issued on the eve of the annual Convocation to those who have completed all
degree requirements of a particular program and have been issued final transcripts. For the
issuance of urgent degree, participant will apply through the prescribed urgent degree form,

Participant’s Handbook Page 34

 submitted to Office of the Registrar along with copy of CNIC, receipt of payment of urgent
degree fee and copy of FT. Urgent degree will normally be issued within one week of the
application, by the Controller of Examinations.

8.4 Duplicate/ Revised (FT/ Degree)

In case FT is lost or misplaced or has any error, the Participant can immediately apply for
duplicate FT by paying duplicate fee in the accounts office. The word “Duplicate” or “Revised”
will be written on the FT. In order to get duplicate FT, it is mandatory for the Participant to
provide the following documents:

Photocopy of lost FT/degree

Original copy of FIR lodged with police station regarding the loss of FT (in case it is
lost) An affidavit on a stamp paper of Rs 50/-
Original clipping of news paper advertisement announcing the loss of FT (in case of loss)
In case of correction in FT/degree or replacement of a damaged FT/degree, original
FT/degree shall be surrendered in whatever shape it exists.

8.5 Charges for Verification and Issuance of duplicate FT/ Degree

Rs 500/- for verification of original and photocopies of Final Transcript (UMT/ILM) (max 5
copies)*
Rs 500/- for verification of original and photocopies of UMT degree ( max 5 copies)*
Rs 6000/- for Urgent UMT Degree
Rs 6000/- for Duplicate/Revised Final Transcript
(UMT/ILM) Rs 6000/- for Duplicate/Revised UMT degree
Rs 50/- for Semester Progress Report of semester preceeding the most recent semester,
whereas Rs.500/ for any/all previous semesters**

For details please visit http://umt.edu.pk/oce/Services.aspx

*For set of 5 copies only

** Other than current
semester Note:
FT can be collected in person by producing original CNIC or it may be collected through authorized person
by prescribed authority letter, with attached copies of his/her CNIC and that of an authorized person.
The above mentioned charges can be changed/revised without prior notice.

Participant’s Handbook Page 35

 9. Honors and Awards

9.1 Rector's Merit Award

Rector's Merit Award is given to participants earning Semester GPA of 4.00/4.00 who fulfill the
following conditions:

The participant is required to take minimum 15 for bachelor and 12 for master credit
hours course load excluding the pre and non-GPA courses, internship and final project
courses.

There should not be any ‘F’, ‘W’ or “SA” grade or course repeat.

The participant should not have been penalized as a result of disciplinary and/or unfair
means.

The participant qualifying for Rector's Merit award will get tuition fee discount of six credit hours
along with merit certificate. This award is not given to MS/MPhil or PhD programs.

9.2. Dean's Merit Award

Dean's Merit Award is given to participants fulfilling the following conditions:

The participant is required to take minimum 15 credit hours course load for bachelor and
12 credit hour for master programs excluding the pre and non-GPA courses, internship
and final project.

The participant must have earned semester GPA 3.80/4.00 or above in MBA
(Professional) all pathways

For bachelors and master degree (equivalent to 16-years of education), criteria is

semester GPA of 3.70 or above.

There should not be any “F”,”SA” or “W” grade or course repeat

The participant should not have been penalized as a result of disciplinary and/or unfair
means.

The participant qualifying for Dean's Merit Award will get tuition fee discount of three credit
hours along with merit certificate. Only top ten participants in program/batch who meet the
above criteria will be given Dean's Merit Award. Participants in their last semester will only
receive certificates. This award is not given to MS/MPhil or PhD programs.

Medals:

Two regular medals are given to participants having excellent academic performance. Some
special medals sponsored by prominent organizations are also awarded.

Participant’s Handbook Page 36

 9.3. Patron's Medal

Patron's Medals are awarded batch-wise along with the Merit certificate on the day of
convocation.

Selection Criteria

Minimum CGPA of 3.80 for bachelor/master programs (equivalent to 16 years of

education)
Minimum CGPA of 3.85 in MBA-Professional/MS (equivalent to 18 years of education)
Participant must have completed his/her degree program in the stipulated time
There is no 'F', “SA” or “W” grade in the academic program
There is no repeat course for grade improvement.
Exemptions in case of transfer cases should not be more than three.
Participant has no disciplinary action/unfair means case against him/her.
Participants of ACCA, CAT, short and/or certificates courses are not considered for
medals/merit certificates.
9.4 Rector's Medal

Rector's Medal will be awarded batch-wise along with the Merit certificate on the day of
convocation.

Selection Criteria

Minimum CGPA of 3.70 for bachelor/master programs (equivalent to 16 years of

education)
Minimum CGPA of 3.75 in MBA-Professional/MS (equivalent to 18 years of education)
Participant must have completed program in the stipulated time
Academic program must have enrollment of at least 10 participants in the academic year;
There is no 'F', “SA” or “W” grade in the academic program
Exemptions in case of transfer cases should not be more than 10% of the total credit
hours required for the degree program
Participant has no disciplinary action/unfair means case against him/her.
Participants of ACCA, CAT, short and/or certificates courses are not considered for
medals/merit certificates.

9.5 Special Medals

These are sponsored medals and may change according to the requirement and
suggestion of the sponsored till the time of convocation.

9.5.1 Khurram Murad Medal

Khurram Murad Medal is awarded to an outstanding participant of the year from MBA level
degree program. Along with medal, participants are awarded with cash prize of Rs 100,000/-with
merit certificate. The outstanding participant is selected by a special committee of the University.
The selection is based on the prescribed criteria.

Participant’s Handbook Page 37

 Selection Criteria

Participant having highest CGPA

The Participant should not have obtained "F" , “SA” or “W” grade or repeat course(s)

The Participant should have completed degree requirements within normal time
period No disciplinary or UMC case against the Participant
An interview will be conducted

Weight of previous education

o Matriculation/O-level: 10%
o Intermediate/A-level: 15%
o Undergraduate/Bachelors: 35%
o MBA 40%
9.5.2 Dr Muhammad Ahmed Medal

Dr Muhammad Ahmed Medal is dedicated annually to a bright and able participant studying
social sciences. The medals awarded to the Participant in recognition to his/her persistent
remarkable academic performance during the academic years at the University as well as their
contribution or work towards development of society. The candidate who conforms to the
prescribed criteria will be awarded gold medal and cash award of Rs 50,000/- along with a merit
certificate.

Selection Criteria

Attainment of creditable CGPA

Degree shall be completed in a stipulated time period
He should not have "F" , “SA” or “W” grade in the academic program
There should be no UMC ( Unfair Means Case) or disciplinary case against the candidate

Weight age assigned to previous Qualification

An interview will be conducted
o Matriculation/O-level: 10%
o Intermediate/A-level: 10%
o Undergraduate/Bachelors: 15%
o Master 65%

Participant’s Handbook Page 38

 9.5.3 Mubarik un Nisa Medal Award

9.5.4 Sardar Muhammad Ghalib Medal Award

9.5.5 Haji Taj Din Medal Award

9.5.6 Award of Exceptional Academic Excellence

Award of Exceptional Academic Excellence is awarded to an outstanding participant of the year

who achieve 4.00 / 4.00 CGPA for degree program. Participants are awarded a medal along with
merit certificate. The outstanding participant is selected by a special committee of the University.

Participant’s Handbook Page 39

 10. Convocation
10.1. Code of Conduct

The University of Management and Technology, Lahore, will hold its Convocation yearly to
honor the graduating Participants' commitment and dedication to academic success. Rehearsal
is mandatory for all graduates. Rs. 5000/- registration fee will be charged.

Keeping in view the decorum of the ceremony, the participants are requested to please observe
the following rules during the proceedings of the Convocation.

Only formal dressing is allowed on the day of rehearsal and Convocation.

Mobile phones and cameras are not allowed.

All graduates should be wearing their gowns properly ironed as approved by their
respective schools.

Unnecessary movements, gossips, exchange of seats will not be tolerated inside the
convocation hall.

