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EXHIBITOR'S MANUAL
2019
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TABLE OF CONTENTS

INTRODUCTION
Dear Exhibitor,

Techtonic Summit is the Philippines’ largest tech conference that aims to provide an
inclusive platform to showcase the best that the Philippine startup ecosystem has to
offer. It is a 2-day convergence of ideas, technology, and innovation, bringing together
all the movers and shakers across Southeast Asia. In the past 2 years we've been
around, we've had 15,000 attendees, and every year we host The Ring of Fire
competition where startups pitch on stage to get a chance to win almost USD 30,000
worth of prizes.

Exhibitors  are kindly  requested  to read  this  manual carefully and thoroughly to be

familiar with the preparations, programs and policies of Techtonic Summit 2019.

Techtonic
Summit team will be available to address inquiries, clarify procedures and
assist you throughout the expo planning and duration. Please do not hesitate to
contact our office through phone at (632) 501-0029 / 09178344978 or email us at
[email protected] / [email protected] 
for inquiries and concerns.

Thank you very much and we are

looking forward to a successful event with you!

IMPORTANT
PLEASE FILL OUT THE EXHIBITOR'S INFORMATION FORM BEFORE OCTOBER 31, 2019
THROUGH THE LINK BELOW:
http://bit.ly/techtonicexhibitors
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IMPORTANT CONTACT DETAILS

Mys V. Sandico
Founder of Techtonic Summit
PMCM 0917834 4978 / 505 3746
[email protected]
EVENTS MANAGEMENT
ORGANIZER Unit 305 MN Square Bldg. Jennifer D. Morales
0975 184 6620 / 897 0044
Shaw Blvd. Kapitolyo, Pasig [email protected]

City Monica Maraino

 0997 273 0443
 [email protected]

BENEW DESIGNS Mr. Alfred

Account Sales Executive Sales and
KM 31 San Pedro National
OFFICIAL BOOTH Marketing Department
Highway Brgy. Landayan Tel. No.:  (+632) 881-4691
CONTRACTOR Cor. Saint Francis 3 San
Mobile No. : +63-907-7734700E-
Mail: [email protected] We
Pedro Laguna, Philippines bsite : www.benewdesigns.com.ph

SMX AURA Ms. Inna Olarte

CONVENTION CENTER MANILA Event Services Supervisor
OFFICIAL EVENT  T: +63 2 779 8635 local 108 
3rd and 4th Levels, SM Aura F: +63 2 808 4970
VENUE Premier, 26th Street, corner, [email protected] 
www.smxconventioncenter.com
1630 McKinley Pkwy, Taguig,
Metro Manila
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GENERAL INFORMATION
EVENT INFORMATION
DATE: NOVEMBER 15-16, 2O19 (Friday & Saturday)
OPENING HOURS: Registration starts at 9:00AM - 6:00PM
VENUE: Function Rooms 1-3, Level 3 SMX Aura

ADMISSION
·Expo visitors may enter the event for free when they register online through the official
website http://www.techtonicsummit.com/. Absolutely no firearms of deadly weapons are
allowed inside the exhibition.
·The organizers reserve the right to change exhibition rules and regulations without prior
notice to ensure the overall success of the event.
·The organizers reserve the right to refuse admission or to request any person to leave the
event.  This applies also to the assembly and disassembly periods.

EXHIBIT TIMETABLE & OPENING HOURS

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EVENT INFORMATION

ORGANIZER: TECHTONIC SUMMIT 2019

We are PMCM, an events managements duly organized under the Philippine Laws, and we have an
upcoming event entitled Techtonic Summit 2019, hosted under brand  Techtonic, which will happen
on the 15th and 16th of November at the SMX Convention Center Aura.  
 
Started in 2017 Techtonic is the biggest annual tech convention in the Philippines with a goal of
fostering Innovation and entreprenuership. 
 
This year's theme: Festival of Innovation aims is to showcase local & international innovations, bring
investments and convene industry's brightest minds. Attendees & stakeholders are media,
government agencies, start ups, investors locally and around South East Asia , corporate, academe
and many more. 
 
Techtonic has made history by creating the largest tech convention ever in the Philippines. 
 