Do not leave the hall till the closing of entire ceremony.

For group photograph, you may come out of the hall after announcement only.

Full cooperation towards maintaining discipline and sobriety during the ceremony is
expected.

Participant’s Handbook Page 40

 11. Scholarship and Financial Assistance (Qarz-e-Hassana)

Merit based scholarships are awarded at the time of admission while the need based financial
assistance can be requested during the course of study only in exceptional circumstances. Some
awards, however, are based on the academic performance during a semester but double awards
are not given. The detail about all types of awards is given here under for the information of the
students.

11.1 Need Based (Qarz-e-Hassana) ILM Scholarship Fund

Participant desirous of need-based financial assistance (Qarz-e-Hassana) will apply through

financial assistance (Qarz-e-Hassana) form and will submit it to Office of the Registrar along with
the following documents:

Evidence of father’s/guardian’s income like authenticated salary certificate

Evidence of property, if any, owned by father/guardian
Evidence of agriculture property and income arising from this
property Copy of all documents related to previous academic record
Result card of previous semesters
Copies of latest utility bills (i.e. electricity, Suigas, Telephone, Water & Sewerage )
Copy of bank statement of father/guardian
Copy of rent agreement in case of income coming from rent out house or living on rent
Copies of fee receipts of brothers and sisters in case they are participants
Any other document which the Financial Assistance and Loan Committee (FALC) deems
necessary

Financial Assistance and Loan Committee considers all applications for need-based assistance in
the light of evidence submitted in its regular quarterly meetings. The Financial Assistance Officer
informs applicants about the outcome of their applications through emails. He/she also
prepares a list of applicants who have been granted assistance and dispatches the prepared list
to the Office of the Treasurer for keeping the list in their records.

Need based financial assistance have been converted into Qarz-e-Hasana with effect from Fall
Semester 2006. Qarz-e-Hasana is returnable in easy monthly installments after the completion
of participant’s degree. Final Transcript will be issued but degree will not be granted till the
complete payment of dues.

Note:

Participants entitled for any other scholarship and applying for Financial Assistance (Qarz-e-
Hasana) can only avail Qarz-e-Hasana if approved. Such participants shall be treated under the
policy of Qarz-e-Hasana and their dues paid under scholarship shall stands cancelled. The
participant will pay all the dues of the entire program without any scholarship.

Participant’s Handbook Page 41

 11.2 Scholarships

Participants entitled for any other scholarship and applying for Financial Assistance (Qarz-e-
Hasana) can only avail Qarz-e-Hasana if approved. Such participants shall be treated under the
policy of Qarz-e-Hasana and their dues paid under scholarship shall stands cancelled. The
participant will pay all the dues of the entire program without any scholarship.

11.2.1 Alumni Policy:

This reflects the significance that UMT attaches to its alumni/ae, while upholding and promoting
the core value of the University.

There will be no admission fee for the alumni but an amount of Rs 10,000 (non-refundable) will
be charged from Alumni as contribution to ILM Scholarship Fund, along with Rs 5000 as library
fee (non-refundable). Contribution to ILM Scholarship Fund will be spread out to the duration of
the program in equal quarterly installments, hence, it shall not be charged as onetime payment.

Policy for Alumni for Master/MS/MPhil:

The minimum CGPA requirement for the continuation of scholarship is 3.00 for Masters & 3.25
for MS/MPhil programs.

Sr. No Academic CGPA Financial Award on tuition fee

1 4.00 100%
2 3.91 to 3.99 80%
3 3.75 to 3.90 75%
4 3.50 to 3.74 60%
5 3.00 to 3.49 40%
6 2.50 to 2.99 25%

Policy for Alumni for PhD:

However, for the PhD program, minimum CGPA requirement for the continuation of
scholarship is 3.25. The Doctoral Dissertation fee of Rs 125,000/- shall be charged from all PhD
students.

Sr. No. Academic CGPA Financial Award on tuition fee

1 3.75 & above including medalists 70%
2 3.50 to 3.74 50%
3 3.25 to 3.49 35%

Participant’s Handbook Page 42

 11.2.2 Kinship Policy:

The Kin of Alumni/ae and existing participants (brother, sister, husband, wife, father, mother, son
and daughter) are allowed tuition fee waiver as given below:

Sr. No. Relationship with Financial Award

Alumni/ae
1 First Kin 20% waiver of tuition fee
2 Second Kin 30% waiver of tuition fee
3 Third Kin 40% waiver of tuition fee
11.2.3 Merit Scholarships:

Developing the human resource to contribute positively towards society is what UMT aims at.
Merit-based awards are granted to those bright participants who are best able to achieve that
aim. These awards are made according to the admissions merit list.

Continuation of Merit scholarships in subsequent semesters is subject to maintenance of CGPA

not less than 3.00 for Bachelors programs, 3.25 for Masters Programs and 3.25 for
MS/MPhil/PhD programs.

1- Merit Scholarship for participants applying for Bachelors:

Scholarship on the basis of Intermediate

Position holders in BISE Examination: Total tuition-fee waiver.
85% or above marks in BISE Examination: 75% tuition fee waiver.
80%-84.99% marks in BISE Examination: 50% tuition fee waiver.
75%-79.99% marks in BISE Examination: 25% tuition fee waiver.
70%-74.99% marks in BISE Examination: 20% tuition fee waiver.
Scholarship on the basis of A-levels
  
Three As in A-Level: 50% tuition fee waiver.
  
Two As in A-Level: 30% tuition fee waiver.

 Merit Scholarship policy for Diploma holder students:
85% or above marks in Board Examination: 50% tuition fee waiver.

80%-84.99% marks in Board Examination: 25% tuition fee waiver.

2- Merit Scholarship for participants applying for Masters/MS/M.Phil degree with 4

Year BS degree from Recognized DAI/Universities):

Sr. Academic CGPA Financial Award on tuition fee

No
1 4.00 100%
2 3.91 to 3.99 50%
3 3.75 to 3.90 40%
4 3.50 to 3.74 25%

Participant’s Handbook Page 43

 3- Merit Scholarship for participants applying for Masters/MS/M.Phil & PhD degree
(Only For Recognized DAI/Universities):

1) Percentage Criteria
80% and above marks in 14 years, 16 years 40% tuition fee waiver
or 18 years of education (last degree on

which admission is awarded):

70% to 79.99% marks in 14 years, 16 years 20% tuition fee waiver

or 18 years of education (last degree on

which admission is awarded):

2) CGPA Criteria
CGPA 3.75 – 4.00: 40% tuition fee waiver
CGPA 3.50 – 3.74: 20% tuition fee waiver

However if the CGPA and percentage, both are mentioned on the degree, the university shall
consider the CGPA, while processing the scholarship.

The Doctoral Dissertation fee of Rs 125,000/- shall be charged from all PhD students.

4- Merit Award Policy for MS/MPhil participants on Publication(s)

MS/M.Phil participant awards should be based on research publications instead of GPA. The
criterion is as follows, provided that there is no ‘F’ grade and overall GPA is 3.0 and above:
i. If a participant publishes a research paper in impact factor Journal then twenty
percent fee waiver will be admissible and for second publication in impact factor
Journal, another twenty percent fee waiver will be granted.

ii. If a participant publishes a research paper in HEC & UMT recognized Journals
then fifteen percent fee waiver will be admissible.

iii. If a participant publishes a research paper in UMT recognized Journal then ten
percent fee waiver will be admissible.

iv. If a participant brings funding for research and does funded research thesis then
twenty percent fee waiver will be admissible.

MS/M.Phil participant, who publish(s) research paper in above referred Research Journals, which
is duly verified by Chief Library Officer, and recommended by concerned
Dean/Director/Chairperson, will apply to the Registrar’s Office for grant of tuition fee waiver.