Techtonic is yet again challenging itself to push the boundaries further. Targetting the whole
Philippines (Luzon, Visays & Mindanao) and our regional neighbors in SEA, we intend to dig deeper,
give more value and provide unique insights and networks to our attendees. 
 
For more details about the event, please contact 0917 8344978 or   0995 2813320 or 505 3746 or
email [email protected] or [email protected]
 
Visit www.techtonicsummit.com
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VENUE
SMX CONVENTION CENTER
SM AURA
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SMX CONVENTION CENTER

INGRESS & EGRESS GUIDELINES
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PARTICIPATION
TERMS AND CONDITIONS

1.Upon  signing  of  this  application and  transfer  of  payment,  the  Exhibitor/Sponsor  agrees  to
participate in The Techtonic Summit 2019 | Festival of Innovation and shall be provided with the
inclusions of the chosen package.

2. An applicant is officially considered as an exhibitor only upon submission of the duly signed form and
upon payment of the participation fees. The signature of the applicant on said application constitutes a
contract.

3. Cancellation  of  participation  by  the  Exhibitor/Sponsor  is non refundable unless given special
circumstances in which case, the Exhibitor/Sponsor is to give a written notice.

4.The  Exhibitor/Sponsor  shall provide  a  high resolution  digital  file of  company/  brand logo  and other
content/materials that may be required or requested.

5.The Exhibitor/Sponsor shall abide by the event deadlines and setup guidelines.

6.PMCM Events Management  shall not be liable to refund any fees paid should there be any non-
exposure due to the failure of the Exhibitor/Sponsor to provide logos and other content/materials
required, or fail to setup during the event.

7.If due to force majeure or unforeseen events the Expo is rescheduled, this contract shall remain valid. 
However  if   event  is  cancelled   due  to  the  fault  of   PMCM Events Management,  the  fees   paid   by  
the Exhibitor/Sponsor shall be fully refunded.

8.All  rules  and  regulations  mentioned  in  the  Exhibitor’s  Manual shall  form  part  of  the  Contract
Participation.

9.All bulletins/ circulars issued by the ORGANIZER before and during the event proper shall form part of
the rules and regulations pertaining to the event.
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PARTICIPATION
TERMS AND CONDITIONS
10. The ORGANIZER reserves right to carry out changes whenever deemed necessary for the over-all
success  of   the   event.  In   case   of  dispute   in   the  interpretation   of   the  herein-mentioned
conditions, the ORGANIZER decision shall be final and binding.

PAYMENT TERMS:

1.Booths shall be held on reserve for 7 days upon receipt of this application.

2.50% Down Payment shall be paid within 7 days after reservation. Booths that are unpaid after 7
days may be offered to other interested parties.

3.All checks shall be made payable to PMCM Events Management

4.Payments may be deposited or transferred to:

Account Name: PMCM EVENTS MANAGEMENT

Bank Name:       BANCO DE ORO (BDO)
Bank Address:    SM SUPERCENTER, PASIG CITY
Account No.       1438011727
Swift Code:         BNORPHMM

5. Official Receipt shall be issued upon confirmation of payment clearing.

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SPACE PERSPECTIVE LAYOUT

For top 20 exhibitors

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SPACE PERSPECTIVE LAYOUT

For startup exhibitors and community partners

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BOOTH MANAGEMENT
1.Exhibitors must assign a Booth Manager for the event to man the booth at all times.
Business Attire is required of all company representatives.

2.It is mandatory for stand representatives to have adequate knowledge regarding their
products and/or services.

3.Event hours shall be strictly observed. All stand managers/staff shall be in the booth 30
minutes before  the  opening  time.  Closing  the  stand  earlier  than  the  closing  time  set 
forth  is  strictly prohibited.

4.During  the  event  proper,  no  early  entry  shall  be  allowed  thru  the  main  lobby 
entrance;  early entrance  will  be  allowed  thru  the  backdoor  of  the  halls.  This  is  also  the 
access  for  the replenishment of items for the event duration.

5.Booth cleaning is the responsibility of the exhibitors. Exhibitors should ensure orderliness
and cleanliness of their booths and immediate frontage at all times. Janitors are not allowed to
enter exhibitor’s booth for security reasons. You may leave your garbage in the aisles for pick-
up of the janitors.