Participant’s Handbook Page 44

 Discount Policy for ILM Colleges Students

50% waiver in Admission Fee

50% waiver in Tuition fee on 65% or above marks
25% waiver in Tuition Fee on less than 65% marks

11.2.5 Discount Policy for Leadership Colleges Students

30% waiver in Admission Fee

15% waiver in Tuition Fee

11.2.6 Corporate Group Discount

30% waiver in tuition fee of each student for organizations nominating minimum three
candidates.

11.2.7 Discount for SOS Village

100% waiver full fee for two students in a year to be nominated by SOS.

11.2.8 Shaheed Hakeem Said Scholarship

These scholarships have been established to honor a great educationist, who was one of the
finest exponents of eastern medicine as well. He was a member of the ILM Board of Trustees.
The scholarships are granted to exceptional Pakistani nationals who are domiciled outside
Punjab

50% waiver in tuition fee for ten students to be determined on merit, in a

semester, having domicile outside Punjab belonging to remote areas with at
least 65% marks in intermediate or Graduation.

11.2.9 Khurram Murad Scholarship

These scholarships honor a great thinker whose writings and speeches have inspired
thousands of young men and women all over the world. He was a member of the ILM Board of
Trustees. These scholarships are awarded to outstanding foreign participants

50% waiver in tuition fee for two students in a semester, with

foreign nationality who fulfill the admission requirements of UMT.

11.2.10 Justice A R Cornelius Scholarship

These scholarships have been established to pay tribute to a former Chief Justice of Pakistan.
They are granted to bright Pakistani nationals belonging to the minority communities.

50% waiver in tuition fee for three students in a year, belonging to minorities

Participant’s Handbook Page 45

 with 65% marks or equivalent in intermediate or graduation.

11.2.11 Outstanding Sportsmen and Extracurricular Scholarship

100% waiver in tuition fee for outstanding sportsman having national color or extracurricular
activities with 65% marks or equivalent in intermediate or graduation. (10 seats)
During the course of study, the student admitted on sport basis will be exempted from the
condition of maintenance of minimum CGPA; however the participant will have to achieve the
degree completion requirements.

11.2.12 ILM Scholarship Fund (ILM Study Support/Aid Fund)

This Need based scholarship is given to needy and deserving students after scrutiny of evidence
provided by the participant and a brief interview. The scholarship/fund is treated as Qarz-e-
Hassana which participant has to return in three to five years installments after getting
Job/business.

11.2.13 Special Person (disabled) Scholarship:

All certified special students and those with learning impairment will pay maximum of 50% fee
as a standard.

11.2.14 Employees of National Highways & Motorways Police Scholarship:

25% discount in tuition fee will be given to children/spouses/brothers and sisters of National
Highways & Motorways Police after scrutiny of evidence to be provided by the participant.

11.3 Rules Governing Financial Awards and Scholarships

1) Continuation of all financial aids and scholarships, other than merit scholarships and
extracurricular activities based scholarships, in subsequent semesters is subject to maintenance
of CGPA not less than 2.50 for Bachelors programs, 3.00 for Masters Programs, and 3.25 for
MS/MPhil/PhD programs.

2) Continuation of Merit scholarships in subsequent semesters is subject to maintenance of

CGPA not less than 3.00 for Bachelors programs, 3.25 for Masters programs and 3.25 for
MS/MPhil/PhD programs.

3) All kinds of financial aid and scholarships shall be permanently withdrawn on tuition fee
default of two consecutive quarters.

4) It is mandatory for every scholarship or need based financial assistance holder to finish
their enrolled program in the prescribed duration of the program. No extension of award will
be provided beyond the standard duration of the course/degree.

5) If participant getting scholarship or financial assistance discontinues his/her studies for

Participant’s Handbook Page 46

 consecutive two semesters and would like to resume his/her studies later shall be treated as a
new applicant for admission and all fee, awards, rights and privileges shall be allowed
accordingly.

6) If participant getting scholarship or financial assistance leaves the program/University, total

fee will be charged, without any discount/waiver, at the time of clearance before issuance of
progress report and NOC.

7) In case of any disciplinary breach, involvement in activities political, unethical, and/or against
the interest(s) of the University or its authorities shall be liable to disciplinary action and shall
result in withdrawal of all financial awards, discounts, privileges’, whatsoever.

8) For merit scholarship: If the participant gets 3 ‘F’ grades in Bachelors, 2 ‘F’ in Masters and 1 ‘F’
in PhD program, his/her financial assistance will be reverted irrevocably.

9) If participant getting scholarship or financial assistance repeats a course, the participant shall
be charged with the full fee of the course credit hour wise.

Participant’s Handbook Page 47

 12. General Policies

12.1 Participant ID card Policy

The University ID card identifies a participant as a current member of the UMT student body.
Provision of all UMT facilities shall be subject to availability of UMT ID Card. Therefore,
participants are encouraged to receive their ID cards from Office of Registrar, immediately
after admissions.

It is mandatory for all participants to properly display UMT ID card while entering the
premises of the University. If a participant does not possess UMT ID card, s/he will be fined
Rs. 500/- every time this happens. If someone misuses the ID card s/he will be fined Rs.
5000/-. In the above mentioned cases, participants shall be allowed to enter UMT premises
upon presenting CNIC, to ensure that they do not suffer any academic loss, but they would
not be allowed to make use of UMT facilities.

The UMT ID card is non-transferable, must be carried at all times, and presented upon
demand by a University official or security guard; failure to do so may subject the participant
to disciplinary action. Additionally, presentation of expired ID card to University officials shall
be considered violation of University Policy, and shall be subject to fine, disciplinary action,
or both.

If the ID card expires or becomes unusable due to wear and tear, it shall be reported to
Office of Registrar immediately. Similarly, lost and stolen cards must also be reported
promptly to the Office of Registrar. ORG shall issue a new ID card upon submission of ID
issuance application and a non-refundable ID card replacement fee payable by cash.

ID cards found by a non-owner should be returned to the Office of Registrar as soon as

possible. ORG shall send an email to the owner of the found ID card with notification that
the ID card was found and should be claimed as soon as possible.

Any transfer, alteration, falsification, or forgery of a Student ID card constitutes a violation of

University policy and may result in an appropriate disciplinary action to be determined by
the Office of Registrar. In addition, fraudulent or illegal use of the campus identification card
may result in criminal charges and/or civil proceedings.

This card is void upon termination or interruption of enrollment.

The participant is supposed to surrender the ID card upon the request of a University
official/ or incase of breach of the university code of conduct.

12.2 Transport Card Policy

The policy is designed to ensure smooth and seamless provision of services to students of the

Participant’s Handbook Page 48

 University of Management and Technology.

It is mandatory for all the students using University transport facility, to renew their
st rd
transport cards from 1 till 3 of every month.
rd th
If the card is renewed after 3 till 10 of any month, Rs. 100/day shall be charged as fine
for each day.

Office of Treasurer shall make cards (as per list) in advance for issuance on request (no
cash payment).

It is mandatory for all the students to keep in possession valid University transport card,
University ID card and CNIC while travelling through University transport facility, and
show to the relevant personnel whenever demanded.

If a student is reported to enter the transport bus without valid transport card or written
prior approval, s/he shall be charged full month’s transport fee and an additional fine of
Rs. 1,000/- which shall be paid in cash. In case of non-payment of fine within 7 days, the
fine shall be increased to Rs. 1,200/- and shall be credited to student’s fee.

12.3 Academic Discipline

Participants are encouraged to meet faculty members available during their scheduled office
hours for the purpose of seeking guidance and counseling.

12.3.1 Disciplinary System

The UMT Disciplinary System provides for procedures under which alleged violation of the
University's Code of Participant Conduct and Code of Academic Integrity and other policies,
rules and regulations are resolved.

The Code of Participant Conduct sets forth the responsibility of all participants at the University
to exhibit responsible behavior and good conduct regardless of time or place.

The Code of Academic Integrity sets forth the standards of integrity, honesty and discipline that
should be adhered to in all academic activities.

The worthy Rector has constituted a Disciplinary Committee (DC) to examine and decide,
judiciously, participants' cases of breach of discipline.

12.3.2 Disciplinary Actions

Adherence to standards is expected of UMT participants at all levels. In case of breach of

discipline by any participant, the DC is authorized to take any one or more of the following
actions, whenever and which so ever applicable, in the best interest of the University's image,
integrity, academic discipline, and quality of education.

Recommend expulsion cases to the Rector

Recommend temporary suspension from program and/or course(s) to the Rector
Recommend course repetition
Recommend withdrawal of full or partial fee concessions

Participant’s Handbook Page 49

 Demand affidavit of apology
Issue letters of warning and displeasure
Ask for parental guarantee for improved/correct behavior
Levy fine up to Rs 25,000
Any other

12.3.3 Punishment or Penalty for Acts of Ill-Discipline

Punishment or penalty for acts of ill-discipline shall be according to the gravity of the case and
may comprise of any one or more of the following:

a. Minor Punishments

(1) Warning: Notice to the offender, orally or in writing, that continuation or

repetition of prohibited conduct may lead to further disciplinary action.

(2) Probation: Probation for a specific period.

(3) Fine: Fine which may amount up to Rs10, 000

(4) Hostel Suspension/Permanent Removal: Expulsion from the hostel for a specified
period or permanent removal from the residence hall.

(5) Withholding of Certificate: Withholding of a certificate of good moral character.

(6) Removal of Privileges: Deprivation from the privileges enjoyed by the

Participants.

(7) F Grade: Award of “F” grade in a paper.

b. Major Punishments

(1) Expulsion: Expulsion from the class for a specific period up to one semester.

(2) Fine: Fine this may amount up to Rs 50, 000.

(3) Exam Result: Cancellation of examination result.

(4) Rustication: Expulsion or rustication from the institution for a specific period.

(5) Degree: Non-conferment of degree/transcript.

(6) Relegation/withdrawal.

(7) Other sanctions or a combination of above-mentioned punishments as deemed

appropriate.

Participant’s Handbook Page 50

 12.3.4 Code of Conduct for Disciplinary Hearings

Abusing the Code of Conduct for Disciplinary Hearings include:

(1) Failure to obey the notice from a University official to appear for a meeting or hearing as
part of the Participant conduct system.
(2) Falsification, distortion or misrepresentation of information before a hearing body or
designated hearing officer of the University.
(3) Disruption or interference with the orderly conduct of a hearing proceeding.
(4) Causing a violation of University Code of Conduct hearing to convene in bad faith.
(5) Any action/statment deemed inappropriate.

12.4 Academic Culture

UMT management strives to provide the participants an academically congenial and culturally
conducive learning environment. Hooliganism, agitation or pressure tactics will not be tolerated.
In case of any problem, participants will directly communicate with the concerned official or
faculty member.

12.5 Respect of Teachers

All participants are advised to give full respect to teachers. Any misbehavior or misconduct may
lead to the cancellation of registration in that course by the teacher.

12.6 Eating/Drinking

Eating and drinking by the participants in the classrooms are strictly prohibited. In case of
special occasions, permission should be sought from the concerned officials.

12.7 Abuse, Assault, Threatening Behavior

These include intentional or reckless acts endangering, threatening or causing physical or

mental harm to any person or oneself on the University premises or at University-sponsored
activities, or intentionally causing reasonable apprehension of such harm including, but not
limited to abusive language and/or physical or verbal intimidation, harassment, coercion.

12.8 Firearms, Explosives and Other Weapons

On UMT Campuses, there is a total ban on illegal or unauthorized use, possession, or storage of
firearms, explosives (including, but not limited to fireworks), other weapons, or dangerous
chemicals on the University premises, whether or not the possessor is duly licensed to hold that
firearm.

12.9 Alcohol/Drugs/Intoxicants

The University of Management and Technology prohibits the unlawful manufacture,

distribution, dispensation, sale, possession or use of alcohol or any drug by any of its
students on its premises or as part of any of its activities.
In case of recovery of drugs from any of the students, strict disciplinary action shall be taken
to ensure compliance with this policy in the future, which can range from heavy fines,

Participant’s Handbook Page 51

 suspension or even rustication/termination.
If necessary the FIR will be lodged as per law of PPA.
The complete UMT, academic building, library, cafeteria, lawns, grounds and parking corners
are smoke-free.
Smoking is prohibited at all times in escort and shuttle buses.
Display of cigarette packs, cigarettes and lighters is strictly prohibited in smoke-free areas of
the University, as it gives motivation and encouragement to others as well.
The sale of tobacco is banned in University's premises.
Violation of this policy (either smoking or displaying cigarettes) is subject to fine of
o Rs. 10,000/- at all the smoke-free areas.
Payment of this fine shall be in cash. In case of non-payment, an additional charge of Rs.
200/- shall be added to the principal amount every day.
All students will be made aware of the policy at orientation stage.
Visitors not adhering to the policy will be asked to comply or leave the premises.

12.10 Violation of Disciplinary Sanction

This means knowingly violating terms of any disciplinary sanction imposed in accordance with
UMT Statutes.

12.11 Inappropriate or Indecent Behavior

Indecent behavior exhibited on the campus including classes, cafeteria, laboratories, etc., defying
the norms of decency, morality and religious/cultural/social values by single or group of
Participants.

Damage to the university fixtures/furniture, scribbling/carving on desks, wall chalking,

misuse of lab/university equipment, etc.

Use of mobile phones in class rooms, examination halls, labs and library, thus disrupting
the calm of these places.

Engaging in disorderly or indecent conduct, breaching of peace or aiding, abetting, or

procuring another person to breach peace on University premises or at University sponsored
functions/activities. Any unauthorized use of electronic or other devices to make an audio or
video record of any person while on University premises without his or her prior knowledge.

12.12 Provoking Others to Misconduct

Intentionally using words or actions to incite or encourage others to violent or retaliatory

behavior or other acts of misconduct.

12.13 Non-Compliance with Official Direction

Failure to comply with reasonable direction of University officials acting in performance of their
duties.

12.14 Violation of University Regulations and Policies

Violating University regulations or policies including amendments and additions adopted since

Participant’s Handbook Page 52

 the date of publication.

12.15 Theft

Theft or attempted theft of property or services on University premises or at University

sponsored activities.

12.16 Furnishing False Information, Forgery or Unauthorized Use of Documents

Intentionally furnishing false information to the University and its officials or misusing affiliation
with the University to gain access to outside agency/services or using false information or
University resources to compromise the name of the University. Forgery, unauthorized
alteration, or unauthorized use of any University document or electronic transmission, or
instrument of identification, or academic and non-academic records, signatures, seals, or stamps
thereof.

12.17 Unauthorized Access to Facilities

Unauthorized access or entry to or use of, University facilities and equipment. Unauthorized
possession, duplication or use of keys to any University premises, facilities or equipment or
unauthorized entry to or use of University premises.

12.18 Animals

Bringing an animal into any University building with the exception of animals used for
authorized laboratory purposes or animals being used for security purpose for which express
permission has been granted.

12.19 Demonstrations

Demonstration exceeding the bounds of free assembly and demonstrations engaging in

unlawful acts that cause or imminently threaten injury to person or property, infringes on the
rights of other members of the University community leading to or inciting others to disrupt
scheduled and/or normal activities within any campus building or area.

12.20 Political Activities

Unauthorized use of University facilities or equipment for political activities.

12.21 Gambling

Unauthorized and/or illegal exchange of money favors or services as a result of an organized or

unorganized game or competition.

12.22 Off Campus Conduct

Conduct occurring off University premises be such that it should not affect the interest/image of
the University.

12.23 Environmental policy

The policy aims to protect University’s environment to enhance quality of student experience at
the University, and shall recommend ways to control University litter and increase awareness of
this issue within the faculty, staff and students of the University.