6.Bringing  food and  drinks  purchased outside  the  building is  not  allowed. Meals  should 
be consumed outside or in designated dining areas provided.

REMINDERS FOR EXHIBIT INGRESS AND EGRESS

1.Exhibitors   must  accomplish   the   EXHIBITOR  FORM   A   as  clearance   for   items  
and equipment to be brought in and out of the exhibit. The Organizer will not be held liable for
any loss or damage that may occur during ingress, event proper and egress.

2.Exhibitors  must complete  construction,  decoration during  ingress  and disassembly during

egress by the date and time stipulated by the Organizer. Completely or partially clearing of the
stand before the end of the exhibition is strictly prohibited.

3.Accredited  freight forwarders  and/or  exhibitors must  first  seek permission  to  operate

lifting equipment within and around the exhibition halls.
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REMINDERS FOR EXHIBIT INGRESS AND EGRESS

4.The organizer will not accept or receive delivered goods in behalf of any exhibitor or be
responsible for the safekeeping of such items after delivery. Exhibitors should arrange for
their storage, handling, disposal, unpacking and uncarting exhibits.

5.Leaving of items in the hall after the egress schedule is not allowed. Exhibitors who fail to
pick-up their items shall be charged by SMX Management a penalty of P300.00 per company
per day. Items not picked-up after three (3) days shall be disposed of.

6.No product can be moved in or out during the event operating hours. If products have to be
carried in, it should be done prior to event opening or after event closing. Delivery and/or  pull
out  is  strictly thru  the delivery bay  area  at the  back  of the  SMX  Building (facing  Manila
Bay).  No  Delivery and/or  Pull  out shall be allowed using  the  main entrance at the pre-
function lobby.

7.The  basement  parking  may  be  used  for  vehicles/trucks  that  need  to  park  BEFORE  or
AFTER delivery of Exhibit goods, subject to car park fee. Car park Vertical clearance is 2.4
meters. Open parking areas near SMX Convention Center are also available

PRODUCT SELLING & SAMPLING

1.Product sampling must take place only within the contracted stands/booths. They may not
take place in the aisles or other common areas within the exhibition area.

2.Exhibitors are prohibited from sampling/selling products which they do not manufacture  or 
distribute.  Hygiene  and  sanitation  must  be  maintained at all times, particularly during
product sampling and/or demonstration.

3.The Organizer  will  not be  liable  for any  claims,  suits damages  and  costs arising  from
default or negligence by the exhibitor or his contractors or sub-contractor related to his
participation in the exhibition.

4.No appliance with open flame will be allowed in the individual booths. Exhibitors who wish
to conduct sampling/tasting must use a hot plate or electric stove only. Exhibitors using 
heating appliances  within  the booth  are  required to  bring  at least  one  (1) ABC- Type fire
extinguisher. Roving guards will conduct inspection to ensure compliance with this
requirement.
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PERSONNEL
1.Exhibitors will be provided ID badges to serve as entry passes. NO ID NO ENTRY WILL BE
ENFORCED STRICTLY.

2.The badge  must  be worn  conspicuously  at all  times  while at  the  Exhibition Premises.

Lost  badges  will  not  be  replaced.  In  case  of  loss,  Exhibitor  has  to  purchase a  badge
(100.00 each) from the Organizer. (EXHIBITOR FORM B)

3.Basement  parking opens  from  7:00AM – 10:00PM. Parking Fee is P50.00 for the first hour
plus P10.00 for every succeeding hour

PUBLICITY & PROMOTION

1.Advertising must be limited to the confines of each exhibiting company and noise should be
restricted to an acceptable sound level.

2.Any advertising using lighting or sound must have prior approval of the Organizer, who may
withdraw such permission once granted if the item in question causes nuisance to
neighboring exhibitors, causes obstruction or ruin the appearance of the exhibition.

3.The  Organizer  reserves  the right  to  determine  the acceptability  and  extent  of  the
product demonstrations.  Should  spectator interfere  with  the normal  traffic  flow in aisles,
the  Organizer  had  no  recourse  but  to  request  the  exhibitor  to discontinue  the
presentation.
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CHECKLIST OF REQUIREMENTS
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