Participant’s Handbook Page 53

 University shall adopt a full-time, zero tolerance policy for littering violations, and shall
encourage everyone on campus to participate in the "Zero Tolerance for Litter" initiative.
a. Ask students not to put their feet on walls while standing. This applies throughout
the University including corridors, classrooms, seminar rooms and the places where
possible.
b. Discourage people to pluck flowers/plants.
c. Send a courtesy letter to people whose trash is identifiable.
d. Take necessary action against litterers.
Enforce litter control with existing and new programs.
Vigorous enforcement of the aforementioned policy shall be implemented.
a. Report student violators to the Office of Facilities Management.
b. Report employee violators to the HR office or an immediate supervisor.

Participant’s Handbook Page 54

 13. Code of Conduct

13.1 Greetings

Participants are advised to adopt the habit of exchange of Islamic greetings, i.e., “Assalam o
alaikum/ Walakum o salam” while meeting and interacting with colleagues/ faculty and staff of
the university. This is an important aspect of Islamic etiquette and obligation and should be
reflected in our lives.

13.2 Safe Driving

Participants are advised to avoid reckless driving on the campus and abide by the laid down
speed limits and sign postings to avoid penalties.

13.3 Good Conduct

Participants are required to observe the following guidelines in their best interest:

Adhere to UMT rules, regulations and disciplinary standards.

Regularly read, understand and comply with all notices displayed on the notice board
and in case of query, seek clarification from the relevant department.

Meet all deadlines mentioned in any notice(s) displayed from time to time or given by
the teachers and program coordinators.

Ask for explanation and seek clarification of what has been communicated to them in
writing only from the issuing authority and not to assume or conclude anything from a
procedure, rule or regulation themselves.

Contact and convey to chairpersons or Deans any grievance or vital suggestion for
necessary action and appropriate measures.

Attend all courses of instruction as per their respective program requirements and
undertake all sessional work and examinations in true spirit.

Inform Office of the Registrar regarding any change in their addresses and contacts to
ensure smooth and instant delivery of necessary messages, reports, etc.

Protect and safeguard their personal belongings, books and other items at all times. In
case of loss, UMT will not be responsible for loss or damage.

Keep UMT campus clean. Littering trash is highly undesirable and environmentally
unfriendly.

13.4 Gender Mixing

Participants are strictly reminded to follow the accepted social and cultural norms of the
society. Undue intimacy and unacceptable proximity, openly or in isolated areas will not
be tolerated. The tendency of taking advantage of common places like cafeteria, and
shops, etc. is objectionable and undesirable. Also, Participants are advised to avoid
movement in mixed groups in the campus after sunset.

Participant’s Handbook Page 55

 13.5 Harassment
It covers the following:

Sexual harassment is prohibited and is constituted as a punishable offence.

Sexual harassment is demeaning to human dignity and is unacceptable in a healthy work

environment and sexual harassment of any participant will not be tolerated.

It is prohibited to reprisal or send threats of reprisal against any member of the

committee who makes use of this policy or participates in proceedings held under its
jurisdiction. Any individual or body found to be making such reprisals or threats will be
subject to disciplinary action.

The intention of this policy and its procedures is to prevent sexual harassment
from taking place, and where necessary to act upon complaints of sexual harassment
promptly, fairly, judiciously and with due regard to confidentiality for all parties
concerned.

All the actions categorized as sexual harassment when done physically or verbally
would also be considered as sexual harassment when done using electronic media such
as computers, mobiles, internet, e-mails etc.

13.6 Enforcement of Code of Conduct

Matters of indiscipline would be referred to the concerned UMT authorities authorized to check
indiscipline matters and decide on them in line with UMT policy, rules and regulations. Parents
of those Participants who disobey authority and violate the code of conduct will be informed.
Participants may be held accountable for acts of misconduct of their guests while on University
premises or at University sponsored activities. Participants who are charged with violations of
this Code are subject to disciplinary action in accordance with UMT rules/regulations/statutes.

13.7 Dress Code

In order to maintain academic dignity and sanctity of the institution, Participants are required to
wear decent dress keeping in view the local cultural values. The dress restriction is not an
attempt to impose any rigidity or regimentation but is congenial to the spirit of discipline which
is the cardinal feature of life style at UMT campuses. The purpose of the dress code is to provide
basic guidelines for appropriate work dress that promotes a positive image of UMT besides
allowing flexibility to maintain good morale, respect, cultural values and due consideration for
safety while working in laboratories. In compliance of the dress code, Participants shall avoid:

For Males

a. Wearing tight or see-through dress.

b. Wearing shorts, sleeveless shirts, Tee-Shirts/dress bearing language or art, which

appears to be provocative or indecent and is likely to offend others

c. Wearing shabby or torn clothing.

Participant’s Handbook Page 56

 d. Wearing jogging or exercise clothing during classes.

e. Wearing untidy, gaudy or immodest dress in classrooms, cafeteria and university

offices.

f. Wearing unprofessional attire in formal programs and interviews.

For Females (duppata/shawl is compulsory for female Participants)

a. Wearing tight or see-through dress.

b. Wearing shorts or sleeveless shirts.

c. Wearing Tee-Shirts/dress bearing language or art, which appears to be provocative

or indecent and is likely to offend others

d. Wearing shabby or torn clothing.

e. Wearing jogging or exercise clothing during classes.

f. Putting on excessive makeup or wearing expensive jewelry.

g. Wearing untidy, gaudy or immodest dress in classrooms, cafeteria and University

offices.

h. Wearing unprofessional attire in formal programs and interviews.

All faculty members, administrative staff, support staff and Participants are expected to monitor
this code of conduct and report any disregard or violations thereof for taking appropriate
corrective action/remedial measures.

Participant’s Handbook Page 57

 14. Hostel

UMT Lodges /UMT Hostels with a capacity to house 975 boarders, 700 boys and 275 girls, are
situated at Wahdat Road, Lahore

Rooms are available on double occupancy first come first served basis. However, single
occupancy may also be provided subject to availability.

All rooms are provided with necessary furnishings. Bathrooms are detached.

14.1 Dining and Laundry Services

Dining and laundry services are provided by contractors. Participants may avail these services on
monthly payment basis. Participants are required to pay their dining and laundry bills regularly
to the respective contractors directly. In case they do not pay their monthly bills on time, their
names will be reported to PSD for necessary recovery action.

(For detailed information about hostel, contact Superintendent Hostel/ Head Environment and
Services Department).

14.2 Payment of Hostel Dues

Hostel rent for a semester and security (refundable), will be paid in advance to accounts
department to get accommodation at UMT Lodges. Thereafter, only rent will be paid on
semester basis.

14.3 Transportation Facilities

The University has three buses that are used for transporting the participants from hostel to
campus.

th th
The last date for payment of hostel dues is 10 April and 10 October every year.

15. Cafeteria

Contracted canteen facilities are provided at UMT campus where snacks and meals can be
purchased on cash payment.

Participant’s Handbook Page 58

 16. Parking

The policy is designed to establish rules and regulations under which the parking of motor
vehicles by students shall be governed.

Parking timings shall be from 7am till 10pm. Parking before/beyond the official timings
shall not be allowed.
Parking will not be subsidized by the University, but token charges shall be established
based on a cost effective approach. Current token charges are Rs. 300/month.
All students must have a valid parking permit. All vehicles parked within the premises of
the University shall be required to display a valid University parking permit/Sticker. The
st th
renewal of the permit shall be done during 1 till 5 of every month.
The facility shall be availed at owner’s/vehicle operator’s own risk. Owner/vehicle operator
shall be responsible for checking the vehicle’s security system, windows and taking all
such precautionary measures. The University shall not be liable for any inconvenience,
loss or damage occurred therein.
In case of any damage occurred to parking area as a result of negligence of vehicle
operator, s/he shall be charged the amount of damage/loss.
Violation of parking lines is subject to a fine of Rs. 500/-

17. Extra/Co-Curricular Activities

Sports athletics and other recreational activities reinforce the learning culture and add colors to
the academic environment. At UMT, we encourage participants to actively take part in these
activities by joining the following Clubs and Societies:

Debating Society

Dramatic Society

Cricket Team

Editorial Board

Overseas Participant's Club

Eagle's Crest (IT Based)

Leaders Forum

The Office of Participants Affairs (OPA) sponsors, organizes and supervises these activities.

Co-curricular activities are organized by the respective Schools.

17.1 Trips and Tours

17.1.1 Educational Field Trips

Field trips provide excellent opportunities to enhance and reinforce knowledge gained in the
classroom and laboratory. When planning such a field trip, the following requirements must be
met:

Participant’s Handbook Page 59

 All field trips must be approved by the concerned department Chairperson, prior to
scheduling. The department must be advised, in writing, of the date, time, place and
purpose of each field trip. Courses complemented, (if any), must be recorded.

The maximum duration of the field trip would be half a day. Field trips requiring more
time will be planned separately for boys and girls.

At least one faculty member must accompany such a field trip. In case of an all girls field
trip, one female faculty member must accompany the trip.

The department Chairperson will keep a file of all documents related to the field trip for
a period of three years.

17.1.2 Recreational Trips

Combined girls and boys trips of any duration, for recreational purposes, are prohibited.
However, separate all girls trips and all boys trips may be arranged through approval from the
Chairperson of the department/school/institute. At least two faculty members will accompany
any planned recreational trip. An all girls trip must be accompanied by at least one female
faculty member.

17.2 Advertisement Policy

The policy is designed to establish rules and regulations that govern advertisements and
publicity acts, in the form of posters, signs, flyers, banners, etc, in University of Management and
Technology. These postings/items shall be permitted to students subject to prior approval from
Head ‘Office of Facilities Management’,

All postings/items must be restricted to Advertisement Points as designated by ‘Office of

Facilities Management’, and affixed in such a way so as not to damage the wall, or surface to
which they are affixed.
Upon approval from Head ‘Office of Facilities Management’ and consent of that
Department’s Chairperson/Office’s Head, postings/items may be affixed within an Academic
Department or Support Office, subject to that Department’s Chairperson/Office’s Head
assumes responsibility for any damages occurred thereafter.
All the departments, clubs, groups and/or individuals responsible for the affixation of the
postings/items are also responsible for ensuring their removal, and the removal of all items
used in affixing those postings/items. Damage resulting from the removal of improperly
affixed postings/items will be repaired at the expense of the party responsible for the
placement of the postings/items.
The content of postings/items must not promote any political, religious, or un-ethical bias
that could make individuals feel offended or insecure. Content of postings/items must not
promote and/or encourage the use of tobacco or other drugs.
If any party or individual reserves any concerns regarding the contents of any posting/item,
the ‘Office of Facilities Management’ should be contacted for further guidance.
‘Office of Facilities Management’ and Security personnel reserve the right to refuse display
of postings/items or remove any postings/items that do not comply with this policy, or any
applicable University policy. Moreover, Head ‘Office of Facilities Management’ is also
authorized to take any disciplinary action in case of non-compliance of the policy.

Participant’s Handbook Page 60

 18. Sports Rules and Regulations

All individuals and teams involved in sports are expected to show sportsmanship, respect,
consideration and appreciation towards their opponents, team-mates, officials and University
staff at all times.

a. Under no circumstances should a player or sportsperson react in a violent manner nor use
any form of foul or abusive language, whether it is directed at a member of staff, match
official, opponent, playing colleague, team official or spectator.

b. Individuals signing the player registration form agree to abide by this code of conduct and
will accept that any deviation from these rules will result in disciplinary action by the
University.

c. Persons under the influence of drugs are not permitted to participate in sports activities at
the University and as such the defaulters shall be liable to disciplinary action by UMT.

d. On a final note, please remember that no referee, umpire or official is perfect. You may not
agree with every decision that is made and, just like players; the umpires and sports
officials too may make mistakes.

Participant’s Handbook Page 61

 19. Information Processing Center (IPC)

Participants of the University are being provided the latest IT facilities with highly skilled and
professional support and assistance in ideal work environment. These services include:

19.1 Login Accounts

Each participant is issued a unique login ID to avail domain, email, mobile and help desk
facilities. Login accounts are necessary to access domain resources, for secure data storage,
email correspondence and online access of results, registration and participants account history.

19.2 Internet Access

IPC is facilitating high speed unlimited Internet access of 14Mbps CIR internet bandwidth,
6Mbps from PERN (Pakistan Education and Research Network), a project of Higher Education
Commission (HEC), and 8Mbps optical link from World Call.

19.3 Access to HEC Digital Resources

Participants can access immense digital resources managed and provided by Higher Education
Commission (HEC) via UMT website at IPC as HEC allows access to these resources in their
recognized institutions only.

19.4 IPC Rules and Policies

Information Processing Center (IPC) users are expected to behave in a responsible and
courteous manner and observe the following rules while using IPC Computer Center.

For entry to IPC Computer Center, possession of ID card by each Participant is

mandatory.

IPC users must log into their own accounts. Account login/password sharing is strictly
prohibited. It may be cause of their data deletion and some other major damages.

IPC users must log out after finishing their work.

Unauthorized visitors are not allowed.

One person per workstation is allowed.

NETSEND utility/command is not allowed in computer lab.

Mishandling of Internet: Unethical sites, playing games on internet are not permitted in
IPC.

Food or drink is not allowed in IPC at any time.

Smoking is not permitted in IPC.

Refrain from disruptive behavior such as loud talking and using mobile phones.

Participants found responsible for causing damage to the IPC equipment will be liable
for such damages.

Participant’s Handbook Page 62

 Do not reboot, turn off or move any workstation, PC or any devices. Do not
download/install any software on any IPC computer. Only IPC operators and technical
support personnel are authorized to carry out these tasks.

Everyone including Participants and staff are informed that no personal devices can be
brought in or taken out of IPC. You should get a gate pass for it.

Personal systems (laptops) and headphones are not permitted in IPC. Only final project
presentation systems are allowed in IPC. The violation of any of the above mentioned rules may
incur a fine up to Rs 5000/-.

19.5 Web Browsing Policy

19.5.1 Purpose

UMT encourages its community (faculty, participant, and staff) to use the Web as a useful
repository of information, and an effective medium of communication and learning. The
purpose of this section is to make members of our community aware of the type of
unacceptable Web related activities and of the repercussions of not following this policy.

19.5.2 Policy

The UMT community should use the Web for work-related activities only because any other
activity on the Web adversely affects academic use of the Internet bandwidth. Whereas, some
non-academic activities such as browsing of web-based daily newspapers is understandable, it
should be kept to a minimum. The following e-activities are not permitted on campus:

Downloading or watching movies

Downloading or listening to music

Online trading of shares in local or international financial markets (stock exchanges)

Excessive browsing of sports websites, in particular those whose content is updated

periodically (e.g., cricinfo.com)

Browsing sites with pornographic and obscene content and downloading pornographic
material

19.5.3 Browsing Log

UMT maintains a log of all browsing activity done by using University's IT resources. This log
contains relevant information about a Web activity, including user name, computer used (IP
address of the machine), date and time of activity, duration of activity, and URL (Universal
Resource Locator or Web address) of the web page browsed.

19.5.4 Penalty for Abuse

Internet access facility is provided to the UMT community to help members so that they can
have access to current academic material and to network with professionals in their scholastic
areas of interest. The University expects a high degree of responsibility on part of the users of
this facility. Violation of this policy may lead to disciplinary action including expulsion from the
University. Note that it is the responsibility of a user to protect his/ her password and not share

Participant’s Handbook Page 63

 it with others. A user will be held responsible for any activity done with his/ her username.

19.5.5 Unauthorized Use of Computer or Electronic Communication Devices

Theft or other abuse of computer facilities and resources including but not limited to:

(1) Unauthorized access to a file with the intention of using, reading or changing the contents,
or for any other purpose.

(2) Unauthorized transfer of a file.

(3) Use of another individual’s identification and/or password.

(4) Interference with the work of another Participant, faculty member or University official.

(5) Sending obscene abusive or threatening messages.

(6) Transmission of computer viruses.

(7) Interfering with normal operation of the University computing system.

(8) Unauthorized duplication of software or other violation of copyright laws.

(9) Unauthorized access to or unauthorized, mischievous or malicious use of University

computer equipment or networks or electronic communication devices, or the use of such
equipment or devices to gain unauthorized access to and/or use of, off-campus computer
equipment.

19.6 Participant Moodle Account

UMT-LMS (Moodle) is an Open Source Course Management System (CMS), also known as a
Learning Management System (LMS) or a Virtual Learning Environment (VLE). It has become very
popular among educators around the world as a tool for creating online course web sites for
their students.Learners can use Moodle as a way to deliver content to students and assess
learning using assignments or quizzes.

If you are facing any problem using moodle, visit http://oit.umt.edu.pk/moodle.

For further query send your queries to [email protected].

Participant’s Handbook Page 64

 20. Learning Resource Center (LRC)

UMT supports its academic programs and research initiatives through a fully automated library,
on-site collections and a variety of online services. UMT library is an indispensable source of
information and is one of the finest working libraries in Pakistan. The number of corporate
clients and alumni who continue to use its services on regular basis testifies to the quality of
UMT library. Experienced library professionals and staff always assist the users with the library's
comprehensive information and research materials. The integrated library system facilitates
lending, reference and information services and also offers a comprehensive service portfolio for
the participants, faculty and researchers. Library services are supported through a dedicated line,
which provides participants access to periodicals, databases, online searching and browsing.

20.1 Information and Orientation Sessions

Regular library orientation sessions are held to enhance information-handling skills of the library
users and also to increase the effectiveness of research.

20.2 Timing and Access

Except for certain designated official holidays, the library is open six days a week from 0800 hrs
to 2100 hrs for participants with valid UMT Identification Card.

20.3 General Rules

Library participants are expected to observe the following rules while using the library facilities.
Any violation may incur disciplinary action.

Leave your personal belongings (bags, briefcases, handbags etc.) at the library entrance.
Take care of your belongings as library disclaims any responsibility for loss or damage.
Keep your cell phones on silent mode/switch off within library premises.
To make the library environment more conducive for reading and research; gossiping,
cell phone calls, sleeping, eating, drinking, smoking, chatting, and disturbing the order of
library furniture is strictly prohibited.
Submit library material(s) for inspection, if requested.
Underlining, marking, folding and tearing pages of library materials is prohibited.
Leave the library materials on tables after consulting/reading.
Observe IPC rules while using library computing facilities.
Library membership could be suspended or canceled along with a penalty in the
following cases:

o Nonpayment of library fine(s)

o Theft of library material(s)
o Nonpayment of damage fine
o Non returning of the temporary issued material within due time
o Any kind of disturbance in library
o Misconduct with the library staff
o Breaching of established library rules and norms

Photo copying facility is available in the library within copyright provisions.

Participant’s Handbook Page 65

 Participants may get photocopy card from the library circulation desk @PKR 60 that is
valid for 40 copies.

20.4 Borrowing Rules

All registered members with valid UMT ID are entitled to borrow library materials. The
borrowing privileges may differ depending upon the membership category. The borrowing
privileges for different membership categories are:

Category Borrowing Privileges Time Period

Undergraduate students 4 14 days
Graduate students (MBA, MS) 6 14 days
Postgraduate students (MPhil/PhD) 10 14 days
Faculty 30 90 days

o Valid UMT identification card is necessary to borrow library materials.

o Books borrowed by any individual can be reserved.
o Reserved books may be collected within 3 days from the circulation desk.
o Book(s) borrowed by any individual can be renewed for a period of 14 days as long
as the same is not reserved by another patron.
o Non-circulating materials such as reference books, CAD collection, CD-ROMs, annual
reports, current journals, journals and newspaper archives, audio/video materials, text
books, and research projects cannot be borrowed.
o Non-circulating materials can only be used within library premises.
o Any of the borrowed library materials is subject to recall as and when needed by the
library.
o If the participants misplace any library material and is unable to find them, it is
recommended to report at circulation desk immediately to avoid overdue fines.
o Any of the library materials not returned within 30 days after the due date will be
considered as lost.

20.5 Library Fines

Certain fines are charged for overdue (not returned on time) library materials. This is an effort to
provide Participants an equal opportunity to make use of library materials and to maximize
sharing of library collections.
Overdue fine is charged from the first overdue date/day.
Overdue fine on general books would be PKR 10 per book per day.
Overdue fine on temporarily issued materials would be PKR 50 per hour.
Loss of library materials would be charged three times the current price OR replacement
of the material(s) with PKR 100 additional as processing charges.
PKR 5000 in addition to the current price would be charged in case of stealing library
materials.
In case of any disciplinary violations PKR 200 would be charged on the first violation and
PKR 500 on second violation. In case of repeated violations, the issue may be referred to
the disciplinary committee.

Participant’s Handbook Page 66

21. Services Fee Structure

Normal Urgent
Serial # Name of Document
Fee (PKR) Fee (PKR)

Issuance of Participants reference letters

1 100/- 500/-
except internship letters

2 Issuance of Duplicate ID Card 500/- NA

3 Issuance of No Objection Certificate(NOC) 1000/- 1500/-

4 Registration of Independent Study 10000/- NA

Program Change (from old program to new

5 15000/- NA
Program)

Program change for the second time

25000/-
6 Readmission 20,000/- NA

7 Semester freeze after due date till midterm 5000/- NA

8 Progress Report (complete) 500/- NA

9 Urgent Degree NA 6000/-

10 Urgent Final Transcript (5 working days) NA 5000/-

11 Duplicate Final Transcript (UMT/ILM) 6000/- NA

12 Duplicate Degree 6000/- NA

Verification of FT/Degree (UMT/ILM) up to 5

13 500/- NA
sets

14 Current Semester Progress Report Free NA

Semester Progress Report other than the

15 50/- NA
current semester

16 Convocation Registration Fee 5000/- NA

Details may also be visited at http://umt.edu.pk/org/Student-Affairs/Services.aspx

It is the participant’s responsibility to remain updated about all rules and regulations of the
University. He/she must read carefully the Participants’ Handbook that is available on the
following web link http://umt.edu.pk/org/Academics-and-Academic-Affairs/Participant-
Handbook.aspx

The University reserves the rights to alter, add and/or withdraw any policy without prior
information. However, all such changes shall be posted on the website in the relevant section of
the Participants’ Handbook.
Participant’s Handbook Page 67
 22. Contact Details of Administrative/Academic Staff
22.1 Administrative Support

Ext
Support Office Name of HSO Designation E-mail
#
3735 Muhammad [email protected]
Office of Treasurer (OTR) Treasurer
Sajid Nazir [email protected]
Office of Registrar (ORG) 3728 Aneesa Rahat Registrar [email protected]
Office of Participants’ Affairs 3727 Rana Iftikhar Director
[email protected]
(OPA) Ahmed Participants' Affairs
Office of Career Services 3721 Farzoq Ahmad
Head OCS [email protected]
(OCS) Chaudhary
Office of Information and 3321
Irfan Tahir Head OIA [email protected]
Admissions (OIA)
Office of Information
Head OIS [email protected]
Systems (OIS)
Office of Technology 3333 Muhammad
Head OTS [email protected]
Support (OTS) Rashid Ali Malik
Office of Human Resources 3712 Farhan Ahmad
Head OHR [email protected]
(OHR) Khawaja
Office of Communications 3406 Muhammad
Head OCM [email protected]
and Media (OCM) Taufeeq
Office of Controller 3373 Controller of
Imran Zahid [email protected]
Examinations (OCE) Examinations
Learning Resource Center 3561 Muhammad Chief Library
[email protected]
(Library) Rafiq Awan Officer

Office of Facilities 3717 Lt Col(R) Saif

GM, OFM [email protected]
Management (OFM) Ullah Khan
Hostel Information 3455
Imran Haider Warden Hostels [email protected]
Leghari
Deputy Warden [email protected]
Sadia Sattar
(Girls Hostel)

IPC Information 3389 Firdous Ahmed Head IPC Lab [email protected]

Participant’s Handbook Page 68

 Regarding Contact Person E-mail ID
Fee Information Treasurer [email protected]
Extracurricular Activities Director, OPA [email protected]
[email protected]
Examination Query Controller of Examination

Career Services Head, Office of Career Services [email protected]

Library Information Chief Library Officer [email protected]
IPC Information Manager IPC [email protected]
Facilities Management GM, Facilities Management [email protected]

Warden Hostels [email protected]

Hostel Information [email protected]
Deputy Warden (Girls)

Participant’s Handbook Page 69

 22.2 Contact Details of Academic Staff

School / Ext.
Name Designation E-mail
Institute #

3385 Dr. Rukhsana

Dean SBE [email protected]
Kalim

3344 Dr Ahmed
Chairperson Department
Faisal Imtiaz [email protected]
of Quantitative Methods
Siddiqi

3359 Chairperson Department

Abdul Rafay [email protected]
of Finance

3426 Dr. Dawood Chairperson Department

[email protected]
Mamoon of Economics

School of 3353 Mobin-ul- Chairperson Department

[email protected]
Business and Haque of Marketing
Economics
3347 Chairperson Department
Kamran
of Operations and Supply [email protected]
Rashid
Chain

3371 Syed
Chairperson Department
Hussnain [email protected]
of Information Systems
Abbas Shah

3369 Naveda Chairperson Department

[email protected]
Kitchlew of Management

3341 Chairperson Department

Umar Rashid [email protected]
of Skills Development

3428 Dr. Naseer ud

Dean SST [email protected]
Din Gohar

3438 Chairman Department of

Dr Tahir Ijaz [email protected]
Computer Sciences

3463 Acting Chairperson

Muhammad
Department of Informatics [email protected]
School of Waqas
and Systems
Systems and
Technology Dr Adnan Abid Director Department of CS [email protected]

3477 Dr Shoaib
Director CS [email protected]
Farooq

3480 Dr Yaser
Director CS [email protected]
Danial

Hafsa Zafar Director CS [email protected]

Participant’s Handbook Page 70

 School of 3556 Chairperson Department
Architecture Dr.Muhammad of Architecture and [email protected]
and Planning Yusuf Awan Planning

3636 Prof. Dr.

School of
Science Muhammad Dean SSC [email protected]
Azhar Iqbal

3606 Dr
Chairperson Department
Muhammad [email protected]
of Physics
Azhar Iqbal

3605 Dr.
Chairperson Department
Muhammad [email protected]
of Mathematics
Saeed

3614 Dr Sammia Chairperson Department

[email protected]
Shahid of Chemistry

3502 Dr Abdul
Dean SSSH [email protected]
Hameed

3537 Chairperson Department

Dr. Mumtaz
of Islamic Thought & [email protected]
Ahmad Salik
Civilization

3550 Dr. Zahid Chairperson Department

[email protected]
Mahmood of Clinical Psychology
School of Social
Sciences and Dr. Chairperson Department
Humanities Muhammad of Media and [email protected]
Khalid Communication

3538 Chairperson Department

Rao Jaleel
of English Language and [email protected]
Ahmed
Literature

3540 Dr. Waheed Chairperson Department

[email protected]
Ahmad Khan of Social Sciences

3548 Chairperson Department

Sajid Masood [email protected]
of Education

3415 Dean SEN / Chairperson

Dr. Salim Abid
School of Department of Industrial [email protected]
Tabassum
and Mech. Engineering
Engineering
3451 Dr. Sajjad H. Chairperson Department
[email protected]
Shami of Electrical Engineering

Participant’s Handbook Page 71

 School of 3356 Mohyuddin Director School of
Commerce and Tahir Commerce and [email protected]
Accountancy Mahmood Accountancy

School of 3345
Dr. Nabeel Director School of Textile
Textile and [email protected]
Amin and Design (STD)
Design

School of Law 3309 Syed Imad- Director School of Law

[email protected]
and Policy ud-Din Asad and Policy

School of 3432
Naveed
Professional Director SPA [email protected]
Yazdani
Advancement

School of 3501
Director School of
Governance Rahat-Ul-Ain [email protected]
Governance and Society
and Society

School of
Dr. Munawar
Advanced Dean SAS [email protected]
A. Anees
Studies

3316 Dr.
School of
Muhammad Director, SHS [email protected]
Health Sciences
Naveed Afzal

Institute of 3361 M. Mahmood

Director IIB [email protected]
Islamic Banking Shah Khan

Communication 3510
Arshad Ali
and Cultural Director ICCS [email protected]
Khan
Studies

Institute of
Dr. A. Rashid
Applied Director IAS [email protected]
3387 Kausar
Sciences

Participant’s Handbook Page 72

 22.3 Contact Details of Academic Coordinating Staff

Ext
School – Department Employee Designation Email
#

3414
SEN – Dean Office Officer Academics [email protected]

3624
SEN – Electrical
Engineering
Officer Academics [email protected]

SEN – Industrial/ Civil 3687

Senior Officer Academics [email protected]
Engineering

SEN – Mechanical
Officer Academics
Engineering

3431
SAP Officer Academics [email protected]

3427
SST-Dean Office Officer Academics [email protected]

3419 Assistant Manager Academics

[email protected]

3607
SST-CS Officer Academics [email protected]

3419
SST- Infomatics Officer Academics [email protected]

3423
SST- Officer Alina Khan

3423
SST Computer Science Officer [email protected]

3423
SST Computer Science Officer [email protected]

SST Computer Science Officer Academics [email protected]

3419
SSC –Dean Office Office Academics [email protected]

3624
SSC Mathematics Sr Corporate Liason Officer [email protected]

3606
SSC- Physics Office Academics [email protected]

3606
SSC- Chemistry Office Academics [email protected]

Participant’s Handbook Page 73

 3503
SSS&H - Dean Office Assistant Manager Academics [email protected]

SSS&H - Social 3540

Officer Academics [email protected]

3548
SSS&H – Education Assistant Manager Academics [email protected]

SSS&H – Clinical 3550

Officer Academics [email protected]
Psychology

3534
SSS&H - DELL Officer Academics [email protected]

SSS&H – Media and 3536

Coordinator [email protected]
Communication

SSS&H – Social Sciences 3503

Officer Academics [email protected]
& Special Education

SSS&H - ITC Coordinator [email protected]

SBE – Dean Office Manager Academics [email protected]

SBE-Skills Development Officer Academics [email protected]

SBE-Finance &
Officer Academics [email protected]
Quantitative Methods

SBE- Economics Officer Academics [email protected]

SBE-Information System Officer Academics [email protected]

SBE-Management Officer Academics [email protected]

SBE-Operations and
Officer Academics [email protected]
Supply Chain & Marketing

SBE-MS/PhD Programs Officer Academics [email protected]

SBE-MBA Programs Officer Academics [email protected]

SBE - MBA Evening

Officer Academics [email protected]
Programs

SBE-Undergraduate
Officer Academics [email protected]
Programs

School of Professional
Officer Academics [email protected]
Advancement

Participant’s Handbook Page 74

 School of Textile and
Manager Academics [email protected]
Design

School of Commerce and

Officer Academics [email protected]
Accountancy

Institute of Islamic
Officer Academics [email protected]
Banking

ICCS Officer Academics [email protected]

School of Advanced
Officer Academics [email protected]
Studies

Participant’s Handbook Page 75

 Acknowledgement

I have read and understood the details given in Participants’ Handbook and agreed to abide by the
rules and regulations

Participant’s Name: …………………………… Participant ID Number……………………………….

Participant’s Signature: ……………………… Date: …………/………………/……………

Parent/Guardian’s Signature: ………………. Date: ……………/……………/……………

Please submit this form to the Office of Registrar after signatures.

Participant’s Handbook Page 76